DC/SLA Chapter Notes - February 2001

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February 2001 Volume 60, No. 6 Contents z DC/SLA Presents Career Day at CUA z

President’s Corner

z

This April, Spend a Day with a Prospective Special Librarian

Trends in the Organization and Accessing of Information for the Knowledge Centers of Today as Heard at a Conference of Professionals z

z

Coming Attraction: Stage Set for Joint Spring Workshop, Friday, April

20 z

Discussion List ALERT!!

z

Mini-Minutes of the December DC/SLA Board Meeting

z

DC/SLA to Co-Sponsor ISLD Program during National Library Week

Military Librarians Present: "Conversations with Some Tuskegee Airmen" z

z

DC/SLA Neighborhood Dinners

z

Subscribe to the Chapter Discussion List!

z

Infocurrent and DC/SLA Chapter Scholarhips

Special Libraries Association assumes no responsibility for the statements and opinions advanced by the contributors to SLA’s publications. Editorial views do not necessarily represent the official views of SLA. Acceptance of advertisement does not imply endorsement of the product by SLA. Chapter Notes is free to DC/SLA members. Subscriptions to non-members are available at $10 per year. Advertising rates effective September 1997 are: $95 - 1/4 page; $175 - 1/2 page; $290 - full page. Discounts are offered for both pre-payment and for purchasing ad space in five or more issues.

Donna Kanin, PG&E National Energy Group, 7500 Old Georgetown Road, 12th floor, Bethesda, MD 20814, 301/280-6785; e-mail: donna.kanin@neg.pge.com tmgarcia@bellatlantic.net EDITORS’ NOTE: Friday, February 16 is the deadline for materials, which can be included in the March 2001 issue. The issue is distributed approximately three weeks after the deadline. The preferred submission format is ASCII text sent via e-mail. Materials for Chapter Notes should be sent to both of the editors: Eileen Deegan, U.S. Department of State, 301 4th St., SW, Rm. 4 South, Washington, DC 20547; 202/619-4870; fax 202/6194879; cneditors@yahoo.com

Amy Pass, National Skill Standards Board, 1441 L Street, NW, Suite 9000, Washington, DC 20005; 202/254-8628; fax 202/2548646; cneditors@yahoo.com

Event announcements should also be submitted electronically to the DC/SLA Internet Committee chairs: Greta D. Ober-Beauchesne, Joint Bank-Fund Kristina Lively, National Endowment for Library; 202/623-6413; fax 202/623-6417; Democracy; 202/293-0300; fax 202/293goberbeauchesne@imf.org or 0258; kristina@ned.org greta@worldbank.org

The Law Librarians' Society Of Washington, D.C. 2001 Legal Research Institutes I and II z

DC/SLA Presents Career Day at CUA March 24, 2001 The Catholic University of America’s picturesque, springtime campus will provide the setting for this year’s Career Day, jointly sponsored by DC/SLA and the CUA School of Library and Information Science. All interested information professionals, and currently enrolled and prospective library and information science students from metro-area schools, are invited to this free event.

Career Day will feature various panels of information professionals, working in a wide array of settings and specialties, describing what their jobs are like. Come hear the insider’s perspective that they and Catholic University’s LIS faculty will offer about achieving success in our profession and the job market.

Date: Saturday, March 24 Location: The Catholic University of America, Marist Hall, Room TBA Metro: Red line in the direction of Glenmont; Brookland / CUA stop Fee: No charge for program; Lunch on your own Program Details: 10:30 a.m. -- 12:00 noon Orientation by Catholic University’s LIS faculty 12:00 noon -- 1:00 p.m.

Lunch available for purchase 1:00 p.m. -- 3:00 p.m.

Concurrent panels of information professionals from the Washington, DC metropolitan area will discuss their work NOTE: Please see the March issue of Chapter Notes for additional program details.

To register, volunteer to serve on a panel, or receive further information, please send an e-mail to Meg McCully, DC/SLA Event Chair at McCully.Meg@bcg.com Return to contents

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President’s Corner Follow the Money! (Part 2) OR Putting Our Money Where Our Mouth Is

By Dave Shumaker, DC/SLA President Last month's column began a discussion of the Chapter's 2001 budget. It presented a summary of our income and expenses, and made some observations about the story that these numbers tell. This month, let's look more closely at how the budget is aligned to the Chapter's strategic goals.

Do we put our money where our mouth is?

Review Some key points from last month: z Chapter Notes is our biggest expense (38% of total expenses) and advertising covers less than half its cost (18% of income). z Meetings and programs just about break even. Meetings are 24% of expenses and 20% of income. z Scholarships and other outreach account for about 12% of expenses. Almost half of that is the scholarship funded by InfoCurrent (formerly Telesec Corestaff).

Budget Priorities and Strategic Priorities Member communication is our top priority, both in terms of budget and in terms of the needs that the Strategic Planning Committee identified. In fact, communication is emphasized even more than our budget indicates. Think of the significant time several volunteers devote to communication - the two Chapter Notes editors, the business manager, the website coordinator, and the e-mail list owner. Add in the valuable services we receive from SLA headquarters: free mailing labels for Chapter Notes, and free website and e-mail list hosting.

Programs and meetings came in second on the Committee's list of Chapter services. We're able to provide these services at a very reasonable cost.

Thanks to our Chapter sponsors and our allotment, we break even and can afford to lose a little money on these. Again, it is appropriate that we do this. Not only do many of our programs provide valuable continuing education, they also provide opportunities for sharing "war stories" with old and new friends in the profession. As Carolyn Birken pointed out in her award-winning essay published in last month's Notes, this is an important part of the "what's in it for me" that attracts and retains members.

When we turn to long-term priorities, the picture isn't as rosy.

Only 12% of our funds go to outreach, and almost half of that is the InfoCurrent-sponsored scholarship. Considering that our top long-term goal is to help attract new members into our profession and into SLA, it doesn't seem like enough. The Chapter Strategic Planning Committee has challenged us to improve in several areas including attracting new members, strengthening mentoring, and publicizing consultation services.

The Bottom Line Our top two member service priorities -- communication and meetings -- are also our top two budget items. If we could do a budget that counted contributions of volunteer labor, plus in-kind donations of services and facilities from SLA headquarters and other organizations, I'd bet they would be the biggest items in that budget, too.

I think our challenge for the future is to make room in our budget for the long-term priorities that the Strategic Planning Committee identified -recruiting, mentoring and consultation. If we are to make progress on these, our budgets, both monetary and in-kind, will have to change. That's our challenge for the future: to strengthen the areas we need to strengthen, while continuing to support what we already do well.

Return to contents This April, Spend a Day with a Prospective Special Librarian The DC/SLA Student Affiliation Committee invites Chapter members to host one or more students for a full- or half-day visit to your workplace during April’s "Spend a Day with a Special Librarian" program. Popular with library and information science students attending the University of Maryland and Catholic University, this program gives students the opportunity to see how special libraries operate and how they differ from academic and public libraries. The professional insights you offer these students about the kind of work you do, its challenges and rewards, will help them decide if special librarianship is a field they wish to pursue.

If you would like to host one or more students at your library / information center this April, please complete, and return, the following form. Along with your contact information, please specify the dates and hours you will be available, the type of library / information center where you work, and the number of students you can accommodate. The completed forms will be posted at the library schools, and students will contact you directly to schedule a visit.

Please return the form, or e-mail this requested information, by March 2 to: Linda PĂĄez, Student Affiliation Committee Chair c/o Inter-American Development Bank, Felipe Herrera Library 1300 New York Ave., NW Washington, DC 20577 fax: 202/623-3183 lindap@iadb.org

I would like to invite a library / information science student to visit my library / information center in April 2001!

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Name: ____________________________________________ Organization: ________________________________________________________________ Address: ____________________________________________________________________ Phone: ________________________

E-mail:________________________________

Fax: __________________________ Web site URL / Other: _______________________ Nearest Metro: ____________________ Library type / Subject area / Special services: _________________________ Number of students desired:

________

Full day/ A.M. only / P.M. only:_________ Available dates: ____________________

Return to contents Trends in the Organization and Accessing of Information for the Knowledge Centers of Today as Heard at a Conference of Professionals (a.k.a. New Stuff in Cataloging for Libraries That Was Overheard at ALA’s Midwinter Meeting) By Suzanne Pilsk As the Chapter Liaison to the SLA Committee on Cataloging, it is my duty to inform you, the membership, of the news from the cataloging community. (And you all thought I did this for fun!!) Perhaps you noticed crowds of people in sensible shoes, with bags of posters and name tags, wandering around D.C. the weekend of January 13-15? What you saw were some of the 7,000 librarians who flooded the city to attend the ALA midwinter meeting. And these attendees were joined by 3,000 other information professionals registered for "exhibit-only" passes.

It was during this midwinter meeting that some cataloging groups got together to discuss a variety of issues including: z z z z

Format arrangements for maps, videos, audio, and electronic resources; The level of cataloging and cooperative efforts in SACO, BIBCO and NACO; Developments in description and access committees and MARC review groups, regarding rules for cataloging and classification; and Metadata examinations, such as OCLC’s initiatives and Dublin Core task groups.

Some meetings were held close to the D.C. convention center and others at more distant hotels, and some meeting times conflicted. On Monday (Martin Luther King Jr. Day), because the metro ran on a holiday schedule, traveling to meetings took more time. Complicating these logistical considerations is the fact that I do like to eat a meal every once in awhile. In short, it wasn’t the easiest conference to attend and see/hear all that peaked my interest.

I am new to all this committee work, and still haven’t figured out when we will hear final decisions related to these cataloging issues. But as soon as I know, you will know too! Meanwhile, here are brief notes to inform you of just some of the topics discussed at just some of the meetings.

Machine-Readable Bibliographic Information, affectionately called MARBI (pronounced MAAR - bee), is a committee dedicated to looking at MARC. Please see http://www.lcweb.loc.gov/marc for overall MARC information and for links to the MARBI discussion papers and proposals.

Here are some of the things MARBI discussed over the weekend: 1) Adopting non-MARC codes for countries, geographic areas and languages is under consideration. There are other ISO standards for coding languages and geographic areas. The standards being considered by MARBI are ones that use a simpler code -- two letters – for languages and geographic areas. The committee seemed to be in favor of the discussion proposals’ over-all suggestions.

2) Ways to record the narrator of a work in a bibliographic record was discussed. A discussion paper pointed out how MARC records use two fields to inconsistently treat on-screen narrators and voice-over narrators. The committee seemed to agree with the discussion paper regarding the consolidation of the narrator credit into one field.

3) What is the meaning conveyed by using various date information in specific MARC fields? The Dublin Core initiative people who are trying to cross walk into MARC, raised this issue. The committee recognized the need to examine the various uses of the date in conveying created, valid, available, issued, and modified information. The committee seemed to think that the idea of dates in MARC needs further examination.

Committee on Cataloging: Description and Access (CCDA) addressed all kinds of heavy "stuff" -- reports from IFLA and AACR2 committees; standards for Dublin Core; reviews of manuscript, map, and electronic-resource cataloging; etc, etc, etc -- in the weekend meetings it held. For a full listing, please see: http://www.ala.org/alcts/organization/ccs/ccda/101-agen.html#agenda. Among the specific items CCDA discussed were: 1) "Task Force on an Appendix of Major and Minor Changes" which looks at AACR2. Of particular concern is the issue of "when to make a new record and when to not make a new record."

2) Coming developments regarding using one record to describe a work that might be issued in various manifestations (hard-copy book, electronic resource, Internet, e-mail, CD-ROM, e-book, microfilm, down-loadable to a personal digital assistants (e.g., Palm Pilot, etc.).

Should we use a "One-to-One" relationship (each manifestation gets one record), or "One-to-Many" (one record describes lots of manifestations)? There is a growing interest in a tiered effect that uses a simple OPAC display to make patrons aware that the title is available

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in many formats. Some argue that the solution is to record data in the holdings tags. This problem will take some time to solve!

3) Always discussed when you get more than one metadata specialist (a.k.a. cataloger) in a room, is the topic of continuing resources -- items that don’t have a completed date. Formerly, these resources were called "serials." For more details about continuing resources, I recommend that you take a peek at http://www.ala.org/alcts/organization/ccs/ccda/tf-serr2.html.

4) Electronic- resource cataloging issues were also discussed. For those out there trying to grasp what to do with Internet resources, see http://www.ala.org/alcts/organization/ccs/ccda/tf-scer1.html. While, this site will not give you an answer, it does show that other people are wrestling with the same topics!

Another piece of news I heard is that the papers from the Library of Congress Bicentennial Conference on Bibliographic Control for the New Millennium are available. These are pretty interesting to we bibliographic control freaks. The conference was by-invitation-only. The papers are thought provoking and foreshadow what is to come in the field of cataloging. They can be viewed at http://lcweb.loc.gov/catdir/bibcontrol/.

While I’m on the subject of the future…. Yoo-hoo, OCLC users out there. Look out! Heads up!! Duck!!! OCLC is moving from the current WorldCat "interface" to a browser interface -- probably within three years. I believe they are going to stop "supporting" Passport for windows in one year. However, I never got a good definition of "support." They are putting their eggs in the CORC basket. ILL will also be moving away from its current "look and feel" to a browser-run application.

Last but not least, OCLC’s CORC (Cooperative Online Resource Catalog) project -- the topic I had to pay attention to for a full weekend -- is moving right along. Special Interest Groups are forming. For more information on CORC, check out this new user’s page at http://www.sil.si.edu/staff/corc-user-group/index.htm.

Keep an eye out for announcements of changes in MARC tags and AACR2 descriptions. If anyone has any ideas, comments, questions, or knowledge you want to share, send it to me at Pilsks@sil.si.edu. I’ll include it in one of my future Chapter Notes cataloging columns.

Return to contents Coming Attraction: Stage Set for Joint Spring Workshop, Friday, April 20 DC/SLA and the Law Librarians’ Society of Washington, DC, Inc. are presenting the 2001 Joint Spring Workshop on Friday, April 20. The event’s morning speaker, Linda Burrs, will explore three prominent topics in today’s workplace – situational leadership, creating excellence in customer service, and managing change. The afternoon speaker, Robert Newlen, is the author of Writing Resumes That Work: A How-To-Do-It Manual for Librarians. He will talk about resumes from both the applicant’s and the employer’s point of view. Please read the March Chapter Notes for additional program and registration details.

Return to contents Discussion List ALERT!!

By Greta Ober, Chair, DC/SLA Internet Committee You may have noticed a recent problem with the DC/SLA Discussion List. Sometime between October and December 2000, the server at SLA Headquarters where our Discussion List resides, began breaking down.

Unfortunately, many of our DC/SLA subscribers were automatically removed from the List. With each breakdown of the server, we lost some List members, and some messages that were posted, never made it to all subscribers! The SLA server has since been upgraded, all members have been restored, and everything, hopefully, is up and running.

If you unsubscribed from the List at one time, and find that you are now back on and are receiving messages, I hope that you will continue to be a part of this List. However, if you wish to unsubscribe, please send the following command to lists@lists.sla.org: unsubscribe sla-cdc Additional information and commands for the DC/SLA Discussion List can be found on the Chapter website at http://www.sla.org/chapter/cdc/list.html.

Please feel free to contact me if you have any questions or concerns regarding the Discussion List (gretaober@aol.com or greta@worldbank.org).

Hopefully, I will be able to assist you directly, or I will forward your concerns to the appropriate person for a response.

Both I, and the Information Technology Group at SLA Headquarters, apologize for any inconvenience this technical problem may have caused.

Return to contents Mini-Minutes of the December DC/SLA Board Meeting Highlights of the December 14 meeting conducted by DC/SLA President Dave Shumaker and held at the Urban Institute, include: The board approved the motion to accept Donna Kanin as Chapter Notes Business Manager, as Mary Talley-Garcia has stepped down.

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The Joint Spring Workshop will take place on April 20. The topic will be teambuilding, with Linda Burrs and other speakers tentatively scheduled.

The Consultation Committee received a request from Librarians Outreach Effort (LORE), which seeks volunteers to help organize DC public school libraries. The request was turned over to the Public Relations committee.

The Business Information Finders requested funds to advertise its upcoming program "Data Presentation - A Guide to Good Graphics and Tables" on January 23, 2001, at 7:00 p.m. The board approved the spending of up to $100 for advertising and the use of "Business Information Finders of DC/SLA" in its flyers for this program.

For the full minutes, please see the Chapter website at http://www.sla.org/chapter/cdc.

Return to contents DC/SLA to Co-Sponsor ISLD Program during National Library Week Please join your fellow special librarians at the Freedom Forum for a program celebrating International Special Librarians Day (ISLD) on Thursday, April 5 at 4 p.m. The featured speaker is Jack Kelley, a veteran foreign correspondent for USA TODAY who has reported extensively on events in the Middle East, Cuba and the Balkans. His assignments covering battles in the Balkans included an unprecedented report from inside the Kosovo Liberation Army (KLA).

Co-hosts of this event are the Freedom Forum, Factiva, the Special Libraries Association, and DC/SLA. The Freedom Forum is located at 1101 Wilson Boulevard in Arlington, close to the Rosslyn Metro station (Blue/Orange Line). Call 703-284-2818 for more information about the program.

Held annually on the Thursday of National Library Week, ISLD is a unique occasion for information professionals around the world to celebrate the profession. On this day, SLA members and their supporters promote the value of special libraries and information centers, their services, and accomplishments within their organizations.

The theme of this year’s ISLD is "A World of Information Within Your Reach." For more information about ISLD, visit http://www.sla.org/content/memberservice/communication/pr/isldweb/isldtheme.cfm.

Return to contents Military Librarians Present: "Conversations with Some Tuskegee Airmen" When: Wednesday, February 21 from 6:00 to 8:30 p.m.

Where: U.S. Naval Heritage Center, 701 Pennsylvania Ave, Suite 123, Washington, DC. Metro: Archives/Navy Memorial stop.

What: An evening honoring the bravery and tenacity of that group of World War II pilots and support staff known as the Tuskegee Airmen. Dr. Alan Gropman, historian and faculty member at the National Defense University, will moderate a panel of four retired U. S. Air Force officers who were among the Tuskegee airmen: COL Woody Crockett, COL Elmer Jones, COL Charles McGee and COL Harry Shepherd.

Cost: $20. Price includes appetizers/desserts For more information, call Sharon Lenius at 703 601-2709 or email her at: leniussa@pmorcas-arng.ngb.army.mil.

To sign up, mail your check to Military Librarians Group c/o Connie Wiley, 1002 Shaw Ct, Fredericksburg, VA 22405. Make checks payable to DC/SLA. The deadline for reservations is Monday, February 19, 2001.

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DC/SLA Neighborhood Dinners

TUESDAY, FEB 20

WEDNESDAY, FEB 21

THURSDAY, FEB 22

Join your fellow Chapter members for a convivial evening of dining and conversation at the restaurant of your choice, on the date most convenient for you.

FOGGY BOTTOM/GEORGETOWN, DC Blackie's House of Beef 1217 22nd St NW 6:00 p.m.

Metro: Foggy Bottom Host: Nancy Minter, Urban Institute Library nminter@ui.urban.org 202-261-5534

DUPONT CIRCLE, DC The Childe Harold 1610 20th Street NW 6:30 p.m.

Metro: Dupont Circle Host: Catherine Kitchell, BNA Library ckitchel@bna.com 202-452-4431

RESTON, VA Clydes Reston Town Center 11905 Market St. 6:00 p.m.

Host: Mandy Baldridge, InfoCurrent mbaldridge@infocurrent.com 202-775-1890

Each "dutch treat" Neighborhood Dinner has a different host, and takes place at one of seven diverse restaurants throughout the Washington, DC metro area.

Come partake of this opportunity to network, meet new members, trade war stories, and, of course,

BETHESDA, MD Thyme Square Cafe 4735 Bethesda Ave Metro: Bethesda

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BALLSTON/CLARENDON, VA Flat Top Grill 4245 N. Fairfax Drive 6:30 p.m.

Metro: Ballston

PENTAGON CITY/ CRYSTAL CITY AREA, VA Mozarella's Cafe 2nd Mall level, near the escalator Fashion Center, Pentagon City S. Hayes Street

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eat very tasty food. Please contact the host directly at least one day in advance to make your reservation.

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6:30 p.m.

Host: David Shumaker, MITRE Corp dshumake@mitre.org 703-883-6947

Host: Daille Pettit, American Hotel and Motel Association Library dpettit@ahma.com 202-289-3192

6:00 p.m.

Metro: Pentagon City Host: Gail Kouril, RAND Library gkouril@rand.org 202-413-1100 x5333

WHEATON, MD Sabang Restaurant (Indonesian) 2504 Ennall Ave. (next to Blockbuster) 7:00 p.m.

Metro: Wheaton Parking also available Host: Sue O'Neill Johnson, World Bank sjohnson3@worldbank.org 202-458-2833

Return to contents Subscribe to the Chapter Discussion List!

A great way to keep up with Chapter news and events is to join the DC/SLA Discussion List! This List provides DC/SLA members a means of quick and easy communication.

To subscribe, please send an e-mail to: lists@lists.sla.org Type the following words in the body of the message: subscribe sla-cdc Firstname Lastname You will receive an automatic confirmation message indicating that you were added to the List.

For additional information, go to http://www.sla.org/chapter/cdc/list.html, or contact Greta Ober at (202)-623-6413 or greta@worldbank.org.

Return to contents Infocurrent and DC/SLA Chapter Scholarhips InfoCurrent (formerly TeleSec Corestaff) and DC/SLA Chapter scholarships will be granted for graduate study in librarianship/information science leading to a master’s or doctoral degree at a recognized school of library/information science.

One $2,000 scholarship sponsored by InfoCurrent and one $1,500 scholarship sponsored by the D.C. Chapter of the Special Libraries Association will be awarded in Spring, 2001.

Eligibility Requirements: Applicants must submit a statement of provisional acceptance to, or be enrolled in, a recognized ALA-accredited library school or information science program. Applicants currently enrolled must submit an official transcript of their library school record to date. z Preference will be given to applicants who display an interest in, and an aptitude for, work in a special library. z To be considered for the DC/SLA scholarship, the student must be a member of the Chapter. z

Applications may be found on the Web sites of: z z z

The University of Maryland: http://www.clis.umd.edu/~clisla/sla.html Catholic University: http://studentorg.cua.edu/sla/ DC/SLA Web site: http://www.sla.org/chapter/cdc/

Copies are also available from your student chapter representatives: z University of Maryland: Karen Huffman (khuffy@earthlink.net) Faculty liaison: Eileen Abels z Catholic University: Kim Colletta (jwbw@aol.com) Sara Osborne (barlow7@earthlink.net) Faculty liaison: Judy Bateman

Mail completed applications by March 2, 2001 to:

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Linda Pรกez Chair, DC/SLA Student Affiliation Committee 514 Augusta Drive Arnold, Maryland 21012 Tel: (202) 623-1833 Fax: (202) 623-3183 lindap@iadb.org Return to contents The Law Librarians' Society Of Washington, D.C. 2001 Legal Research Institutes I and II The Legal Research Institutes are hands-on, all-day programs aimed at those working in law libraries who want to sharpen their research skills, and non-law library personnel and paralegals with limited experience using basic American legal sources.

PROGRAM Thursday, March 15, 2001 Legislative History Sources Administrative Law International Law Finding Law on the Internet

Tuesday, March 13, 2001 Primary Law - Cases Primary Law - Statutes Secondary Sources Looseleaf Services

LOCATION: George Washington University Jacob Burns Law Library 716 20th Street Washington, DC 20052 TIME: 8:30 a.m.- 5:00 p.m.

COST: LLSDC members:$30 each day/Non-members:$75 each day Includes a morning continental breakfast and mid-afternoon snack Mail registration to: Jane Walsh E.B. Williams Law Library 111 G Street NW Washington, DC 20001 (202) 662-9199 Registration By Mail Only: Registration Deadline: March 2, 2001 ------------------------------------------------------------------Make check payable to: Law Librarians' Society of Washington, DC Name: Phone: _____________________ Fax:_______________________ Mailing Address ____________________________________________________________________ Please check: __ Legal Research Institute I, Tuesday March 13, 2001 __ Legal Research Institute II, Thursday March 15, 2001 Please check: LLSDC MEMBER: ____

NON-MEMBER: ____

Registration Confirmation Will Be Available On The Llsdc Website.

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