FORM RA7
FIRE RISK ASSESSMENT This document has automatic form fields to save time. To edit the document or turn automatic features off turn document protection off. Alternatively print and complete manually. Read all the questions and familiarise yourself with your premises before you start an assessment.
ADDRESS OF PREMISES / SERVICE: Ordsall Hall Museum / Museum MAIN ACTIVITY OF PREMISES / SERVICE: Visitor Attraction / Weddings / Events ARE THERE OTHER ACTIVITIES WITHIN THE PREMISES (i.e. multiple occupancy): No IF ‘YES’ ARE THOSE AREAS COVERED BY THIS ASSESSMENT OR HAVE ARRANGEMENTS BEEN MADE FOR COOPERATION: Not Applicable FLOORS IN PREMISES: B
G
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2
3
NUMBER OF STAIRCASES USED AS EXIT ROUTES: 4
NUMBER OF FINAL EXITS: 11
3 MORE (PROVIDE DETAIL) MAXIMUM NUMBER OF EMPLOYEES AT RISK: 15 MAXIMUM NUMBER OF OTHER PERSONS AT RISK: 180 ASSESSMENT CARRRIED OUT BY: NAME: Duncan McCormick JOB TITLE: Museum Supervisor CONTACT No: 0161 778 0849 DATE: 16/03/2010 REVIEW DATE: 16/03/2011 (12 month review required) SIGNED:
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STEP 1: IDENTIFY COMBUSTIBLE HAZARDS AND DECIDE ON CONTROL MEASURES If the hazard is present mark the box and then answer ‘YES / NO / NOT APPLICABLE’ to indicate how it is controlled. If the hazard is not present leave the box unmarked and move on to the next hazard. Substances that are a high fire risk (e.g. solvent paints and thinners). Substances have been eliminated, reduced or replaced with lower risk alternatives: Waste. Housekeeping is good and keeps the internal workplace reasonably free of waste and other materials: Yes Housekeeping is good and keeps the external workplace reasonably free of waste and other materials: Yes Furniture. All furniture is fireproof and there is no damaged upholstery: No Displays (freestanding and wall mounted including notice boards and pictures). Displays in staircases, ‘dead end corridors’ or in ‘activity areas which are used as means of escape and from which there is only one escape route’ resist fire spread either by their nature or by being treated or by being contained in a fire resisting frame or cabinet: Yes Displays in other areas are contained on boards, in frames or in cabinets where reasonably practicable: Yes The size of wall and free standing displays is well controlled/managed: Yes Displays are separated from each other to prevent fire spread: Yes Wall and ceiling linings (including curtains, fabric hangings and ceiling tiles). Wall linings are resistant to fire spread either by their nature (e.g. made of plasterboard) or by treatment (e.g. curtains are sprayed with fire retardant). Polystyrene must be marked as NO: Yes Ceiling linings are resistant to fire spread. Modern compressed board type can be marked as YES. Polystyrene must be marked as NO: Yes Combustibles & substances such as housekeeping consumables (e.g. toilet rolls, paper hand towels), office supplies, teaching/learning materials, theatre props, gym mats. For ‘display’ requirements see earlier. Combustibles & substances are removed from staircases: Yes Combustibles & substances are removed from corridors: Yes Combustibles & substances are removed, as far as is reasonable, from activity areas or circulation areas which are used as means of escape*: Yes *Note that there are specific means of escape requirements for this type of space which are addressed below. Combustibles & substances are removed from high risk areas, e.g. boiler rooms and electrical rooms: Yes Combustibles & substances are stored in fire resisting stores with ventilation where necessary (e.g. in a store room
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fitted with a fire door or in a metal cabinet): Yes Ducts or flues. Gaps where ducts and flues pass through walls and ceilings are filled to prevent spread of fire and smoke from one compartment to another: Yes Ducts and flues are cleaned when necessary (e.g. kitchen extract filters and ducts): Yes Other (provide details):
STEP 2: IDENTIFY IGNITION HAZARDS AND DECIDE ON CONTROL MEASURES If the hazard is present mark the box and then answer ‘YES / NO / NOT APPLICABLE’ to indicate how it is controlled. If the hazard is not present leave the box unmarked and move on to the next hazard. Smoking Smoking is prohibited and enforced: Yes Where designated smoking areas are in operation then there is adequate provision of ashtrays: Not applicable The use of matches and lighters is prohibited in high-risk areas, where practicable: Yes Heating and Lighting Unnecessary heaters have been removed from the premises: Yes Heaters have been replaced with safer alternatives (e.g. replace naked flames and radiant heaters with fixed convector heaters of a central heating system): Yes Heaters are at a safe distance from combustible materials: Yes Items are not placed on electrical heaters which produce very hot air or require ventilation for safety: Yes Heaters are suitably guarded and secured against falling over: Yes Heat-producing equipment is used according with manufacturers’ instructions and your safe working procedures and risk assessments: Yes Traditional (tungsten filament type) light bulbs have been replaced with fluorescent or LED fittings in areas where there is a possibility that combustible materials may be ignited (i.e. where separation is less than 0.5 metre): Yes
Electrical All electrical equipment is properly maintained and fuses are suitable for the purpose (e.g. PAT tested): Yes Personnel take defective electrical equipment out of service and report it for repair: Yes Electrical cables run only where damage is unlikely and not under floor coverings or through doorways: Yes Flexible cable lengths are kept to the minimum, extension cables are not connected together: Yes Care is taken not to overload electrical circuits: Yes Adapter plugs are prohibited: Yes
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Devices such as electrical circuit breakers and thermostats are provided and maintained (a five yearly inspection and test of the fixed installation covers this): Yes
Hot work There is a procedure in place to ensure that maintenance personnel and contractors will adopt an appropriate system for the monitoring of ‘hot work’ (this work may require a permit system):
Arson There are security measures to prevent unauthorised access to the premises (against the risk of arson): Yes External storage areas are secure (against the risk of arson): Yes
Other (provide details)
STEP 3: IDENTIFY PEOPLE AT RISK AND DECIDE ON CONTROL MEASURES Mark the boxes to identify those at risk and then indicate how hazards are controlled. PEOPLE AT RISK: Employees
Service Users / Pupils
Visitors / Customers
Contractors
Public
Procedures The Fire Procedure establishes evacuation arrangements which are in accordance with the current guidance (refer to model Fire Procedures if necessary): Yes The Fire Procedure identifies a Fire Control Officer and sufficient Fire Search Officers who are trained to assist in an evacuation: Yes Record keeping in the Fire Log Book is satisfactory (i.e. book FPGEN19A is used and kept up to date): Yes Information, instruction and training Fire safety is included in the induction of new personnel: Yes Personnel who use high fire risk substances and sources of heat have specific training: Not Applicable There are procedures to ensure that service users, visitors, outside contractors and maintenance workers receive the necessary fire safety information on or before arrival at the premises: Yes ‘Fire Action Notices’ are posted at all break glass points and at all storey exits and final points of exit: Yes There is a fire drill at least once per term for teaching premises or twice per year for non teaching premises: Yes The provision of information, instruction and training is satisfactory and training records are kept (i.e. in the Fire Log Book): Yes
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Assembly There is a designated fire assembly point in a safe place away from the building (approximately 30 metres from the building is preferred) and in a position which does not impede the arrival of emergency service vehicles: Yes All exits lead to a place of safety (no locked yards which contain people close to buildings etc.): Yes Horizontal escape All doors used for means of escape are available for use and easily and immediately opened without the use of a key (e.g. they are fitted with a push pad or bar): Yes Doors used for means of escape open in the direction of travel where reasonably practicable and always open in the direction of travel when used by more than 60 persons: No All self closing and hold open devices on fire doors are in working order: Yes Fire doors are clearly labelled: Yes There is adequate signage of escape routes and final exits (it should be easy to obtain a view of a fire exit door or a directional sign from anywhere in the building, signs must be the pictogram type, main entrances do not require signs): Yes There is adequate emergency lighting of escape routes if necessary (including emergency lighting for evening events): Yes Where emergency lighting is provided, it is tested by an competent electrician annually: Yes Distances of travel to final exits or storey exits are short (less than 18m if travel is available in one direction only and less than 45m if travel is available in more than one direction): Yes There are exit routes of adequate number and width for people to escape without undue delay; in general corridors and routes (not doors) need to be at least 1200mm wide: Yes Escape routes are free from obstruction and tripping and slipping hazards: Yes ‘Dead ends’ accommodate no more than 60 persons: Yes ‘Dead ends’ contain no inner rooms (disregard storerooms) or areas of high fire risk such as laboratories or large kitchens: Yes All inner rooms (i.e. all rooms within rooms other than storerooms and toilets) have vision panels OR there is fire detection in the outer room. The outer room must not be a cloakroom: Not applicable Rooms with only one exit accommodate no more than 60 persons: Yes Activity areas or circulation areas used as escape routes conform to the means of escape requirements below: Yes •
Answer ‘No’ if the space is used as a cloakroom or high fire risk activity AND it is on the only escape route from nearby rooms. If ‘No’ then finish this question and move on to the next question. Note a ‘No’ answer may not conform to current guidance and needs to be justified or identified as in need of improvement in the action plan below.
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If you haven’t already answered ‘No‘ then answer ‘Yes’ if all nearby rooms have alternative escape routes, OR:
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If you haven’t already answered ‘No’ then answer ‘Yes’ if the space has fire detection and at least two escape routes, at least one of which is protected by a fire door, OR:
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If you haven’t already answered ‘No’ then answer ‘Yes’ if there is no fire detection BUT there are at least two escape routes AND all those escape routes are protected by fire doors.
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Otherwise answer ‘No’.
Regular checks are made of these areas: Yes
Vertical escape (only complete this section if the premises has storeys above or below the ground floor). If areas above or below the ground floor are served by only one escape stair they conform to the requirements below: Yes •
Storeys are no more than 11 metres above ground level; no more than 60 persons are accommodated per storey and distance of travel to the storey exit is no more than 18 metres.
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For residential or institutional premises storeys are no more than 11 metres above ground level, no more than 30 persons are accommodated per storey and distance of travel to storey exits is no more than 9 metres.
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For office buildings with up to 5 storeys above ground level every storey above 11 metres has an alternative exit and the travel distance to the storey exit is no more than 18m if travel is available in one direction only and no more than 45m if travel is available in more than one direction.
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For small premises (i.e. premises with no more than a basement, ground and first floors and each storey having a floor area of less than 280 m2) the floors are generally undivided so that exits are clearly visible, store rooms are enclosed with fire resisting construction, enclosed kitchens and offices are provided with glazing or fire detection and alarm in the outer room to provide early warning, travel distances are short (less than 27 metres on the ground floor and less than 18 metres on other floors).
There is sufficient space for disabled people to wait in staircases or adjacent to staircases without causing obstruction and there is an effective communication system for alerting people that they are in need of assistance: Yes There are staircases of adequate number and width for people to escape without undue delay: Yes Escape staircases are protected (i.e. enclosed with fire resisting construction) and discharging directly to a place of safety. ALTERNATIVELY they may conform to the requirement below: Yes • The stair is in a small premises, does not connect more than two storeys and delivers into the ground storey not more than 3 metres from the final exit AND EITHER the storey is also protected by a protected staircase OR the floor area in any storey is no more than 90 m 2 AND if there are 3 storeys the stair serving the top or bottom storey is enclosed at the ground storey and discharges to a final exit independent of the ground storey. Escape staircases are additionally protected by a smoke control system or by protected lobbies or corridors (i.e. areas enclosed with fire resisting construction) at all levels except the top storey and basement storey, in the situations described below: Not applicable • Where the stair is the only one serving an area in a building which has more than one storey above or below the ground storey, unless it is a small premises. • Where the stair serves any storey at a height of greater than 18 metres. • Where the building is designed for phased evacuation. • Between the escape stairway and any place of special fire hazard (i.e. boiler room, electrical switch room or fuel store).
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Escape staircases are protected by limiting the facilities that they accommodate to those described below: Yes • Sanitary accommodation, but not cloakrooms. • If the escape stair is the only one serving part of a premises then no reception or enquiry area and no cupboards are permitted. • If there is more than one escape stair serving the area affected then a reception of no more than 10 m 2 and cupboards enclosed with fire resisting construction are permitted. Basement stairs conform to the requirements below: Not applicable • If there is only one escape stair serving an upper storey it does not continue down to serve the basement. The basement has its own stair. • Where an escape stair serves upper storeys and the basement then the stair should be protected at basement level by protected lobbies or corridors between the stair and any accommodation. External escape stairs conform to the requirements below: Not applicable • There is at least one internal stair in addition to the external stair. • The route is not intended for use by members of the public. • For residences the route serves only offices or accommodation for personnel. Fire fighting equipment (fire extinguishers and hose reels) There is satisfactory means for fighting fire (and special equipment is provided where necessary): Yes There a sufficient number of water or foam extinguishers (there should be a minimum of 1 per floor and nobody should have to travel more than 30 metres to reach an extinguisher): Yes CO2 fire extinguishers are available for electrical/electronic equipment: Yes A dry powder extinguisher and a fire blanket are available in the kitchen: Yes Fire fighting equipment is checked weekly to ensure that it is available for use: Yes Fire fighting equipment has been inspected by a qualified person within the last 12 months: Yes Fire fighting equipment is signed or marked to identify the type of equipment and its correct usage: Yes Sprinklers or other suitable fire suppression systems are provided where necessary: Not necessary Detection and early warning The means for detecting and giving warning in case of fire is satisfactory (i.e. there is a break glass point at each storey exit and final point of exit, there are smoke/heat detectors and fire alarms where necessary): Yes Fire/Smoke detection points are checked for operational effectiveness and a record kept: Yes Break glass points are checked for operational effectiveness and a record kept: Yes The fire alarm is audible in all parts of the premises: Yes
Other (provide details):
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STEP 4: IDENTIFY PEOPLE WITH SPECIFIC RISKS AND DECIDE ON CONTROL MEASURES Mark the boxes to identify those at risk and then answer YES / NO to indicate how the hazard is controlled. People in remote and high risk areas In remote or high risk areas all persons have specific training: In remote or high risk areas all persons have adequate arrangements for evacuation: Sleeping There is early warning (e.g. smoke and heat detection and fire alarm): There are short distances of travel to places of safety: There are protected routes of escape to places of safety: ‘Fire Action Notices’ are posted: Disabled people (including those with temporary disabilities) Disabled persons each have a PEEP if necessary: Not necessary There are adequate numbers of personnel trained to assist if necessary: Yes There is early warning (e.g. flashing light, vibrating pillow) if necessary: Yes There are exit routes of adequate width: Yes There is a refuge area if necessary: Yes Large numbers of people For large numbers esp. the public there are sufficient trained personnel to assist in evacuation:Yes For large numbers (esp. the public at evening events) signage and lighting is adequate or additional temporary signage and lighting is provided where necessary: Yes For large numbers esp. the public there is appropriate communication? e.g. a PA system may be necessary: Yes Other (provide details):
STEP 5: RECORD OF FINDINGS AND ACTION PLAN Where control measures are marked as ‘NO’ in the steps above then you should either add an explanation of why the measure is unnecessary, for example designers may have provided fire safety by engineering methods or add the need for that control measure, the implementation date and the responsible person into the space below. CONTROL MEASURES
IMPLEMENTATION DATE
RESPONSIBLE PERSON
1. All Means of Escape opening inwards rather than in direction of travel should be fitted with easy
Easter 2011 (When building opens to public)
Hall Manager
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open dead bolt locking systems that can be operated with a closed fist, to ensure ease of opening whilst mantaining Hall security. Staff Assited Evacuation, to assist with opening Fire Doors, if required. 2. Stairway in East Wing is the only means of eascape from 1st floor of East Wing; area should be restricted to under 60 persons. (Please note: floor in First floor of East Wing, already ristricted to under 25 people, due to weight restrictions).
Easter 2011 (When building opens to public)
Hall Manager
STEP 6: WHAT IS THE RISK WHEN ALL THE NECESSARY CONTROL MEASURES ARE IN PLACE? Click on the box to select from the drop down menu. Likelihood of fire occurring: NORMAL Severity of personal injuries: LOW Severity of property damage: MEDIUM Number of people potentially affected: 180 Control measures reduce the risk to an acceptable level now or when fully implemented?
STEP 7: REVIEW Mark the boxes to indicate when a review has been completed. Keep your previous assessments as evidence of regular review. Control measures have been implemented by the required date. Date Name Control measures have not been implemented by the required date; assistance has been asked for if required and new implementation dates have been set. Date Name Assessment reviewed due to developments which significantly affect fire safety (for example alterations to premises, reorganisation of activities or new personnel). Date Name Annual review completed. Date Name
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