Ops Talk Spring 2019 by DEL Communications Inc.

Covering all aspects of educational facilities and operations.

Talk

PUBLICATIONS MAIL AGREEMENT #40934510

Spring 2019

EFMA Conference & Trade Show returns to Penticton May 27 to 31, 2019 Victoria’s South Park Family School is the city’s oldest educational facility w ww

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In this issue Published by: DEL Communications Inc. Suite 300, 6 Roslyn Road Winnipeg, Manitoba R3L 0G5

Message from the president of EFMA, Heather Simm............................................... 8 2018/19 EFMA executive members........................................................................................ 10 Message from the minister of education, Rob Fleming........................................... 12 EFMA member profile: Jeff Jackson.....................................................................................14 2019 EFMA Conference and Trade Show program....................................................18 2019 EFMA Conference and Trade Show registration form................................. 24

www.delcommunications.com President / Publisher David Langstaff Managing Editor Shayna Wiwierski shayna@delcommunications.com Advertising Sales Manager Dayna Oulion

2019 EFMA Conference and Trade Show Partners Program...............................25

Toll Free: 1.866.424.6398

2019 EFMA Conference and Trade Show Partners Program registration......................................................................................... 26

Advertising Sales

EFMA 23rd annual golf tournament..............................................................................27

Gary Barrington | Jennifer Hebert Dan Roberts | Gary Seamans Contributing Writers

EFMA Conference and Trade Show exhibitors list................................................. 28

Glenn Miller

Building child care into schools with the Childcare BC New Spaces Fund..................................................................................... 30

Taryn Rittberg

EFMA directors spring session 2019............................................................................. 34

Chuck Morris

Production services provided by: S.G. Bennett Marketing Services

125 years and still going strong........................................................................................ 36

www.sgbennett.com

Thoughts on: Being true to yourself.............................................................................40

Art Director / Design

Mechanical insulation – Cost-effective “low-hanging fruit” that saves money and saves energy too..................................................................... 42

Advertising Art

Education is key to implementing strategic solutions..........................................44 Modernize your heating system today and save....................................................46 “Right-sized” software system assists with complex facilities management challenges...............................................................48

Kathy Cable

The contents of this publication may not be reproduced by any means, in whole or in part, without the prior written consent of the publisher. While every effort has been made to ensure the

The power of a merged communications system in a K-12 environment........................................................................................... 50

accuracy of the information contained herein

Index to advertisers............................................................................................................... 54

and is not responsible for errors, omissions

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ON THE COVER School District staff shovelling snow off one of the housing units the district owns in Stewart, BC. That is the second floor the fellow with the snow blower is working on. That year Stewart had 27 feet of accumulated snow. 6

Ops Talk • Spring 2019

Winnipeg, MB R3L 0G5 Email: david@delcommunications.com PRINTED IN CANADA 03/2019

Math. Science. History. Lead. In some schools, kids are exposed to more than their lesson plans.

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MESSAGE FROM THE PRESIDENT OF EFMA

Heather Simm Director of Operations, School District No. 20 (Kootenay-Columbia) As I write this spring update, I think a lot of the province is having a hard time imagining that spring will actually ever arrive! (And for those of us that regularly experience winter, we’re only enjoying the pictures of snow from the lower mainland a little bit ;)). Regardless of the weather, EFMA members have to continue with their usual spring rituals, which include (in addition to daily operations) scrambling to finish off the prior year’s AFG, budgeting, and madly planning for upcoming summer work. As this planning is continuing, so is the amazing planning for our upcoming conference at the end of May. You will see the great line-up our team has put together for this year’s conference and I encourage everyone to seriously consider attending (even just for one day). This edition of Ops Talk includes the full conference program, so please check out all the fantastic opportunities that exist and start making your plans to attend and to bring your staff. Anyone can register for the conference and it is a great learning opportunity for all staff within the operations world. Outside the formal program there are also so many great networking and problem-solving opportunities with your fellow members. Teamwork is the conference theme and we are all here to support one another on this professional journey. On the Friday, we have representatives from both Shared Services and BCPSEA planning to attend for an update. The Capital Management Branch is once again planning to bring several staff members for multiple days, which will provide great op8

Ops Talk • Spring 2019

portunities to connect in person with your representative from the ministry. This has been another great year for EFMA and all members should be so proud of the executive we have. There has been so much hard work behind the scenes creating the conference, as well as the Directors’ Workshop, which took place March 11 and 12, 2019. I want to personally thank each of the members of the executive for all their hard work and the extra time commitment it takes to be part of the executive team. I can easily say for myself that the amazing relationships I have built and the things I have learned far outweigh the commitment required. On behalf of all the EFMA members, thank you to Steve Smoroden, Rick Delorme, Chuck Morris, Harry Kumar, Archie Stogianos, Travis Elwood, and Gordana Vuchovic. An additional thank you also to our exhibitor representatives Andrew McKay from Tremco and Tammy Gizen from Talius. And finally, a special thank you to our executive director Glenn Miller, and there are not even words to express the gratitude we owe to Molly Shipowich, our executive secretary. All of your hard work and commitment is greatly appreciated. We always need more people to join the executive, so if you are interested at all, please don’t hesitate to connect with any of the current executive members. On behalf of the EFMA executive, thank you for the support and we look forward to seeing all of you in Penticton, May 2731st! n

L E B R AT I N G

YEARS

8 4 - 2 019

Your Learning Spaces,

Better Connected Kimco has been proudly serving School Districts and local communities throughout the B.C. Interior for 35 incredible years.

2018 – 2019 EFMA EXECUTIVE MEMBERS President: Heather Simm Tel: 250-365-8331 ext 801 SD #20 Kootenay-Columbia Email: hsimm@sd20.bc.ca Vice-President: Rick Delorme Tel: 604-466-6154 SD #42 Maple Ridge Email: rdelorme@sd42.ca Past President: Steve Smoroden Tel: 604-468-7024 SD #43 Coquitlam Email: ssmoroden@sd43.bc.ca Secretary-Treasurer: Chuck Morris Tel: 250-920-3401 SD #61 Victoria Email: cmorris@sd61.bc.ca

Directors

Certification/Education Director: Travis Elwood SD #82 Coast Mountain Conference Director: Harry Kumar SD #37 Delta Certification/Education Director: Archie Stogianos SD #22 Vernon Conference Director: Gordana Vuckovic SD #35 Langley Executive Director: Glenn Miller Secretary: Molly Shipowich

Tel: 250-638-4405 Email: travis.elwood@cmsd.bc.ca Tel: 604-952-5224 Email: hakumar@deltasd.bc.ca Tel: 250-549-9210 Email: astogianos@sd22.bc.ca Tel: 604-534-3294 Email: gvuckovic@sd35.bc.ca Tel: 250-516-9596 Email: exec.dir@telus.net Tel: 604-943-3314 Email: society@telus.net

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Ops Talk • Spring 2019

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MESSAGE FROM THE MINISTER OF EDUCATION

Rob Fleming When I became the minister of education in June 2017, Premier John Horgan and I made a commitment to British Columbians that government would work for them, and to improve our schools for their children. After years of underinvestment, we told people that better days were ahead – and then, we got to work. We’ve since approved almost $1 billion of capital spending for the sector – investing in schools at a rate never seen before – so that students can benefit from positive, safe learning environments. With 5,600 new seats at new and expanded schools announced from the Lower Mainland, to the Okanagan, Vancouver Island, and Fort St. John, thousands of B.C. families can finally look forward to sending their children to 21st century classrooms, rather than portables. We’re also delivering on our commitment to seismic safety, with nearly $550 million already approved for seismic upgrades or replacements at 28 B.C. schools, that is nearly 18,000 safe new seats, with many more to come. I’m sure many of you were thrilled to see these announcements taking place. I’m pleased to now see shovels in the ground at many of our new projects. I personally enjoyed being part of the ground-breaking ceremony recently for the new Edgewood Drive elementary school in Surrey – one of many important projects that will go a long way in reducing portables for students. We’ve also had great success implementing our Playground Equipment Program, so parents aren’t forced to hold bake sales and car washes to pay for bet-

Ops Talk • Spring 2019

ter playgrounds for their children. The first round of funding provided new playground equipment to 51 different schools, giving over 11,000 children a better place to play. I’m excited to tell you that another round of funding will be announced in the spring, so that even more communities can benefit. I want to thank you all for the roles you play in each of these projects – you are crucial to our goal of improving schools for B.C. students. While previous governments may have had large school capital budgets, far too much money was left on the table. Our government promised to spend our capital dollars efficiently– and I’m proud to say we plan to spend all of our annual school capital budgets. That includes distributing $115 million to school districts through the Annual Facilities Grant, which recently increased for the first time since 2004. But there is more to be done, and Budget 2019 is a great example of that. Announced on Feb. 19, our new budget shows that our commitment to education is strong. We’ve increased our provincial three-year capital budget by another $600 million to $2.7 billion. We’ll continue our work with school boards to see current projects through, and add new projects to capital plans so students can benefit as soon as possible. All of this is providing better opportunities for our students – the future of our province. I’m proud of what we’ve accomplished together so far, and I can’t want to see what’s ahead. n

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EFMA MEMBER PROFILE

Jeff Jackson,

manager of maintenance for SD #44, leading the way in environmentally friendly school facilities, North Vancouver School District #44 By Taryn Rittberg “We only have one planet.” This simple and humble statement resounds deeply with Jeff Jackson, the manager of maintenance for the North Vancouver School District #44, who recently oversaw a widespread energy savings program. Jackson and his colleagues at SD #44 met the monumental task of creating a plan to both maintain school functionality, as well as retrofit the schools to be more energy 14

Ops Talk • Spring 2019

efficient at a time that the school district suffered from declining enrolment and decreased funding, while also facing increased costs for municipal and energy expenses. With over 40 schools under his care, Jackson created a plan to upgrade and replace lighting systems, ventilation, and air conditioning automation for all school buildings, boiler efficiency replacements and upgrades, carbon dioxide sen-

sors to control ventilation in school gymnasiums, and many more energy saving implementations for every North Vancouver school district building. “I believe all school districts and all building owners should be doing this,” says Jackson, who has been a member of EFMA for 24 years. “I’ve spent my career promoting energy conservation, conservation of resources, and conservation of wa-

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EFMA MEMBER PROFILE

Jeff Jackson continued

ter. For one project, we reused and

school district used 46-million kWh

Jackson mentions that they initi-

repurposed components from a

per year in gas and electric ener-

ated these projects with no cost to

school we had demolished. We also

gy. From this benchmark SD #44

the taxpayer. They borrowed the

have an outdoor learning school for

set their goals to reduce electrical

money and then paid the loan back

the students. All the kids learn envi-

consumption by 19 per cent, natu-

with savings on energy.

ronmental science and learn about

ral gas usage by 28 per cent, and

“There is no reason why other

the fish spawning cycle.”

water consumption by 70 per cent.

schools and school districts can’t do the same thing we did.”

Jackson says that there are two

Since this initial work, the schools

primary motivations in why major

are continuing to be enhanced by

During his tenure he also ac-

change was needed at SD #44.

newer technologies and a continu-

complished strategic preventative

One, they were driven by economic

ous improvement is ongoing.

maintenance strategies based on

and shrinking budgets, and two, by

“Making large-scale changes to

economic criteria for all buildings

doing this work, it was a survival

significantly impact energy use is

and infrastructure, respectful work-

mechanism.

a long game because upgrades

place communication policies and

“I also understood the bigger pic-

and retrofits are done according

the continuous pursuit of best busi-

ture of creating energy efficiency

to annual budgets. I’ve overseen

ness practice.

and reduce the district’s carbon

the process over several years,

“We have a responsibility to pro-

footprint. I was in a position where I

and through a consistent and well-

tect the taxpayer and provide a safe

had the education and the ability to

worked plan we’ve been very suc-

and effective learning environment

do it. So, we did it.”

cessful and have met and exceeded

for the students and staff in North

our initial goals.”

Vancouver.” n

An energy use analysis found the

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2019 CONFERENCE PROGRAM PENTICTON TRADE & CONVENTION CENTRE

MAY 27th – MAY 31st, 2019

Working Together to Help Build the Future in Education MONDAY, May 27th Pre-registration is required for professional sessions

Professional Development A: 8:00 a.m. – 4:00 p.m. Advanced Project Management This two-day workshop provides more advanced project management skills and practical tools to tackle issues such as: changing client requirements, multiple scope change requests, limited resources, lack of authority and difficult clients. Based on the Project Management Institute (PMI) and PMBOK® best practices, this workshop is a comprehensive overview of the issues project managers face every day in their work environment.

Please note: the cost is $1,000 reduced to $600, but offered to our members for $300.

Professional Development B: 8:00 a.m. – 3:00 p.m. Workplace Incident Investigations: Principles & Practice Bruce Jackson, Advocate Workspace Safety Services This workshop will address both foundational and advanced concepts relating to the investigation of workplace incidents, including the applicable legislation, data collection, human error, incident causation, and developing effective recommendations to reduce the potential for incident recurrence.

Ops Talk • Spring 2019

TUESDAY, May 28th Professional Development A: continued 8:00 a.m. – 4:00 p.m. Advanced Project Management This two-day workshop provides more advanced project management skills and practical tools to tackle issues such as: changing client requirements, multiple scope change requests, limited resources, lack of authority and difficult clients. Based on the Project Management Institute (PMI) and PMBOK® best practices, this workshop is a comprehensive overview of the issues project managers face every day in their work environment.\

Professional Development C: 8:30 a.m.- 3:30 p.m.

Optimizing the Work Environment for Complex Learners

Speakers: Gina Vahlas and Jenny Colman, WorkSafeBC Surrena Craig and Jennifer Turner, SD #6 Rocky Mountain This workshop will provide you with an ergonomics/human factors approach to optimizing the work environment for complex learners. It will provide an understanding of how the design and the features of the environment affect the ability to optimally care for the complex learners. By optimizing the work environment, improvements can be made to the learning experience for the learner and the health, safety, and wellbeing of the education assistants. 12:30 p.m. – 4:00 p.m. EFMA 23rd Annual 2 x 9-Hole Golf Tournament

Penticton Golf & Country Club

Holes sponsored by: Detex Goodbye Graffiti Hakai Energy Solutions Milwaukee Tool National Air Technologies Rocky Point Engineering Ltd. Winmar Property Restoration Specialists 2:00 p.m. – 7:00 p.m. Registration – Members and Exhibitors

South Lobby Ballroom II/Salon A

4:00 p.m. – 7:00 p.m. Exhibitors Set-Up 7:00 p.m. – 10:00 p.m. Opening Ceremonies Presidents Reception – Entertainment Sponsored by: Tremco Roofing & Building Maintenance 10:00 .p.m – 12:00 a.m. Hospitality Suite – Everyone Welcome Sponsored by: C anstar Restorations Kimco Controls Ltd. RCABC Guarantee Corp. Rocky Point Engineering Ltd.

North Lobby

Kettle Valley Station Pub, Ramada

Educational Facility Managers Association of B.C. | www.efmabc.com 19

WEDNESDAY, MAY 29th 7:30 a.m. – 9:00 a.m.

Registration – Members and Exhibitors

8:30 a.m. – 9:00 a.m.

New Member Orientation

South Lobby

9:00 a.m. – 9:30 a.m. Zone Meetings – Continental Breakfast — Zone I Kootenays — Zone II Okanagan — Zone III and Zone VI North Coast & North Central — Zone IV Mainland Fraser Valley — Zone V South Coast Vancouver Island 9:30 a.m. – 10:00 a.m. Zone Chair and Executive Meeting 9:30 a.m. – Noon

Visit Exhibitors Booths - Coffee

Noon – 2:00 p.m. Delegates, Exhibitors and Partners Luncheon Keynote Speaker: Carla Reiger Sponsored by: Quantum Lighting Inc. 2:00 p.m. – 3:30 p.m.

Visit Exhibitors Booths - Coffee

3:30 p.m. – 5:00 p.m.

1 . Transportation Speaker: Robyn Stephenson

Bus seatbelts, consultants, routing, training.

Boardroom Ballroom II/Salon A Salon B/C

Ballroom II/Salon A

2. Energy – BC Hydro and Fortis BC The Rubik Cube of Low Carbon Electrification, CleanBC and BC Hydro Speaker: Cory Farquharson, BC Hydro In this session we will be talking about energy and the relation with school districts. We will highlight the new CleanBC plan and how that changes the dynamics and focus on goals and targets for the K-12 sector and how BC Hydro can support those initiatives. This electrifying session will highlight successes and stories from other districts and leave you with “energy” to explore opportunities within your own respective organizations. Energy at Work: Working with FortisBC to Maximize Energy Savings & Rebates Speakers: V ladimir Kostka – Major Commercial Key Account Manager; Stephanie Au – Energy Solutions Manager for Interior & Northern BC (Natural Gas); Perry Feser – Technical Advisor for South Okanagan/Similkameen (Electricity) Discussion of FortisBC commercial natural gas and electric rebate programs, Energy Specialist program, testimonials of successful projects, and a workshop to capture energy savings and rebate opportunities with the audience.

Ops Talk • Spring 2019

WEDNESDAY, MAY 29th CONTINUED

3. University Inclusive Design & Maintaining Safe Play Environments Speaker: Steve Doyle & Adam Walsh, Habitat Systems

This education session will discuss the importance of universally inclusive playground designs by examining global trends and their impacts on designing. We will discuss the goals of working towards creating spaces where children of all abilities can explore in a variety of settings, while addressing a variety of interests, senses and skills through inclusive and accessible play. Finally, participants will gain an understanding and highlight the primary causes of playground injuries and discuss the responsibilities we have for providing and maintaining safe playgrounds.

4. WorkSafeBC: The Certificate of Recognition Program (COR) Speaker: Mike Roberts, British Columbia Municipal Safety Association

Overview of the Certificate of Recognition Program, including the benefits, challenges and future state of the program. Ballroom II/Salon A

6:30 p.m. – 9:00 p.m. Exhibitors Hosted Evening Costume: “Team Sports” 9:00 p.m. – 12:00 a.m. Hospitality Suite – Everyone Welcome Sponsored by: C anstar Restorations Kimco Controls Ltd. RCABC Guarantee Corp. Rocky Point Engineering Ltd.

Kettle Valley Station Pub, Ramada

THURSDAY, MAY 30th 7:00 a.m. – 8:00 a.m.

Salon B/C

Buffet Breakfast - Everyone Welcome Sponsored by: FortisBC

Salon B/C

8:00 a.m. – 10:00 a.m. EFMA Annual General Meeting 8:30 a.m. – 10:00 a.m. Drinking Water Quality Speaker: Chris Russell, Specialist Environmental Health Officer, Interior Health

This presentation will provide an overview of some of the key issues related to drinking water safety and will focus on stand-alone water supply systems. This will include a discussion on some of the hazards present in drinking water, typical components of a drinking water system, some of the drinking water parameters that should be monitored, and the responsibility to respond when a problem is detected. 9:30 a.m. – 10:00 a.m. Exhibitors Meeting – Appointing New Exhibitor Representative

Ballroom II/Salon A

10:00 a.m. – 1:00 p.m. Visit Exhibitors Booths / Hosted Luncheon Sponsored by: Bunzel Cleaning & Hygiene

Ballroom II/Salon A

Educational Facility Managers Association of B.C. | www.efmabc.com 21

THURSDAY, MAY 30th CONTINUED 1:00 p.m. – 3:00 p.m.

5. Ministry Presentation

Salon C

6. Facility Care “Did you Know” Facts, Myths and Other Info Speaker: Mike Watt, Director, Training and New Product Development, Avmor Limited

Mike will be sharing his industry experiences on what he has determined to be the key factors in lowering risk, making life or work easier, being the lowest overall cost alternative and where appropriate, increasing competitive advantage. 7. Canadian Mental Health Association Speaker: Liesel Reimer, Community Educator, Canadian Mental Health Association

Increasingly we are recognizing the need to implement psychological safety in the workplace. Around one-quarter of sick leaves are related to mental health challenges, including stress. Workplace stress contributes to absenteeism and decreased performance. This workshop will enable you to build your capacity to mitigate workplace stress for your employees. You will learn how to identify causes of stress in the workplace, how to help reduce stress, and how to respond to employees who are experiencing mental health challenges. 3:15 p.m. – 5:00 p.m.

8. Energy Manager and Energy Specialists Round Table Chair: Cory Farquharson, BC Hydro Chair: Vladimir Kostka, Stephanie Au, Perry Feser, Fortis BC

9. Maintenance Round Table

10. Custodial Round Table

11. Health & Safety Round Table Chair: Terry Gomez, SD#41 Burnaby

Chlorox 360 machine.

6:00 p.m. – 12:30 a.m. Reception, BBQ Dinner and Social Entertainment: Uptown 10 Sponsored by: BC Hydro

Ops Talk • Spring 2019

Penticton Trade and Convention Centre

FRIDAY, MAY 31st 9:00 a.m. – 10:30 a.m. 12. High-Tech Tools for Schools – What are the Health and Safety Risks? Speaker: Geoff Clark, Sr. Occupational Hygienist, WorkSafeBC Robots, 3D printers, laser cutters, engravers, and Makerspace projects – these marvelous new “tools” have been making their way into our classrooms. What are the hazards of these devices? Do they pose a risk to students and teachers? What can be done to make them safer? Are there regulatory requirements that have to be met? Come to this session and find out. 9:00 a.m. – 12:00 p.m. 13. Shared Services Speaker: B ruce Tisdale, Executive Director, BC Education Marketplace (BCEM) Kelly Pollack, Executive Director, BC Education Marketplace (BCEM)

Salon C

Preview of current procurement projects, changes and trends. Update on transition of BCEM/ERAC to a single entity, including introduction of new staff contact lead and the impact of this move in the sector.

BCPSEA Deborah Stewart, Executive Director, Corporate Services and Communications An update on exempt staff compensation matters in the K-12 public education sector.

Renzo Del Negro, BC Public School Employers’ Association (BCPSEA) Renzo will provide an update on key BCPSEA initiatives, including the current rounds of collective bargaining with unionized teachers and support staff.

Ministry Update

Educational Facility Managers Association of B.C. | www.efmabc.com 23

EFMA 2019 CONFERENCE & TRADE SHOW Registration Form First name:____________________________________ Surname:_______________________________________ Organization:_________________________________________________________________________________ Address:______________________________________________________________ Postal Code:_ _ _ _ _ _ _ _ _ _ _ Tel:___________________________________________ Email:__________________________________________ Cheques, MasterCard or Visa are accepted via website www.efmabc.com. Forward form with payment. Educational Facility Managers Association of BC PO Box 19032, 1153 – 56th Street, Delta, BC V4L 2P8 • Email: society@telus.net Name on the card:_____________________________________________________________________________ Credit Card #_ _ _ _ _ _ _ _ _ / _ _ _ _ _ _ _ _ _ /_ _ _ _ _ _ _ _ _ /_ _ _ _ _ _ _ _ _ / Exp Date _ _ _ _ _ _ _ _ _ _ / _ _ _ _ _ _ _ _ _ _

Conference Fees Active Members Full Conference Package (includes banquet) . . . . . . . . . . . . . . $475_________________ Non-Members Full Conference Package (includes banquet) . . . . . . . . . . . . . . . $625_________________ Members One-Day Pass (does not include banquet) Wed_ _ _ Thurs _ _ _ Fri _ _ _ . . $200_________________ Non-Members One-Day Pass (does not include banquet) Wed_ _ _ Thurs _ _ _ Fri _ _ _ $300_________________ Professional Development “A” Monday, May 27 and Tuesday, May 28 (Members) . . . . $300_________________ Professional Development “A” Monday, May 27 and Tuesday, May 28 (Non-members) . $600_________________ Professional Development “B” Monday, May 27 (Members) . . . . . . . . . . . . . . . . . $200_________________ Professional Development “B” Monday, May 27 (Non-members) . . . . . . . . . . . . . . $350_________________ Professional Development “C” Tuesday, May 287 (Members) . . . . . . . . . . . . . . . . $200_________________ Professional Development “C” Tuesday, May 287 (Non-members) . . . . . . . . . . . . . $350_________________ Partners Program (includes banquet) . . . . . . . . . . . . . . . . . . . . . . . . . . . . $125__________________ Additional Banquet Dinner Ticket Only . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 50_________________ Golf Tournament (Handicap _ _ _ _ ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 60_________________ GST 5%_______________

Please indicate your selection of sessions and social events: . . . . . . . . . . . . . . Total $_______________

TUESDAY – May 28 President’s Reception . . . . . . .

THURSDAY – May 30

WEDNESDAY – May 29 Zone Meeting Breakfast . . . . . Luncheon . . . . . . . . . . . . . . Exhibitors Hosted Evening . . . . Session 1 . . . . . . . . . . . . . . . Session 2 . . . . . . . . . . . . . . Session 3 . . . . . . . . . . . . . . Session 4 . . . . . . . . . . . . . .

Ops Talk • Spring 2019

o o o o o o o

Buffet Breakfast . . . . . . . . . . Hosted Luncheon . . . . . . . . . Session 5 . . . . . . . . . . . . . . Session 6 . . . . . . . . . . . . . . Session 7 . . . . . . . . . . . . . . Session 8 . . . . . . . . . . . . . . Session 9 . . . . . . . . . . . . . . Session 10 . . . . . . . . . . . . . . Session 11 . . . . . . . . . . . . . . Reception, BBQ, Social . . . . . .

FRIDAY – May 31

o o o o o o o o o o

Session 12 . . . . . . . . . . . . . . Session 13 . . . . . . . . . . . . . .

o o

Please inform us of any dietary needs. Cancellation Policy: Cancellation of registration must be received before May 17, 2019 for registration fees to be refunded. A processing fee of $50 will be charged on all refunds.

2019 CONFERENCE PROGRAM

PENTICTON TRADE & CONVENTION CENTRE

MAY 27th – MAY 31st, 2019

PARTNERS PROGRAM sponsored by Telus TUESDAY, MAY 28th 12:00 p.m. – 4:00 p.m. EFMA 23rd Annual 9-Hole Golf Tournament Penticton Golf & Country Club 2:00 p.m. – 7:00 p.m. Registration

South Lobby

7:00 p.m. – 10:00 p.m. Presidents Reception

South Lobby

10:00 p.m. – 12:00 a.m. Hospitality Suite – Everyone Welcome

Ramada Pub

Wednesday, May 29th 7:30 a.m. – 9:00 a.m.

South Lobby

Registration

9:00 a.m. – 10:00 a.m. Meet & Greet Breakfast 9:30 a.m. – 11:30 a.m. Dream Weavers with Courtney Madeit Weave your dream while awakening your intuitive and artistic nature** We are going to be handcrafting our own personal dream catchers out of natural copper, crystals, and feathers, with an added twist of intention towards our specific aspirations. These creations can serve as a beautiful and gentle reminder to bring focus and energy toward our goals. 11:30 a.m. – 2:00 p.m.

Opening Ceremonies Delegates, Exhibitors and Partners Luncheon – “Carla Reiger”

Salon B/C

2:30 p.m. – 3:30 p.m. The Art of Flow with Courtney Madeit A wonderfully whimsical introduction into the dancing art of flow Dancing with a hula hoop has come a long way since our childhood experiences, becoming one of the most common props to dance within the world of flow arts. Circles are naturally continuous, and as they flow freely within themselves, we will learn their pathways - and our own ways - to move with them! You will learn fun and fluid movements that will be strung together into a simple routine - this process will help you warm up to listening to your body and the natural flow of movement that it desires. 6:30 p.m. – 9:00 p.m. Exhibitors Hosted Evening Costume: “Team Sports” 9:00 p.m. – 12:00 a.m. Hospitality Suite – Everyone Welcome

Ballroom II/Salon A Ramada Pub

Thursday, May 30th 10:00 a.m. – 4:00 p.m. The Power of Laughter: Managing Change with a Sense of Humour Speaker: Carla Reiger At the height of laughter, the universe is flung into a kaleidoscope of new possibilities. Has work or home life become too serious? Sometimes the stress of life zaps our creative spirit and fun evaporates from our lives. Fun, playfulness, and joy are something you can actually make a regular part of your life with some forethought and habits in place.

Followed by wine touring and lunch.

6:00 p.m. – 12:30 a.m. Reception, BBQ Dinner and Social

Penticton Trade & Convention Centre

Educational Facility Managers Association of B.C. | www.efmabc.com 25

EFMA 2019 CONFERENCE & TRADE SHOW Partners Program Registration

First name:____________________________________ Surname:_______________________________________ School District / Company:______________________________________________________________________ Home Mailing Address:_________________________________________________________________________ Tel:___________________________________________ Email:_________________________________________

Please indicate which social event(s) will be attended: Presidents’ Reception (Tuesday at 7:00 p.m. – 10:00 p.m.) . . . . . . . . . . . . . . . . . . . . . . . ____________ Meet & Greet Breakfast (Wednesday at 9:00 a.m. – 10:00 a.m.) . . . . . . . . . . . . . . . . . . . . ____________ Dream Weavers (Wednesday at 9:30 a.m. – 11:30 a.m.) . . . . . . . . . . . . . . . . . . . . . . . . . ____________ Delegates, Exhibitors & Partners Luncheon (Wednesday at 11:30 a.m. – 2:00 p.m.) . . . . . . . . . ____________ The Art of Flow (Wednesday at 2:30 p.m. – 3:30 p.m.) . . . . . . . . . . . . . . . . . . . . . . . . . ____________ Exhibitors Hosted Evening (Wednesday at 6:30 p.m. – 9:00 p.m.) . . . . . . . . . . . . . . . . . . . ____________ Wine Tour Excursion (Thursday at 10:00 a.m. – 4:00 p.m.) . . . . . . . . . . . . . . . . . . . . . . . ____________ BBQ, Dance and Social (Thursday at 6:00 p.m. – 12:30 a.m.) . . . . . . . . . . . . . . . . . . . . . . ____________ *** Please inform us of any dietary needs ***

Please return this form, as it will help us in determining transportation and meals needed for various functions. Cost of the Partners Program is $125 (plus GST) and includes all functions listed above. Payment: Cheque:_____________________________________________________________________________ Name on the card:_____________________________________________________________________________ Credit Card #_ _ _ _ _ _ _ _ _ / _ _ _ _ _ _ _ _ _ /_ _ _ _ _ _ _ _ _ /_ _ _ _ _ _ _ _ _ / Exp. _ _ _ _ _ _ _ _ _ _ / _ _ _ _ _ _ _ _ _ _

Cheques, MasterCard or Visa are accepted, also pay via the EFMA website at www.efmabc.ca To register by mail, send this form with cheque, Visa or MasterCard made payable to:

Educational Facility Managers Association of BC PO Box 19032, 1153 – 56th Street Delta, BC V4L 2P8

Ops Talk • Spring 2019

EFMA’s 23rd Annual Golf Tournament

Penticton Golf & Country Club Tuesday, May 28th, 2018 • Shotgun 1:00 pm This year’s highlights and information: • Texas scramble – nine hole - shotgun start • Even out teams for score and fun • Wine cellar • Prizes for long drive / closest to the pin / winning team / most honest golfers • Golf cost $60 (plus GST) • Includes 9-hole round of golf, golf cart, bag lunch, transportation to and from course Golf Registration: Name:_______________________________________________________________________________________ Company / School District :______________________________________________________________________ Email:________________________________________________________________________________________ Handi-cap:

Under 15 _________________ Between 15-25 _________________ Rarely golf over 25 _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

Please try to place me on a team with: ____________________________________________________________ Please indicate any food allergies: ________________________________________________________________ Cheques, MasterCard or Visa are accepted, also able to pay via the EFMA website at www.efmabc.ca. To register by mail, send this form with cheque, Visa or MasterCard made payable to:

EFMA PO Box 19032, 1153 – 56th Street, Delta, BC V4L 2P8 Email: society@telus.net

Website: www.efmabc.com

Name on the card:_____________________________________________________________________________ Credit Card #_ _ _ _ _ _ _ _ _ / _ _ _ _ _ _ _ _ _ /_ _ _ _ _ _ _ _ _ /_ _ _ _ _ _ _ _ _ / Exp Date _ _ _ _ _ _ _ _ _ _ / _ _ _ _ _ _ _ _ _ _

Enter early so proper teams, assigned holes etc. can be established well in advance.

How would you like to have an instant wine cellar? Educational Facility Managers Association of B.C. | www.efmabc.com 27

EFMA EXHIBITORS 2019

A&G Supply Ltd.

CorePoint Solutions Inc.

A.O. Smith

CP Distributors

Abell Pest Control

CuraFlo of BC Ltd.

Acuity Brands Inc. / Inter-Lite Sales

Custom Air

Air Filter Sales and Service

D.G. MacLachlan

Allegion Canada Inc.

Detex Corporation

Alpha Vico Inc.

Dobbin Sales

Apollo Sheet Metal Ltd.

Douglas Lighting Controls

Armstrong Flooring

Dyson

ATCO Sustainable Communities

E.B. Horsman & Son

Avmor

eBASE (DMS Technologies Inc.)

Barlay Sales Ltd.

Equipco Ltd.

BC Hydro

ERV Parent Company

BCICA

ESC Automation Inc.

Buckwold Western

ETP Energy Technology Products

Bunzel Cleaning & Hygiene

Fink Machine Inc.

Canada Mat Inc.

Forbo Flooring Systems

Canada Mats

Fortis BC

Canstar Restorations

Freeport Industries

Care Systems

Front Row Canada

Caster Town Ltd.

Gameday Sport Services Inc.

Centaur Products Inc.

Garaventa Lift

Centura Tile

Garland Canada

Clean Air Services

Goodbye Graffiti

Comac

Graydon Security Systems

Control Solutions Ltd.

Green Roots Play Equipment Inc.

Ops Talk â&#x20AC;¢ Spring 2019

Grundfos Canada

RCABC Guarantee Corp.

Habitat Systems Inc.

Reliable Controls

Hakai Energy

Richelieu Building Specialties

Hikvision Canada

Rochester Midland Limited

Hospeco

Rocky Point Engineering Ltd.

Houle

Room2Room Flooring & Painting

HSL Automation Ltd.

SafeSchools

Hy-Line Sales Ltd.

Safesidewalks Canada Inc.

IBC Technologies Inc.

SC Johnson Professional

IDN Canada Ltd.

Schoolhouse Products

IKO Industries

Siplast

Interal Group

Sound Solutions 2002 Inc.

Interface

SPECS

Island Cleaning Supplies

Super Save Disposal Inc.

Johnson Barrow

Swing Time Distributors Ltd.

LightVu Inc.

Sybertech Waste Reduction Ltd.

Lutron Electronics

TaLedi Distribution

McCrann Cyrus Mfg.

Talius

McGregor Hardware Distribution

Tarkett

Milwaukee Tool

Telus

Modern PURAIR

Terracom Systems

Mondo Contract Flooring

Test Products International

National Air Technologies

Trane Canada West

Noratek Solutions Inc.

Tremco Roofing and Building Maintenance

Nu Flow

Unitech Construction Management

On Side Restoration

Victaulic

Orion Security Systems Ltd.

Viessmann Manufacturing

Pinchin Ltd.

Watertiger

Pinnacle West

WESCO Distribution

Prism Engineering

Westpoint Sales Inc.

Quantum Lighting

Westsun Communications

Rab Design

Yorkland Controls

Working Together to Help Build the Future in Education Educational Facility Managers Association of B.C. | www.efmabc.com 29

Building child care into schools with the Childcare BC New Spaces Fund The Government of B.C. is investing $1.3 billion over the next three years to lay the groundwork for a new universal child care system for B.C. families. The goal is to provide affordable, quality child care that is available to every family that wants or needs it. The Childcare BC New Spaces Fund is providing $221 million to support government’s goal of funding the creation of 22,000 new licensed child care spaces in B.C. by 2021. Public sector partners are critical to reaching this ambitious goal. Adding child care on school

grounds provides a safe, convenient location for families who may need to also drop off older children, and the green space at schools is especially beneficial in urban locations where land is scarce and prohibitively expensive. School districts can apply to the Childcare BC New Spaces Fund at any time – you can submit your application for funding when your project is ready. A public-sector organization that is directly operating a child care facility – or partnering with a non-profit organization to run a facility – can apply for up to $1

million per facility in order to create affordable licensed child care spaces for children from birth to age 12. Several school districts have already started building child care centres on school property to meet the need in their communities. Each district uses a different approach, depending on their resources, space available, and the costs of construction in their area. Here are three projects that the Ministry of Children and Family Development has funded in the last two years, and that we are pleased to showcase!

Greater Victoria School District 61 • Creating 443 spaces at six schools, opening between September 2019 and June 2020. • These new facilities will house a total of 32 infant-toddler spaces, 76 spaces for children aged three years to kindergarten, 28 preschool spaces, and 323 out-of-school care spaces. • The design-build child care modular construction will meet licensing and child care operator needs. • District staff will be building the modular centres. • The district received a total of $4,606,650 through the Province’s Childcare BC New Spaces Fund in October 2018.

Ops Talk • Spring 2019

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maple ridge-pitt meadows school district 42 •C reating 308 spaces on school grounds at eight schools, including: — One Neighbourhood Learning Centre with an early years wing that is scheduled to open in fall 2019. — Seven fully serviced portables on elementary school grounds that are scheduled to open in August 2019. •E ach facility will include 20 preschool and 24 out-of-school care spaces. •T he district received a total of $2,934,575 through MCFD’s Child Care Major Capital Funding Program in December 2017.

peace river north school district 60 •C reated 37 spaces – 12 infant-toddler spaces and 25 spaces for children aged three years to kindergarten – at a child care centre at the Margaret Ma Murray Community School in Fort St. John (opened Aug. 1, 2018). •T he district received $500,000 through MCFD’s Child Care Major Capital Funding Program in December 2017. •T he child care facility is operated by the YMCA of Northern BC. •B C Hydro also contributed $1.8 million to the project.

For more information on the Childcare BC New Spaces Fund, please visit:

www.gov.bc.ca/childcare/newspacesfund. 32

Ops Talk • Spring 2019

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EFMA directors spring session 2019 By Chuck Morris March 11th and 12th of this year we hosted a directors’ spring workshop over two days. We had allowed for 50 people initially and quickly moved the number to 60 as spots sold out very rapidly. A lot of thought went into the variety of topics selected for presentation because of the number of new members in our association the last couple of years. Many of them had little experience in a public school organization. The two-day session had a variety of topics ranging from what a facility director needs to be aware of. The presenters and presentations included: •S terling Olson, the current secretary treasurer of the Vernon School District; •E mergency Preparedness by Ian Heselgrave (SD #71 director of operations) spoke about the response to the Hornby Island school destroyed by fire; •T he Health and Safety Program from Mark Margerison; •H arry Kumar of Delta spoke about custodial issues and cutbacks; •J oel Palmer, Rachelle Ray, and Damien Crowell from the ministry capital branch gave a great presentation on a variety of topics; •J anet Wall and Brian Kickurak from District 8 presented information on busing; •C huck Morris and John Vantol had a session dealing with leadership and ethics; •A l Kavanaugh, a risk management professional most of us know spoke about risk and liabilities we all need to be aware of and respond to; •W orking in a union environment and a talk about salary grids etc. presented by Deb Stewart and Maureen Carradice; •O ur last session was an open forum to discuss maintenance and operation issues hosted by John Vantol and Mark Peaty. Glenn Miller, our executive director and emcee for the day presented (finally) the EFMA membership certificate to Glen O’Keefe of SD #62 who has been waiting for a couple years. Thank you to all who attended and to the presenters for doing such a great job, as well as to Molly for helping with all the logistics! n

Ops Talk • Spring 2019

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125 years and still going strong

Victoria’s South Park Family School is the city’s oldest educational facility By Glenn Miller South Park School began its life in 1894 in a newly developed southern section of Victoria, B.C. called James Bay. It sits in its entirety on a small piece of property at the corner of Douglas Street and Michigan Street. The playfield for the students is across Michigan Street with the field itself having a unique outdoor landscape that the students really enjoying playing on and around. The school on the east side faces one of Victoria’s most popular and delightful public spaces, Beacon Hill Park, which is a large park that is home to a very interesting and diverse animal petting farm. It is also located within a 10-minute walk to British Columbia’s Legislature Building and a pleasant 10-minute walk to Mile 0, the start of our great TransCanada Highway that finishes 4,860 miles east to St. John’s, Newfoundland. In 1978, South Park School was designated a municipal heritage site by the City of Victoria, and in 1979, it was renamed South Park Family School, as it operates today. The Family School philosophy was established as a “school where children, parents, and teachers will relate, learn, and grow together”. It is now the oldest

Ops Talk • Spring 2019

school that has been in continuous use as an educational institution in Western Canada and it is a prominent landmark in British Columbia’s capital city. The architect, W. Ridgway Wilson designed the building in the Queen Anne style which was commonly used in building many of the schools in England at the time. The heating system consisted of four large wood- and coal-burning Dutch-style furnaces that was located in the centre of a spacious boiler room and basement area. The concept was simple; burn wood and coal and use a large natural draft flue to provide adequate heat to a large building. This basement area was also the storage space for the huge amount of wood and coal. The entire school includes a ground floor and two floors above. At any given time, there was six or seven chords of wood neatly stacked, split, and dried ready to burn. It is remarkable that this heating method continued to be used right up until 1986 when the heating system and exterior of the school was renovated. The heating system was replaced with an electric radiant panel heating system, which eventually was made to

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Martha Currie Elementary School

Mar Jok Elementary School

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Rogers Elementary School

Sunnyside Elementary School courtesy of Grant + Sinclair Architects

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Lynn Fripps Elementary

JL Crowe Secondary School

Royal Bay Secondary

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The heating system for the school consisted of four large wood- and coal-burning Dutch-style furnaces that was located in the centre of a spacious boiler room and basement area.

Ops Talk • Spring 2019

be controlled through solid-state relays to a microcomputer, while the exterior of the school’s brick work was beautifully restored to its original splendor. The Ministry of Education permitted the project to be undertaken as a boardmanaged project, which allowed the work to be completed by school district staff. Over 50 School District No. 61 tradesmen applied their skill to not only the exterior restoration of the building, but their talent was really put to the test in rebuilding the original interior spaces that included special decorative mouldings, facades, and other detailed finishes. Fortunately, the BC Heritage Trust was always there to help and provide sound advice. I had the recent pleasure of meeting with South Park Family School principal Carmen Gauvreau to tour the facility and listen to the history and a few interesting stories about the facility. She also kindly gave me my own copy of the book entitled Memories Through the Decades by Debbie Marchand and Linda Picciotto, two teachers at the school with combined years of teaching closing in on 50 years. While the history of this facility and teachings are well documented, there are also stories about this school that are not. Principal Gauvreau happily, yet quietly, shared this story with me. One day about a year-and-a-half ago she was visited by two police officers. They were coming to see her about a multiple alarm break-in that happened in the wee hours of the morning a couple of nights previous. When she jokingly asked if they met anyone in the building, they immediately looked at each other with a bit of fear as one officer said that as a matter of fact there was an incident. The officers were searching the stairwells at the ends of the building while there was an additional officer and his dog patrolling another area of the school. All of a sudden, they clearly heard two doors on the second-floor main central hallway burst wide open. They radioed the K9 unit and asked if all was okay on the main floor. The K9 officer informed them that he and the dog were in the basement area and that there was nobody else in the building. If that isn’t enough to make your heart skip a beat, then you are welcome to spend an evening in the school and keep the custodian company. n

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Website: www.timeaccessinc.com Educational Facility Managers Association of B.C. | www.efmabc.com 39

THOUGHTS ON

Being True to Yourself

By Chuck Morris

“ No star is ever lost we once have seen, we always may be what we might have been.” - Adelaide Proctor This statement was penned by a favourite poet of mine and written approximately 155 years ago. Ms. Proctor’s writing was strongly influenced by her charity work, homelessness, poverty, and fallen women. Her piece called “The Homeless Poor” (excerpt follows) illustrates her feelings and thoughts: In the very street, at that same hour, In the bitter air and drifting sleet. Crouching in a doorway was a mother, With her children at her feet. She was silent-who would hear her pleading? Men and beasts were housed-but she must stay Houseless in the great and pitiless city, Til the dawning of the winter day. A writer since childhood and supported by the likes of Charles Dickens, Proctor became very popular as a poet and was tireless in her work supporting charitable and feminist causes. In other words, she knew who she was and worked hard supporting her beliefs. I have often wondered, when noting the actions of oth-

ers (not only in our own field of work) if they are being true to themselves. Sometimes, once more familiar with some of these people and their work, it seemed to me they may be struggling with either identity or trying to focus on why they were doing what they do. Truly a difficult conundrum to an outsider looking in, but imagine what it may be like for the person struggling through this to try to find the correct direction and truth (to him/her)! Do you believe this may be a distraction and interfere with the discourse of their duties? It does, because they will not allow themselves to focus. If you have a specific job mandate; then that should be what you look at and plan to carry out. Because you may be struggling with other thoughts (or even other types of work) and you will not be truly successful carrying out the immediate work being demanded of you. How do you deal with that? The answer to that is you need to assess what you are doing and how you are doing it. Are you being honest to yourself? Is this the vocation you really want to make a career out of? Is there something else nagging at your mind that is causing you to think there may be a bet-

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ter direction? We all have thoughts that nag from time to time. We have friends or family going through experiences that may be disruptive and affect how you do things. This is not what the discussion is about. If a leader is working as he should but seems unable to fully focus or cannot complete work efficiently, something is going on. If that something is a thought of other work in a different environment, perhaps then the person is not being true to themselves. That would be setting the stage for failure not only for themselves, but for the staff reporting to them, and possibly quite detrimental to the entity they are working for. Help yourself before your world comes crashing down

upon you. Talk to close friends about what it is that is distracting you. Speak to your family about it. We can be great at one thing, but not with everything. Pick what you want to do and stick with it. Do what you know you can do the best at. Be honest with yourself! We all struggle from time to time and many of us keep silent about it. You can speak to someone without fear of pride getting in the way. An honest conversation can happen and can truly lead to a determination allowing you to fix your focus on what you need to do for you, your family, and the company you work for. The change you will experience will allow you to feel things in a completely different fashion and lead you to greater success. n

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Mechanical insulation – Cost-effective “low-hanging fruit” that saves money and saves energy too Picking the “low-hanging fruit” is a metaphor commonly used to describe doing the simplest or easiest work first. Maximum gain for minimum effort is also fairly descriptive. However, when budgeting for a new building, or considering a cost-effective solution to saving energy when retro-fitting, finding a simple affordable solution that produces results without taxing the budget can be a daunting task. And, at a time when societal pressures place so much emphasis on saving energy for the future, the task of doing so without driving capital or long-term operational costs through the roof typically falls on the shoulders of educational facility managers and their staff. Mechanical insulation, properly specified and installed by professionals, may be the low-hanging fruit educational facility managers are looking for.

Mechanical insulation “payback” Insulation reduces energy consumption, which means that less fossil fuels are burned to produce that energy. This, in turn, decreas-

es the amount of polluting gases such as carbon dioxide and sulfur dioxide emitted into the atmosphere. Because carbon dioxide is one of the principal greenhouse gases contributing to global warming, and sulfur dioxide is the major component of acid rain, insulation plays a significant role in protecting the environment. A properly designed and installed insulation system provides an excellent return on investment and quick payback through cost savings. Insulation is a low-risk investment because the savings and the payback can be forecasted with a high degree of accuracy. Insulation is one of the few technologies where the payback for the investment is considered more than acceptable when compared to many other equipment or maintenance purchases. If the insulated system is maintained, the savings from the investment continue for the life of the facility. In fact, it costs more to not insulate properly. Often insulation is paid for by the maintenance budget and then it reduces the operations budget for the life of the

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system. The return on investment, or payback for an investment in insulation is quick, often from six months to two years. To calculate your specific payback, download a free computer program (called 3E Plus®) at www.pipeinsulation. org or use the insulation calculators created by NIA and available at wbdg.org/design/midg_ calculators.php. (Benefits of Insulation, insulation.org).

Reduced mould, corrosion, component replacement Insulation with a good vapour retarder controls condensation and limits corrosion on cold piping, ducts, chillers, and roof drains. Sufficient thickness is needed to keep the surface temperature above the dew point temperature of the ambient air. When piping and equipment operate at temperatures lower than the ambient air, moisture in the air will condense or freeze on or within the insulation surface, or on the cold pipe surface. Unless the system is protected by sufficient thickness and by adequate vapour retarders, the insulation can become wet, causing corrosion, and causing the insulation to become ineffective. Mechanical insulation of hot and cold-water pipes and ventilation units reduces consumption and costs. Properly installed mechanical insulation saves money as soon as the switch is turned on. It pays for itself in a short period of time. Depending on a building’s size, the cost of installing mechanical insulation can be recovered between

one and five years. Wasted energy costs consumers and taxpayers billions of dollars across the country. And the cost to the environment for future generations will be even higher. Specifying sufficient insulation thickness with an effective vapour retarder system is the most effective means of providing a system for controlling condensation on the membrane surface and within the insulation system on cold piping, ducts, chillers, and roof drains. Sufficient insulation thickness is needed to keep the surface temperature of the membrane above the highest possible design dew point temperature of the ambient air so condensation does not form on the surface. The effective vapour retarder system is needed to restrict moisture migration into the system through the facing, joints, seams, penetrations, hangers, and supports. By controlling condensation, the system designer may control the potential for mould growth and the potential for health problems resulting from water condensate; as well as corrosion of pipes, valves, and fittings caused by water collected and contained within the insulation system. (Benefits of Insulation, insulation.org).

insulated and finished by professionals will no longer be an area to be avoided when officials tour educational facilities. Mechanical insulation (MI) may be the â&#x20AC;&#x153;low-hanging fruitâ&#x20AC;? you have been looking for. Companies that belong to the British Columbia Insulation Contractors Association (www.bcica.org) are professionals that can apply MI, which helps to reduce GHG, lower energy con-

sumption, reduce condensation, reduce facility operating costs, increase worker safety, and provide managers with a quick ROI. Look for BCICA at the EFMA 2019 conference and trade show in Penticton and ask about the BCICA Quality Assurance Certificate (QAC) program designed to provide your building with the ability to save energy for the future. n

Personnel safety and aesthetics Thermal insulation is one of the most effective means of protecting workers from burns resulting from contact with hot or extremely cold piping and equipment. For hot surfaces especially, insulation reduces the surface temperature of piping or equipment to a safer level, resulting in increased worker safety and the avoidance of worker downtime due to injury. As an added bonus, insulation covering exposed air conditioning and plumbing lines gives a finished appearance to a building. (Benefits of Insulation insulation.org). Mechanical rooms Educational Facility Managers Association of B.C. | www.efmabc.com 43

Education is key to implementing strategic solutions The simple fact is, we don’t know

we must adapt and implement

tures from a given location’s normal

what we don’t know.

strategies to combat changes such

weather conditions. This can be po-

A lack of awareness and opera-

as those resulting from our climate.

tentially destructive because they

tional knowledge is impacting our

Changes in our climate pose one of

exceed the range of weather inten-

buildings and the degree to which

the most significant risks faced by

sity a location normally experiences

they are operated effectively. Clos-

Canadian communities, particular-

(2). How do we combat or mitigate

ing this knowledge gap by access-

ly in the form of extreme weather

the significant damages our facili-

ing education through industry as-

such as severe thunderstorms, ice

ties face?

sociations and educational provid-

storms,

ers is essential if school boards are

blizzards, and tornadoes (1).

to elevate the knowledge base of those managing their buildings.

hailstorms,

windstorms,

In January 2019, BOMA Canada released its Resilience Brief where

Canada’s national climate change

it highlighted several adaptation

assessment is projecting that in the

and best practice strategies to help

At the crossroads of each hall-

coming decades, there will be more

mitigate local flood risks. Some of

way there are strategies that can

frequent and more intense extreme

the strategies included:

be taken to improve and maximize

weather events in most parts of

• Conduct a local flood risk assess-

the operations of the buildings we

Canada. While these events are

ment to determine the minimum

oversee.

currently infrequent, they will even-

capacity of rain to flood entry

tually prove to be significant depar-

points. Locate and assess each of

As the world around us evolves,

Ops Talk • Spring 2019

the potential flood entry points. •A ssess the perimeter of the building and adjacent city streets to determine if any road construction or temporary metal road plates change storm water drainage. • Raise waste disposal and recycling above inundation levels. • Implement temporary flood barriers/berms that can be quickly assembled to protect buildings from flooding. Take into consideration the location of flood entry points, including exterior vent grates. • Incorporate landscape features such as berms to provide natural barriers, and use native plants to buffer and absorb excess water on-site. (3) Being aware of agreed-upon best practices and strategies is part of the solution, but it is not the end of the process. Adopting a professional development culture where we train and educate our staff is paramount if we are to effectively respond to these everevolving changes. Designed to meet the needs of hands-on technicians and building engineers, BOMI’s SMT® program offers instruction in technologies and trends in the facility maintenance field. Our courses will show how to manage energy-efficient, environmentally sound, and cost-effective buildings, including specific operating systems. Building operators who graduate from one of our certificate or designation programs are best able to navigate the everchanging environment we must manage our buildings within. Also, through these training opportunities — when combined with a keen awareness of the threat of climate change — building operators will

be able to apply their knowledge and be more proactive in implementing and developing best practice strategies aimed at prolonging the life cycle of a building. For more information on how to build your career and maximize the operations of your facilities, contact BOMI Canada at admin@bomicanada.com or www.bomicanada.com.

(1) Henstra , Daniel, and Jason Thistlethwaite. Climate Change, Floods, and Municipal Risk Sharing in Canada. Institute on Municipal Finance and Governance, munkschool.utoronto.ca/imfg/uploads/373/1917_ imfg_no_30_online_final.pdf. (2) (CCME 2003, 137; Francis and Hengeveld 1998, 2) (3) www.bomacanada.com n

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Educational Facility Managers Association of B.C. | www.efmabc.com 45

Modernize your heating system today and save As a facility manager of an educational facility, you are probably used to making your annual budget stretch in order to address all the various issues that arise in a given year; some planned for, others not so much. At the same time, you may be wondering if that old heating system is going to make it through another winter, or if not, how big a chunk the repair bill will take out of your budget. Never mind the unpredictability of fuel prices. While uncertainty is never a comfortable feeling, not everything is beyond your control. Replacing your facility’s old boiler with a reliable, high-efficiency heating system will give you the peace-of-mind you deserve, knowing that no one will be left out in the cold, while at the same time saving money on fuel and service costs – money that can be put to better use elsewhere. Viessmann, as one of the world’s leading manufacturers of residential and commercial hot water heating technology, as well as renewable energy systems, has been providing comfortable, efficient, and environmentally responsible heating solutions for over 100 years. Viessmann products meet every demand and offer solutions for all your needs: oil, gas, or wood-fired commercial boilers, domestic hot water storage tanks, solar collectors, and much more. Viessmann also sets

the standard for operational reliability, operating comfort, environmental friendliness, and a long service life. Our Vitocrossal 200, CM2 gas-fired commercial condensing boiler has a long-established track record of dependability and performance. Installed in countless facilities across the country, this boiler has been providing our customers with the peace-of-mind and value they expect and deserve. The CM2’s superior reliability and performance is the result of a perfect combination of quality construction using the highest-grade materials and proven Viessmann design capabilities. With inputs of 2245 MBH (single boiler) to 17,960 MBH (cascade up to eight boilers), thermal efficiencies up to 97 per cent, and gas fuel flexibility (NG/LPG/LNG), the CM2 is ideal for commercial applications such as an educational facility. Our commercial boiler range is completed by the Vitocrossal 300, CA3 – our most powerful commercial condensing boiler yet. For more information, please check out our ad on the following page. Providing our customers with reliable, high-quality and top-performing heating solutions that meet their specific demands is only one way Viessmann strives to add value. With a physical presence in Canada for over 30 years and an established network of sales representatives across the country, Viessmann has the necessary proximity to our customers to offer timely and comprehensive product support – from on-site system start-up and commissioning to a dedicated department of oncall service technicians.

About Viessmann Family-owned since 1917, Prof. Dr. Martin Viessmann leads the company in its third generation. Today, Viessmann employs over 12,000 employees worldwide. Manufacturing facilities in 11 countries, sales and distribution facilities in Germany and 74 other countries, and 120 sales offices worldwide provide customer proximity and a strong global presence. For more information, please visit www.viessmann.ca. n The Vitocrossal 200, CM2 gas-fired commercial condensing boiler has a long-established track record of dependability and performance.

Ops Talk • Spring 2019

Viessmann is one of the world’s leading manufacturers of residential and commercial hot water heating technology, as well as renewable energy systems.

Replacing your facility’s old boiler with a reliable, high-efficiency heating system will give you the peace-of-mind you deserve, knowing that no one will be left out in the cold, while at the same time saving money on fuel and service costs – money that can be put to better use elsewhere.

Viessmann has had a physical presence in Canada for over 30 years and an established network of sales representatives across the country.

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Educational Facility Managers Association of B.C. | www.efmabc.com 47

“ Right-sized” software system assists with complex facilities management challenges Software provider eBASE works closely with its clients, employing a user-driven approach to its software to ensure that client solutions constantly evolve to reflect their users’ unique needs.

School boards, independent schools, colleges, universities and corporations are using a robust, easy-to-use software suite that ensures facilities are managed efficiently and capital assets are used effectively. With continuing growth at St. George’s School in Vancouver, the operations team wanted to move away from manual paper-based ways of operating and recognized the need for a system to manage expanding facilities, ongoing retrofits, and maintenance challenges. The team identified a wish list – a system that was competitively priced, customizable, and “right-sized” for their needs – and reviewed options and recommendations from other schools. The school ultimately chose to implement eBASE as the right system to improve their workflow and facility management processes. Software provider eBASE works 48

Ops Talk • Spring 2019

closely with its clients, employing a user-driven approach to its software to ensure that client solutions constantly evolve to reflect their users’ unique needs. The result is a solution that automates the core functions of facilities management into a series of customized modules which enhance processes to save time and money. From simplifying the complexities of project management to alleviating the frustration of routine tasks like log sheets, room rentals, supply ordering, and work order management, customized modules are designed to ensure the best user experience possible. St. George’s started with the eBASE Work Orders module, which allows the maintenance crew and custodians to share work order assignments seamlessly with their mobile phones. The crew now responds in a timelier manner when

staff and faculty identify issues. The operations team has seen many other tangible results and improvements. “The first benefit we saw was that it made our workload easier,” says the director of operations. “We are also using other modules for decision making on everything from rental capacity, labour requirements, outsourcing functions, and developing costs and budgets. Implementing eBASE has significantly improved our ability to effectively manage our facilities.” The Toronto District School Board experienced similar benefits with their implementation of the Facility Rentals module to tackle the daily processing of permitting facility rentals. “We were looking for something that was going to provide real-time information, assist with reporting on usage, was user friendly, and could be integrated into the existing board network,” says the facility permitting team leader. “The workload has significantly been reduced; filing, printing and shredding have been eliminated, and we love the payment gateway.” eBASE is also making a difference at Edmonton Public Schools, the largest public school district in Edmonton, with the implementation of the Registrations module. By organizing and managing public English language learning pro-

Top left: By organizing and managing public English language learning programs, eBASE provides and completes registration information, processes fees and manages content, all online. Top right: eBASE has assisted a diverse range of facilities management professionals over the past decade to improve workflow and facility management processes.

grams, it provides and completes registration information, processes fees and manages content, all online. The challenge of tracking family use of programs and spending hours to gather, input, and disseminate information have now been replaced with an uptake in program registrations and improvements in overall processes. But the biggest benefit of partnering with eBASE is its outstanding customer service, according to the program coordinator. “The staff were magnificent in helping us to get the program up and running with all of the basics in a matter of days. They were there every step of the way.” eBASE has assisted a diverse range of facilities management professionals over the past decade to improve workflow and facility management processes. With no additional hardware costs, no initial setup costs, automated updates and scalable usage, the eBASE suite of software meets and exceeds the challenges that arise in the world of facilities management. n

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Educational Facility Managers Association of B.C. | www.efmabc.com 49

The power of a merged communications system in a K-12 environment The financial and efficiency benefits of an integrated communications platform

Conductor was designed specifically for the K-12 environment and not only gives schools easy control of their paging, bell schedules, and communication zones, but also ties in the school emergency communication and control platform.

An integrated communications platform is one in which more than one method of communication can be done simultaneously, but it is also much more. A modernized system can also launch and turn off heating and ventilating systems, activate a lockdown, and perform a variety of other building-related functions. It can also schedule events and communication items (announcements, tones, bells, music), as well as make them happen live –at any moment – with the push of a button. “Integration is different than convergence,” explains Eric Marshall, business development manager for WPCS International, Inc., a leader in design-build engineer-

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A modernized system can integrate and simplify a school district’s communications.

ing services for communications infrastructure. “Convergence is when multiple systems merge into one, such as when phones merge with the network to make a Voice-over

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For example, a school may have a stand-alone door lock system (access control), a stand-alone paging system, and a stand-alone e-mail system. In the event of a security breach, all three systems may need to be activated and/or made accessible to a different subset of those affected. With a merged platform, when a security breach occurs, the system can activate the paging function to make a certain announcement, at the same time it is locking the doors, and sending email notices to certain personnel. A modernized system can integrate and simplify a school district’s communications. For example, in a typical school district, PA systems, classroom AV and networks have virtually no relationship to one another. Classrooms often have two unrelated sets of amplifiers and speakers: one for paging and one for multimedia and voice. The result is hundreds of metres of redundant wiring in the walls, and copious hours spent on duplicate installation. What’s more, the management responsibility for these systems is often split between IT, facilities, and instructional technology. “Schools are installing AV systems and paging systems, but they often conflict,” says Marshall. “A teacher

will be listening to something on the AV system and an announcement will play; the two speakers are competing and the teacher does not hear the announcement. With a modern integrated communication platform, the same speaker and amplifier is used so the local audio ducks during the page so there is no conflict.”

and Grade 8 teacher at St. Jerome’s school in Vermilion, Alta., says, “The FrontRow Conductor has allowed our school to have an easy-to-use, technologically advanced intercom system that works seamlessly with our classroom audio systems. The tech support and customer service from FrontRow has been second to none.”

Moving to an integrated communication platform takes planning but is well within the reach of school personnel. For a free guide to building strong school communication infrastructure, ask for a copy of the Conductor Deployment Guidelines at gofrontrow. com, or for more information call 1-800-340-9894. n

Cost savings There is also a cost savings in not installing two separate speakers. At Piedmont Haven Elementary School (Calif.), Marshall says they were $40K over budget when they originally planned to do AV and paging separate and were going to eliminate the AV. However, when merged using an integrated communication platform, they were able to meet the budget. “The primary savings came when factoring in other items such as less conduit and structural work,” Marshall says. “They also get unlimited bells, tones, and music that can be played in the rooms and they can control all systems from one place.”

Integrate your communications platform with FrontRow Many schools across Canada have moved to the FrontRow Conductor platform to cover all their school communication needs. Conductor was designed specifically for the K-12 environment and not only gives schools easy control of their paging, bell schedules, and communication zones, but also ties in the school emergency communication and control platform. Paul Taylor, IT analyst from Luther College High School in Regina, Sask., says, “FrontRow Conductor has been instrumental in raising the standards of our school emergency preparedness.” Sean Whelan, assistant principal

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Educational Facility Managers Association of B.C. | www.efmabc.com 53

INDEX TO ADVERTISERS Apex Building Sciences Inc....................................................... 16

Interior Turf Equipment............................................................... 51

B.C. Insulation Contractors Association............................43

IRC Building Sciences Group.................................................... 31

Bomi Canada.................................................................................. 44

Kimco Controls Ltd..........................................................................9

Canstar Restorations......................................................................3

McGregor Hardware Distribution.......................................... 33

Craven Huston Powers Architects........................................34

Noratek Solutions Inc.................................................................. 35

D.G. MacLachlan Ltd....................................................................39 Dobbin Sales Limited.....................................................................7 Dyson Canada.................................................................................. 13 E.B. Horsman & Son...................................................................... 41 eBASE Facilities Management Software...........................49 Emco Corporation.........................................................................45 Erv Parent Co. Ltd......................................................................... 42 ESC Automation / Delta Controls.................................... OBC ETP Energy Technology Products...................................... 40 Front Row Education...................................................................50

Reliable Controls Corporation..............................................IBC Rocky Point Engineering Ltd.................................................. 37 Roofing Contractors Association of B.C........................... 53 Royal Stewart Ltd..........................................................................45 Sound Solutions Inc.....................................................................39 Spears Sales & Service Ltd........................................................ 16 Specs................................................................................................... 51 Super Save Group.........................................................................54 Time Access Systems Inc..........................................................39

Garaventa Lift...................................................................................10

Topside Consulting (2004) Ltd.............................................. 52

Goodbye Graffiti............................................................................ 37

Tremco Roofing & Building Maintenance............................ 11

Grundfos Canada Inc.................................................................... 15

Viessmann Manufacturing Company Inc.......................... 47

IBC Technologies..............................................................................5

Western Bus Parts & Service Ltd...................................... 17

Integral Group................................................................................. 37

Winmar..................................................................................................4

Fence & Toilet Rentals I Street Sweeping I Hydro Excavation Waste, Recycling & Shredding Services I Propane Supply & Heat

struction Bins ne Supply & Heat

1.800.665.2800 l sales@supersave.ca l supersave.ca 54

Ops Talk â&#x20AC;¢ Spring 2019

I supersave.ca

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Ops Talk Spring 2019

Articles inside

Right-sized” software system assists with complex facilities management challenges

Education is key to implementing strategic solutions

Modernize your heating system today and save

Mechanical insulation – Cost-effective “low-hanging fruit” that saves money and saves energy too

2019 EFMA Conference and Trade Show program

EFMA directors spring session 2019

125 years and still going strong

Building child care into schools with the Childcare BC New Spaces Fund

EFMA Conference and Trade Show exhibitors list

EFMA member profile: Jeff Jackson

Message from the president of EFMA, Heather Simm

Message from the minister of education, Rob Fleming