OSFMA News January 2019

OSFMANe w s

Official publication of the Oregon School Facilities Management Association Volume 32 - Issue 3 – JANUARY 2019

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Turf Maintenance 101 Winter Weather Facilities Preparation Retrofitting for Safety and Savings at Bend-La Pine Schools

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President’s message......................................................................................................4 Board of Directors..........................................................................................................5 Conference Committees.............................................................................................6 OSFMA Committees......................................................................................................7 Purpose Statement........................................................................................................7 Past Presidents................................................................................................................8 Founding Members.......................................................................................................8 Jim Grossnicklaus Award Recipients......................................................................8 Honorary Members.......................................................................................................8 Winter Weather Facilities Preparation................................................................ 10 Retrofitting for Safety and Savings at Bend-La Pine Schools.................... 12 Keeping it Clean: Upholstered Furniture and Schools do Mix! ................ 14 Proper OSHA Recordkeeping................................................................................. 16 Turf Maintenance 101................................................................................................ 18 OSFMA Resources....................................................................................................... 20 OSFMA Certified School Facilities Managers and Specialists ................... 21 Kids’ Corner ...................................................................................................................22

Index to advertisers A-Tech/Northwest, Inc.............................................. 18

Modern Building Systems........................................ 14

Chown Inc................................................................ 21

Northwest Enforcement............................................. 4

Dowa - Ibi Group Architects...................................... 18

Northwest Playground Equipment, Inc..................... 12

Envise...................................................................... IBC

Pace........................................................................ 11

Geary Pacific Corporation.........................................IFC

Pacific Mobile Structures Inc.................................... 13

Golden Airwall Inc..................................................OBC

PuroClean Restoration Services................................ 21

J.R. Johnson Inc........................................................ 17

Saxton Bradley Inc................................................... 15

Kcda.......................................................................... 6

Smeed Communications Services..................... 13 & 19

Kennedy Restoration................................................ 17

TT&L Sheet Metal Inc............................................... 12

Kirby Nagelhout Construction Company..................... 6

Printed in canada | 12/2018

OSFMA January 2019

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President's

Message

Leland Bliss Can you believe it’s 2019? I hope your year has started off on the right foot.

Looking back at 2018, the OSFMA board worked to provide more training opportunities around the state, draft a policies and procedures manual to help the association run smoothly and efficiently, and begin to build a stronger business partnership program. We are eager to see all the benefits of the work done by the Board and committees.

Holding the Mini-Conference in two locations was directly related to the work the Conference Committee did in 2018. Both locations enjoyed good attendance and lively agendas that brought together a broad variety of school staff. The Business Partners who participated had good things to say as well.

With the restatement of the bylaws in 2018, the board recognized the need for an internal controls manual or a recording of practices and rules that have governed the way OSFMA business is conducted. Within this process, the board is able to put business continuity practices in place, document tasks and details, and provide structure to all future decisionmaking.

We’ve been saying for years how valuable our business partners and vendors are to the everyday work of schools.

They are a valuable resource for OSFMA as well. Just look

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OSFMA January 2019

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Crook County SD

at who wrote the articles in this magazine. We have such knowledge and a willingness to serve in our community!

OSFMA will be working in 2019 to finalize a partnership and sponsorship program that addresses the needs of our members, both business and school.

In 2019, we will see other benefits as the board and committees continue the work of building OSFMA’s offerings and resources. The Conference Committee has already discussed dates and locations for the 2019 Mini-Conferences.

Nothing is set yet, but we’re excited about the growth potential in our work. And don’t forget the Annual Conference in April. You won’t want to miss the great opportunity for peer collaboration and learning that has been planned.

We Need You! Do you wonder what it’s like to serve on an OSFMA committee or the board? Do you have any interest in getting involved at a state level? Ever wonder how OSFMA gets so much work done?

Our standing committees have openings and are an easy way to get involved. Each committee has a different meeting schedule ranging from once a year to monthly meetings in the case of our conference committee. I’d like to hear from you if you have an interest. We’re always looking for fresh voices and ideas.

I hope you all have a very productive 2019. v

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2018-19 Board of Directors NAME

SCHOOL/DISTRICT

PHONE

CELL PHONE

E-MAIL

Bliss, Leland

President - Crook County SD

541.447.4419

541.678.8628

leland.bliss@crookcounty.k12.or.us

Maynard, Rod

President-Elect - OES

503.416.9314

503.807.7556

maynardr@oes.edu

Good, Vonnie

Vice President - Salem-Keizer SD

503.399.3071

503.881.2008

good_vonnie@salkeiz.k12.or.us

von Behren, Jon

Secretary-Treasurer - OES

503.768.3161

503.784.7418

vonbehrenj@oes.edu

Shawn, Eric

Past President - Catlin Gabel School

503.203.5100

503.706.8696

shawne@catlin.edu

Shumaker, Melinda

Zone 1 Director - North Clackamas SD

503.353.6061

503.260.2885

shumakerm@nclack.k12.or.us

503.910.4127

Gilbert, John

Zone 2 Director - Falls City SD

503.787.3521

Grauf, Tracy

Zone 3 Director - Roseburg SD

541.440.4053

Norris, Walter

Zone 4 Director - Bend-La Pine SD

541.355.4708

Long, Rich

Zone 5 Director - InterMountain ESD

541.966.3225

rich.long@imesd.k12.or.us

Lee, Jennifer

Partner Member - SERVPRO of Gresham

503.665.7752

jlee@servprogresham.com

Leland Bliss

Rod Maynard

john.gilbert@fallscityschools.org tgrauf@roseburg.k12.or.us

541.617.5745

Vonnie Good

walter.norris@bend.k12.or.us

Jon von Behren

Photo not available

Melinda Shumaker

John Gilbert

Tracy Grauf

Eric Shawn

Photo not available

Walter Norris

Rich Long

Jennifer Lee

OSFMA January 2019

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2018-19 Conference Committee NAME

SCHOOL DISTRICT

PHONE

CELL PHONE

E-MAIL

Maynard, Rod

Oregon Episcopal School

503.416.9314

503.807.7556

maynardr@oes.edu

Bliss, Leland

Crook County SD

541.447.4419

541.678.8628

leland.bliss@crookcounty.k12.or.us

Church, Dave

Retired/Honorary Member

541.441.7925

davidchurch412@gmail.com

Dehaze, Pierre

Retired

503.550.4285

Good, Vonnie

Salem-Keizer SD

503.399.3071

503.881.2008

good_vonnie@salkeiz.k12.or.us

Gilbert, John

Falls City SD

503.787.3521

503.910.4127

john.gilbert@fallscityschools.org

Grauf, Tracy

Roseburg SD

541.440.4053

tgrauf@roseburg.k12.or.us

Key, Bill

Retired/Honorary Member

503.829.7243

kittyfarm@molalla.net

Lee, Jennifer

SERVPRO of Gresham

503.665.7752

jlee@servprogresham.com

Norris, Walt

Bend-La Pine SD

541.355.4708

541.617.5745

walter.norris@bend.k12.or.us

Shawn, Eric

Catlin Gabel School

503.203.5100

503.706.8696

shawne@catlin.edu

Shumaker, Melinda

North Clackamas SD

503.353.6061

503.260.2885

shumakerm@nclack.k12.or.us

Swanson, Clay

CS Lewis Academy

503.538.6458

503.961.4938

clay.swanson@cslewisacademy.com

Taylor, Terry

Gresham-Barlow SD

503.258.4700

503.309.4575

taylor6@gresham.k12.or.us

Tiller, Mike

Bend-La Pine SD

541.355.4702

von Behren, Jon

Oregon Episcopal School

503.768.3161

mike.tiller@bend.k12.or.us 503.784.7418

vonbehrenj@oes.edu

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Committees Legislative Committee

Communications Committee

Joel Smallwood – Chair smallwood_joel@salkeiz.k12.or.us

Professional Growth Committee Eric Shawn – Chair John Gilbert Jim Peterson Melinda Shumaker

Eric Shawn – Chair Martie McQuain

shawne@catlin.edu martie.mcquain@hermiston.k12.or.us

Membership Committee

shawne@catlin.edu john.gilbert@fallscityschools.org petersoj@hsd.k12.or.us shumakerm@nclack.k12.or.us

Rod Maynard - Chair maynardr@oes.edu Alan Crapser crapser4@gresham.k12.or.us Amanda Wall walla@nclack.k12.or.us

OSFMA Purpose Statement 1. To promote and develop the highest degree of professionalism in the maintenance, operations, planning, development and construction of school facilities.

2. To encourage and develop methods, materials, and procedures designed to increase the efficiency and effectiveness of school facility operations.

3. To assist members in dealing with common problems by enabling the exchange of ideas, statistical and technical data, educational material, and other information.

4. To provide professional growth and training opportunities for Oregon school facility professionals.

5. To encourage and promote passage of legislation deemed beneficial to statewide school facility operations and/or the members of the Association.

6. To disseminate information to Association members, school officials, local, state, and federal agencies, and State legislators as appropriate.

Please support the advertisers who helped make this publication possible.

OSFMA January 2019

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Founding Members

Past Presidents

Bill Leach Salem-Keizer School District David F. Church North Clackamas School District Jack Duff Centennial School District C. Marvin George Coos Bay School District Bill Lawrence Coos Bay School District Jon Bagshaw Winston-Dillard School District Barry Blake North Bend School District Dan Sheehan Medford School District Mike Nabor Mollala School District Ron DeWilde Salem-Keizer School District Harlo Clifton Jefferson School District Robert Love Woodburn School District Bill Heveron Dayton School District Joe Johnson Lincoln County School District Jim Gillispie Lebanon School District Tom McMullen Salem-Keizer School District Dick Weed Salem-Keizer School District Bill Ivie Beaverton School District Glen Anderson Puyallup WA School District Jerry Hedin Lake Oswego School District Larry King Springfield School District Howard Mattoon Springfield School District Oliver Muise Mill City School District Don Ayriss Salem-Keizer School District

1986-1987 1987-1988 1988-1989 1989-1990 1990-1991 1991-1992 1992-1993 1993-1994 1994-1995 1995-1996 1996-1997 1997-1998 1998-1999 1999-2000 2000-2001 2001-2002 2002-2003 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 2008-2009 2009-2010 2010- 2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017

JG Award

Honorary

1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

Jon Bagshaw Salem-Keizer SD George Bliss Winston SD Richard Bonebrake Eugene SD Mick Byrd Boring SD Ross Cain North Wasco County SD David Church North Clackamas SD Ron DeWilde Salem SD Paul Eggleston Bend LaPine SD Ted Evans Lake Oswego SD Bud Hillman Hillsboro SD Dennis Jones Corvallis SD Chuck Kershner Roseburg SD Bill Key Woodburn SD Larry King Springfield SD Doug Lemely Eugene SD James Lunan Gresham SD Tana Stewart Lake Oswego SD Chuck Volz Redmond SD Jil Webber Roseburg SD

Bill Key Woodburn SD Larry King Springfield SD Jon Bagshaw Winston-Dillard SD Dennis Jones Corvallis SD Ron DeWilde Salem-Keizer SD Chuck Volz Redmond SD Paul Eggleston Bend-La Pine SD Dave Church North Clackamas SD Ron Stewart North Clackamas SD Eric Shawn Catlin Gabel School Jil Webber Roseburg Public Schools Bruce Lathers Salem-Keizer SD Tana Stewart Lake Oswego SD Doug Lemley Eugene SD Melinda Shumaker North Clackamas SD Jim Jenney Salem-Keizer SD Deen Hylton Crook County SD Mike Tiller Bend-La Pine SD Terry Taylor Gresham-Barlow SD Joel Smallwood Salem-Keizer SD

Don Ayriss Salem-Keizer School District Don Ayriss Salem-Keizer School District Dave Church North Clackamas School District Dave Church North Clackamas School District Dennis Jones Corvallis School District Dennis Jones Corvallis School District Orville Alleman Hillsboro School District Orville Alleman Hillsboro School District Bill Key Woodburn School District Bill Key Woodburn School District David Nolette Portland Public Schools David Nolette Portland Public Schools Michael Screen Springfield School District Ron DeWilde Salem-Keizer School District Jon Bagshaw Salem-Keizer School District Chuck Volz Redmond School District Ted Evans Lake Oswego School District Paul Eggleston Bend-La Pine School District Ross Cain North Wasco County School District Deen Hylton Crook County School District Bruce Lathers Roseburg School Distict Tana Stewart Lake Oswego School District Tim Seery Reynolds School District Pierre Dehaze Sherwood School District Melinda Shumaker Beaverton School District Eric Shawn Catlin Gabel School Tana Stewart Lake Oswego School District Mike Tiller Bend-La Pine School District Jon von Behren Oregon Episcopal School Joel Smallwood Silver Falls SD Terry Taylor Gresham-Barlow SD

Winter Weather Facilities Preparation for winter weather is a critical aspect of facilities maintenance.

Regardless of the weather predictions, a proactive approach will save time and money. There are several parts to a good action plan. These include an early autumn inspection of all buildings, an ongoing fall and early winter inspection of the building’s envelope, and a plan for during and immediately after storms.

Every building is a little different. For instance, 40 degrees Fahrenheit may suffice for some areas during a deep freeze while a minimum of 50 or even 55 degrees Fahrenheit may be required in other areas. In extreme situations, it may be necessary to open faucets to allow water to drip or run a bit to keep pipes from freezing (or shut off the water and drain pipes). During severe weather (cold or heavy rain), all unoccupied buildings need ongoing in-person checks, if possible. Of course, personal safety should always be the foremost consideration when considering driving or actually driving to and from and during inspects of a building during a storm.

Ultimately, the goal is to be sure schools are ready for kids and that classes aren’t delayed due to building failure that is preventable.

Autumn Preparations: P Develop an action plan for facilities management, including building checks; P Check all drains, scuppers, gutters and downspouts to be sure they are clean; P Check surrounding trees to be sure there are no damaged trees or branches that may fall due to wind or snow load; P Check all roof components, including flashing, to be sure everything is secure; 10

OSFMA January 2019

P Shut off and drain outside hose bibs that aren’t freeze-proof and shut off and drain irrigation systems; P Check supplies of batteries, flashlights and, emergency utility shut-off tools to be sure they are ready to use;

During inclement weather (rain, snow, and freezing) P Maintain and run HVAC throughout cold snaps (especially for weekends and holidays) P Be sure to have a good supply of:

P Verify generator has been serviced and fueled;

• Ice melt and tools for spreading it; and

P Check emergency egress lighting to be sure it is in working order;

• Snow shovels

P Clean storm drains; P Identify hard-to-heat areas and develop an action plan for managing freeze potential; P Exterior wet fire systems should be checked for adequate anti-freeze; P Don’t forget those nooks and crannies where you rarely go but which may have water pipes that are exposed to freezing P Consider having contracts in place for emergency: • Arborist services • Roof cleaning for snow and ice • Parking lot and sidewalk cleaning and plowing • Contractors to make immediate, after storm repairs to facilities Autumn and Early Winter P Continue to check the roof and surrounding trees P Clean roof drains, scuppers, gutters or any accumulated debris P Verify all drains including storm drains are working P Prepare a stockpile of repair supplies such as plywood for broken windows P Monitor weather predictions P Identify an emergency response team and a team to actively check on buildings

P Check the roof after storms; P During especially long cold snaps, weekends and holidays have the building checked to verify HVAC is on and working and there are no leaks or damage (falling trees, etc.); P If heavy snow or ice accumulates, there are several considerations for removal: • If you do it yourself, know your district’s fall-protection policy and follow it • The roof doesn’t need to be scraped clean – work with your roofing consultant or contractor for specifics but cleaning down to a level appropriate for the roof structure and roof composition can be predetermined. It’s not only a roofing issue but also a structural issue.

• Know what an appropriate tool and method for cleaning off snow and ice is • Clean gutters to help control ice dams • Consider closing a building for use if significant build-up is in place and can’t be removed • Consider increasing the temperature or opening ceilings (remove ceiling tiles in a drop ceiling) to help control ice and snow build-up • Consider opening interior doors to allow better flow of heat P If the power fails, shut off water to building and drain pipes

Preparation

Provided by PACE

The goal is to be sure schools are ready for kids and that classes aren’t delayed.

P Report all downed power lines immediately to your electric utility P Report all significant damage to PACE claims Reopening Schools after Storms P Be sure all walkways are clear of snow and ice; P Check surrounding trees for damage, and remove broken branches; P Check for roof leaks, including areas

such as mechanical rooms and mezzanines not used by students; P Restock all supplies that have been used; P If there have been leaks, verify the leak is repaired or controlled: • Have any smoke detectors or burglary system components been impacted by water?

• Are ceiling tiles that have been wet still safe?

• Are there any leaks in the walls due to snow build up or exterior damage?

P Review your emergency action plan: • Did it work as expected?

• How can it be improved?

• What other resources would have been helpful?

• Where you ready for the unexpected? v

OSFMA January 2019

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Retrofitting for Safety and Savings at Bend-La Pine Schools

By Mike Tiller, Executive Director of Facilities; Dan Dummitt, Maintenance Supervisor; and Anne Birky, Facilities Support Supervisor he Bend-La Pine Schools take pride in their Maintenance Department. The level of skill and innovation demonstrated by employees within the department is shown in upgrades to building systems throughout the district.

60 seconds after it armed, the egress lights would shut off. In the

One such project taken on by the electrical crew, led by Building Services Manager Tom Everest and Electrical Foreman Kevin Aas, was to design a system that would tie the interior egress lighting into the fire and security alarm systems. The egress lights were on around the clock, and there was an opportunity to realize significant savings to the district by having the lights off when the security system was armed and the building unoccupied.

on for safe entry of the fire department. We worked closely with

In order to upgrade this lighting, the electricians worked to come up with a design that used a set of contacts from the Napco security system, which uses a low-voltage circuit to switch a lighting contactor. This was tied into the security system so that

positive, and they prefer an unlit campus at night. Cost savings for

case of a burglar alarm, the egress lights would come back on for safe entry of the police department. A similar set of contacts from the fire alarm panel were also used to control the same lighting contactor so that during a fire alarm, the egress lights were forced the fire department and building code officials to make sure we addressed any concerns they may have had with the system upgrades. Currently, about one-third of the district’s schools have been upgraded to this system, and all new schools are being built to this standard.

The feedback we receive from the public has been overwhelmingly these upgrades have not been tracked; however, we know that turning off lights during nights, weekends, and holidays will add up to a significant cost savings over time. v

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Keeping it Clean:

Upholstered Furniture and Schools do Mix!

By Jayme Caruso, VP of Furniture & Technology Sales, Saxton Bradley, Inc. pholstered goods in educational environments seem to be all the rage these days. From lounge chairs and benches in libraries and common areas to the latest innovation in floor-based learning, one cannot deny their impact in the 21stcentury classroom. With the increased popularity of soft goods comes questions about their effect in a school setting.

There is more than enough information regarding the benefits of soft seating to students and instructors, but what considerations are posed regarding care and maintenance for a school’s facilities department? Durability and cleanability

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OSFMA January 2019

quickly rise to the top of this list.

It’s important to note that few manufacturers of soft seating are involved in the creation of the upholstery they use to cover their goods. This point is reflected in most vendor warranties regarding the textile, where even lifetime warranties will hold an exception on fabrics, typically between one and five years. Manufacturer warranties are usually written to address issues with quality and manufacturer, so if a student were to puncture the fabric on your chair, it would fall outside of the normal parameters of a warranty. Additionally, there can be vast differences between

types of upholstery when it comes to performance. So how can we tell which fabric will perform better than another?

Luckily, most textile mills participate in The Association for Contract Textiles voluntary performance criteria. ACT provides guidelines for flammability and additional benchmarks for durability that can help in determining the best selection for your use. These guidelines cover both woven and coated fabrics.

Below, I briefly outline the measures for each guideline as it pertains to upholstery. An official copy of ACT’s guidelines can be obtained at www. contracttextiles.com.

• Flammability: This measures a fabric's performance when exposed to certain conditions that might cause ignition of the material. Compliance is typically shown as a pass/fail mark.

• Wet & Dry Crocking: Will the pigment from the upholstery transfer to another surface by rubbing?

• Colorfastness: How will the upholstery resist the fading effect of light?

• Physical Properties: For woven fabrics, this looks at the durability of a product by assessing its breaking strength, the movement of yarn when pulled at a seam (seam slippage), and pilling, which is the formation of little balls of fuzz that can occur on fabric. For coated fabrics, the product is tested for the adhesion of the coating, tear strength, and for polyurethanes the ability of the material to withstand heat and humidity.

• Abrasion: This tests the wear of fabric due to friction and is broken into dialogs for low-traffic and high-traffic spaces. The measure of this is shown in terms of double rub or cycles, depending on which testing method is being used.

Using this information can help create a comparison between possible upholstery to help choose which fabric might perform

better in any specific application. The above helps with measuring durability, but how do we address our other question − cleanliness? Most mills additionally provide cleaning recommendations for each product. Paying attention to these instructions can help prolong the beauty of your upholstered item and keep your product within the confines the vendor's warranty program. Cleaning codes follow a simple letter code that denotes appropriate maintenance for the fabric.

The most common are: L: Denotes cleaning with warm water and mild soap as soon as possible.

S: Only use water-free solvents. Waterbased or detergents may cause shrinking or stains.

SW or WS: Clean with water-based cleaners, foam, or pure water-free solvents. You may vacuum or lightly brush.

W: Water-based cleaners or foam may be used.

There are several other codes, and it is advised to get the specification for your particular fabric and follow the included instructions. Some upholstery is bleach cleanable and will be noted as such along with the bleach to water ratio.

Upholstered goods provide benefit to any educational space. While the

product comes with its own quirks, a little knowledge and preparation can minimize issues on campus. Additional things to look for when comparing soft goods might include how easy the product could be reupholstered or whether parts, like an arm, could be replaced in the field should the item become damaged. Working closely with your vendors to find the products that meet the needs of your environment and the student experience is always the best practice. v

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OSSOA Safety Corner

Proper OSHA Recordkeeping hen an OSHA compliance officer arrives at your site for an inspection, one of the first items he or she will want to review is your injury log. OSHA recordkeeping is an important aspect of your safety compliance and failure to handle this correctly can result in costly OSHA citations.

Here are some of the most common mistakes employers make with OSHA recordkeeping: 1. Failure to retain OSHA logs for five years − under OSHA, records must be retained for five years. In addition, your filed OSHA 300 Forms must be updated to reflect any new cases or reclassification of previously reported cases.

2. Failure to properly certify OSHA logs − a company executive must review the information provided on the OSHA 300 Form and verify that it is accurate and complete. OSHA defines a company executive as one who “owns the organization, acts as an officer at the organization, is the highest-ranking official working at the establishment or the immediate supervisor of the highest ranking official.” So, having the company safety manager sign may not satisfy the requirements, unless that person is also a company executive.

3. Failure to post the OSHA 300A Form − you must post your prior year's OSHA Form 300A, the annual summary, in a conspicuous area from February 1 until April 30 of each year. This can be posted in your company's break room or lunch room.

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OSFMA January 2019

4. Failure to accurately describe the injury or illness − you must provide a complete and accurate description of each injury or illness including the parts of the body affected, and the object or substance that injured the person.

Be as specific as possible. For example, “cut on hand” is not specific enough. A better description would state, “laceration on index finger due to contact with broken window glass”.

5. Incorrect case classification − the OSHA 300 requires you to check only one box to classify the case as either a death, days away from work, job transfer or restriction or other recordable. However, many times an employer will check more than one box. You should only check one box, and in cases where there is some overlap, you must check the box that reflects the most serious outcome of the case. For example, if an employee had a recordable injury and missed days off from work, you would check the days off from work box.

6. Confusing whether a case is reportable vs. recordable − all work-related injuries or illnesses should be reported following your company's internal procedures, but only those meet OSHA’s definition for a recordable injury should be included in the OSHA injury log. Your policy should require reporting of all incidents, including near-misses, injuries requiring first-aid treatment only, and those

occurring during voluntary participation in an activity. The reported incidents should then be evaluated to determine whether they are recordable under OSHA. 7. Under- and over-reporting − your designated recordkeeper should be trained to appropriately recognize the types of incidents that must be recorded so that the incident date on your OSHA 300 reports is accurate and you avoid over- and under-reporting of injuries.

8. Failure to record significant injuries and illnesses properly − certain injuries, such as cancer, chronic irreversible diseases, punctured eardrums, and fractured or cracked bones or teeth, must be recorded on your OSHA logs regardless of the medical treatment and work instructions. These types of injuries must be recorded when diagnosed.

recordkeeping information for five years so go back and review to see if you’ve made any of these mistakes.

If you are new to OSHA recordkeeping or need a refresher, please use the following resources: Recordkeeping and Reporting online course By taking this online Recordkeeping and Reporting course, you'll learn about what your business is required to do to follow the updated Oregon OSHA recording and reporting rules. You'll discover details about the type of workplace incidents which must be reported and/or recorded, and how to complete these duties within the required timeframe.

You can watch a demonstration of filling out the required recording logs, and we’ll also consider the concepts surrounding recordkeeping and reporting, helping you to feel confident about the processes involved.

9. Not understanding that Workers’ Compensation laws and OSHA recordkeeping requirements use different standards for evaluating injuries − Just because an incident is subject to a workers’ compensation award, doesn't mean it is necessarily OSHA recordable. Likewise, a denial of workers’ compensation for an injury, doesn't mean you can omit the injury from your OSHA 300.

https://osha.oregon.gov/edu/courses/Pages/recordkeepingand-reporting-online-course.aspx

At times, these mistakes may seem minute, but they are all citable violations. You are required to maintain your OSHA

https://osha.oregon.gov/Pages/topics/recordkeeping-andreporting.aspx v

Additional resources: https://osha.oregon.gov/OSHAPubs/factsheets/fs24a.pdf https://osha.oregon.gov/essentials/Pages/report-fatality-orinjury.aspx

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Turf Maintenance 101

By Jeff Power, Hellas Construction imple strategies for cleaning and maintaining synthetic turf will help lengthen the life of your field. Keeping the field clean begins with a few simple rules. Post signs prohibiting smoking and carrying food or drinks on the field. Keep adjacent areas free of litter, debris, mud, dirt and oil spillage. Providing trash and litter cans encourages your athletes to pick up after themselves.

the turf. Care should be taken to prevent

are popped up and out of the turf to be

lubricating oil, grease, transmission fluids,

swept or blown away, which aids in the

etc., from dripping or spilling on your turf

overall cleaning of the turf surface by a

surface during sweepings. Such spills can

sweeper. The broom must be dragged by

discolor the turf. Battery acid and other

an all-purpose vehicle against the grain of

fluids should not be allowed on the turf.

the turf. Cross-brushing a standard-sized

Remove loose rubbish and surface dust as

football/soccer field takes approximately

needed, generally about twice monthly

two hours. This maintenance procedure

during heavy-use periods.

should be done bi‐weekly during heavy

A lawn sweeper is satisfactory for lifting paper scraps, food debris and loose trash from the surface. The sweeper should have synthetic fiber bristles such as nylon or polyolefin. The brush must contain no metal or wire, which could damage the field. Proper dragging of the turf brushes (“cross-brushing”) and brush/vacuum machines should not remove the rubber filling in the turf. Too low a setting can damage the turf and disturb the infill.

keep it in top playing form. Brushing

To prevent possible burning or melting of turf due to exhaust or overheating, never leave a parked vehicle idling on

 

turf is the single most effective way to a synthetic turf field keeps the infill

surface. Cross-brushing means that all

because most stains are moisture borne

brushing activities, no matter what kind

and polyolefin, a “hydrophobic” yarn,

of equipment is used, takes place against

tends not to absorb moisture. Hence,

the grain, nap, or sweep of the turf fibers.

most “stains” on synthetic turf fields are

By brushing the turf against the grain,

not true stains but rather residues of

two benefits are realized. The fibers

foreign matter that must be promptly

are “fluffed up” rather than bent over

and thoroughly removed. Most stains

or matted. This keeps the field looking

on polyolefin fields can be removed

new and traction/ball roll remains at its

with soap and water. The first rule is

best. Foreign particles and loose grains

promptness. It is much easier to clean up

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brushed, if possible, twice monthly. stain resistant fibers known to man

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after install, the field should be crossPolyethylene fibers are among the most



Roof Management Plans

the off season. During the first six weeks

fibers rather than on the tips of the

Independent - Knowledgeable – Unbiased Visual Inspections & recommendations

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Roof Consulting Services  Results basedincluding: on client’s 

Cross-brushing your synthetic infill

a fresh spill before it has time to dry and harden. Chewing gum and sunflower seeds should be prohibited of a synthetic field. Paper, peanut shells, and athletic tape can be removed most easily with a lawn sweeper or a motorized vacuum sweeper immediately after any event. If a sticky substance is found on the turf, simply use a freezing spray or dry ice to make for easier removal. Scrape to remove the residue.

Remove any solid or putty‐like deposit promptly using a spatula‐like tool. Blot up excess liquids with a stack of towels, cloth, or paper. Dry, absorbent, claybased materials, such as kitty litter, can be very useful and should be stored on site.

Stains are best removed using a warm, mild solution of granular detergent.

Mix one-quarter cup to three gallons of water. Brush the residue with a stiff fiber tire brush. Scrub the area with soap and water. Rinse the area thoroughly with clear water to remove all traces of soap.

An eight percent solution of ammonia in

water may be used in lieu of household detergent for more stubborn residues or stains. Mineral spirits, lacquer thinner and other petroleum­‐based solvents are highly flammable. Do not smoke or permit open flames near containers or near solution when in use. Be sure the area is well ventilated. Stains such as blood, feces, urine and vomit are stains which require immediate attention. Use a portable wet/dry vacuum to remove and dispose of the rubber affected by the stain. Spray/saturate the area with a three percent solution of hydrogen peroxide especially if you have fungus or mold spots on your field. Sponge on and flush with water. In many instances, coaches, players and trainers prefer to wet the turf down during use in order to lower the temperature. In periods of very hot weather, a wet field provides evaporation, which indeed lowers the temperature of the field rapidly. When watering, aim to dampen the entire surface, not soak or saturate it. It’s worth noting that rainfall gently cleans the turf fibers of dust,

pollen, and airborne pollutants in a way that is difficult to duplicate in any other way.

Turf fields should be inspected in the spring before the busy months of the fall.

All repairs must be made in warm, dry weather. Gluing seams and filling the turf should not take place if the field is wet or even damp. With the many advances in turf design, installation techniques, and materials that have come to the market since 2000, synthetic turf fields are even less maintenance-intensive than ever before. Your field will perform, look, and feel better, for a longer period of time, if the maintenance procedures are followed closely. Synthetic turf fields are designed for constant use, the more the better; however, because your surface is such a “big ticket item”, these guidelines must be followed to maximize your investment. The proper program of care will significantly enhance the aging, usefulness, and aesthetics of your synthetic brand turf field. v

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We've Got You Covered OSFMA News – a quarterly magazine Stay current and learn from experts with the OSFMA News magazine.

Plus, past magazine issues are archived on the website.

Zone Meetings Each zone conducts meetings throughout the year. Check the events page on the website or contact the zone director for more information.

Directory A directory is published every June in the OSFMA News magazine.

Additionally, members have access to the membership directory when logged into the OSFMA website.

Certification Program OSFMA provides professional certification to qualifying members based on education, achievement, and experience. Two certificate paths are available which are designed to demonstrate a high degree of professional competence and growth.

Listserv School Members have access to a listserv to connect with fellow OSFMA members. Have questions, information to share or a job to post? Send a message to the listserv. We use the list to share information from educational partners as well.

Website Check out www.osfma.org! Members have even more access to resources when logged in. Access old issues of OSFMA News, the member directory, and workshop handouts.

Annual Conference Held in the spring, the Annual Conference includes workshops, a trade show with over 100 booths, and networking with other facilities professionals.

OSFMA ZONE MAP ZONE 1

CLATSOP

WASHINGTON MULTNOMAH

COLUMBIA

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TILLAMOOK

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SHERMAN

WALLOWA

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GILLIAM

CLACKAMAS YAMHILL

WASCO MARION

POLK

ZONE 2

LINCOLN BENTON

WHEELER JEFFERSON

BAKER GRANT

LINN

ZONE 5

CROOK LANE DESCHUTES

ZONE 3 COOS

DOUGLAS

ZONE 4 LAKE

CURRY JOSEPHINE

20

JACKSON

OSFMA January 2019

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OSFMA Certified School Facilities Specialists • 2000 Tana Stewart • 2001 Eric Shawn • 2001 Gary King • 2007 Mike Wilson • 2007 Mike Tiller • 2008 Mike Riseling • 2009 Tim Kaufman • 2009 Joe Gamble • 2012 John Gilbert • 2017 Amanda Wall

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corner We asked a group of students how they felt about their school custodian.

The submissions in this issue came from Ms. Merriman’s 3rd grade class at Sherwood Elementary School in Pendleton.

Do you have an enthusiastic class in your district that wants to submit artwork or letters? Do you have a school that has a custodian deserving of a shout-out? Contact us, osfma@osfma.org.

POP QUIZ WHAT’S YOUR BEST METHOD FOR PREVENTING AN HVAC CRISIS?

A

CROSSING YOUR FINGERS

B

RABBIT’S FOOT

C

WISHFUL THINKING

D

PROACTIVE MAINTENANCE

If you answered A, B, or C, put down your pencils and immediately schedule an appointment with Envise.

We’re helping schools all over Oregon save time, money and headaches.

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Let’s see how much we can save you.

5016 North Channel Ave. Portland, OR 97217 enviseco.com

Phone: 503.488.1780 Toll Free: 1.844.4ENVISE ©2018 Envise | All Rights Reserved

At Golden Airwall Inc., we focus on our relationships with our customers. We provide superior service and rely on customer recommendations to help us build and grow our business. With each customer we gain, our family network of friends grows, allowing us to reach more schools, conference centers, and

Shawn Fleming President

p: 503- 997-0290

other operable-wall end users. We offer training, as well as PM service and repair.

We can offer new walls for replacement or new construction, along with basketball-hoop winches (backstop motors), safety straps, fire door drop testing and repairs, overhead door services, and much more.

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