DOCFLOW SYNERGY Document Management for Business Applications From the order to the debt collections, the documents lead and activate innumerable Business Processes vital for the company, processes that an ERP can manage only in part. For example, think about the vendors invoice process registration and about the innumerable interactions between the paper archive and the terminal. It is not only a question of efficiency but also of the Quality and Competitiveness recovery that the company obtains by implementing paperless processes. Synergy can directly integrate with the ERP system user interface, being it a terminal emulator, SAP‐Gui or other; therefore, Synergy offers the user the possibility to recalling documents directly from his applications without changing operational modality.
DOCUMENT ENABLING FOR BUSINESS APPLICATION The ERP system contains data that are often extracted from documents and that are adequate to describe the process numeric part; nevertheless, it is useful to accede the original document in order to have a full information display. Nonetheless, the documents are either archived as paper format and their access is difficult, or they are stored in electronic archiving systems, different from the ERP; in both cases, the access to the entire information implies delays, inefficiency and risk of errors. Synergy allows accessing the document directly from the ERP procedure form, simply pressing a button. Thanks to the DocsAssistant, Synergy keeps trace of all the operations executed on the terminal and is able to link the transaction to the document, through the information displayed on the screen. The DocsAssistant modular structure allows the document enabling, without modifying the original program.
DOCUMENTS ARCHIVING AND SEARCH All the administrative documents, both received and executed, need to be archived for long term, both to face up to fiscal regulations and to answer requests from the market‐place at any time. Synergy substitutes the obsolete paper archives, microfilms and tapes, with an always‐accessible system to the information on the documents available. It automatically creates links between documents belonging to the same account transaction: the order with the invoice, the contract with the order. It offers punctual search functionalities on the indexes and full‐ text on the content. It consents a tree‐navigation based on the document data archiving.