Member Guideline - AIESEC FTU Hanoi 2010 by Duc Beo

AIESEC Member Guideline AIESEC FTU Hanoi 2010 Membersâ&#x20AC;&#x; guide to better understanding AIESEC

AIESEC Identity Toolkit 2010

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INTRO: AIESEC‟s in a Nutshell

Before you begin exploring this Members Guide, here‟s just a brief general introduction to AIESEC.

AIESEC is a global, non-political, non-profit, student run and independent organization. AIESEC was founded in 1948 by economic students from Belgium, Denmark, France, Finland, Norway, Sweden and The Netherlands as a response to the cultural insensitivity of the Second World War.

Now the world‟s largest student organization, AIESEC [pronounced eye-sec] a French acronym for "Association Internationale des Etudiants en Sciences Economiques et Commerciales". Today, we no longer use this acronym as our . membership has grown to encompass a much wider range of disciplines than only economics and commerce.

AIESEC is a global network of 28,000 members across more than 100 countries and territories at more than 1100 universities worldwide.

AIESEC is a platform, which consists of over 4400 international internships, 350 conferences and nearly 6500 leadership opportunities each year- all of which contribute to developing leadership. This platform connects around 3500 organizations and 28,000 members, which in itself is an integrated development experience that combines management and leadership roles in the organization itself with international internships with a variety of forms of learning such as team experiences, personal reflection, seminars and conferences and other ways in which we can grow our own leadership, connect to a diverse array of partners, and have fun at the same time.

By providing an international platform AIESEC believes that it enables young people to discover and develop their potential to provide leadership for a positive impact on society.

Over the years AIESEC has evolved into something that is spirited with endless energy. AIESEC participants develop a strong understanding of the forces shaping their World and an equally strong desire to act.

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PEACE AND FULFILLMENT OF HUMANKIND‟S POTENTIAL. Our VISION is a powerful picture of a world that we would like to bring about as a result of our activities and work as a result of our activities and work

OUR INTERNATIONAL PLATFORM ENABLES YOUNG PEOPLE TO DISCOVER AND DEVELOP THEIR POTENTIAL TO PROVIDE LEADERSHIP FOR A POSITIVE IMPACT ON SOCIETY.

Our impact statement describes our global mission or purpose – what we do to achieve our vision

AIESEC PROVIDES ITS MEMBERS WITH AN INTEGRATED DEVELOPMENT EXPERIENCE COMPRISED OF LEADERSHIP OPPORTUNITIES INTERNATIONAL INTERNSHIPS AND PARTICIPATION IN A GLOBAL LEARNING ENVIRONMENT. The Way we do it statement explains the key activity AIESEC uses to fulfill its purpose as defined in the „role‟ statement – What do we do to fulfill our role?

AIESEC is a global, non-political, independent, not-for-profit organization run by students and recent graduates of institutions of higher education. Its members are interested in world issues, leadership and management. AIESEC does not discriminate on the basis of race, color, gender, sexual orientation, creed, religion, national, ethnic or social origin.

The NATURE determines what type of an organization we are – the key characteristics of our organization

Activating Leadership Enjoying Participation Striving for Excellence Demonstrating Integrity Living Diversity Acting Sustainably

Our VALUE form the foundation of our organization, guiding our individual and organizational behavior, actions, and decisions – the core beliefs that we hold as an organization and dictates how we act

AIESEC‟s identity must be seen as a whole. All parts must be considered together in an interconnected way.

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CONTENT This Identity Toolkit will take you through a comprehensive explanation of our identity and its historical changes based on the internal and external conditions.

INTRO: AIESEC IN A NUTSHELL

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SECTION 1: WHAT IS IDENTITY?

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MEANING OF IDENTITY GOLDEN RULES ABOUT AIESEC‟S IDENTITY

SECTION 2: UNDERSTANDING AIESEC‟S IDENTITY

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A. AIESEC‟S IDENTITY – A BRIEF EXPLAINATION VISION – Our desire NATURE – Our key characteristics IMPACT – Our purpose of existence THE WAY WE DO IT – Our main activity VALUES - Our core beliefs B. AIESEC‟S IDENTITY – DETAILED EXPLAINATION

SECTION 3: AIESEC EXPERIENCES

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SECTION 4: EXCHANGE – FREEQUENTLY ASKED QUESTIONS

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Appendix 1: AIESEC FTU HANOI LOCAL COMMITTEE

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Appendix 2: ABBREVIATION USING IN AIESEC

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SECTION 1: WHAT IS IDENTITY? Before we start looking deeper into our identity, it is important that we get the terminology right. An identity statement is the explanation of fundamentals of an organization; it is what makes an organization distinct from others. Identity statements can be totally different in the way they are structured, however the aim is always the same: to outline the character of an organization. Dictionary meaning of “Identity” (Encarta World Dictionary)

Somebody's essential self: The set of characteristics that somebody recognizes as belonging uniquely to himself or herself and constituting his or her individual personality for life

Our identity gives answers to questions like the following:

Who are we? What is our purpose? What do we do to achieve that purpose? How do we do it?

 AIESEC‟s identity must be seen as a whole. All parts must be considered together in an interconnected way.  It is much more important to understand what our identity means in depth (and therefore being able to describe it with our own words) rather than memorizing it.  Identity is NOT a bunch of nice statements. It is NOT something to learn and then forget about. Identity tells us what to DO (as an LC, as a Team, as a person) and how to BEHAVE. Therefore it is not just a reading material, it gives direction to our actions.  We should constantly remind ourselves of our identity. It is important that we are able to link our daily work (whether this is matching, organizing an activity or receiving training) with AIESEC‟s vision and purpose for the world.

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SECTION 2: UNDERSTANDING AIESEC‟S IDENTITY A.A.

AIESEC‟S IDENTITY – A BRIEF EXPLANATION

When we think about AIESEC‟s identity we should consider all the different parts together and not separately. Here is a brief explanation of each aspect and how they link together to build our identity as an organization. VISON – OUR DESIRE

Peace and Fulfillment of Humankind's Potential.

Our vision embodied in the alternative conditions we desire to create in society and reflected in the simple statement: „Peace and fulfillment of humankind's potential‟, unites and motivates us. Our descriptions are powerful pictures of a world that we would like to bring about as a result of our activities and work. Vision is far off, untouchable, and unattainable. It is something that we will always be striving for; it is our ultimate goal.

NATURE – OUR KEY CHARACTERISTICS

The nature of an organization determines what type of an organization you are. Therefore this statement identifies the key characteristics of our organization such as non-political, student-run, non-discriminatory etc.

IMPACT – OUR PURPOSE OF EXISTENCE

Our international platform enables young people to discover and develop their potential to provide leadership for a positive impact on society.

AIESEC Identity Toolkit 2010

The role statement describes our global mission or purpose – the reason AIESEC exists in the world. No matter what changes take place in the world, it is the unchanging reason that we are here as an organization.

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THE WAY WE DO IT – OUR MAIN ACTIVITIES

AIESEC provides its members with an integrated development experience comprised of leadership opportunities, international internships and participation in a global learning environment.

The core work statement explains the key activity AIESEC uses to fulfill its purpose as defined in the „role‟ statement (What do we do to fulfill our role?) It is important to define our core work in order to bring alignment to the activities that our members do and to provide them with a clear direction and focus for their energies and resources.

VALUES – OUR CORE BELIEFS

Activating Leadership Enjoying Participation Striving for Excellence Demonstrating Integrity Living Diversity Acting Sustainably

Our values form the foundation of our organization, guiding our individual and organizational behavior, actions, and decisions. Values are also the core beliefs that we hold as an organization and dictates how we act towards each other and our stakeholders.

B. AIESEC‟S IDENTITY – A DETAILED EXPLANATION

The following notes are meant to support your understanding of each part of the identity, the links between the different parts and the meaning that each part has to guide our activities globally.

Our Name: The name of the foundation shall be AIESEC.

The acronym of AIESEC (Association Internationalle des Etudiants en Sciences Economiques et Comerciales) is not used anymore, as we are not only covering the scope of Economic Sciences anymore. The name that should be used is just AIESEC. AIESEC is an association and we usually refer to it as a network organization. In our identity it appears as a foundation because this facilitated the establishment of AIESEC International in the Netherlands in 1997/98.

Our Nature: AIESEC is a global, non-political, independent, not-for-profit organization run by students and recent graduates of institutions of higher education. Its members are interested in world issues, leadership and management. AIESEC does not discriminate on the basis of race, color, gender, sexual orientation, creed, religion, national, ethnic or social origin.

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Looking at each part of our nature and its meaning:  Global – AIESEC has a global scope and is represented in all continents of the world. One of the most valuable and unique aspects that our organization has is its global network. AIESEC should make the best use of this global network to enhance the understanding between cultures by running activities that foster participation and co-operation among different countries in the network. Without any doubt our exchange programs create the best conditions for this.  Non-political - AIESEC does not have a pre-defined or officially accepted political tendency or subscription.  Independent - AIESEC is not a subsidiary or dependent entity of any other bodies in its work, sustainability or decisions.  Non-for-profit - AIESEC is not an organization that exists to generate profit for shareholders. The bottom-line for AIESEC is not money but people that are learning and then impacting society. It is important of course to have enough resources and be sustainable to fulfill our mission and invest in further improvements for the organization. However, when making decisions, we are guided by the ways to generate more impact and have maximum financial sustainability rather than to simply generate more money.  Run by students and recent graduates of institutions of higher education – Students of higher education students and recent graduates manage and run all the core activities of the association. The members of the association are current (includes the ones who have given a break to their studies to dedicate themselves to AIESEC work) or recently graduated students of institutions of higher education. Globally our membership comes from student volunteers that come into AIESEC to be part of the association and take part of a self-driven development process (the AIESEC Experience). They are also our stakeholders and the future leadership of AIESEC. That is why we need to work very hard to provide them with enough and high quality leadership opportunities, international internships and ensure that there is a global learning environment in place that offers them a powerful life-changing learning experience. We must also understand that in today‟s world, there are more and more organizations like AIESEC that are also attracting student volunteers. Therefore more than ever before, we need to strive to attract and retain highly talented members better than other organisations and ensure that being a member of AIESEC is a very powerful, enriching, exciting opportunity. We must provide learning platforms that allow our members to develop in such a way that while they are running AIESEC‟s activities, they learn and develop themselves through interacting with each other and other stakeholders. As a result of their AIESEC Experience, our members will also be a driving force of the change we want to create in the world!

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 Its members are interested in world issues, leadership and management - AIESEC is no longer an organization just for students of economics. Our membership base has expanded to university students that are interested in more than just economics. By world issues we mean relevant topics of our current society/communities or also future challenges that can be overseen globally. Issues are seen as „relevant‟ by the impact they have in those communities/societies but also by the interest of our members to get involved and take an active participation by running AIESEC activities around them. World Issues can be represented by points in debate or controversy in the world on which different parties take various positions. We want our members to be exposed to a presentation of alternatives between which to choose, decide or create new alternatives to make a positive impact in society. Our Global Learning Networks allow young people with similar interests to connect and develop themselves to make a positive impact in society in their area of interest. AIESEC aims to deliver leadership for a positive impact in society. It is imperative that our membership is interested in leadership development. The self-driven learning platform of AIESEC encourages our members to take on leadership positions as a main tool of developing the skill in a process of learning by doing. In order to generate that positive impact in society, our members are expected to develop management skills that will help them drive change in whatever area they choose for their future. Management writer, Mary Parker Follett defined management as "the art of getting things done through people”. So, management is not only related to business environment- leaders in different sectors of society (non-corporate, government, etc) need management skills to make things happen.  Does not discriminate on the basis of race, color, gender, sexual orientation, creed, religion, national, ethnic or social origin - AIESEC is an organization that enjoys and lives diversity, and will not reject participation or contact with people for any of the reasons mentioned below. This does not mean that AIESEC has to join every kind of activity that contributes to lower discrimination, but where its added value might be unique. Our Vision: Peace and Fulfillment of Humankind's Potential. Vision describes the way that we want to see society in the future. Our Vision is our ‟indefinite desire‟. What does “Peace and Fulfilment of Humankind‟s Potential” symbolize in today‟s world? When trying to understand our identity, we must be able to look at it in the context of today‟s world because the conditions of our world today are completely different in 1948, 1960s or even 1990s.

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AIESEC started as an organization after the Second World War, willing to promote and work for world peace. AIESEC was deeply influenced by the social, economical and political climate of the world in that period of history. Naturally, the fundamentals of our organization were shaped based on that reality. The social, economic, and political state of the world has changed since then and is now changing faster than ever before. We are now living in a world where the risk of having another world war may have be lower even with the raise of terrorism in the late years. In today‟s context, „peace‟ should not be interpreted necessarily as absence of a major war. „Peace‟ symbolizes a world that does not have conflicts that arise from cultural, religious, perceptional or other aspects of differences in humanity. AIESEC envisions a world where its inhabitants are in continuous dialogue and working together for common goals to ensure prosperity for all. AIESEC wishes to see the world as a community where its peoples respect, enjoy, tolerate and understand each other. Furthermore, AIESEC wants a society where people constantly learn and contribute to the learning of others to move towards their maximum positive capabilities. This potential is not only as individuals but also mainly as a whole, the humankind community. Through “Fulfillment of Humankind‟s potential” AIESEC expresses its aim to develop individuals who have the knowledge, skills and determination to bring more development to the world. AIESEC‟s aspiration is to contribute to the development of people, who are responsible, entrepreneurial, culturally sensitive and thirsty for learning more: people who can change the world! Our Impact: Our international platform enables young people to discover and develop their potential to provide leadership for a positive impact on society. Impact definition explains the contribution that AIESEC aims to give to society in search of its vision. It is the reason that AIESEC is working for, AIESEC works to fulfill its role) Our Impact implies that:  Our international platform – It reflects that AIESEC is the international platform in which thousands of „AIESEC Experiences‟ are happening every day. The word international highlights the global character of the organization and the internationalism present in each one of our activities at global, national or even local level. The AIESEC platform consists of a number of different opportunities – physical and virtual – through which an individual creates their own AIESEC experience. This same platform also serves to connect our partner organizations to the talented young people within AIESEC. The main opportunities of the platform are leadership experiences, working abroad, learning networks, conferences, and supported self-discovery.

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Together with the principles of the AIESEC Experience, this platform is how we give young people the desire and capacity to have a positive impact on society – that is the AIESEC Difference.  AIESEC‟s role states that the organization enables young people to discover and develop their potential themselves, which implies that AIESEC‟s aim is to provide a platform for self-driven learning. „AIESEC enables‟ highlights that the role of the organization is to empower these individuals, not develop them directly. . AIESEC empowers these individuals by ensuring that the international platform is in place and : there are enough quality leadership opportunities and international internships as well as a global learning environment in which AIESEC‟s members can interact and learn from each other (virtual environment, conferences , Learning Networks, etc).  To discover and develop their potential - AIESEC engages young people when they are wrestling with the questions that determine the ambition and direction of their future. AIESEC‟s role is to provide support and experiences that shake their thinking and unlocks their true potential. The way they will develop their true potential it is up to them and the way they plan their own AIESEC Experience based on the platform that is offered.  To provide leadership – AIESEC‟s ultimate deliverable is to provide leaders that can challenge the status quo and provide solutions to their societies. In its role statement, AIESEC expresses its aim to develop leaders who have the knowledge, skills and determination to bring more development to the world. AIESEC‟s aspiration is to provide our communities with leaders who are socially responsible, entrepreneurs, culturally sensitive and active learners; leaders that are able to impact their societies in a positive way.  For a positive impact in society - The development of leadership in individuals is the way that we contribute to our societies, as these leaders would have a positive impact on them in the present and future. This links to our vision in the sense that to contribute to peace, we need to provide leaders who can make a positive impact in their communities not only across cultures, but also across sectors of society. This role also represents a direct link with working to contribute to the fulfillment of Humankind‟s potential since AIESEC provides a platform for the self-discovery and development of everyone‟s potential.

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The Way We Do It: AIESEC provides its members with an integrated development experience comprised of leadership opportunities, international internships and participation in a global learning environment. The Way We Do It defines the main activity of AIESEC in order to fulfill our role. The Way We Do It implies that:  Provides its members with an integrated development experience - AIESEC contributes to the development of individuals by providing them an integrated development experience that we call the AIESEC Experience. The AIESEC Experience is the ideal flow of learning an individual can gain during his/her involvement in AIESEC. The AIESEC Experience represents the main deliverable to young people and is the core of all our activities- the essence of what we do. Comprised of leadership opportunities, international internships and participation in a global learning environment – The word comprised explains that the integrated development experience needs the three elements in order to be complete. .

 Leadership opportunities - through the management of over 700 offices at the local, national, and international level, we provide about 5000 leadership opportunities to our members each year. This provides our members with a range of valuable and practical experience and skills in management and leadership. If AIESEC‟s ambition is to provide as many integrated development experiences – AIESEC Experiences - as possible, we need to increase the number of leadership opportunities we are offering currently. In this sense the Core Work is ambitious and represents the aspiration of the organization.  International internships - internship exchanges supply powerful learning experiences for young people. The focus of our exchange program is not only to provide a professional experience to the individual but also to provide a more powerful learning experience, which will lead him/her to become more entrepreneur, culturally sensitive, open minded and active learner. International Internship Exchange is an ideal tool to develop individuals with a base on the process of self reflection and meta-cognition they pass through when in the host country. When a young person experiences the international internship, his/her worldview is challenged as never before. It is not just the absence of the natural ties with home (family, friends, culture, etc) but also the opportunity to stand by him/herself, to face the day to day challenges, to question his/her own paradigms, and the way things are or the way things work, both at personal and professional level. Due to these reasons AIESEC believes international internships are a crucial component of the AIESEC Experience and all our members should be allowed the opportunity to experience it.  Participation in a global learning environment - What makes a learning organization different from other organizations is how unique & different its learning environment is. The AIESEC global learning environment has six crucial components: individual discovery and reflection, team experiences, learning circles, conferences and seminars, mentoring, and Virtual Spaces (forums, blogs and resource sharing).

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This learning environment is built under the AIESEC Experience principles and focuses on a global reach with a local impact, the consolidation of theoretical and practical knowledge using both physical and virtual spaces where each member is at the same time student and teacher, and focuses in a process of individual discovery that aims to lead to self driven development. Our Values: ACTIVATING LEADERSHIP: We lead by example and inspire leadership through action and results. We take full responsibility for our role in developing the potential of people. The people that we are aiming to develop are our members. Therefore we are aiming to activate leadership in them through an experience that allows for leadership practices in the „AIESEC Experience‟ like teamwork and development of interpersonal skills. Some examples of living this value are:  We make sure that through the different AIESEC activities we run at local/national/global level we are offering the opportunity for members to work in international teams and gain international experience.  We encourage and delegate responsibility to the new members of AIESEC in managing the organization.  We educate and pass on our experience and learning to the new generations to ensure the long - lasting success of our organization.  We provide others with the opportunity to take responsibility and we empower them to do so.  We encourage ambition for the organization.  We inspire actions in others by excelling in our role and having committed communication. Our Values: DEMONSTRATING INTEGRITY: We are consistent and transparent in our decisions and actions. We fulfill our commitments and conduct ourselves in a way that is true to our identity. Some examples of living this value are:  We work together with committed promises and requests  We have open and honest communication within ourselves, the organization, and our stakeholders  Our actions back up our words. We fulfill all our responsibilities and promises.

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Our Values: LIVING DIVERSITY: We seek to learn from the different ways of life and opinions represented in our multicultural environment. We respect and actively encourage the contribution of every individual.

AIESEC needs to assure that there is internationalism and diversity always present in the way that we work. We should always perceive diversity as an enriching factor. Some examples of living this value are:  Assuring that we are exchanging with different parts of the world and that we are ensuring full usage of the diversity that we have in the organization.  Assuring that the students we recruit and the companies / organizations we partner with open up to a diverse and international experience. Target these kinds of organizations and students.  Co-operating with other AIESEC offices by transferring your knowledge and resources as an investment to increase their capacity to provide complete AIESEC Experiences and contribute to society  Interacting with delegates from a large range of countries at international conferences.

Our Values: ENJOYING PARTICIPATION: We create a dynamic environment by active and enthusiastic participation of individuals. We enjoy being involved in AIESEC.

Some examples of living this value are:  We foster the participation of different stakeholders and members in the AIESEC Experiences we provide as a way to enhance leadership development in our programs  We assure that more individuals will have the opportunity to participate in AIESEC activities by targeting and delivering high quality activities  We work together and enjoy what we are doing therefore we get the best out of each individual and we reach higher results.  We are proactive.  We celebrate our victories, share our achievements and recognize our contributions.

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Our Values: STRIVING FOR EXCELLENCE: We aim to deliver the highest quality performance in everything we do. Through creativity and innovation we seek to continuously improve.

Some examples of living this value are:  We constantly look for improvements in the way that we run AIESEC to improve the way that we deliver our role and satisfy our stakeholders.  We deliver what we promise, run complete AIESEC Experiences, and never sacrifice the learning of the individuals that we are aiming to develop, as it is our end goal.  We use the added value of each individual and get feedback from the team to achieve higher results.  We encourage each other to be better every day in everything we do.  We approach our work with innovation and creativity for achieving better results.

Our Values: ACTING SUSTAINABLY: We act in a way that is sustainable for our organization and society. Our decisions take into account the needs of future generations.

Some examples of living this value are:  We manage our resources in a way that we leave the best conditions for the organization for future years.  We aim to ensure maximum financial sustainability after assuring a high level of quality. Our end goal is the impact and not the revenues.  We aim to foster an attitude of respect for the future generations throughout the complete AIESEC Experiences we provide.  We support each other and we build on what has been done in the past to ensure continuity.  We think and plan for the long term.  We plan to focus our efforts in only that which we can achieve.  We consider the environment in the use of natural resources in our offices worldwide.

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SECTION 3: AIESEC EXPERIENCE

What is AIESEC XP? AIESEC offers a platform of opportunities that attracts and develops young people who demonstrate leadership; have multi-functional skills; are self-aware, effective, proactive, and are able to think globally and work in diverse environments. For Virtual training about AIESEC Experience, go here: http://myaiesec.net/content/viewwiki.do?contentid=10031480 AIESEC XP is a term describing a series of learning opportunities consisting of the following 5 stage:  Introduction to AIESEC  Taking Responsibility  Leadership Role  Working abroad  Heading for the Future. It is what we consider to be the ideal learning process an individual can go through in AIESEC.

All members go through a formal introduction to the organization and then begin to take on responsibilities in different areas. You are offered to take the option of leadership, working abroad, or both. The final step is to head for the future – to take the skills, inspiration, and networks from AIESEC to have a positive impact in society.

Principles of AIESEC XP:  Take an active part in your learning and learning of others  You are responsible for your own learning by choosing opportunities in the organization  Create opportunities for yourself  Actively contribute to the learning of the others around you

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 Challenge your worldview  Try & learn as much about the world around you  Challenge yourself to look at things from different perspectives

 Increase your theoretical and practical knowledge  You don’t know what you don‘t know  Look for opportunities to learn as much as possible about your area of interest  Practically apply your learning

 Create a network of contacts  Connect with like-minded people, discuss & work with them  Share your ideas about your future  Keep in regular touch & get as many people involved as possible

 Self reflection and personal visioning  Evaluate & reflect upon your experiences & actions regularly  Set regular goals for yourself (for learning & for experiences that you want to have)

What can each stage of AIESEC XP give you? 1. Introduction to AIESEC  Introduction to AIESEC's portfolio of opportunities  Goal setting session  Basic skills training (using our systems, soft skills, sales training)  Attend team - buildings and reception events  Get familiar with Team work in the LC  Work in an OC Team and gain more understanding on project management

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2. Taking responsibility  Be part of a Team in the LC and get actively involved in Projects based on Exchange (PBOXes)  Access to AIESEC´s network  Help organizing conferences in an OC  Organize reception events  Trainee buddy  Continue Goal setting for next stage (understanding of where you want to go)  Get feedback and give feedback, e.g. in your teams, Workshops or to LC bodies

3. Leadership role  Be a trainer/ facilitator and teach others on skills and knowledge  CEED – Cultural Envoy for Exchange Development  Take on a team leader position in your Local Committee  Organizing Committee President (OCP)  Be a part of your Local Committee Executive Board  Join a Member Committee (MC)  Join AIESEC International (AI)

4. Exchange  Go on international exchange  Join the network of trainees

5. Heading for the future  Begin working in another organization to continue to drive change in society  Strengthen your network in AIESEC and build an action plan on how to work with your network in future years  Trainings on how to package your AIESEC experience  Network of Alumni to join

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SECTION 4: EXCHANGE â&#x20AC;&#x201C; FREQUENTLY ASKED QUESTIONS

What does AIESEC define as a traineeship? A traineeship is a period of time spent working for a company in one of our member countries (over 100 countries around the world). The length of the traineeship can be anything from 2 months up to one and a half years. A traineeship is a full time job with a salary (Development Traineeship companies may not pay salary but they support accommodation, other main expenses), which enables the trainee to pay for housing, food, social activities, and still have the opportunity to see some of the hosting country.

How does exchange work? AIESEC in Vietnam contacts companies in Vietnam and sells the opportunity of having an AIESEC member working for the company as a trainee. Furthermore, AIESEC in Vietnam offers Vietnamese students the opportunity of a traineeship abroad. This same thing happens in all member countries of AIESEC making it possible for each country to send its AIESEC members out and take international AIESEC members in. Thatâ&#x20AC;&#x;s why in our LC, there are Incoming Exchange team (getting interns in), and Outgoing Exchange team (send our members abroad for Exchange)

What does the member have to do to go on a traineeship? Show interest in going abroad and further being open-minded and an active interest in exploring another culture. You also need to be flexible for where you want to go on a traineeship as this gives you much more options. Member fills out a form describing his or her qualifications in terms of theoretical knowledge, language and personal skills etc. Then he or she needs to go through Review Board selection. After the member get matched with companies oversea, he/she will need to pay 80USD to AIESEC Vietnam, which covers the expenses AIESEC Vietnam has in sending the trainee abroad. The student returns home and hands in the final evaluation report on the traineeship with pictures.

What does the company have to do to get a trainee? The company fills in a job description stating the trainee-profile needed to fill a position in the company. Aspects of this profile are language skills, years and line of study, geographical background, personal kills and other areas of knowledge. In creating a proper work situation for the trainee, the company provides the necessary facilities. The company pays a fee to AIESEC which includes a fee for the Intern Activity Fund for the integration of the trainee in the Vietnamese society. Besides this fee, the company pays salary to the trainee every month.

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How does AIESEC match a member (selected to go abroad) to a company? AIESEC‟s online matching system called the Exchange module matches the forms that the student and the company have filled out. A match is when the best-suited member is linked to the best suited job for him or her. In the Exchange module all times, there is a pool of students and a pool of companies waiting for a match (available).

What does AIESEC do for the selected member and the company? AIESEC makes sure to select and prepare the members for traineeships, making sure that they are able to fill their position in the company and able to adapt to the new culture. At the same time AIESEC prepares the company to receive the trainee. We handle all practical details for both member and company, such as residence and work permit, housing, citizen registration, bank account etc. Furthermore we integrate the trainee in the new culture through social activities and involvement in our work (called reception). Local Committees organise an ILA (Intern Learning Activity) event to support the integration of interns.

Types of exchanges:  Management (MT) – internships related to administration, finance, accounting, marketing, project management and HR.  Development (DT) – usually with NGOs, internships usually relate to wide variety of issues in community development.  Technical (TT) – internships related to management and development in web, software, networks, and databases and engineering.  Education (ET) – internships related to promotion, curriculum development, teaching and counseling in education sector.

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Appendix 1: AIESEC FTU HANOI LOCAL COMMITTEE

Born in April 1st 2009, AIESEC FTU Hanoi is situated in Foreign Trade University. It has an Executive Board of 7 students with 6 functional teams: Incoming Exchange, Outgoing Exchange, External Relations, Talent Management, Information & Communication and Finance. This term 2010 – 2011‟s FTU Hanoi consists of:

LCP: Nguyen Quy Tien

VPICX: Luu Thi Hong Nhung

VPF:

VPOGX:

VPER: Nguyen Mai Anh

VPIM&Com:

VPTM:

Nguyen Kim Hoa

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Nguyen Thanh Huong

Vu Thi Thu Trang

Ha My Hanh

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Appendix 2: Abbreviations used in AIESEC A @

The most common abbreviation for AIESEC internally in the organization

AIESEC International. Head office of AIESEC located in Rotterdam, The Netherlands.

AIESEC.net

AIESEC´s world database, which we use in our daily work.

Alumni

Is a former member who has been active in AIESEC and has now finished studying. He is still actively supporting AIESEC work (e.g. give trainings, advices…)

AP GN

Asia Pacific Growth Network.

Available

Status for company or student in Insight XP, which´s form is not matched yet (didn´t find any suitable match)

B BOA

Board of Advisors

Buddy

A member who is the contact person responsible for the well being of an intern during his or her stay in the country.

C CEED

Exchange of AIESEC members between two LCs. AIESEC members can work for a period of time in a LC abroad doing AIESEC work. Usually takes from 1 week to 6 months.

CEE GN

Central and Eastern Europe Growth Network.

D Delegate

Participant in a conference or seminar. Follows the complete agenda.

Type of internship – Development Internship.

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E EB

Executive Board

Elect

Name for an executive board member from the time when he or she is elected and up to the time where they take over.

Type of internship – Educational Internship.

F FAQ

Frequently Asked Questions

G GN Growth Network – AIESEC countries are divided into 5 growth networks (WENA, SS, CEE, Africa and AP).

I IC

International Congress. All members of MCEBs in AIESEC attend. Usually starts in the late August.

Initiative group e.g. if new LC is established, it´s called first IG until fullfils some criteria, or if some countries are pilot countries for projects (e.g. Iceland is one of IG countries in HIV/AIDS project)

Inkind

Products provided for free as a sponsorship.

IPM

International President Meeting. An international congress for all MCPs in AIESEC. Usually in February.

INSIGHT XP AIESEC international on-line system for matching students and companies for internships.

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J Jives

Also known as AIESEC Dances or line dances they are an uncoordinated and ridiculous mass dances that are excellent to wake you up at sleepy conferences. Perfect for left footed AIESECers who like to dance 

L LC

Local Committee. The local branches of AIESEC at universities and business schools.

LC-meeting Meeting in the local committee to keep all members updated and discuss issues. LCEB

Local Committee Executive Board. The administrative body which manages the LC on a day to day basis.

LCP

Local Committee President. Head of the local executive board.

LCVP

Local Committee Vice President. Member of the local executive board.

LCVPF

Local Committee Vice President Finance.

LCVPTM

Local Committee Vice President Talent Management.

LCVPTN

Local Committee Vice President Traineeship Nominee (Incoming Exchange – Corporate)

LCVPDT

Local Committee Vice President Development Traineeship (Incoming Exchange – Development)

LCVPOGX/SN Local Committee Vice President Outgoing Exchange/ Student Nominee OGX = SN LDS

Leadership Development Seminar. Seminar on leadership issues.

Learning network (HIV/AIDS, Energy, Finance, CSR, Education)

Intern

Student going on internship abroad

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M MCEB

Member Committee Executive Board. The national board of AIESEC in India is situated in Vikhroli, Hochiminh.

MCP

Member Committee President. President of AIESEC in India and head of the MCEB.

MCVP

Member Committee Vice President.

Type of internship â&#x20AC;&#x201C; Management internship

Matched

Status for company or student in Insight XP. They found suitable match and now are in process of preparing everything for internÂ´s arrival.

N NLDS

National Leadership Development Seminar the national level induction conference that takes place annually in September to induct all new members recruited into the organization from 14 cities across the country.

O OC

Organizing Committee. A group of people who is arranging a p-box, seminar or conference.

OCP

Organizing Committee President

P PAI

President of AIESEC International.

P-Box

Project Based on Exchange. Exchange

Plenary

The major room at seminars and conferences for sessions where all delegates are together.

R Reception

The part of the exchange process from arrival of the intern until the intern is back to his home country. Includes all activities.

SS GN

Spanish Speaking Growth Network.

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Status for company or student in Insight XP. Intern already arrived to country for internship and is doing his job in company.

T TN

Traineeship Nominee. A company receiving an international member for an internship.

Type of traineeship â&#x20AC;&#x201C; Technical Traineeship

Trainee

Name for intern in receiving country

Traineeship The same meaning as international internship

W WENA GN

Western Europe and Northern America Growth Network

X X

The most common symbol for eXchange.

eXPerience

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