FOBISIA Handbook

The Federation of British International Schools in Asia

‘The Friendly Games’ The FOBISIA Games Handbook

May 2015

LAST UPDATE PD MAY 2015 1

Section A 1.

Introduction

Preamble 1.1. The purpose of the Handbook 1.2. The Working Group 1.3. The HoPE Executive 1.4. Procedures for updating the Handbook 1.5. Enquiries and questions 1.6. The meeting schedule 1.7. The Games 1.7.1. Aims 1.7.2. Objectives 1.7.3. General information 1.7.4. Eligibility 1.7.5. Games schedules 1.7.6. Participating Schools 1.7.7. Hosting Schedules

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1.7.8. Preamble 1.1

Purpose of the FOBISIA Handbook Provide the host Principal with the information essential to enable an informed decision as to issues relating to his / her Schools' hosting of the Games. When accepting that the School will host the Games it is important that the Principal has a thorough understanding of, and accepts the recommendations detailed in, this FOBISIA Games Handbook.

Provide the Chairperson of the Committee responsible for organizing the Games with a structure to help them with their planning.

Provide the Games Coordinator with the information necessary to organize the sports competitions.

Provide the necessary information to assist participating schools in their preparations for attending the Games.

1.2 The Head’s Working Group The Working Group was established in response to a need to provide closer links between the FOBISIA Heads of School and the Heads of Physical Education (HoPE) Executive in order to provide clear recommendations for the future structure and organization of the FOBISIA Games. As of May 2015 the Head’s Working Group consists: Mr Barnaby Sandow Jerudong International School: barnaby.sandow@jis.edu.bn 1.3 The HoPE Executive (15-17) The HoPE executive is a body to provide a link between Heads of School and Heads of PE. Members are voted on every 2 years.

Chairperson: Mr Simon Shand (British School Jakarta) simon_shand@bsj.sch.id Vice-chairperson: Simon Newbold (Harrow International School, Beijing) snewbold@harrowbeijing.cn Handbook Rep: Kwok Chow (Taipei European School) kwok.chow@tes.tp.edu.tw Primary Rep: Ms Fiona Pratt (Kellett School, Hong Kong) fpratt@kellettschool.com Secondary Rep: Roslyn McConnell (Regents School, Pattaya) Roslyn.McConnell@regents-pattaya.co.th Invitational Rep: Chris McGeorge (Jerudong International School, Brunei) chris.mcgeorge@jis.edu.bn Job descriptions will be based on the CPD Handbook.

1.4

Procedures for updating the Handbook The handbook will be reviewed annually at the HoPE Meeting and ratified at that meeting.

Proposals for changes must be submitted before this meeting and included on the HoPE agenda.

The HoPE agenda will be published in advance of the meeting.

Proposals may be submitted to the Chair throughout the year and are added to agenda to be discussed at HoPE meeting.

The Handbook will be posted onto the FOBISIA website as an interactive webpage and should only be referred to in this format. Any changes made during the year will be communicated by the HoPE Executive to HoPE’s

1.5 Enquiries and Questions Any and all inquiries or questions regarding the organization of sports competitions for FOBISIA Games events (competition format, teams, modifications, rule changes, etc) should initially be directed to the HoPE Executive, having first referred to the Handbook on the website. Any deviation from the set format for the Games as defined in this handbook e.g. facilities, schedules, costs etc. must be approved by the HoPE executive at the earliest possible time.

Such changes need then to be communicated to participating schools in good time, preferably as part of the presentation by the upcoming host school at the respective HoPE meeting, but thereafter at the earliest possible convenience, such changes which, after discussion, will hopefully inform visiting Schools' planning for those upcoming Games 1.6 Meeting Schedule There will be an annual meeting of FOBISIA HoPE, usually in April / May / June (ie Term 3). Whilst the agenda cannot be fixed, certain items / issues are always likely to be discussed:

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The Handbook Upcoming Games presentations from host HoPEs Possible revision to groupings Hosting schedules Feedback from Heads’ meeting / information from HoPE Executive Induction for new HoPE CPD opportunities Each School is invited to send a maximum of 2 representatives to that meeting, most usually to ensure attendance at the Primary and Secondary sub-sessions at that meeting.

NB the Executive will also meet annually, one day prior to the full HoPE meeting, to discuss issues that may have arisen from that year’s Games and in preparation for the upcoming HoPE meeting.

1.7.

The Games

1.7.1.

Aims To provide students with a variety of sporting opportunities at an appropriate level for all member schools in a safe, appropriate and competitive environment 1.7.2.

• • •

Objectives To make sporting competition (via the Games) accessible to children from Year 4 upwards To ensure equal opportunity and participation to both boys and girls To ensure the Games provide a learning experience in sportsmanship and in the value of healthy competition.

• To understand the value and the benefits of training in preparation for competition • To enable students to specialize in sports appropriate to their age group • To enable schools to be able to host by having sufficient flexibility to organize a programme appropriate to their particular environment and capabilities.

1.7.3.

General Information It is important to emphasize that hosting a successful FOBISIA Games requires considerable commitment and support on behalf of the Senior Management and Governors of the School.

Inevitably there will be cost implications for the school with regards to staff time and facilities.

The overall co-ordination of the Games should be the responsibility of a member of the Senior Management Team nominated by the Principal. This designated member of the SMT will chair a committee to organize all aspects of the event, working closely with the Games Coordinator to utilize the expertise of the school community to organize the event.

It is vital that sole responsibility is not borne by the HoPE.

1.7.4.

Hosting Guidelines

Games are expected to last 3 days, normally Friday – Sunday. This allows schools to travel on Thursday and return on Monday. This minimises disruption to both host as well as participating schools in not having pupils and staff out of school longer than they need to be.

If a host school wishes to change this format for reasons such as unavailability of facilities, clash with significant local events etc then they should communicate this in advance of the HoPE meeting so that attending HoPE’s can discuss with their respective Heads of School to enable a suitable decision regarding revised days / dates to be made at that HoPE meeting.

1.7.5.

Eligibility

Primary Level competitions are organised based on the age groups below. Students will compete in their respective age groups. It is possible for students to play up to represent their age group.

Primary Games: Is under 9 on 1st August in the academic year of competition Is under 10 on 1st August in the academic year of competition

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Is under 11 on 1st July in the academic year of competition Considerations: NB Students attending Year 7 cannot participate in the Primary Games.

Secondary Games:

At Secondary Level competitions are organised by age group. Students compete at Under 13 years and Under 15 years. Age is taken on 1st August of the year of the competition.

NB Students may possibly, where necessary, compete in both an U13 and an U15 Games in the same year.

This should be due only to the problems in fielding a full team at an U15 Games (the first in the cycle) and should therefore only relate to smaller schools. It is desirable that this information be communicated to the HoPE executive in advance as a matter of courtesy, to ensure that such actions are transparent to other competing schools.

The decision as to the eligibility of such students at Primary or U13 / U15 Games will ultimately lie with the HoPE Executive

1.7.6

Games Schedule (dependent upon individual host schools)

Primary

May / June

Term 3

Under 13

March / April

Term 2

Under 15

November

Term 1

This may be negotiable due to constraints placed upon hosts schools eg rainy seasons and any amendments need first to be communicated to the HoPE Executive and then presented at the HoPE meeting.

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1.7.7 Participating Schools (with standardised initials)

The Federation of British International Schools in Asia

FOBISIA - STANDARDISED INITIALS FOR ALL FOBISIA SCHOOLS – to be used for all events NOS.

SCHOOL

S T A ND A R DI S E D INITIALS

1.

Bangkok International Preparatory & Secondary School, Thailand

BPREP

2.

Bangkok Patana School, Thailand

BPS

3.

British International School Ho Chi Minh City, Vietnam

BIS HCMC

4.

British International School Kuala Lumpur, Malaysia

BSKL

5.

British International School Phuket, Thailand

BISP

6.

British School Jakarta, Indonesia

BISJ

7.

British Vietnamese International School, Vietnam

BVIS

8.

Bromsgrove International School, Bangkok, Thailand

BIST

9.

Discovery Bay International School, Hong Kong

DBIS

10.

Dulwich College Beijing, PRC

DCB

11.

Dulwich College Seoul, S.Korea

DCSL

12.

Dulwich College Shanghai, PRC

DCS

13.

Dulwich College Suzhou, PRC

DCSZ

14.

elc International School, Selangor, Malaysia

ELC

15.

Garden International School Kuala Lumpur, Malaysia

GISKL

16.

Garden International School Rayong, Thailand

GISR

17.

Harrow International School Bangkok, Thailand

HISB

18.

Harrow International School Beijing, PRC

HISC

19.

Hornbill School Brunei

HBS

20.

International School Brunei

ISB

21.

Jerudong International School, Brunei

JIS

22.

Kellett School Hong Kong

KSHK

23.

Kinabalu International School, Sabah, Malaysia

KIS

24.

Kolej Tuanku Ja’afar, Negeri Sembilan, Malaysia

KTJ

25.

North London Collegiate School Jeju, S.Korea

NLCS

26.

Regents International School Bangkok, Thailand

REGB 6

27.

Regents International School Pattaya, Thailand

REGP

28.

Seoul Foreign British School, Seoul, S.Korea

SFBS

29.

Shrewsbury International School, Bangkok, Thailand

SHB

30.

St Andrews International School Bangkok, Thailand

StAB

31.

St Andrews International School Green Valley, Thailand

StAGV

32.

St Christopher’s International Primary School of Penang, Malaysia

SCIPS

33.

St Stephen’s International School, Bangkok, Thailand

SIS

34.

Taipei European School, ROC

TES

35.

Tanglin Trust School, Singapore

TTS

36.

The ABC International School, Ho Chi Minh City, Vietnam

ABC

37.

The Alice Smith School, Kuala Lumpur, Malaysia

KLASS

38.

The British International School School of Shanghai, Pudong, PRC

BISSPD

39.

The British International School of Shanghai, Puxi, PRC

BISSPX

40.

The British School Kathmandu, Nepal

TBS

41.

The British School Manila, Philippines

BSM

42.

The British School New Delhi, India

TBSND

43.

The British School of Beijing, Sanlitun, PRC

BSBSLT

44.

The British School of Beijing, Shunyi, PRC

BSBSY

45.

The British School Guangzhou, PRC

BSG

46.

The English School of Mongolia

ESM

47.

The International School of Penang (Uplands), Malaysia

ISPU

48.

Traill International School, Bangkok, Thailand

TIS

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Section B 2

Essential information

Host Schools 2.1 Key facilities 2.2 Human resources 2.3 Safety and security 2.4 Financial implications 2.5 Participation fees 2.6 Accommodation 2.7 Transportation 2.8 Supporters and spectators 2.9 Gala dinner 2.10 Timelines for communication to participating schools

3.

Tournament Direction 3.1. Role of Tournament Director 3.2. Groups and seeding 3.3. Officials and marshalling 3.4. Venues 3.5. Disputes 3.6. Support for Tournament Director 3.7. Awards 3.8. FOBISIA Best Performances

4.

Participating Schools 4.1 General information 4.2

Accommodation

4.3

Payments

4.4

Insurance

4.5

Team kit

4.6

Supporters

4.7 Codes of conduct 4.8 Breaches of the Codes of Conduct

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Essential Information Host Schools 2.1 Key Facilities - to include the following: • Appropriate shared accommodation for all those comprising the official school visiting teams + supporters NB it is desirable that supporters stay in alternative accommodation in order to allow staff to monitor their own teams satisfactorily and not put a strain upon hotel resources etc. the host school should make provisions for visiting supporters to have access to suitable, alternative accommodation • Suitable facilities for the all of the sports competitions. These may be provided either ‘in house’ or through renting external venues. If suitable facilities do not exist on site, these facilities may be hired or, possibly 'borrowed' from neighbouring, non-FOBISIA schools. In this instance 'suitable' does not necessarily mean 'high end', expensive, Olympic standard venues.

NB any potential issues regarding facility usage identified by the host school should be raised at the HoPE meeting presentation so that participating schools are aware and can comment on this • Suitable venues for the Presentation Evening and other required functions. This may be at the host school or at the participants' hotel • Opening Activities. Schools are encouraged to supply an Official Welcome on the first day and if appropriate, an Opening Ceremony (this should not be excessive in length and might take the form of a brief, guest ‘welcome address’). An initial (“Welcome”) coaches' meeting is also desirable 2.2 Human Resources The following Key personnel should be appointed and have the following responsibilities: • a member of the Senior Management Team nominated by the Host Principal to take responsibility as Chairperson for the Organization Committee for the Games and to line manage / liaise with the HoPE / Tournament Director.

• A Tournament Director (usually the HoPE). Such a person should be afforded sufficient time to organise the sporting events associated with the Games. The organisation of the sporting events is a major aspect of the Games and will generally be the responsibility of the PE Department. The Principal should create adequate and suitable non-contact time to allow for this and appropriate administrative support.

• A committee(s) to co-ordinate the various aspects of the Games. The hosting of a Games should be considered a whole School event and so this committee(s) will need to include people to take responsibility for the various aspects of planning, under the direction of the Senior Manager and Tournament Director. Roles within this will include (in no particular order): Security / risk assessment (often the Estates Manager) Accommodation – hotel liaison Parental Liaison Finance Transport: Airport transfers and travel to and from the venues Lunches and refreshments at the competition venues for the official parties and spectators Medical Sponsorship and promotion (where appropriate) Media The official Programme and official T-shirt The Gala Dinner Insurance Sporting venues and coordination of officials* Preparation of the facilities Event Officials Non-specialist Staff training Medals and awards. These could be centrally sourced and distributed at HoPE meeting if possible – Bangkok / Penang appear to be the cheapest place to source medals Cultural and social activities as required / requested

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*it is recommended that host schools look to utilize local organizations as officials as this does lessen the disruption and pressure on the host school and does ensure quality of provision in terms of officiating.

Most locations have local associations (e.g. swimming/athletics/soccer) that could be hired to officiate at the relevant sporting events.

NB it is now best preferred practice for host Schools to develop a “Games website� which includes all information pertaining to their Games to allow interested parties ease of access to that information.

2.3 Safety and Security The care and well-being of students is a high priority and host schools will do all they can to ensure participants' safety.

Host schools must complete a safety and security check (see Appendix) and forward this information with Games Invitations to allow School Boards to make informed decisions when considering participation at any FOBISIA sports event. They should be able to answer any questions / concerns raised by visiting schools.

Current political unrest, flu epidemics etc have resulted in cancellation both prior to and during Games. Such decisions will ultimately be the responsibility of the host principal and should be made as early as possible as students' safety is of prime concern. Should there be perceived potential danger, such situations should be closely monitored with regular updates to visiting schools.

2.4 Financial Implications Whilst schools are encouraged to secure sponsorship, they are not obliged to do so. The costs involved in staging the Games should, within reason, be borne entirely by the participating schools. The advanced hosting schedule does now give host schools the opportunity to budget for the Games or to ensure sponsorship that will offset costs. Sponsorship should be directed towards reducing the costs of visiting schools in the first instance rather than in sponsorship of the host schools' teams.

Note - every effort should be taken to keep the cost of the Games as low as possible, as many teams already have a high cost in travelling. The Games should be accessible to as many students as possible.

The host School, in its communication with participating Schools, should be transparent in its preparation of budget for the Games. A template should be provided by the HoPE Executive to create budget lines for host schools.

2.5 Hotel Cost and Participation Fee The overall cost is separated into: Hotels/Accommodation: This payment is to be made directly to the hotel by participating schools (unless a host school wishes to manage the payments in a different way).

Participation Fee: This payment to be made directly to the host school.

Each participating school will be expected to pay a participation fee to the host school. Given the varied regional disparities in cost it is extremely difficult to give a final suggested cost for Games. Clearly the intention of the host is to provide the best possible games at the most effective cost. An exemplar budget for the Games can be found in the Appendices. Whilst these figures should not be held as generic across groups the budget lines are useful in formulating a projected budget for Games. This budget should be presented as accurately as possible at the HoPE meeting prior to the Games.

The participation fee and hotel costs should be presented in your accounts separately.

The participation fee is fixed on a per student basis and should be calculated to cover accompanying staff at a ratio of 1:9. This should be done for the participation fee but is not always possible for the hotel costs and is left up to the host school to notify schools of the arrangement.

The participation fee should be broken down to include the cost of the following: Airport transfers and transport to and from the various venues

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Official programmes for all participants Any necessary trophies Medals / ribbons for first, second and third place in all events Participation Medals to all participants Official T Shirts to all members of the official school parties Lunches, snacks, drinks and ice on the competition days for all members of the official school parties Dinner at the Presentation Evening for all members of the official school parties Expenses incurred as part of any social or cultural programmes Essential costs required to support the Games and associated activities Hire of facilities, Medical/Ambulance attendance, payment of some officials/labour etc., bottled water, sound systems, ID bracelets etc The fee should be given in both local currency and US$.

Bank charges for any telegraphic transfers must be paid for by the participating schools for both banks.

2.6 Accommodation The host school should source suitable accommodation as soon as it has been awarded the Games and communicate this information to participating schools. This must include accurate costs and details as to when payments need to be made. A list of deadlines should be provided to ensure that this process occurs smoothly.

• It is important to consider the location of accommodation in conjunction with sports venues and travel times at peak hours. It is not necessary to have students staying at five star 'high end' hotels.

This information must be supplied to the participating schools three months prior to the Games. This should include all basic information about the hotels such as arrangements of beds in each room (triple / double / single beds etc). Visiting schools may be required to organize children to share double / queen / king-sized beds and therefore schools need to make their parents aware of this (due to limited twin/single beds availability).

It should be the responsibility of participating schools to liaise directly with the hotel recommended by the hosts, in conjunction with the Accommodation officer, to organize accommodation for their teams NB on occasion at a Primary Games it can sometimes be easier for the host School to assume this responsibility, which again should be communicated via the presentation given at the HoPE meeting.

The Accommodation Officer should: Source a hotel (s) appropriate for hosting visiting teams and request a liaison officer to coordinate visiting teams’ requests Liaise closely with the Hotel to ensure that they are fully aware of their responsibilities and expectations with regard to the accommodation of the visiting schools.

Ensure ‘after hours’ medical services are available.

Provide a briefing to arriving schools to include: arrangements for meals, use of rooms, conduct, access to telephones, meals, transport, emergency evacuation etc.

Arrange for bookings to be confirmed and for invoices to be issues to participating schools.

Arrange for payments to be made to the Hotel.

In addition to the above the Accommodation Officer should ensure that: Rooms are safe, i.e. windows are locked, no access to balconies etc.

Mini-bars are emptied and no room service is available.

IDD services are disconnected.

In-house / pay-per-view movies are suspended Schools are provided with rooms, which enable staff to maintain close supervision of their party as far as possible.

2.7 Transportation The host school is responsible for: • Arranging transport to and from the host airport and the accommodation.

• Arranging transport to and from the hotel and the sports and cultural venues.

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• Supplying each school with information on the arrangements for bus allocation and the arrangements for the pick-up and collection arrangements; (NB the supervision of children on the bus is the responsibility of the staff in charge of each school party).

• Ensuring that transport complies with health and safety regulations of the host country and that insurance cover is comprehensive and includes personal accident.

• Ensure that embarking/disembarking of students when bussing is well supervised.

2.8 Supporters and Spectators The host school may choose either to provide a contact point for supporters, e.g. a member of the Parent group or a travel agent, or they may wish to provide information regarding accommodation packages and transport arrangements directly.

2.9 Gala Dinner • The Gala Dinner will take place on the evening of the last day of competition • The dinner will be provided for all members of the official school party. Additional places may be offered to schools for other spectators (e.g. travelling parents outside the official party at their own cost) depending on the quota provided by the host school.

The format of the evening will include the formal presentations of participation awards. Speeches and presentations should be kept to a minimum at this function. The main focus should be an opportunity for social interaction.

The ‘formal’ aspect of the evening should not be overemphasized but may include: • Presentation of commemorative plaques to each participating school to be received by a student representative from each school.

• Presentation of any remaining awards • Vote of thanks to the host school by a representative from the school organizing the next Games.

The social aspect of the evening should include: • Grouping participants to maximize social interaction between schools.

• Provision of entertainment appropriate to the age of the students that will encourage interaction.

2.10 Timelines for communications to participating schools Contact with participating schools should be clear and in good time Please see appendix for a flow chart outlining these timelines.

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3

Tournament Direction

Each time the Games takes place, lessons are learned both from the aspects that have gone well and those that can be improved. This evaluation process must be used to assist the host school and there are a number of things that the school organizing the previous Games can do to help the Tournament Director of the next Games. Examples of this may include: The distribution and collection of feedback forms (see appendix) to visiting HoPE which should then be sent to the HoPE Executive for their discussion and comments The production of a report from the host school’s perspective A transparent budget outlining income and expenditure which should be provided to the FOBISIA Exec using the standard template (see appendix) These should be presented at HoPE meetings for future reference, particularly to new HoPE and also posted onto the FOBISIA website as reference for future Games. They should also form part of a review by the Executive 3.1 Role of Tournament Director The Tournament Director is responsible for the organization of the sports competitions: • Primary –four sports over three days • U13 / U15 –four sports over three days NB Responsibility for individual sports competitions can be delegated to additional staff but the Tournament Director should retain overall responsibility and control of these aspects of the Games and the management of these aspect / components should be areas of discussion in regular meetings held between the Tournament Director and the Senior Manager with overall responsibility for the Games in the lead up to the event.

3.2 Groups and Seeding Within groups appropriate competition will need to be arranged. The format of the competition will be determined by group size, time available for the competition and sometimes the facilities available. Where pools are used for competitions the Tournament Director will aim to produce seeded groups. These groups should be seeded using results from the previous year’s Games. Examples of the component groups may be seen in suggested formats for games section 3.3

Officials and Marshalling The success of the Games requires a considerable number of trained and experienced officials. As stated earlier, “it is recommended that host schools look to utilize local organizations as officials as this does lessen the disruption and pressure on the host school and does ensure quality of provision in terms of officiating. Most locations have local associations (e.g. swimming / athletics / football) that could be hired to officiate at the relevant sporting events”. The cost implications for this may need to be built into the participating fee.

For some schools, with minimum specialist support, this aspect of the organization of the Games can be very daunting. To help alleviate the strain on the host School and to share the experience we have within the Federation, each visiting school may be asked to provide help with officiating at the Games. Details will be supplied by the host School who will make contact with the participating schools at the earliest time to request assistance as required.

All participating schools will be expected to assist if requested to do so and it is important to bear this in mind when staffing arrangements are being made. Suitable staff should be provided to assist the host school

3.4 Venues The Tournament Director: Will work with the Games Committee to locate suitable venues and will complete a risk assessment to ensure venues are suitable and safe.

Should seek to allocate a team base at each venue for participating schools. This base should be clearly signposted and delineated for that school’s sole use.

The venues will need to be prepared for the competition and the Tournament Director should consider the following when organizing individual venues:

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Athletics and swimming Marshalling/Starting This should, where possible, be as close as possible to the start of the events There should be adequate, appropriate shade / cover There should be sufficient rows of chairs with at least 8 chairs per row Each marshalling area should have several staff with an identified person in charge of the group There should be some form of communication with the Event Director and the results desk (runners or electronic) Athletes / swimmers should be escorted to the start of their event (it is the responsibility of the participating schools to ensure that children are at the starting area in time for their event. Failure to do this could result in them not participating).

Races should be called in advance and athletes / swimmers ready ahead of time Lanes for each school should be rotated or seeded as appropriate to that competition Timekeeping (swimming / athletics) There should be a good quality timing system. This should be electronic if possible or at least well qualified / trained staff with good quality stopwatches Staff should be suitably qualified e.g. local / national organizations. If using school staff they should receive adequate training / practice in advance of the event As visual placing will take priority over timed placing, qualified / trained place judges are also needed Times should be recorded as quickly as possible so that the next race can start (2 sets of timekeepers is ideal but not always feasible) Place cards (laminated) should be used If there is pressure on recording or timekeeping then there may be a need to reduce the timing to first 4 places only. This should always be communicated to participating schools when relevant Measuring (athletics) Suitable instruction should be given to staff involved in athletics field events The quality of measurement should be consistent across all events Adequate recording sheets should be provided and filled in consistently Recording of results: All results should be available for viewing at the earliest convenience to staff, participants and spectators.

In football, basketball and T ball this should be in the form of game scores and also tables / positions.

In swimming / athletics should be as results of races / competitions Presentations Students should be escorted to the presentation area and awards presented as soon as possible after the event.

Team Sports There should be plenty of shaded cover There must be adequate access to water and ice The Medical Centre (required) should be clearly signposted and easily accessible The Public address system should be well situated and clearly audible in all areas of the facility There should be a central timing system / recording area that is easily accessible There should be a results table that is clearly signposted and which has results easily visible / available 3.5

Disputes Any disputes should be directed to the tournament / competition director who will rule on such matters. Where issues cannot be resolved or where issues arise which occur outside the remit of the sporting competition (e.g. a problem with a spectator) the Team Manager and the Tournament Director will work to resolve the issue.

Other staff and spectators must not interfere directly with sports marshals / referees / officials

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3.6 Support provided for the Tournament Director The host schools may wish to arrange a visit by representatives of the organizing committees of the previous Games to their school in order to provide a personal de-brief.

In addition other experienced previous organizers are also available to provide support to schools as required.

The Tournament Director from the previous Games is expected to provide the following: • A copy of the File containing information on the organization of the Games including copies of all administration (hard copies and on disc). This must be lodged with the Secretariat of FOBISIA within six weeks following the date of the Games.

• A copy of the de-brief notes. Following the Games to the next host school (it is suggested that the host school provide all Team Managers with a feedback form to be completed and returned in addition to the verbal de-brief that follows the Games).

NB Such information should also be sent to the HoPE Executive and any future hosts should always feel empowered to contact the HoPE Executive Chair at any time for advice and support.

3.7 Awards Awards should be presented on the day of the competition preferably straight after each event without stopping other events and must be organized in order that they do not interrupt the flow of competition.

Participation medals will be provided for all competitors taking part in the Games.

3.8 • •

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FOBISIA Best Performances Best Performances should be updated each year and appear in the file supplied by the Tournament Director from the previous Games The Best Performances from the previous Games may be printed in the official programme.

Participating Schools

4.1 General Information To ensure successful Games all schools must play their part. It is essential that all participating schools supply information efficiently and meet all deadlines on requests from hosts. These deadlines, along with projected costs and facilities, will be outlined at the presentation by the host school at the HoPE meeting. An exemplar timeline flowchart may be seen in the Appendices to this handbook.

This will then inform participating schools as to their own costs etc.

Once the Games have been awarded all participating schools within each host’s group should do everything possible to promote and support the event to ensure its success. A flow chart should be produced by the host school to outline payment and entry deadlines 4.1.1 Specific Information Participating schools should make every effort to provide the hosts with any information that they require to facilitate a smoothly run Games. Examples of this include: Projected numbers of participants Final numbers of participants at time of deadlines Team photographs for official programmes Swimming times for seeded races Numbers of accompanying staff Potential numbers of accompanying spectators To ensure games are fairly priced participating schools must forward provisional numbers, confirm final numbers and inform hosts promptly of any subsequent changes to the participating party by the deadlines specified in the aforementioned flowchart.

Any costs due to late student withdrawals / changes in team numbers after these deadlines are the responsibility of the visiting schools

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4.2 Accommodation It is the responsibility of participating schools to inform hosts of any cultural differences with regard to sleeping arrangements and special dietary requests.

All participating schools must comply with the expectations set by the host school and the Hotel for the use of the accommodation. Children may be required to share double/queen/king-sized beds if there is a shortage of twin/single-bedded rooms, such information having been afforded at the earliest possible time by the hotel.

4.3 Payments Host schools will supply bank transfer details and participating schools must arrange prompt payment of invoices by the dates specified by the host school.

Participating schools must forward payments within the deadlines indicated otherwise the host school have the right to exclude them from the Games.

Participating schools are responsible for the payment of all bank charges for both banks 4.4 Insurance Insurance of individual participants is the responsibility of each participating school.

4.5

Team Kit Participating schools should provide their students team representatives with a standard uniform. At U13 and U15 this uniform must be numbered.

• Students must remove jewellery for all activities. The Team Managers are responsible for all personal belongings • Discrete Sponsor’s names may appear on the competition kit.

• Sponsor’s names and logo’s may be placed on the additional team travel items such as T-shirts and track-suits, towels and bags etc., although schools must ensure that sponsor’s logo’s are discrete and in keeping with the aims and objectives of the Games.

4.6 Supporters The host school will arrange for Parents to participate in the formal and social functions associated with the Games where possible and will arrange for schools to charge parents a flat rate to cover all the costs. It is suggested good practice that each participating school appoints a parent representative who can then coordinate with the parental liaison from the host school to assist in planning.

• The participating schools are responsible for the co-ordination and collection of these payments to the host school.

• All accompanying parents are required to acknowledge the Codes of Conduct for Parents and for Supporters • Any unreasonable or late requests by parents may not be accommodated by the host school.

4.7 Codes of Conduct It is accepted that all schools have their own sets of values and that all members of the school community uphold those values in all aspects of School life. By attending a FOBISIA Games, individuals agree to abide by the Codes of Conduct, as outlined in this handbook, as well as understanding that they are visitors at a different School which may have a different set of values and protocols.. There are codes for players, spectators, parents, team members and team officials (see Section 6). Participating school must ensure that all athletes, coaches, spectators and parents have read and acknowledged the relevant Codes.

4.8 Breach of the Codes of conduct and sanctions It should be remembered that, first and foremost, the behaviour of all representatives of a school, be they staff, students or supporters, are the responsibility of the member of staff designated as Party Leader for that group.

Team Members Code A breach of this code of behaviour, in the opinion of team officials, may result in the player being banned from the remainder of the Games and may also result in the player being sent home by the first available transport.

In this instance, parents and the student's school should be notified. Any additional expense incurred will be the responsibility of the parents. Further disciplinary action may be considered depending on the seriousness of the breach.

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A curfew should be set by the host school and visiting athletes will be asked to keep this curfew. Failure to do so may result in disciplinary action being taken Parents and Spectators This is a delicate issue in that parents and spectators do not always view themselves as representatives of their School. Clear guidelines need to be given to travelling supporters prior to departure to a Games and those supporters need to be managed in the first instance by the party leader for that School. Any breach of the code of behaviour, in the opinion of Tournament Director, may result in the individual being asked to leave or be banned from the event and the remainder of the Games. Any additional expense incurred will be the responsibility of the individual concerned. Further action may be considered against the participating school by the host school depending on the seriousness of the breach.

The HoPE should enlist the help of the School Principal in further highlighting this to accompanying parents should they feel that this is necessary.

Breach of Code by Staff!

Staff are expected to behave in a professional manner, representative of the role model that students should aspire to. Should a member of staff from a participating school behave in a manner deemed inappropriate by the Tournament Director to the event they will reported to the Party Leader for that school and a written report sent to that School’s Principal.

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Section C

The Respective FOBISIA Games:

The Primary (U9, U10, U11) Games: 5.1

General information

5.2.

Teams

5.3.

Competition formats

5.4.

Event listings

5.5.

Awards

The Secondary (U13 and U15) Games: 5.5

General information

5.7.

Teams

5.8.

Competition formats

5.9.

Event listings

5.10.

Awards

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The Respective FOBISIA Games 5.

Primary Games 5.1 General Information Schools are placed into performance related groups. This is done to provide the children with an appropriate level of competition.

No school will be defined as an overall winner.

A 3 year status quo should be observed regarding the groupings except in extraordinary circumstances such as non-participation with full teams. These groupings may, however, change with the inclusion of new schools.

5.2 Teams Year group teams shall consist of 6 boys and 6 girls. A full team will consist of 36 children: 18 boys and 18 girls.

It is an expectation that schools in Groups A and B are expected to bring full teams to the Games.

NB Should participating Schools have incomplete teams they should be able to ‘borrow’ players from the host School in order to make up numbers. They will not, however, be considered competitive in terms of medals.

Should they not wish to borrow players but rather to play ‘short-handed’, those teams playing against these teams should not be expected to play with fewer players to ensure equally sized teams.

5.3 Competition Format This is an age group team competition (U9, U10, U11) organised for children competing in athletics, football, swimming and Tee-ball.

• In athletics and swimming boys compete with boys and girls compete with girls except for the final event in both competitions which are whole team relays.

• Tee-ball is played with mixed teams.

• Football is played as a single-gender competition The following formats must be adopted based on the number of participating schools 8 schools: 2 groups of 4. Round Robins in group followed by play off games & finals. (See Handbook page 27/28) . This equates to 5 games per team.

7 schools: Round Robin to create league placings. There will be no finals/semi finals. This equates to 6 games per team.

6 schools: Round Robin to create league placings. There will be no finals/semi finals. This equates to 5 games per team.

5 schools: Round Robin to create league placings with the discretion to extend game times for the better experience for the students/children. This equates to 4 games per team.

4 schools: Round Robin format to create league placings followed by cross over semi finals and finals (1st v 4th & 2nd v 3rd). This equates to 5 games per team.

The format of the competition will be determined by the host school and their access to pitches, as well as the number of competing teams.

NB as defined at the 2010 HoPE Meeting, there may be particular rules specific to the Group that relate to these activities, please see Appendices for these variations 5.4 Event Listings Schools will enter two competitors, A and B, (with A being the better competitor) in individual events for both swimming and athletics.

Athletics IAAF rules can be accessed at http://www.iaaf.org/downloads/IAAFhandbook/

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All athletes will participate in the Shuttle Relay. Thereafter, athletes may enter a maximum of 5 and a minimum of 2 events.

U9 60m 100m 600m 4 x 100m Relay Shuttle Relay

U 10 60m 100m 800m 4 x100m Relay Shuttle Relay

U 11

High Jump Long Jump 3 Springs Jump

High Jump Long Jump 3 Springs Jump

Quoit Throw

Quoit Throw

High Jump Long Jump Standing Triple Jump PVC Discus – (200g)

Tee Ball Throw Basketball Push Throw

Tee Ball Throw Basketball Push Throw

60m 100m 800m 4 x100m Relay Shuttle Relay

Turbo Javelin – (300g) Shot Putt – 2.72kg

In each event (except relay events) there will be 2 competitors A & B of which A will be the stronger athlete.

General Rules • If competitors are entered in both a track and a field event or in more than one field event taking place simultaneously, the judges may allow them to participate in an order different from that decided upon prior to the competition. High jump must, however, take precedence.

• In throwing or jumping for distance no competitor is allowed to have more than one attempt recorded in any one round of the competition.

• In the field events each competitor may be allowed up to three practice attempts and in all the events except high jump they will be allowed three attempts which go towards their best and final result.

• Once the competition has begun, competitors are not permitted to use the runways or take-off areas for practice or warm up purposes, nor are they permitted to use throwing sites for practice trials, with or without implements.

All events will take place under IAAF Competition rules with the following exceptions: The Track Shuttle Relay • The 50m shuttle relay will consist of 6 boys and 6 girls from each team. The 6 girls to begin at the starting end and 6 boys to face them.

• The team will run up and down the 50m straight in a shuttle style. The baton will be handed over to the next person round an upright pole.

• The receiving runner will be standing waiting to receive the baton with their arm round the back of the pole.

• The incoming runner will put the baton into their hand and the runner will then take the baton round the back of the pole before running on.

The Field With the exception of the high jump all athletes will receive three attempts at field events.

3 Springs Jump • Athletes start standing with both feet together behind the take-off line.

• This is a 2 footed take off only • The athlete completes 3 consecutive jumps in a constant movement i.e. not pausing after each jump.

• Measurement is made from the rearmost part of the body touching the ground.

Standing Triple Jump • Athletes can start with their lead leg up to the line or may take a 1 step approach • Athletes use a one-step approach and take off with their toe up to, but not on the take-off line.

• The order of jumps is hop, step and jump.

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• Measurement is made from the rearmost part of the body touching the ground.

Shot Put The shot shall touch or be in close proximity to the chin and the hand shall not be dropped below this position during the action of putting nor should the shot be brought behind the line of the shoulders.

Measurement is made from the point of landing closest to the circle from where the shot is ‘putt’

Tee Ball Throw A run up will be allowed. Competitors must not step on to or over the throwing line or the attempt will not be counted.

The throwing area will be on the field.

The measurement will be taken from where the ball first lands (within the allocated vector) and back to the line.

Over arm throw only.

Turbo Javelin (for Year 6 only): 300g http://www.daviessports.co.uk/product/Eveque-300g-Turbo-Javelin-Set-SAAP00664 A run up will be allowed with no restrictions. Competitors must not step on to or over the throwing line or the attempt will be ruled as a no throw The measurement will be taken from where the tip of the javelin first lands (within the allocated vector) and back to the line.

If the javelin lands tail first, this throw will not be recorded. If it lands flat this throw will be counted The javelin will also not be recorded if it does not land in the designated throwing area.

The javelin must be thrown with an overhead action.

Basketball Push Throw – (size 5 basketball) Basketball Push Throw (Designed as a precursor of the shot putt technique).

The ball must be "pushed" from within a 2.1m diameter circle. The thrower can start from any point within the circle and can move across the circle with the ball, but may not step on the circle or outside the front of the circle, even after releasing the ball. A size 5 basketball is used and must be initially held in two hands, touching the chest until the ball is pushed in a single action from the chest. The ball can ultimately be propelled from one or two hands as long as the ball begins in two.

The measurement will be taken from where the ball first lands and back to the line.

Quoit Throw Competitors will use round rubber quoits (16cm diameter). Throwers can start from any part of the circle and travel across the circle with the quoit, but, must not step out of the front of the circle, even after releasing the quoit. The quoit must be thrown with one hand in a forehand manner. This may be from a throwing line at the FOBISIA Games if no throwing circle is available but the technique remains the same.

PVC Discuss (for Year 6 only): 200g http://www.daviessports.co.uk/product/PVC-Discus-Pack-SAAL23796 Basic standing throw with no spin Competitors must not step on to or over the throwing line or the attempt will be ruled as a no throw Measurement taken from where the discus first lands The discus will also not be recorded if it does not land in the designated throwing area.

High Jump The height of the bar will start where all competitors are capable of jumping. The height the bar is raised between each round will also be geared to the ability of the competitors. The competitors shall be informed of this before the competition begins.

Competitors have a maximum of seven jumps.

Competitors may commence jumping at any of the heights above the minimum height and may jump at their discretion at any subsequent height.

Elimination will be after 3 consecutive failures (although they do not have to be at the same height).

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After the competitor has won the competition and still has jumps to take, the height to which the bar is raised shall be decided after the judge of the competition has consulted the wishes of the competitor.

Ties for first place only shall be decided by counting back. In the event of a tie the winner will be (reference the IAAF Handbook) 1) The athlete with lowest number of jumps at that height 2) The athlete with the fewest number of failures up to and including the last height cleared.

If there is subsequently still a tie for first place the jumpers move back to the last height which those included in the tie jumped at one attempt • If more than one jumper involved in the tie is successful the bar goes up until there is a result.

• If there is still a tie for first place jumper move back to the last height which those included in the tie jumped at one attempt • The designated high jump judge will decide whether or not a jump is valid.

Swimming FINA rules can be accessed at http://www.fina.org/ INTERPRERATION OF FINA RULES i) FINA RULES -

The Strokes

- FINA Basic Rules (FOBISIA interpretation)

-

Turns

- FINA Basic Rules (FOBISIA interpretation)

-

Starts

- FINA Basic Rules (FOBISIA interpretation)

-

Finishing

- FINA Basic Rules (FOBISIA interpretation)

FINA RULES - FOBISIA competitions will follow FINA Laws regarding the above areas of the sport.

4 STROKES - FINA Rules apply in terms of the nature of the strokes.

Rules of the strokes and start/turn/finish of the strokes of FINA FINA Rules apply to below explanations of the strokes: FREESTYLE: The swimmer may swim any style, except that in individual medley or medley relay events, freestyle means any style other than backstroke, breaststroke or butterfly.

Some part of the swimmer must touch the wall upon completion of each length and at the finish.

Some part of the swimmer must break the surface of the water throughout the race, except it shall be permissible for the swimmer to be completely submerged during the turn and for a distance of not more than 15metres after the start and each turn.

BACKSTROKE: At the signal for starting and after turning the swimmer shall push off and swim upon his/her back throughout the race except when executing a turn. The normal position on the back can include a roll movement of the body up to, but not including 90 degrees from horizontal.

Some part of the swimmer must break the surface of the water throughout the race. It is permissible for the swimmer to be completely submerged during the turn, at the finish and for a distance of not more than 15 metres after the start and each turn. However, recent developments and trends, swimmers and coaches have developed a “Fish Action” (Fly kick on a swimmers side!) same distance applies and passing through 90°! (This would be deemed as swimming on their front and thus not backstroke) Upon the finish of the race the swimmer must touch the wall while on the back.

BREASTSTROKE: From the beginning of the first arm stroke after the start and after each turn, the body shall be kept on the breast. It is not permitted to roll onto the back at any time.

All movements of the arms shall be simultaneous and in the same horizontal plane without alternating movement.

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After the start and after each turn, the swimmer may take one arm stroke completely back to the legs. The head must break the surface of the water before the hands turn inward at the widest part of the second stroke. A single downward dolphin kick followed by a breaststroke kick is permitted while wholly submerged.

The feet must be turned outwards during the propulsive part of the kick. A scissors, flutter or downward kick is not permitted except breaking the surface of the water with the feet is allowed unless followed by a downward dolphin kick.

At each turn and at the finish of the race, the touch shall be made with both hands simultaneously at, above, or below the water level.

BUTTERFLY: From the beginning of the first arm stroke after the start and each turn, the body shall be kept on the breast. Under water kicking on the side is allowed. It is not permitted to roll onto the back at any time.

Both arms shall be brought forward together over the water and brought backward simultaneously throughout the race.

All up and down movements of the legs must be simultaneous. The legs or the feet need to be on the same level, but they shall not alternate in relation to each other. A breaststroke kicking is not permitted.

At the start and turns, a swimmer is permitted one or more leg kicks and one arm pull under the water, which must bring him/her to the surface. It shall be permissible for a swimmer to be completely submerged for a distance of not more than 15 metres after the start and each turn.

MEDLEY SWIMMING: In Individual Medley events, the swimmer covers the four swimming styles in the following order: Butterfly, Backstroke, Breaststroke and Freestyle.

In Medley Relay events, swimmers will cover the four swimming styles in the following order: Backstroke, Breaststroke, Butterfly and Freestyle.

STARTS ALL FRONT/ PRONE STROKES Swimmers are to start from the side of the pool (starting block, side of the pool or in the water).

The same apples to relay events e.g. Freestyle.

BACKSTROKE STARTS Swimmers have to start in the water.

Toes under the surface.

15 meters maximum under water before surfacing.

One false start rule.

RELAY STARTS Starts apply according to entering the water as stated before.

Freestyle relays (forward dive) Medley Relays will start in the water with the backstroke leg first and backstroke start rules applying!

TAKEOVERS Relay swimmers must not dive (feet leave starting block) before the incoming swimmer (on their team) in the water has touched the end of the pool in their lane.

FINISHES Butterfly and Breaststroke finishes must be with both hands touching at the same time and level.

Backstroke finishes must be on the back and can be with one hand Freestyle finishes (depending on the chosen stroke) tend to be one handed and on the swimmer front

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THE RACE: A swimmer swimming over the course alone shall cover the whole distance to qualify.

A swimmer must finish the race in the same lane in which he/she started.

In all events, a swimmer when turning shall make physical contact with the end of the pool or course. The turn must be made from the wall, and it is not permitted to take a stride or step from the bottom of the pool (If the host pool has a shallow end).

Pulling on the lane rope is not allowed.

Obstructing another swimmer by swimming across another lane or otherwise interfering shall disqualify the offender.

There shall be four swimmers on each relay team.

In relay events, the team of a swimmer whose feet lose touch with the starting platform before the preceding team-mate touches the wall shall be disqualified.

Any relay team shall be disqualified from a race if a team member, other than the swimmer designated to swim that length, enters the water when the race is being conducted, before all swimmers of all teams have finished the race.

The members of a relay team and their order of competing must be nominated before the race. Any relay team member may compete in a race only once.

Any swimmer having finished his/her race, or his/her distance in a relay event, must leave the pool as soon as possible without obstructing and other swimmer who has not yet finished his/her race.

All turns require contact as this indicates successful completion of each lap.

Failure to execute turns properly will result in a DQ (disqualification) Turn judges have to properly notify the start judge of the violation then to warrant if it is a ‘DQ’able violation of the rules.

Swimmer and coach need to be notified immediately after the race so that swimmers and coaches are not left in the dark with unexplained DQ.’s FOBISIA INTERPRETATION – STROKES Meet officials will use discretion when disqualifying swimmers.

FINA Rules apply to medal winning swimmers.

If a swimmer is NOT in medal position and is NOT gaining from improper stroke technique the judges should be told of the improper stroke technique.

Examples: 1) “Screw” leg kick on breaststroke, 2) Arms not clearing the water level on butterfly.

FOBISIA INTERPRETATION If a swimmer is in a medal winning position then FINA rules apply.

Or if the swimmer gains a medal winning position from incorrect turns then the FINA rules apply.

If the swimmer is not winning a medal and makes an improper turn, the position will stand No DQ! NB it is vital to appreciate that the FOBISIA Games are a multi discipline competition and as such some swimmers will NOT be well versed in competitive swimming rules. The host school needs to communicate this to officials and stroke judges and ensure that DQs are not the norm.

All swimmers may enter a maximum of 6 events and a minimum of 1 event (including tyre relay)

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Group A U9 50m Back, Breast, Free (A & B)

U10 50m Back, Breast, Fly, Free (A & B)

U11 50m Back, Breast, Fly, Free (A & B)

50m Fly (A only) 200m Individual Medley Open (A & B) 4x50m Medley Relay

4x50m Medley Relay

4x50m Medley Relay

4x25m or 50m Freestyle Relay

4x50m Freestyle Relay

4x50m Freestyle Relay

12 x 25m Tyre

12 x 25m Tyre

12 x 25m Tyre Relays

Groups B & C U9 25m Back, Breast, Free ( A & B) Fly (A only) 50m Breast, Free, back (A only)

U10 25m Back, Breast, Free ( A & B) Fly (A only) 50m Back, Breast, Free (A only)

U11 25m Back, Breast, Free ( A & B) Fly (A only) 50m Back, Breast, Free (A only)

100m Individual Medley (A only)

100m Individual Medley (A only)

100m Individual Medley (A only)

4x25m Medley Relay

4x25m Medley Relay

4x25m Medley Relay

4x25m Freestyle Relay

4x25 Freestyle Relay

4x25m Freestyle Relay

12 x25m Tyre Relay

12 x25m Tyre Relay

12x25m Tyre Relay

NB should a school only field one competitor, then that athlete shall be considered the ‘A’ swimmer Host schools should appoint a Meet Director to co-ordinate the event. This should not be a member of staff also coaching a team.. The Meet Directors’ decision concerning inconsistencies between placing, times and the stroke judges’ decisions shall be final.

All events will take place under international rules with the following exceptions: All races will take place in a either a 25m or 50m pool (depending on hosts) into between 1.2 - 1.95m of water.

Where the event is held across a 50m pool there may be no starting blocks and the side of the pool is level with the water. These events will be approximately 23m or multiples thereof. Swimmers can start in the water if they wish.

Backstroke flags may be placed 5m from each end wall of the pool (this may not be possible due to the fact that often races are swum across a 50m pool).

Electronic, 'touch pad timing' should be used whenever possible Two timers will time each lane.

Place judges will decide finishing positions for 1st, 2nd, 3rd and 4th places rather than using times. The times will be used for personal records only. Times will decide all other finishing positions.

Lanes will be allocated well before the event.

Starting signal is a hooter.

In the event of a false start, a continuous siren will be activated.

There may be NO false start rope.

Sitting in the Tyre Relay (Car tyre size inner tubes) 10 x 23m sitting in the tyre relay will consist of all 12 members of the team, 6 girls starting at the start line with 6 boys opposite them. The tyre starts on the side of the pool. The swimmer has to place the tyre on their bottom, they lower themselves into the water and paddle using their arms and kicking their legs in order to get to the other side. Once the swimmer in the tyre has reached the side of the pool the swimmer can get out and the next person can then get onto the tyre and go until the race is over. The finish will be judged when the first tyre with swimmer on it on the last leg touches the side of the pool. If a swimmer for any reason falls out they must not use the lane ropes to pull themselves in order to gain an advantage but climb back into the tyre and continue the race.

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Football FIFA Laws of the Game can be accessed at http://www.fifa.com/en/index.html Pitches will be sized within the following parameters: 25m-30m wide, 35m-40m long Penalty box will be determined by size of pitch but is usually 2.5 times the width of the goal NB the constraints of facilities available may not allow for this. Should there be a need to offer football on different sized pitches then the host needs to communicate this to participating Schools at the earliest possible time, preferably at their presentation at the HoPE meeting, as well as to the HoPE Executive Goals should ideally be sized within the following parameters: 3.6m wide and 1.8m high Again, this may not be possible and so any deviance from this should be communicated to participating schools as soon as possible.

This is something that host Schools may purchase / manufacture this equipment however and include these costs in the participation fee All matches will be played according to the Laws of the Game with the following exceptions: Teams will be told which way they are kicking at start of game.

Teams cannot score directly from a kick off.

There is no offside All free kicks and corners are direct and opposition must be 3 metres away.

Goal kicks to be taken anywhere inside penalty area. Opposition must be 3 metres away and ball must leave penalty area for play to recommence.

Substitutions can be made at any time from the half way line. Substituted player must leave the pitch before replacement goes on.

Compulsory line up and handshake to finish.

Games will be 10 minutes in duration (this may vary if lack of facilities dictate length of game, but 10 mins should be an aim).

There is a 5 minute gap between each game. Teams must be ready to take the pitch as soon as the previous match has concluded.

A size 3 ball shall be used for year 4 only.

A size 4 football shall be used for year 5 & 6 only Format Based on an 8 team tournament – see section 5.3 for more detailed formats with various number of teams.

2 pools of four – 1 (A, B, C, D) and 2 (E, F, G, H) Pools to be seeded based on previous year's results (1st pool=1st, 4th 6th, 8th / 2nd pool=2nd, 3rd, 5th, 7th) Round robin format to create league standings Cross over semi-finals – medal placings and consolation 5v6 and 7v8 play-offs Championship and 3v4 play-offs Each team in competition plays 5 games in the day Round 1 2 3 4 5 6

Pitch 1 1A v 1D 2E V 2H 1A v 1B 2A v 2B 1A v 1C 1B v 1C

Pitch 2 1B v 1C 2F v 2G 1C v 1D 2C V 2D 2A v 2D 1A v 1D

This will create placings 1-4 in each of Pool 1 and Pool 2 7 3rd in Pool 1 v 4th in Pool 2 (Consolation Semi Final 1)

3rd in Pool 2 v 4th in Pool 1 (Consolation Semi Final 2)

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8 1st in Pool 1 v 2nd in Pool 2 (Semi Final 1)

1st in Pool 2 v 2nd in Pool 1 (Semi Final 2)

Loser Consolation SF1 v Loser Consolation SF 2 = 7th / 8th overall

Winner Consolation SF1 v Winner Consolation SF 2 = 5th / 6th overall

Loser Semi Final 1 v Loser Semi Final 2 = 3rd / 4th overall

Winner Semi Final 1 v Winner Semi Final 2 = 1st / 2nd overall

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10

NB the style of tournament may vary dependent on numbers of teams, pitches available etc. Where there is a deviance from this format, host Schools need to inform participating Schools as early as possible Equipment Teams to have a matching kits in school colours with goalkeeper having a distinctly different coloured shirt – a bib may be used to facilitate this differentiation Correct equipment i.e. long socks, shin pads, football boots / astroturf shoes is a compulsory requirement Scoring To determine the overall positions in each pool the points allocated will be: Win – 4 points, Draw – 2 points, Defeat – 1 point Play off games in football for 5th-8th position: These games will only have extra time with no penalty shoot out. If there is no winner through this process both teams will share the placing.

The deciding criteria for “breaking” a tie is as follows: 1.

Head to head result 2.

Points difference (goal difference) (between tied teams) 3.

Points scored (between tied teams) 4.

Points against (between tied teams) If there is still a tie: 5.

Points difference (goal difference) (between all teams) 6.

Points scored (between all teams) 7.

Points against (between all teams) The procedure for “breaking” a 3 way tie follows the same criteria as above Once a tie break has been resolved additional ties will be resolved in the same format using the same sequence of procedures beginning with the head to head result (point 1) There is no extra time scheduled for group/round robin games in both football. Scoring for football is 4 = win, 2 = draw & 1 = loss

Tee Ball TBAWA rules (original document) can be accessed at http://www.tbawa.org.au/

http://www.tbawa.org.au/tbawa/files/2010-11%20%20Rules%20Book.pdf All matches will be played according to the Laws of the Game, adjusted to take into account the following changes: Basic Tee-Ball Guidelines The basic outline is as follows:

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A soft ball is used therefore no gloves are to be used and helmets are not required. Easton Softouch 9” Cloth Incrediball Two innings required per game. All 12 batters per team bat each inning.

12 fielders (6 girls and 6 boys).

There will be 12 fielders on the pitch.

7 fielders should field in orthodox positions within the ‘infield’ as illustrated and the remaining 5 should be in the ‘outfield’ (as marked by a line 25m from the hitting tee)and not be allowed into the ‘infield’ until after the ball has been hit.

The position of fielders is shown on the diagram below:

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12 batters – batting order must remain the same throughout the game, therefore batting order must be declared before the game. Number on T-ball shirts will help manage this. The batter hitting out of order is out, all other base runners return to previous base. Proper batter continues.

Players have 3 attempts to hit the ball off the Tee and into the field of play (within the vector and past the 4.5M “bunt line”); Batters must take a full swing and follow through at the ball – no bunting or half swings.

4.5M bunt line. Ball must cross this in order for batter to run. Ball does not cross over the line – “Strike” called.

They must then run and touch the bases without the fielding team getting them out; Batters and runners can be out in 4 ways – a)“Struck out” - did not hit the ball off or in fair territory in 3 attempts; b) Caught out (fly ball) in fair or foul territory; c) Thrown out at a base (ball gets to base before runner); d) “Tagged out”- fielder touching runner with ball or hand holding ball before runner gets to base.

Remember runner do not run to home plate (tee), if so they will be called out. Runners need to cross the safety line that is clearly marked.

No “3 outs” rule. All 12 batters bat. Last batter wears a bib – no “dead ball” on last batter. Play finishes when back catcher tags the tee (or puts foot on tee with ball in hand). If ball is caught runners can tag up and continue to run until ball is at tee or back catcher puts foot on tee with ball in hand.

Runners on bases may not leave the base until the batter has struck at the ball. At no time can two runners be on the same base. Advancing runner is out. No stealing and no sliding are allowed.

All runners are either a FORCED runner or UNFORCED runner. FORCED means runner must advance to next base (fielder needs to touch base with ball in hand or tag runner before runner gets to base). UNFORCED runner means runner decides if they want to advance a base (the only way to get an unforced runner out is to tag them). All plays at 1st are forced, (runners can run past first base and return to base safely as long as there is no attempt to go to second base-run straight pass 1st and turn right to walk back to base) and all plays at Home are “forced”. Plays at 2nd and 3rd may be “force” or “unforced” depending on whether the runner can go back to the base he/she has just left.

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If a ball is hit up in the air, any runners on bases should not leave their bases until after it is caught. If they do run and the ball is caught they must return to the base and “tag-up” before advancing to the next base.

“Commitment line” 4.5M from Home. Once runners cross this line they must run Home therefore becoming a “forced” runner. For safety reasons, no tagging is allowed after crossing the commitment line.

“Scoring line” extension from 1st-4th base line. Runners to home do not run to home plate (tee) and if so they are out. Runners need to cross the safety line that is clearly marked.

Year 4 coach may stand in outfield to direct play.

If possible, a safety base at first base should be used in all FOBISIA Tee-ball games.

28” bat maximum.

A batter throwing the bat in a dangerous manner shall be called out. “Dead ball” called - runners return to bases.

A “Dead ball” is when the ball is thrown out of bounds (Overthrow). If the ball is thrown out of bounds all runners are awarded the base they are going to plus one base. If runners are standing on a base they receive the next base. A Dead ball occurs when the ball is placed on the tee, runners can finish to the base they are running too. A Dead ball also occurs when the umpire calls “Time”. Time can be called when the ball is in the infield and all base runners have stopped running. Ball is returned to tee for next batter.

Umpire calls “batter up”, this is when batter moves to batter box. Once the umpire calls ‘Play Ball’, batters must not move their back foot in a manner that will allow a redirection of the hit. Penalty - “Strike” called.

Fielders- When the batter is swinging at the ball: a) Fielders must field in orthodox fielding areas, approximately as shown below, (see TWA handbook) while maintaining relative separation. b) Fielders should be reasonably set in their positions. Eg: out fielders should not be running. **** From the call of Play Ball until the batter swings, only limited movement is permitted within their orthodox fielding positions for all fielders except Pitcher and Catcher.

When the batter is ready to hit the pitcher must have one foot on the pitching rubber.

Only the pitcher is allowed in the diamond when ball is hit.

Runners must remain on base until the ball (or tee) is hit or until the bat passes the plane of the ball. Penalty – first offence return to base, second offence – “Out”.

A fair ball is a batted ball that: a) settles within the diamond. b) bounds to the outfield. c) touches or bounds over first, second or third base. d) first falls on fair territory in the outfield. e) while over fair territory touches a player or umpire.

Note: All foul lines are in fair territory.

Scoring = Ground-rule double: If the batter hits the ball on the full over the boundary line the batter and everyone on base will make a home run. If the hit bounces before going over the boundary line, the umpire will stop play by raising both arms in the air. The batter automatically walks the first two bases. All other runners on bases will move forward accordingly.

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Specifications Diamond (a) Baselines: 15m (b) Dead Ball Line: 6.10m from Foul Ball Lines 6.10m radius from point of home plate (c) Pitchers Plate: as close to14.02m from point of home plate (d) Batting Boxes: 1.83m x 1.22m 150mm from home plate closed across the top of box. (e) Coaches Boxes: 1.83m from Foul Ball lines. (i) A warm-up circle of 1m diameter shall be drawn with the centre point located 1.25m inside the dead ball line and 3m forward of home plate to the left and right of the batting boxes to allow the next batter to warm-up. (ii) Any live ball seen by the umpire to be entering the warm-up circle or the coaches boxes, the umpire will call ‘Time’ and the outcome of that play to be decided in consultation by both the plate and field umpire.

Bats Maximum bat size for Tee Ball will be Length 86.4cm (28in), diameter 5.7cm (2¼ in) An example of the T-ball markings are below:

Key

What is it?

Dimensions

The Diamond – T placed at the bottom point, base 1 on the right, base 2 at the top and base 3 on the left point.

15m x 15m

A

Bunt line

4.5m radius from T

B

Boundary line

Approx 45m arc from T

D

Dead ball lines

3m away from diamond

F

Foul ball lines

Dashed extension lines through bases 1 & 3 extending from the T

P

Pitchers plate / line

15m from T 31

S

Scoring line / home line

4 – 6m long and measured from the T (extension of the diamond)

CB

Coaches Box

2 x 4m box Just behind dead ball line in view of base 1

BB

Batters Bench

Behind the dead ball line and coaches box

OR

Over run allowance line / Must advance after this line

10m from 3 base

LJ

Line Judges position

Best to stand between base 2 and 3

Batting boxes

1m x 2m

rd

Injured Players and substitutions: If a team does not have a full team both coaches may agree to bat lower numbers. If no agreement is reached, the team with fewer players must play with a disadvantage.

5.5

Awards

In athletics and swimming, medals will be awarded to the first three finishers in both A and B races.

In both athletics and swimming scoring (for an 8 school tournament) will be thus: A races 16-9 points, B races 8-1 points This scoring system will change depending on the number of teams competing.

Trophies will be awarded as follows: 1st, 2nd & 3rd place in swimming & athletics. This is a combined boys/girls award 1st, 2nd & 3rd place in football (both boys & girls) & tee ball It is left to the discretion of the school whether participation medals are awarded to all participants. This is not however compulsory.

Individual Events • In athletics and swimming medals will be presented for the first three places.

Team Games • In football and tee-ball medals will be presented for first, second and third place in each of the year group competitions.

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The Secondary (U13 and U15) Games 5.6 General information The U13 / U15 will be competitions encompassing both individual activities and team sports. The competitions will provide participants with the opportunity to compete in athletics, swimming, basketball and football. The competition should provide equal opportunities for both genders in both age groups.

Schools should be placed in groups with a maximum of eight schools in each group to provide participants with an appropriate level of competition. Every three years schools’ overall performances will be evaluated and groupings may be adjusted*. Additional groups will be included as necessary when new schools are admitted to the Federation.

Participants will compete in Athletics, Swimming, Basketball and Football. Whilst it is not an expectation that competitors participate in all 4 activities it is a general guideline that competitors participate in 2 or more of the 4.

Competitions for each of the sports will take place over the course of a whole day for football and basketball and one half day per swimming and athletics.

No school will be defined as overall winner, although each component activity will have a winner 5.7 Teams Squad sizes should be a maximum of 18 boys and 18 girls for each U13 and U15 Games Team sizes for each of football and basketball at U13 and U15 are limited to a maximum of 15 individuals 5.8 Competition Formats 5.8.1 Swimming Swimming will be a competition run over a ‘short’ course (25m pool) OR a 'long course' (50m pool), although it is recommended that the U15 games should always where possible be short course, the understanding being that at this age group it is harder to field club standard swimmers. This is determined by the multi discipline nature of the overall Games, whereby swimmers may not be strong across all schools, and also by the facilities available to the host school, (such as swimming across a 50m pool). The dimensions of the pool etc should be communicated to participating schools at the earliest possible time, to assist in their selection process. In all swimming events seeding in races will be based on times provided by visiting schools, entries submitted without times will not be considered.

NB It is an expectation that qualifying times are provided to the event organizer, meeting such deadlines that are set.

In swimming (for an 8 school tournament) will be thus: A races 16-9 points, B races 8-1 points This scoring system will change depending on the number of teams competing.

5.8.2 Athletics Athletics will be a standard meeting, with possible formats including one gender competing on the field whilst the other runs track and then rotated. Lanes in athletics will be drawn randomly.

In athletics (for an 8 school tournament) will be thus: A races 16-9 points, B races 8-1 points This scoring system will change depending on the number of teams competing.

5.8.3 Football / Basketball Football and Basketball may be played either as a league followed by play-offs or with schools in two pools followed by cross-over play-offs. The format of the competition will be determined by the number of participating schools and / or the host school and their access to facilities. Seeded groups will be created using results from the previous Games (1st pool=1st, 4th 6th, 8th / 2nd pool=2nd, 3rd, 5th, 7th) To determine the overall positions within preliminary stages, points will be allocated thus: Win = 4 points Draw = 2 points Defeat = 1 point The following formats must be adopted based on the number of participating schools

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8 schools: 2 groups of 4. Round Robins in group followed by play off games & finals. (See Handbook page 27/28) . This equates to 5 games per team.

7 schools: Round Robin to create league placings. There will be no finals/semi finals. This equates to 6 games per team.

6 schools: Round Robin to create league placings. There will be no finals/semi finals. This equates to 5 games per team.

5 schools: Round Robin to create league placings with the discretion to extend game times for the better experience for the students/children. This equates to 4 games per team.

4 schools: Round Robin format to create league placings followed by cross over semi finals and finals (1st v 4th & 2nd v 3rd). This equates to 5 games per team.

The format of the competition will be determined by the host school and their access to pitches, as well as the number of competing teams.

5.9

Event Listings

Athletics IAAF rules can be accessed at http://www.iaaf.org/downloads/IAAFhandbook/ Schools should enter two athletes, A and B, (with A being the better athlete) in each event.

Track 100m 200m (U13) 300m - girls 400m - boys 400m 800m 1500m 4x100m Relay

Field High Jump Long Jump (U13) Triple Jump with 6m Run-up Discus Shot Javelin

NB in the event of a school only being able to field one athlete, that competitor is, by definition, the ‘A’ competitor Each competitor may compete in a maximum of 3 track / 2 field or 2 track / 3 field events. The relay will count as 1 track event * NB in recent Games Hurdles has not been a feature of the athletics competition and any intention to include has resource implications for competing schools. As such it should be discussed at the HoPE meeting prior to the Games at which the hosts suggest its inclusion.

Distances, weights and heights For Youth athletics (http://www.boja.org/standards_common.htm) the following standards should be used: Under 13

Under 15

Over 15

Boys

Girls

Boys

Girls

Boys

Girls

75m (76.2cm) 3.25kg

75m (68.2cm) 2.72kg

80m (84.0cm) 4.00kg

75m (76.2cm) 3.25kg

100m (91.4cm) 5.00kg

80m (76.2cm)

Discus

1.00kg

0.75kg

1.25kg

1.00kg

1.50kg

1.00kg

Javelin

600g

400g

600g

600g

700g

600g

Hurdles Shot

4.00kg

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General Rules • If competitors are entered in both a track and a field event or in more than one field event taking place simultaneously, the judges may allow them to participate in an order different from that decided upon prior to the competition. High jump must, however, take precedence.

• In throwing or jumping for distance no competitor is allowed to have more than one attempt recorded in any one round of the competition.

• In the field events each competitor may be allowed up to three practice attempts and in all the events except high jump they will be allowed three attempts which go towards their best and final result.

• Once the competition has begun, competitors are not permitted to use the runways or take-off areas for practice or warm up purposes, nor are they permitted to use throwing sites for practice trials, with or without implements.

All events will take place under IAAF Competition rules with the following exceptions: Triple Jump The length of run up is restricted to 6m at U13 games with no restriction for U15 Games The competitors may elect to take off from 5m, 7m or 9m boards. Where none such exist, the organisers should lay down temporary markings High Jump The height of the bar will start where all competitors are capable of jumping. The height the bar is raised between each round will also be geared to the ability of the competitors. The competitors shall be informed of this before the competition begins.

Competitors have a maximum of seven jumps.

Competitors may commence jumping at any of the heights above the minimum height and may jump at their discretion at any subsequent height.

The height of the bar will go up in increments of 5cm until such time there are only 3 competitors left and at which time the bar will go up in 3cm’s.

Elimination will be after 3 consecutive failures (although they do not have to be at the same height).

After the competitor has won the competition and still has jumps to take, the height to which the bar is raised shall be decided after the judge of the competition has consulted the wishes of the competitor.

Ties for first place only shall be decided by counting back. In the event of a tie the winner will be (reference the IAAF Handbook) 1) The athlete with lowest number of jumps at that height 2) The athlete with the fewest number of failures up to and including the last height cleared.

If there is subsequently still a tie for first place the jumpers move back to the last height which those included in the tie jumped at one attempt • If more than one jumper involved in the tie is successful the bar goes up until there is a result.

• If there is still a tie for first place jumper move back to the last height which those included in the tie jumped at one attempt • The designated high jump judge will decide whether or not a jump is valid.

Swimming FINA rules can be accessed at http://www.fina.org/ INTERPRETATION OF FINA RULES ii) FINA RULES -

The Strokes

- FINA Basic Rules (FOBISIA interpretation)

-

Turns

- FINA Basic Rules (FOBISIA interpretation)

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-

Starts

- FINA Basic Rules (FOBISIA interpretation)

-

Finishing

- FINA Basic Rules (FOBISIA interpretation)

FINA RULES - FOBISIA competitions will follow FINA Laws regarding the above areas of the sport.

4 STROKES - FINA Rules apply in terms of the nature of the strokes.

Rules of the strokes and start/turn/finish of the strokes of FINA FINA Rules apply to below explanations of the strokes: FREESTYLE: The swimmer may swim any style, except that in individual medley or medley relay events, freestyle means any style other than backstroke, breaststroke or butterfly.

Some part of the swimmer must touch the wall upon completion of each length and at the finish.

Some part of the swimmer must break the surface of the water throughout the race, except it shall be permissible for the swimmer to be completely submerged during the turn and for a distance of not more than 15metres after the start and each turn.

BACKSTROKE: At the signal for starting and after turning the swimmer shall push off and swim upon his/her back throughout the race except when executing a turn. The normal position on the back can include a roll movement of the body up to, but not including 90 degrees from horizontal.

Some part of the swimmer must break the surface of the water throughout the race. It is permissible for the swimmer to be completely submerged during the turn, at the finish and for a distance of not more than 15 metres after the start and each turn. However, recent developments and trends, swimmers and coaches have developed a “Fish Action” (Fly kick on a swimmers side!) same distance applies and passing through 90°! (This would be deemed as swimming on their front and thus not backstroke) Upon the finish of the race the swimmer must touch the wall while on the back.

BREASTSTROKE: From the beginning of the first arm stroke after the start and after each turn, the body shall be kept on the breast. It is not permitted to roll onto the back at any time.

All movements of the arms shall be simultaneous and in the same horizontal plane without alternating movement.

After the start and after each turn, the swimmer may take one arm stroke completely back to the legs. The head must break the surface of the water before the hands turn inward at the widest part of the second stroke. A single downward dolphin kick followed by a breaststroke kick is permitted while wholly submerged.

The feet must be turned outwards during the propulsive part of the kick. A scissors, flutter or downward kick is not permitted except breaking the surface of the water with the feet is allowed unless followed by a downward dolphin kick.

At each turn and at the finish of the race, the touch shall be made with both hands simultaneously at, above, or below the water level.

BUTTERFLY: From the beginning of the first arm stroke after the start and each turn, the body shall be kept on the breast. Under water kicking on the side is allowed. It is not permitted to roll onto the back at any time.

Both arms shall be brought forward together over the water and brought backward simultaneously throughout the race.

All up and down movements of the legs must be simultaneous. The legs or the feet need to be on the same level, but they shall not alternate in relation to each other. A breaststroke kicking is not permitted.

At the start and turns, a swimmer is permitted one or more leg kicks and one arm pull under the water, which must bring him/her to the surface. It shall be permissible for a swimmer to be completely submerged for a distance of not more than 15 metres after the start and each turn.

MEDLEY SWIMMING: In Individual Medley events, the swimmer covers the four swimming styles in the following order: Butterfly, Backstroke, Breaststroke and Freestyle.

In Medley Relay events, swimmers will cover the four swimming styles in the following order: Backstroke, Breaststroke, Butterfly and Freestyle.

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STARTS ALL FRONT/ PRONE STROKES Swimmers are to start from the side of the pool (starting block, side of the pool or in the water).

The same apples to relay events e.g. Freestyle.

BACKSTROKE STARTS Swimmers have to start in the water.

Toes under the surface.

15 meters maximum under water before surfacing.

One false start rule.

RELAY STARTS Starts apply according to entering the water as stated before.

Freestyle relays (forward dive) Medley Relays will start in the water with the backstroke leg first and backstroke start rules applying!

TAKEOVERS Relay swimmers must not dive (feet leave starting block) before the incoming swimmer (on their team) in the water has touched the end of the pool in their lane.

FINISHES Butterfly and Breaststroke finishes must be with both hands touching at the same time and level.

Backstroke finishes must be on the back and can be with one hand Freestyle finishes (depending on the chosen stroke) tend to be one handed and on the swimmer front THE RACE: A swimmer swimming over the course alone shall cover the whole distance to qualify.

A swimmer must finish the race in the same lane in which he/she started.

In all events, a swimmer when turning shall make physical contact with the end of the pool or course. The turn must be made from the wall, and it is not permitted to take a stride or step from the bottom of the pool (If the host pool has a shallow end).

Pulling on the lane rope is not allowed.

Obstructing another swimmer by swimming across another lane or otherwise interfering shall disqualify the offender.

There shall be four swimmers on each relay team.

In relay events, the team of a swimmer whose feet lose touch with the starting platform before the preceding team-mate touches the wall shall be disqualified.

Any relay team shall be disqualified from a race if a team member, other than the swimmer designated to swim that length, enters the water when the race is being conducted, before all swimmers of all teams have finished the race.

The members of a relay team and their order of competing must be nominated before the race. Any relay team member may compete in a race only once.

Any swimmer having finished his/her race, or his/her distance in a relay event, must leave the pool as soon as possible without obstructing and other swimmer who has not yet finished his/her race.

All turns require contact as this indicates successful completion of each lap.

Failure to execute turns properly will result in a DQ (disqualification) Turn judges have to properly notify the start judge of the violation then to warrant if it is a ‘DQ’able violation of the rules.

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Swimmer and coach need to be notified immediately after the race so that swimmers and coaches are not left in the dark regarding unexplained DQ.’s FOBISIA INTERPRETATION – STROKES Meet officials will use discretion when disqualifying swimmers.

FINA Rules apply to medal winning swimmers.

If a swimmer is NOT in medal position and is NOT gaining from improper stroke technique the judges should be told of the improper stroke technique.

Examples: 1) “Screw” leg kick on breaststroke, 2) Arms not clearing the water level on butterfly.

FOBISIA INTERPRETATION If a swimmer is in a medal winning position then FINA rules apply.

Or if the swimmer gains a medal winning position from incorrect turns then the FINA rules apply.

If the swimmer is not winning a medal and makes an improper turn, the position will stand - No DQ! NB it is vital to appreciate that the FOBISIA Games are a multi discipline competition and as such some swimmers will NOT be well versed in competitive swimming rules. The host school needs to communicate this to officials and stroke judges and ensure that DQs are not the norm.

Schools should enter two swimmers, A and B, (with A being the better swimmer) in each event.

50m freestyle 50m breaststroke 50m backstroke 50m butterfly 100m freestyle 100m breaststroke 100m backstroke 100m butterfly – A race only 200m individual medley - A race only 4 x 50m medley relay 4 x 50m freestyle relay In the event of a school only being able to field one swimmer, that competitor is, by definition, the ‘A’ competitor Each swimmer may compete in a maximum of 5 events, including relays NB there may be a need to adapt the length of B races in all groups and the length of both A and B races in groups B and C. This needs to be discussed at the earliest possible opportunity between competing schools so that teams may prepare suitably.

The event Host schools should appoint a Meet Director to co-ordinate the event. This should not be a member of staff also coaching a team.

A Meet Director should be appointed and such person should be responsible for the running / coordination of the event. The Meet Directors’ decision concerning inconsistencies between placing, times and the stroke judges’ decisions shall be final.

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This should be held in a pool with a minimum of 8 lanes with suitable distinction i.e. lane ropes between lanes Hy – Tek meet manager will be used. Entries can be made on excel or Hy -Tek team manager A swimmer may enter a maximum of 5 events (including relays) Lane order will be allocated on the basis of times submitted to the Meet Director by the advertised deadline. Failure to meet this deadline or, in the event of no time being submitted, the outside lanes of the race will be allocated to those schools in that event. In the event of times not being provided such entries will not be considered Events will be called well in advance and any late competitors will not be allowed to race Where possible, local swimming association timekeepers and stroke judges should be used.

Where the event is held across a 50m pool there may be no starting blocks and the side of the pool is level with the water. These events will be approximately 23m or multiples thereof. Swimmers can start in the water if they wish.

Two timers will time each lane.

Place judges will decide finishing positions for 1st, 2nd, 3rd and 4th places rather than using times. The times will be used for personal records only. Times will decide all other finishing positions.

Lanes will be allocated well before the event.

Starting signal is a hooter.

In the event of a false start, a continuous siren will be activated.

There may be NO false start rope.

Basketball Official FIBA rules can be accessed at http://www.fiba.com/ All FIBA rules to apply in terms of personal performance e.g. contact (offensive and defensive), travelling, double dribble etc but with the following variations in terms of the game: Games will consist of 4 x 6 minute quarters during round robin and semi-final games and 4 x 8 minute quarters in final and 3v4 games There will be a running clock except for shooting fouls, during the last minute of each half a stop clock will be used, with the clock stopping on every whistle There will be a maximum of 1 x 45 sec time out per half in round robin games, with the opportunity to call a 2nd time out in the 2nd half of semi-finals and finals. The clock will be stopped during these time outs.

Each game starts with a jump ball, with subsequent ‘jump balls’ and period restarts becoming alternate possession on sideline at half court 8 seconds to bring ball over half way and a 24 sec shot clock to be employed ‘Back court violation” to be enforced 3 sec in key to be enforced 4 team fouls per quarter leading to bonus shots 5 personal fouls leads to player ejection A game that is level at the end of extra time results in a 2 min overtime, beginning with a jump ball, If at the end of overtime scores are level a further period should be played with ‘next basket’ wins Substitutions to be made on any stoppage except basket scored A ‘30 point mercy rule’ to be applied, whereby the game continues but the score is recorded at that point for league records. Such a mercy rule should, ethically have been preceded by the winning school's coach already having eg ceased to play a pressing game and also to have substituted the better players (starters). No team therefore may win by a margin greater than 30 points. .

Size of ball – all girls’ games = 6, boys’ U13 = 6, boys’ U15 + O15 = 7 Qualified local / national organisation referees should be used Tables to be suitably qualified and to run: Visible score board Game clock Shot clock Subs

39

Time outs Fouls Squads of 12 players 2 suitably qualified coaches per team is recommended (to include need to accompany to hospitals etc) Teams to have 2 kits – one dark and 1 light, numbered from 4 upwards Games to be run on a minimum of 2 courts 2 referees per court Defence: At the U13 Games a full court press defence is not allowed except for the last 2 minutes of the game (final 2 minutes of the quarter or half). At U15 FOBISIA Games a full court press defence is allowed at all times.

Basketball: If scores are level after full time: In semi finals & finals only, where a final result is required, there will be an additional 2 minutes of over time with stopped clock & no time out. All over time games will start with a jump ball. If the scores are still level after 2 minutes a further 2 minutes will be played and the next basket scored wins. A Jump ball will again start this overtime phase. Fouls (both team and personal) are carried over into the overtime phase.

The deciding criteria for “breaking” a tie is as follows: 1.

Head to head result 2.

Points difference (goal difference) (between tied teams) 3.

Points scored (between tied teams) 4.

Points against (between tied teams) If there is still a tie: 5.

Points difference (goal difference) (between all teams) 6.

Points scored (between all teams) 7.

Points against (between all teams) The procedure for “breaking” a 3 way tie follows the same criteria as above Once a tie break has been resolved additional ties will be resolved in the same format using the same sequence of procedures beginning with the head to head result (point 1) Scoring for basketball is 4 = win, 2 = draw & 1 = loss Format Based on an 8 team tournament: See previous section 5.8.3 for formats for different number of teams competing 2 pools of four – 1 (A, B, C, D) and 2 (E, F, G, H) Pools will have been decided using results from the previous year's competition (1st pool=1st, 4th 6th, 8th / 2nd pool=2nd, 3rd, 5th, 7th) Round robin format to create league standings Cross over semi-finals – medal placings and consolation 5v6 and 7v8 play-offs Championship and 3v4 play-offs Each team in competition plays 5 games in the day Round 1 2 3 4 5 6

Court 1 1A v 1D 2E V 2H 1A v 1B 2A v 2B 1A v 1C 1B v 1C

Court 2 1B v 1C 2F v 2G 1C v 1D 2C V 2D 2A v 2D 1A v 1D

This will create placings 1-4 in each of Pool 1 and Pool 2 7 3rd in Pool 1 v 4th in Pool 2 (Consolation Semi Final 1)

3rd in Pool 2 v 4th in Pool 1 (Consolation Semi Final 2)

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8 1st in Pool 1 v 2nd in Pool 2 (Semi Final 1)

1st in Pool 2 v 2nd in Pool 1 (Semi Final 2)

Loser Consolation SF1 v Loser Consolation SF 2 = 7th / 8th overall

Winner Consolation SF1 v Winner Consolation SF 2 = 5th / 6th overall

Loser Semi Final 1 v Loser Semi Final 2 = 3rd / 4th overall

Winner Semi Final 1 v Winner Semi Final 2 = 1st / 2nd overall

9

10

NB the style of tournament may vary dependent on numbers of teams, courts available etc. Where there is a deviance from this format, host Schools need to inform participating Schools as early as possible

Football FIFA Laws of the Game can be accessed at http://www.fifa.com/en/index.html Pitches will be sized within the following parameters: across half of a full sized football pitch Penalty box will be determined by size of pitch, ideally 2.5 times the goal width.

Goals will be sized within the following minimum and maximum parameters: U13

U15

3.6 wide 1.8 high

Full size

All matches will be played according to the Laws of the Game with the following exceptions: Games will consist of 2 x 12 minute halves during round robin and semi-final games and 2 x 15 minute quarters in final and 3v4 games. Each game will have a 2 minute half time.

The times per game will be monitored by referees at each game with a central timed clock being run at the official table as a back up Opposition to be a minimum of 5 yards away from each corner / free kick No offside Substitutions to be ‘rolling’ (basketball style) and to be made at half way at any time Size of ball – all U13 games = 4, all U15 games = 5, all O15 games = 5 Squads of 12 players, 7 on pitch at any given time 2 suitably qualified coaches per team is recommended (to include need to accompany to hospitals etc) Teams to have 2 kits – one dark and 1 light, numbered if possible, with goalkeeper having a distinctly different coloured shirt – a bib may be used to facilitate this differentiation Correct equipment i.e. long socks, shin pads, football boots / astro shoes is a compulsory requirement Games to be run on a minimum of 2 pitches 1 referees per pitch, referees assistants whilst preferable are not obligatory The deciding criteria for “breaking” a tie is as follows: 1.

Head to head result 2.

Points difference (goal difference) (between tied teams) 3.

Points scored (between tied teams) 4.

Points against (between tied teams) If there is still a tie: 5.

Points difference (goal difference) (between all teams) 6.

Points scored (between all teams) 7.

Points against (between all teams)

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The procedure for “breaking” a 3 way tie follows the same criteria as above Once a tie break has been resolved additional ties will be resolved in the same format using the same sequence of procedures beginning with the head to head result (point 1) There is no extra time scheduled for group/round robin games in both football. Scoring for football is 4 = win, 2 = draw & 1 = loss In play off phase, semi final/final when a game is tied, there will be a two minute break followed by a 2 x 5 minute periods of extra time. Should the game still be tied the winner will be decided by a penalty shootout – 3 penalties, followed by sudden death Play off games in football for 5th-8th position: These games will only have extra time with no penalty shoot out. If there is no winner through this process both teams will share the placing.

Format Based on an 8 team tournament 2 pools of four – 1 (A, B, C, D) and 2 (E, F, G, H) Pools will have been decided using results from the previous year's competition (1 st pool=1st, 4th 6th, 8th / 2nd pool=2nd, 3rd, 5th, 7th) Round robin format to create league standings Cross over semi-finals – medal placings and consolation 5v6 and 7v8 play-offs Championship and 3v4 play-offs Each team in competition plays 5 games in the day Round 1 2 3 4 5 6

Court 1 1A v 1D 2E V 2H 1A v 1B 2A v 2B 1A v 1C 1B v 1C

Court 2 1B v 1C 2F v 2G 1C v 1D 2C V 2D 2A v 2D 1A v 1D

This will create placings 1-4 in each of Pool 1 and Pool 2 7 3rd in Pool 1 v 4th in Pool 2 (Consolation Semi Final 1)

3rd in Pool 2 v 4th in Pool 1 (Consolation Semi Final 2)

1st in Pool 1 v 2nd in Pool 2 (Semi Final 1)

1st in Pool 2 v 2nd in Pool 1 (Semi Final 2)

Loser Consolation SF1 v Loser Consolation SF 2 = 7th / 8th overall

Winner Consolation SF1 v Winner Consolation SF 2 = 5th / 6th overall

Loser Semi Final 1 v Loser Semi Final 2 = 3rd / 4th overall

Winner Semi Final 1 v Winner Semi Final 2 = 1st / 2nd overall

8

9

10

NB the style of tournament may vary dependent on numbers of teams, pitches available etc. Where there is a deviance from this format, host Schools need to inform participating Schools as early as possible

5.10 Awards In athletics and swimming, medals will be awarded to the first three finishers in both A and B races.

In both athletics and swimming scoring (for an 8 school tournament) will be thus: A races 16-9 points, B races 8-1 points This scoring system will change depending on the number of teams competing.

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Trophies will be awarded as follows: 1st, 2nd & 3rd place in swimming & athletics. This is a combined boys/girls award 1st, 2nd & 3rd place in football & basketball (both boys & girls) It is left to the discretion of the school whether participation medals are awarded to all participants. This is not however compulsory.

6.

Codes of Conduct

6.1 Players’ Code of Behaviour Be a good sport.

Play for enjoyment.

Strive for personal excellence Work hard for your team as well as yourself.

Treat all team mates and opponents as you enjoy being treated yourself.

Play by the rules.

Cooperate with team and game officials.

Control your behaviour on and off the field.

Learn to value honest effort, skilled performance and improvement.

6.2 Parents’ Code of Behaviour Encourage participation by your children.

Provide a model of good sportsmanship for your child to copy.

Be courteous in your communication with players, team officials, game officials and sports administrators.

Encourage honest effort, skilled performance and team loyalty.

Make any new parents feel welcome on all occasions.

Do not interfere with the conduct of any events.

6.3 Spectators’ Code of Behaviour Demonstrate appropriate social behaviour.

Remember children play for enjoyment. Don’t let your behaviour detract from their enjoyment.

Let game officials conduct events without interference.

Support skilled performances and team play with generous applause.

Demonstrate respect for opposing players and their supporters.

6.4 Team Members’ Code of Behaviour As a team member Compete by the competition conditions and rules.

Never argue with the Judge’s, Referee’s or Umpire’s decision.

Control your temper - no criticism by word or gesture.

Work equally hard for yourself and your team - your team’s performance will benefit and so will your own.

Respect the curfew set by the host school. This will assist your own and your team's performance.

Be a good sport. Encourage and support your own team members.

Co-operate with your coach and team mates. Show respect for your opponents and their skills.

Be friendly to all participants.

As a Guest in Hotels Check for any damage to premises on arrival and notify your team official.

Keep your room tidy - make your own bed, help with chores.

Do not leave the accommodation area without permission from the team manager.

Be aware of which teacher is on supervision duty.

Know where your team officials are staying.

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6.5 Team Officials’ Code of Behaviour Ensure that your behaviour at all times, whether at or away from the playing venue, does not bring the name of "School Sport" into disrepute Avoid over-playing the talented players. All players need and deserve appropriate time Develop team respect for the ability of opponents as well as for the judgement of officials and opposing coaches Compliment participants on their efforts Condemn unsporting behaviour Ensure that your behaviour is consistent with the principles of good sporting behaviour Refrain from criticism of or reaction to the umpire's/referee's judgement and decision Maintain a standard of dress appropriate to the presentation of the team Refrain from over-zealous coaching from the side-line.

Refrain from smoking and consuming alcohol at any time while in the direct supervision of students.

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Section D 7.

Appendices

Appendices 7.1. Timelines for communications to participating schools 7.2. Safety and security checklist 7.3. Risk assessment template for visiting schools 7.4. Lightning policy 7.5. Statement of income and expenditure - FOBISIA Games/events 7.6. FOBISIA Games feedback form 7.7. Expectations for Participation in FOBISIA Games

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7.1.

Timelines for communications to participating schools

Suggested time lines for host Schools’ contact with participating schools

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7.2 Safety and Security Check List There is a requirement for hosting schools to risk assess and give as much information to visiting Schools regarding safety issues etc as possible.

Whilst all Schools have such information and procedures in place, local requirements make it impossible to have generic protocols.

It is fair to say however that certain areas need to be addressed.

Host schools should consider the following and forward as much information as is possible for attending schools.

General Country Brief Foreign Office

http://www.fco.gov .uk Embassy Recommendations Local Police Involvement

Private Security

Disaster procedures Terrorism

Earthquake

Fire

Natural Disasters / Bad Weather

Airport Procedures Fast track

Welcome arrangements

Hotel transfer (marked buses, escorts)

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Hotel Address

Tel/fax Website Email Security (normal and extra measures)

Room Arrangements (wings/floors/keys/cards)

Identification Host school members Competitors Staff Supporters

Sports Venues Name, address, contact numbers, facility description, transport and security arrangements.

Venue 1

Venue 2

Venue 3

First Aid Arrangements At the Hotel

At Sports venues

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Hospitals

7.3 School Risk Assessment Exemplar

Hazard 1. Sports Events

2. Illness due to food/drink

Risk a) Dehydration

Risk Level High

b) Sunburn

High

c) Damage to feet

Low

d) Injury

High

e) Exhaustion

Medium

f) Lightning*

High / medium

a) Tummy bugs

Low

b) Not eating (don’t like local food etc.) c) Poor hygiene

Low

Medium

d) Allergies

Medium

e) Avian Flu- flu potentially leading to death

Low

Control measure • All carry water bottle • Students to drink at regular intervals • Extra water • Wear hat • Apply / reapply sun cream.

• UV sun tops at poolside • Stay in shade when possible • Use umbrellas for shade • No bare feet • Treat blisters early • Wear activity appropriate footwear • First aid kit carried • First aid posts at all events • All accompanying staff First Aid qualified • Staff to monitor students • Adapt schedules / teams if required • Staff to monitor using Lightning meters • Teams made aware of procedures • Adapt schedules as required

Additional Action • Isotonic drinks • Rehydration salts

• First aid kit

•Medical insurance

• All food freshly prepared • Bottled water at all times • Don’t drink tap water • Staff to monitor • Special diets listed, provided for • Wash hands/carry wipes • Regular showers (monitor) • Medical kit • Leader carries medical histories, contact numbers; staff in charge to be familiar with special cases • medical kit carried • No planned travel to areas where intensive poultry is taking place • No handling of domestic poultry to be allowed

• Medical insurance plans to operate

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• No visiting markets in which livestock is sold

3.

General movt. / transportation

4. Shopping at Shopping Mall

a) Road accident

Medium

b) Students missing

High

c) Loss of passport/tickets

High

a) Crossing busy road

Medium

b) Getting lost

Low

c) Undesirable adults, etc

Low

• Staff to be alert to general road worthiness of transportation and refuse to use vehicles provided if concerned • Students assigned to small groups (c8) with staff in charge • Groups mustered at checkpoints and all stops • Group leaders hold passports, except for immigration procedures • Passport details listed and carried • Passports in hotel safe, when available.

• Explain risks, need for caution • Use crossing and wait for traffic to stop • Keep in groups • Staff always close by • All to know name of hotel (and way back) – next door to hotel • Move in small groups, at least 3 • Stay on in shopping complex – cannot go outside • Meet together (with staff) at regular, fixed intervals • Limit time given in unsupervised groups • Establish safe waiting/meeting point • Warning reminders do not stop/speak with any strangers • Keep in groups of no fewer than 3 (not larger than 5) • Staff to monitor the shopping mall

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5 Security

a) Kidnap

b) Physical harm possible death or assault

c) Communication and information

• No planned travel to areas where treat is known/advised to be present • Brief students, prior to travelling, about overt dress, jewellery, electronics etc… likely to attract attention when travelling in Asean areas • Seek out discreet areas for group to wait/meet etc… airports, public places, tourist spots • Regular staff checks. All present?

• Students never to be alone when not supervised.

Groups of 3-5 to be required • Always limit time given in unsupervised groups • Establish safe waiting/meeting point • Warning reminders do not stop/speak with any strangers • Keep in groups of no fewer than 3 (not larger than 5) • No planned travel to areas where treat is known/advised to be present • Brief students, prior to travelling, about overt dress, jewellery, electronics etc… likely to attract attention when travelling in Asean areas • Seek out discreet areas for group to wait/meet etc… airports, public places, tourist spots • Regular staff checks. All present?

• Students never to be alone when not supervised.

Groups of 3-5 to be required • Always limit time given in unsupervised groups • Establish safe waiting/meeting point • Warning reminders do not stop/speak with any strangers • Keep in groups of no fewer than 3 (not larger than 5) • FO advice to be sought and followed prior to departure • Group leader to establish, and maintain, good level of communication with head of school (SMS) • Staff to carry hand phones where possible and to exchange numbers with each other prior to trip

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7.4 Lightning Policy Exemplar It is accepted that schools have different policies re lightning etc and so 2 are attached (BISJ and BPS).

NB the host school needs to post their policy ASAP to participating schools so that it may be reconciled against the visiting school’s own policy 7.4.1

Lightning Policy

Introduction While the probability of being struck by lightning is extremely low, the odds are significantly greater when proper safety precautions are not followed. The nature of the tropics means that thunderstorms are a fact of life for us in the late afternoon during the rainy season starting usually in late October and continuing until March. The incidence of the occasion storms outside of this time is also possible. There have been a number of deaths in Asia at International Schools as the result of “bolts from the blue” on days when thunderstorms were imminent but not present at the time of the strike. To help estimate the distance of lightning we will use the “SkyScan” battery operated lightning detection device. We have (3) three of these devices available in school.

One (1) SkyScan will be supplied to the Swimming Pool staff and one (1) SkyScan will be supplied to the PE Faculty. These will be used to monitor the lightning during the school day up to 2.20 pm.

The Director of Activities who will monitor the situation during after school activities 2.20 – 3.20 pm and this will also be available to the Event Co ordinator for any outside activities at weekends or holidays.

The Activities Director/Head of PE/Head of Pastoral Care will inform visiting coaches/officials/participants in events of this lightning policy and the location of the safe and suitable refuge inside a building.

Operation of the SkyScan devices The Head of PE, Director of Activities and Director of Swimming must be familiar with the SkyScan Operation Manual and ensure that the SkyScan is mounted on the Wall in their area where it can be safe, secure and easily accessible during the daytime. All PE staff and swimming coaches must be instructed in its use and aware of this policy. The Director of Activities must ensure that one of the staff (BIS staff member of possible) has a SkyScan outside on the field area during activities and for weekend sporting events and that they are familiar with its use and aware of this policy.

The Head of Academics, Pastoral Care and Community will ensure that at a SkyScan is present all Community Events that a nominated person is familiar with its use and aware of this policy.

Although SkyScan has proven to be effective, it cannot guarantee complete safety and so it is important that the following safety guidelines are followed.

Please read through the guidance below: General Safety Guidelines * When thunder is heard or lightning is seen, students and spectators must leave the field and go inside. * Once lightning has been recognised or thunder heard, it is strongly recommended to wait at least (30) thirty minutes (thirty minute rule) before resuming activities. If there is any subsequent lightning or thunder after the beginning of the 30-minute count remember to reset the time and another count should begin. * When in doubt ... use good common sense – the safety of students or the people in your care is your most important responsibility. * Stay away from tall or individual trees, lone objects, standing pools of water, and open fields. Avoid tallest object in field. Do not take shelter under a single tall tree. * If there is no safe shelter within a reasonable distance, crouch in an area of small trees surrounded by taller trees or in a dry ditch. Crouching with only your feet touching the ground and keeping your feet close together, wrap your arms around your knees and lower your head to minimise your body’s surface area. DO NOT LIE FLAT. Pay more attention to the lightning threat than the rain. It need not be raining for lightning to strike; lightning can strike far from where the rain is falling.

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Lightning Alarm and Evacuation At the first sound of thunder or sighting of lightning or in response to a signal from the SkyScan, the person responsible must instruct all participants to move immediately to the nearest safe refuge. A safe refuge must be in a building and NOT just a covered area outside. Adults must take responsibility for the safety of children in their care.

Person responsible must blow (3) three short blasts on a whistle to signal the evacuation of the area. This signal should be repeated every 10 seconds until all outside areas are clear.

No place is absolutely safe from the lightning threat, however, some places are safer than others.

Large enclosed structures (substantially constructed buildings) tend to be much safer than smaller or open structures. The risk for lightning injury depends on whether the structure incorporates lightning protection, construction materials used and the size of the structure. In general, fully enclosed metal vehicles such as cars, buses etc. With the windows rolled up provide good shelter from lightning. Avoid contact with metal or conducting surfaces outside or inside the vehicle.

Places that are definitely not safe refuge include high places and open fields, isolated trees, open sided shelters, covered areas, metal poles, pools, etc.). When inside a building, avoid use of the telephone, contact with water, any contact with conductive surfaces with exposure to the outside such as a metal pillar and electrical wiring.

Resumption of activity following evacuation Once outside activity has been suspended, the storm should continue to be monitored.

Activity must not resume until all lightning activity has ceased for 30 consecutive minutes.

The “All Clear” signal for the safe resumption of activity will be (10) one long blast of the whistle repeated every 10 seconds as necessary.

First Aid Recommendations for Lightning victims Most lightning victims can actually survive their encounter with lightning, especially with timely medical treatment. Individuals struck by lightning do not carry a charge and it is safe to touch them to render medical treatment. Follow these steps to try to save the life of a lightning victim: First: Call the Nurse to provide directions and information about the likely number of victims.

Response: The first tenet of emergency care is “make no more casualties”. If the area where the victim is located is a highrisk area (open field, etc.) with a continuing thunderstorm, the rescuers may be placing themselves in significant danger.

Evacuation: It is relatively unusual for victims who survive a lightning strike to have major fractures that would cause paralysis or major bleeding complications unless they have suffered a fall or been thrown a distance. As a result, in an active thunderstorm, the rescuer needs to choose whether evacuation from very high-risk areas to an area of lesser risk is warranted and should not be afraid to move the victim rapidly if necessary. Rescuers are cautioned to minimise their exposure to lightning as much as possible.

Resuscitation: If the victim is not breathing, start mouth-to-mouth resuscitation. If it is decided to move the victim, give a few quick breaths prior to moving them. Determine if the victim has a pulse by checking the pulse at the carotid artery (side of the neck) or femoral artery (groin) for at least 20-30 seconds. If no pulse is detected, start cardiac compressions as well. In situations that are cold and wet, putting a protective layer between the victim and the ground may decrease the hypothermia that the victim suffers which can further complicate the resuscitation. In wilderness areas and those far from medical care, prolonged basic CPR is of little use: the victim is unlikely to recover if they do not respond within the first few minutes. If the pulse returns, the rescuer should continue ventilation with rescue breathing if needed for as long as practical in a wilderness situation. However, if a pulse does not return after twenty to thirty minutes of good effort, the rescuer should not feel guilty about stopping resuscitation.

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7.4.2

Bangkok Patana School

LIGHTNING POLICY

Lightning Alert Procedures (effective September 2008): Lightning meters are to be kept in the following locations: 1. Secondary PE Office 2. Primary PE Office 3. Sports Office 4. Swimming Office 5. Tennis Office 6. 50m Swimming pool 7. Secondary Office 8. Primary Office Staff in these locations are to be instructed on: o How to use the meters o How to switch on the lightning meters and that they are plugged into the power source o How to ensure that when the meters are used on the batteries they are changed regularly Level 1 Alert: Meter showing between 3-8 Staff should observe the situation closely in order to make a judgement. They should ensure: All students are out of the swimming pools There are no students on the fields, or any other exposed outside areas Principals are to be alerted and to assess the situation and liaise with the Services Manager.

Level 2 Alert: Meter showing between 0-3 or severe thunderstorm warning All students and staff to be inside buildings No one to be on the hard-courts, nor the exposed walkways Students can return to the pool or to outside areas when the reading has moved to 3-8 and is moving away.

It is important to note that you can hear thunder a long way away but it might not be close enough to evacuate. It can be raining without a lightning threat.

Communications: PE staff will take the decision to bring their children off the field / out of the pools when the meter readings indicate – or based on their own judgement. This decision must then be communicated to the Principals and Assistant Principal of Sports & Activities..

At break times and lunch times, notification of a Level 1 alert is to be communicated to the Principals of the respective schools by mobile phone (or Assistant Principal/s if unavailable). The Principals will determine when this should be upgraded to a Level 2 alert.

The Principal will ensure that the alert is immediately conveyed, in person or by a senior colleague, to the relevant staff teaching or on duty in the vulnerable areas. If at break time or lunchtime, messages need to be immediately sent to the teachers on duty and to the Heads of Year.

The Principals will make the decision to declare the alert over once it is clear the danger has passed.

They will ensure the relevant staff are informed.

NB: In the absence of a formal notification of an alert, staff who sense danger of possible lightning strike should use their initiative to evacuate pools and open spaces.

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7.5 Statement of income and expenditure - FOBISIA Games/events (figures below are not accurate and only used as an example)

Sports Budget Please complete the blue areas

updated as of 30/5/2015

Name of Event Dates Event held Host School Venue (City, Country) Contact Person

No. of Participants

Cost per person (USD)

120

350

Total (USD)

Comments

Income Registration fees Sponsorship

42,000 500

Total Income

42,500 Cost per No of No. of People person (USD) Days/Nights

Total (USD)

Comments

Expenses Sponsored Guest - Guest Fees 4 200 - Accomodation Costs 4 60 - Airfare Costs 1 300 Transportation (No. of buses) 5 300 Venue rental - please specify, swimming pool, track, football field etc Food and refreshments 150 20 Gala Dinner/Presentations 150 20 Stationary and printing 150 5 Gifts 10 20 Medals/Trophies 150 5 Officials/Judges/Referees 15 100 Medical/Ambulance 300 Miscellaneous - details and invoice - details and invoice

Total Expenses

Surplus or (Deficit)

3 3

3

3 3

800 720 300 4,500 15,000 9,000 3,000 750 200 750 4,500 900 1,000

41,420

1,080

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7.6 Feedback form Feedback questionnaires will be centrally generated using “survey monkey� and sent to both the host school and participating schools. The data collected may be discussed at the Exec and/or HoPE meeting to further improve best practices.

Please use the following links to see the examples.

For the Host School, sample survey: https://www.surveymonkey.com/s/F5DC2SQ

For the Participants, sample survey: https://www.surveymonkey.com/s/DQD3LCW

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7.8:

Expectations for Participation in FOBISIA Games

All FOBISIA Schools will be expected to host on a regular basis (as per an arranged cycle) at all age categories in the respective groups to which they belong and to participate fully in their respective group Games Hosts: Communications: Communication between host school and participating schools should be clear, informative and regular: Timelines: see attached slide A website should be created with all info pertaining to the Games included Present at the HoPE meeting in May prior to year of competition Presentation at the HoPE meeting is an initial opportunity to appraise participating HoPEs as to the philosophy, format, budget and practicalities of the upcoming Games so that when invitations etc go out there are no shocks / surprises NB It also allows for an incoming HoPE to inherit a Games with a working document / plan already in place Facility and hotel booking: Facilities: Facilities should be booked as early as possible so that they are ‘locked in’ NB There is an accepted minimum level of facility and all HoPEs should be aware of this. There is no need to book over extravagant facilities when your own school facilities might be adequate.

Visiting HoPEs should know as far in advance as possible if your facilities are unique (eg 300m track etc). The Handbook clearly outlines expectations for this.

Hotel(s): It is preferred that participating schools deal directly with hotels but the host school needs to have secured bookings that allow this to happen. This should again be done at the earliest possible time Organisation: It is recommended that the following key personnel are appointed: a member of the Senior Management Team nominated by the Host Principal to take responsibility as Chairperson for the Organization Committee for the Games and to line manage / liaise with the HoPE / Tournament Director.

A Tournament Director (usually the HoPE). Such a person should be afforded sufficient time to organize the sporting events associated with the Games. The organization of the sporting events is a major aspect of the Games and will generally be the responsibility of the PE Department. The Principal should create adequate and suitable non-contact time to allow for this. A suggested guideline is a minimum of 2 hours a day in the 2 months prior to the Games plus the need for clerical support. This is fundamental in the organization of a successful Games A committee(s) to co-ordinate the various aspects of the Games. The hosting of a Games should be considered a whole School event and so this committee(s) will need to include people to take responsibility for the various aspects of planning, under the direction of the Senior Manager and Tournament Director. Roles within this will include (in no particular order): o o o o o o o o o o o

Security / risk assessment (often the Estates Manager) Accommodation – hotel liaison Parental Liaison Finance Transport: Airport transfers and travel to and from the venues Lunches and refreshments at the competition venues for the official parties and spectators Medical Sponsorship and promotion (where appropriate) Media The official Programme and official T-shirt The Gala Dinner

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o o o o o o o

Insurance Sporting venues and coordination of officials* Preparation of the facilities Event Officials Non-specialist Staff training Medals and awards. These could be centrally sourced and distributed at HoPE meeting if possible – Bangkok / Penang appear to be the cheapest place to source medals Cultural and social activities as required / requested

Health and safety: Most visiting schools now require Risk assessments to be comprehensive Current political unrest, flu epidemics etc have resulted in cancellation both prior to and during Games. Such decisions will ultimately be the responsibility of the host principal and should be made as early as possible as students' safety is of prime concern. Should there be perceived potential danger, such situations should be closely monitored with regular updates to visiting schools.

Budget / costs: The cost of games should not be prohibitive to participants A budget should be transparent and available to all and should reflect the desire of the host school to be prepared to take on some of the burden of funding a Games Tournament Direction: Guidelines in the handbook should be followed Hosts need to try to follow scheduling and seeding etc as this should not be necessary to change Any deviation from the set schedule should be communicated at the earliest possible time Ample opportunity should be given at the games to discuss issues that may arise. It is advisable to hold coaches’ meetings each evening to establish common agreement for the upcoming events Subsequent to the event: Ensure that feedback forms are distributed Send statement of income and expenditure to FOBISIA admin Write a short review on the Games from your perspective as a means of informing the next Games Participating Schools: Communications Communication between host school and participating schools should be clear, informative and regular: Timelines: see Handbook. It is imperative that deadlines set by the host school are met as they are integral to the running of effective Games Team numbers once committed need to be honoured as budgets are dependent upon these numbers Hotel: Visiting staff need to be responsible for their teams at the hotel A curfew if set needs to be supported.

The event: Staff should remember that they are role models and need to act accordingly Schools need to ultimately monitor their parent community and support the hosts in ‘keeping them honest’ Events such as swimming and athletics in Secondary should have full participation ie no empty lanes Subsequent to the event: Complete a feedback form and return to HoPE Executive (via survey monkey) NB it should also be noted that the HoPE Executive is a very useful resource to prospective hosts / participants.

There is a wide representation on this committee and the group covers a large part of the region.

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