DUSA Annual Report 16 - 17

Annual Report

16/17

Dundee University Students’ Association Report and Financial Statements for Dundee University the Year Ended 31 July 2016 Students’ Association Charity Number: SC016047 Report and Financial Statements for the Year Ending 31 July 2017 Charity Number: SC016047

PUBLISHED Published By Ana Ranceva Vice President of Communications & Campaigns Dundee University StudentsĘź Association Airlie Place Dundee DD14HP For any enquires regarding these statistics or for more information please contact: wanderson@dusa.co.uk 01382386013

REFERENCE AND ADMINISTRATIVE DETAILS Principal address Dundee University Students Association Airlie Place Dundee DD14HP

Auditors Henderson Loggie Chartered Accountants The Vision Building 20 Greenmarket Dundee DD14QB

Bankers Royal Bank of Scotland Dundee Chief Office 3 High Street Dundee DD19LY

Solicitors Brodies LLP 15 Atholl Crescent Edinburgh EH38HA

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WELCOME SECTION

Reference and Administrative Details About Us 2016-17 Board of Trustees 2017-18 Board of Trustees The Trustees’ Annual Report

CONTENTS

WHAT DID WE DO?

4 6-7 8 9 10-11

Outgoing Executive Manifesto overview

12-13 14-15

DUSA Advice The Hive Our Services Welfare Campaigns Review Your Safety

16-23

Recognition President‘s Dinner Societies Review

24-29

RAG Events Review

30-33

Feedback SLTA’s SRC online Student Matters Review

34-39

Representation Elections Training Review

40-45

Change In Culture Review

46-47

DUSA Media Awards In figures

48-49 50-51

THE FUTURE

2017-18 DUSA Executive 2017-18 Manifesto

YEAR IN NUMBERS Financial Overview

52-53 54-57

58-77

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ABOUT US DUSA is a charity which has been rated as one of the top Student Associations in the UK by the Times Higher and the NSS whilst receiving the accolade of being Scotlandʼs best from WhatUni. With all profits being reinvested, we provide students the support they need to achieve academically whilst providing opportunities to volunteer, socialise and make a difference.

Welcome to Dundee University Studentsʼ Association We are the democratic and representative body for matriculated students of the University of Dundee.

We are student-led whilst also representing their views within the University itself across various levels of decision making from.

We also provide advice and support on academic issues, welfare issues and housing issues. This advice and supports helps our members to achieve academically whilst mitigating many of the issues that students face when studying at University. Our members are also provided with invaluable opportunities to contribute to the student experience and there are countless opportunities to volunteer in the wider community. We also enable students to discover new interests, develop their skills or meet like-minded students through the 180 societies which we facilitate.

The Associationʼs recreational facilities are commonly ranked amongst the best in the UK with various cafes, bars, meeting spaces, night clubs and a games room which our members can use to socialise and relax.

DUSA is managed, administrated and developed by the Board of Trustees, a group consisting of the annually elected student executive (commonly known as ʻthe Execʼ) and six external trustees. Also present in a non-voting capacity are the DUSA Senior Managers to advise the Board, and the chair of the Student Representative Council (SRC) to observe. The board meets at least every two months to ensure DUSA is operating effectively and following its charitable objectives set out in the Constitution and Bye Laws.

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The Association’s objects and purposes listed under its constitution are to: -

Advance the arts, culture, education, science,

heritage and sport by providing amenities and supporting activities for the members; -

Prevent and relieve poverty and advance

health by providing advice and welfare services for members and potential members and; -

Promote and advance citizenship amongst the

membership through democratic structures for student representation within the Association, the University, associated organisations and in society in general.

Under OSCR, the Scottish Charity Regulator, the objects and purposes that we meet are: -

The prevention or relief of poverty;

-

The advancement of education;

-

The advancement of health;

-

The advancement of citizenship or community

development; -

The advancement of the arts, heritage, culture or science;

-

The advancement of public participation in sport;

-

The provision of recreational facilities, or the organisation of

recreational activities, with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended; -

The promotion of equality and diversity;

-

The relief of those in need by reason of age, ill health,

disability, financial hardship or other disadvantage.

We aim to fulfil our objectives through a variety of projects, campaigns and services we provide, which are outlined in this report.

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The 2016/17 Board of Trustees The charity Trustees (Board of Management) during the period 1 August 2016 to 31 July 2017 were:

Elected student members (for period 1 July 2016 to 30 June 2017) Indrė Urbanavičiūtė Kevin Burns Andrew Stewart Miriam Balfour Liam Graham Thara Packiahrajah Vladimir Ghita Ana Ranceva

President Deputy President Vice President of Communications and Campaigns Vice President of Student Activities Vice President of Representation Vice President of Student Welfare Vice President of Engagement Vice President of Fundraising

External members Murray Etherington (Chair) Bernadette Malone OBE Sharon Dickie Gillian Reid Professor Dame Sue Black Barry Simpson Sarah Johnston

Resigned June 2017 Resigned February 2017 Resigned February 2017 Joined October 2016 Joined April 2017 Joined April 2017

Non-Voting Members Chris Sloan Willie Anderson Sandy Kingston Thomas Waldron

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General Manager Finance and Business Support Manager Health, Safety and Risk Manager Chair of the Student Representative Council

The 2017/18 Board of Trustees The charity Trustees (Board of Management) at the date of approval of the report were:

Elected student members (for period 1 July 2017 to 30 June 2018) Sean OĘźConnor Ellen Brooks Ana Ranceva Sofia Skefofylaka Alex James Muir Caroline Goodliffe Toni McKinney Ezichi Ekpe

President Deputy President Vice President of Communications and Campaigns Vice President of Student Activities Vice President of Representation Vice President of Student Welfare Vice President of Engagement Vice President of Fundraising

External members Professor Dame Sue Black Sharon Dickie Barry Simpson Sarah Johnston Denis Taylor (Chair)

Resigned December 2017

Joined October 2017

Non-Voting Members Chris Sloan Willie Anderson Sandy Kingston Matilda Sherwood

General Manager Finance and Business Support Manager Health, Safety and Risk Manager Chair of the Student Representative Council

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The Trustees’ Annual Report The trustees present their annual report and financial statements for the year ended 31 July 2017. This report is prepared in accordance with the constitution of the Association and the recommendations of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and complies with applicable law.

Structure, Governance and Management Dundee University Students Association exists to promote and represent the interests of the student body at the University of Dundee. The Association aims to provide the highest level of social, recreational, advice and support services to all members irrespective of age, gender, background or beliefs. The Association aims to assist students in enhancing their experience of being a student and assist in gaining the highest possible quality of education and university experience by providing opportunities to volunteer and make valuable use of their free time to help benefit both themselves and others. DUSA facilities are designed to offer students a wide variety of areas in which they can relax and socialise. As a student led organisation we aim to respond to the particular needs of our membership promptly and effectively, whilst openly welcoming and encouraging their contribution to the workings of the Association.

Governing Document DUSA is constituted under the Charter of University of Dundee (UoD). The activities of DUSA are governed by the DUSA Constitution and Bye Laws, which are subject to the approval of UoD and the Office of the Scottish Charity Regulator (OSCR). The legal form of DUSA is as an unincorporated association.

Appointment of Trustees The governing body of DUSA is the Board of Management, which is composed of both elected students and appointed external members.

The eight student office bearers who make up the Executive Committee are elected annually in February/March via an electronic ballot of all eligible members of the student body, with successful candidates taking up their positions on 1st July after the election. Any vacancies are filled in a by-election also held by an electronic ballot.

Six of these positions are full-time, sabbatical, remunerated positions (President, Deputy President, Vice President Communications and Campaigns, Vice President Student Activities, Vice President Representation, Vice President Student Welfare), while two are part-time non-sabbatical positions, which students fulfil alongside their studies (Vice President Engagement and Vice President Fundraising).

The six external members of the Board of Management represent a wide array of experience from both the University of Dundee and the wider local community. Board members serve an initial term of two years, which may be extended up to two additional terms of two years. A sub-committee of the Board is responsible for recruiting individuals with the requisite skills required to ensure the Board operates effectively. This system not only allows these people to contribute to the running of DUSA based on their own personal experience, but also ensures continuity from year to year in DUSA. All Board appointments are subject to ratification by the University of Dundee Court.

The Board of Management is supported by the attendance of the DUSA Senior Staff at all Board meetings.

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These fourteen members of the Board of Management are the legal Trustees of the Association.

It is this group which dictates the strategy the Association will follow and has ultimate responsibility for the conduct and financial stability of DUSA. The Board meets regularly, retains full and effective control over the Association and monitors the day to day operations through the work of the senior staff. The management of the day to day operations of DUSA is delegated to the relevant staff.

Trustee induction and training The newly elected student members undergo significant management and organisation specific training throughout the month of June in preparation for taking up post on July 1st. External members are informed of specific pertinent organisational issues upon their appointment. Further knowledge is gained by working closely with student members, senior staff and the external members.

Investment policy The trustees have considered the most appropriate policy for investing funds. Given the need to avoid risk, whilst also having easy access to funds, excess balances are placed in a 30 day notice deposit account.

The returns are deemed to be satisfactory.

Risk management The trustees have a risk management strategy which comprises: - a six-monthly review of the principal risks and uncertainties that the charity faces; - the establishment of policies, systems and procedures to mitigate those risks identified in each review; and - the implementation of procedures designed to minimise or manage any potential impact on the charity should those risks materialise.

This work has identified that financial sustainability is the major risk for the charity. A key element in the management of financial risk is ensuring continued income from trading with members, together with continued subvention from the University.

Attention has also been focussed on non-financial risks arising from fire, flood, health and safety, theft and breaches of con dentiality. These risks are managed by ensuring accreditation is up to date, having robust policies and procedures in place, and regular awareness training for staff working in these operational areas.

Objectives and Activities/ Achievements and Performance Making sure that students have the best possible experience while they are at the University of Dundee is our primary purpose, examples of which are detailed in this Report.

These activities contribute to the achievement of our charitable aims and objectives.

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2016-17

DUSA Executive INDRE URBANAVICIUTE PRESIDENT 01382 386002 president@dusa.co.uk

ANDREW STEWART VICE PRESIDENT COMMUNICATIONS & CAMPAIGNS 01382 386003 vpcc@dusa.co.uk

LIAM GRAHAM VICE PRESIDENT REPRESENTATION 01382 381084 vpr@dusa.co.uk

ANA RANCEVA VICE PRESIDENT FUNDRAISING 01382 386005 vpf@dusa.co.uk

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KEVIN BURNS DEPUTY PRESIDENT 01382 386007 deputypresident@dusa.co.uk

THARA PACKIAHRAJAH VICE PRESIDENT STUDENT WELFARE 01382 386040 vpsw@dusa.co.uk

MIRIAM BALFOUR VICE PRESIDENT OF STUDENT ACTIVITIES 01382 386004 vpsa@dusa.co.uk

VLADIMIR GHITA VICE PRESIDENT ENGAGEMENT 01382 381118 vpe@dusa.co.uk

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2016-17 Manifesto overview The chosen 6 areas of focus during the period from 1 August 2016 to 31 July 2017 were:

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DUSA Advice pages 18 -- 23

Feedback pages 34 -- 39

Recognition pages 24 -- 29

Representation pages 40 -- 45

RAG (Raising and Giving) pages 30 -- 33

Change in Culture pages 46 -- 47

Our plans...

DUSA Advice Most of us sometimes fall into a situation where a helping hand is needed. If you are feeling down, have academic or housing issues or just want a friendly chat – DUSA Advice has got your back! We will run campaigns to equip you with the necessary knowledge of tricky topics in life, will be there when you want to complain or share your happiness. In our advice hub The Hive (on Level 4 in DUSA) you will be able to find one of us so that the help can be provided effectively and you can get on with the positive things in life. If we cannot provide the advice on the spot, you can be sure we will direct you straight to somebody who can. So come and see us!

Recognition Your achievements in academia will be recognised at the end of the University journey with that precious degree (thatʼs why everyone is here, right?!). However, in a place like Dundee, where there are so many ways to get involved (and then build a school somewhere in Nepal or write an app educating about your culture), we feel that the degree does not summarise all your efforts. Therefore, we will review, create and develop the recognition systems that we have within the University and DUSA (such as the Duke of Edinburgh or Dundee Plus schemes) to ensure that everything you do counts. You know, just to keep you going. From a shout out on social media to certificates and fancy award ceremonies – just let us know about your achievements.

RAG This year we have a brand new role within the DUSA Executive, the Vice President of Fundraising, and we will make sure you are in the loop in regards to Raising and Giving. It is a fantastic way to give back to the community. In the past years DUSA, individuals and societies raised funds and helped vulnerable women and children in their thousands across the country and even in Rwanda.

This year, through addition of the new donation avenues and established events, we strive to take RAG to the whole new level with the recognisable brand making huge impact on community as well as your experience.

Feedback Everyone wants to be listened to. Not only listened, but, more importantly, heard and feel valuable as well. Feedback is the only way to go forward and improve our services so that they are always exactly what you need. Look out for the ways to give that feedback; get engaged and we will make sure it is taken to the right levels! We want to know YOU, your worries and your interests so that the DUSAʼs and the Universityʼs services can be effectively shaped to fit your needs best. It is your campus and you should feel the ownership of it.

Representation Representing students in various discussions is at the heart of what we do. We want to enable every single representative, from the class reps to school presidents and the Student Representative Council to the DUSA Exec, to be as effective as possible. Through the creation of the Student Forum, we strive to make sure everyone knows the importance of engagement in shaping their learning and general student experience and the student bodyʼs voice is heard. Effective student representation means that all your concerns are addressed and solved before they escalate.

Change in Culture The University is a live and ever-changing institution. Each strategy decision within and outwith the institution has an impact on the shape of the student body. We want to work in partnership with the University so that both institutions stay relevant to the whole of the student body regardless of its members age, nationality, sexuality, origin or religious beliefs. Regardless of the studentʼs route to higher education, they are now here and we want to help them make the most out of it. With an international pack, a year-long Welcome campaign and constant feedback to the relevant people, we will guard the student experience at the University of Dundee.

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manifesto overview

DUSA Advice The Hive The Hive is a “one stop shop� for students to go with any questions they may have. Whether this is for information about a welfare issue, a society, DUSA Media, housing or any other pastoral activities we support, The Hive is where members will find the answer. If DUSA does not provide a specific advice, then you will be directed towards a service who can.

The Hive has been, for the first time, manned by DUSA Executive every working day of the academic year, allowing for more effective delivery of advice and signposting students to appropriate University Support Services.

It acted as the hub of advice in an easily recognisable format and place that students would remember.

Similarly, this increased awareness of Executive roles and student engagement on campus.

20 Hours a week manned by Student Executive 16

Find us on Level 4 open weekdays 11am - 3pm

manifesto overview

414 By performing class shout outs and working more closely with UoD to promote cross-signposting the number of students coming to The Hive has significantly increased. However, housing advice is still the most common reason to visit the Hive.

233

Housing

15 General Enquiry

Complaints

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Academic

This year DUSA helped 675 students with a variety of academic problems, housing issues and other matters.

DUSA Advice helped 2014/15

287

2015/16

3 74

2016/17

675

s t u d e n t s w h o v i s i t e d The H i v e

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manifesto overview

DUSA Advice Services Housing Advice Student Housing is among the most common queries that DUSA Advice deals with. Students regularly have to deal with moving into private accommodation, issues with letting agencies/landlords and difficulties finding flatmates among others. DUSA has employed a number of initiatives to help alleviate housing issues.

DUSA further developed its Housing Accreditation Scheme in line with Dundee Council. A list of accredited letting agents and landlords is made available to all students via information packs or on request upon coming to the Hive.

Academic Appeals DUSA Advice offers an independent and confidential service which can provide support and help to students who need to make an academic appeal. This can be for a number of reasons including wanting their grade reconsidered in light of mitigating circumstances, wanting to highlight procedural irregularities that affected their performance or wanting to over-turn the decision to terminate their studies.

DUSA Housing Facebook page has continued from last year with good results, helping students find flat share options and advertise vacant rooms that other students could make use of. The DUSA Advice webpage has been updated with Housing advice documents that aim to provide crucial information to students in regards to seeking accommodation, liaising with landlords and resolving issues with accommodation.

With great feedback from attendees the Speed Renting event was run again. The aim of pairing up students that are looking for private accommodation helps to alleviate a common issue most students face on a yearly basis.

DUSA Advice supports the student through the key steps of the the whole process, helping the student ensure they have grounds to appeal, that they know the key deadlines and what should be included in their appeal. DUSA Advice also offers to read over any draft appeal letters to check spelling and grammar to ensure content and evidence is relevant to the case.

For appeal cases, fitness to practice cases and disciplinary cases DUSA Advice can also offer their services by providing a representative for students who can attend meetings with them.

Academic support has seen a huge developement throughout 2016/17 academic year. Getting a word out across schools through class shout outs and consistent presence at The Hive which all together resulted in a doubled number of enquiries for academic support.

Lastly, this year it has been also decided to rename the role of Deputy President to Vice President Academia with hope that students will have more clarity as to who they should approach when experiencing academic issues.

200% over

18

increase in

Academic appeals advice cases

DUSA Advice Welfare campaigns

manifesto overview

DUSA has built upon the success of annually run campaigns as well as continued provision of sexual health advice and contraceptives. This year Vice President Student Welfare (VPSW) became a sabbatical officer, meaning that from now on more time and effort would be allocated towards student welfare matters.

Minds Matter The campaign was focusing on increasing awareness and reducing stigma around mental health as well as importance of healthy study. Throughout the month of November, DUSA worked with Mental Health Society to create radio shows and series of podcasts with input from mental health nurses and mental health organisations (Hearing Voices Scotland) across Scotland.

On DUSAĘźs website, we highlighted the services that students can go for advice within the University, as well as locally. In collaboration with relevant University services and Institute of Sports and Exercise, the line up of events were organised and distributed in the form of a digital calendar, making it easier for students to access the information.

Free Fruit Friday in the library during December exam diet was an ongoing campaign with various initiatives appearing throughout the year. As part of the campaign, the Dee-Stress colouring book was also designed which attracted press attention and 600 copies distributed within a single day. The colouring book is still proving to be a popular amongst students.

More info at www.dusa.co.uk/sex

Dundee University Students Association (DUSA) Registered Scottish Charity No. SC016047

During the spring exams diet, the VPSW brought alpacas to campus which created the buzz and attracted positive attention from students and local press. This once again allowed us to promote the pastoral services we currently offer.

Other examples of the events held were Art Therapy sessions, bouncy castle, as well as Guide Dogs which were brought on campus for stress relief.

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DUSA Advice Welfare campaigns

manifesto overview

LGBT+ Month The Executive represent and are commited to provide welfare support to all our students studying at the University of Dundee. A dedicated campaign to raise awareness of LGBT+ issues both on campus and outside of it was put together with the LGBT+ society and a number of events throughout the month took place.

Importantly, this year the new role of LGBT+ Rep was introduced to the SRC (Student Represenattive Council) to represent and be a voice of LGBT+ community on campus.

Black History Month This year the Executive in collaboration with ASC society took an active stand to approach the often difficult matters that black minority students might face. By raising awareness, this campaign aims to give a voice and create a platform to promote cross-cultural engagement and learning.

Moreover, we are now proud to have an elected representative at SRC Council to voice up the issues and matters of black ethnic minority students on campus.

World AIDS Day On an international day dedicated to raising awareness of AIDS, the Executive were wearing as much red as they could to inspire to action and educate students about public health.

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It was an opportunity for people worldwide to unite in the fight against HIV and to show their support for people living with HIV.

manifesto overview

Nightline This year, whilst working closely with the University and Abertay University, our Deputy President was solving issues and promoting the Nightline Service on campus and beyond. By designing new colourful graphics, increased serviceʼs coverage and the pool of volunteer to make sure service will run smoothly in the future.

Collecting Clothes Donations For the first time working with Abertay University, Dundee and Angus College (D&A) as well as with the International Society, DUSA was hosting a dropping off point for anyone who wished to donate clothes for refugee camps across Europe.

The goods were shipped by Dundee Refugee Support charity group. It saw donations flood in from across the city with an estimated 200kg of clothes, backpacks, blankets and board games handed in. The event was another big success, as we were lucky that students across Dundee were taking time out to help people in need.

Community Fair As part of National Student Money Week, in collaboration with Student Funding, DUSA was helping to actively voice the matter of students financial struggles and concerns. Events varied from ʻBuild Your Own Pot Plantʼ to ʻFree Soup Packsʼ and allowed students to get to know support available to them in case of financial hardship.

Winter Market An annual event held at DUSA not only to bring the spirit of Christmas and joy on campus but also to showcase the crafts made by our students and staff. First organized with an idea to provide students with enterpreneurial skills, we saw that the event is actually able to bring together the local community on campus and build long-term networking opportunities.

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manifesto overview

DUSA Advice Review Below are the set objectives planned by the 16/17 Student Executive under the heading of DUSA Advice.

SectionsĘź objectives are reviewed and assessed to determine the progress and the impact that was made.

Objectives Raise awareness and usage of the Hive

Actions taken 73% students know where the Hive is*. The traffic to the advice hub has almost doubled *Student Matters Survey

Develop Online Presence of DUSA Advice

Advice Pack Checklist

Branding and Comms

No or very little progress was made, a potential area for development in the future DUSA Advice branding reviewed and redistributed.

Potentially, worth reviewing all branding for consistency

Work closely with University of Dundee

Consistent presence at UniversityĘźs meetings, Campaigns Working group and development of opportunities for collaboration

Create Student Guide

The guide was created, yet the impact of it is questionable due to no real means to measure the success

Focus on Mental Health & Housing

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New content and graphics updated with Support Staff help and initiative

No major actions apart from Speed Renting event, Alpacas on campus and creating Colouring Book

Your Safety A critical priority through all day time and night time activities is the safety of our members. DUSA puts extensive focus on your safety during the variety of night time events that the organisation hosts.

Our Zero Tolerance policy towards sexual harassment, discrimination, bullying, threatening or intimidating behaviour has been fully enforced this year in DUSA and throughout the University. Our disciplinary process has been further enforced this year through the role of Disciplinary Liaison Officer as well as an improved database of bans. These have helped in deterring offenders that cause trouble in our premises, keeping our members safer and ensuring an enjoyable experience.

In order to maintain our standing as the safest venue in Scotland, we have continued to focus on our night time safety as part of our “Getting home safe” initiative. We

Zero

Tolerance

cases dealt with

30

continued successful campaigns from previous years

Customer Safety stewards strive to prevent high levels

such as the “Free taxi scheme” that allows students to

of intoxication, however on occasion, members

pay the fare later if they lack the funds on the night. At

become too intoxicated to get home safely on their

the end of every busy night club, DUSAʼs Customer

own. Our Customer Safety team go through a

Safety team handed out free bottles of water to alleviate

process to ensure that they get home in a safe

intoxication while our Night bus system continued by

manner and do not come to harm once outside of our

offering free lifts to our members within city limits.

premises.

Oftentimes

Customer

Safety

will

accompany members to their home on the Night bus.

Customer Safet y hand ou t

over 250 boTtles of water each club night

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manifesto overview

Recognition President’s Dinner & Annual Awards Each year in May the DUSA President hosts the President’s Dinner & Annual Awards, an event to recognise achievement and give thanks to those who have been of great service to the association.

The awards are nominated by other students and a panel of judges shortlist and decide on the final winners.

With 11 annual awards and one special award for Contribution to Student Life Award, the night was a great celebration of outstanding achievement.

The winners of the awards are listed in the column to the right:

SRC COUNCILLOR OF THE YEAR Winner – Alex Muir SCHOOL PRESIDENT OF THE YEAR Winner – Charlie Kleboe-Rogers REP OF THE YEAR Winner - Laura McClinton MEDIA CONTRIBUTOR OF THE YEAR Winner – Matthew Carter BEST MEDIA NEWCOMER Winner – Victoria Castillo Avila BEST NEW SOCIETY Winner – DunTea

Bernadette Malone OUTSTANDING CONTRIBUTION TO

STUDENT EXPERIENCE 24

MOST PROGRESSIVE SOCIETY Winner – African Caribbean MOST ACTIVE SOCIETY Winner – LGBT+ EVENT OF THE YEAR Winner – Trip to Poland (Physics) SOCIETY OF THE YEAR Winner – Physics SOCIETY ACHIEVEMENT AWARD Winner – Hannah Boyd VOLUNTEER OF THE YEAR Winner – Zoe Lees

manifesto overview

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manifesto overview

Recognition Societies 2016/17 was another busy year for our societies and student groups. They continued to do fantastic things consistently outdoing themselves.

Joining a society proved to be one of the most significant factors in enhancing the student experience and making the most out of the studentsʼ time while at university.

The year, as usual, started with the Freshersʼ fayre, bigger and open to more people than ever. And, although the weather did not contribute to the success of it, that barely affected the atmosphere. And we did it all over again in January during The ReFresherʻs Fair for new and continuing students joining activities in the second semester.

Some societies have risen from the flames - completely restructuring and significantly contributing to other studentsʼ experience while at the University and helping to start their professional life.

Just about every day there was at least one stall outside promoting or raising awareness of something. Similarly, most of the evenings have seen events by societies and student groups – from pumpkin carving competitions to everyoneʼs loved pub quizzes.

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27

manifesto overview

Recognition Review Below are the set objectives planned by the 16/17 Student Executive under the heading Recognition.

SectionsĘź objectives are reviewed and assessed to determine the progress and the impact that was made.

Objectives Standardise best practice within Schools Representation

Started review of representation structure and Open Badges idea is being looked into

Tracking and recording society achievements

New approach to recognize societies effort is needed, the idea of Awards Dinner did not go forward

Review awards system and events for societies

No or very little progress was made, a potential area for development in the future

Further develop Duke of Edinburgh

Continue the facilitating and supporting of student societies on campus

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Actions taken

Sadly, no significant progress was made this year, another area for future advancement Opportunities to apply for funding for events from ÂŁ45k societies budget and continue to use DUSAĘźs premises for free

CAME TO FRESHER’S FAIR

PEOPLE

TO GET FREEBIES

2500+

The E s t i m a t e d e c o n o m i c

value of student

volunteering

TOTALED OVER

£540,000

Total number of

SPENT ON SOCIETIES

£34,000

1 65

soc i e t i es

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manifesto overview

RAG Events Providing an opportunity to run events and fundraise for a local charity is the one of the rewarding experiences DUSA facilitates. Over the past few years, DUSA has run a Raising and Giving (RAG) campaign in order to generate as much money and awareness as possible for a local charity chosen by students.

Vice-President Fundraising (VPF) is the newest addition to the Student Executive and the role is designed exclusively to support RAG.

In September, DUSA witnessed the highest number of nominees for the DUSAʼs RAG Charity elections.

The winner, MS Therapy Centre Tayside, was delighted with the news and were actively working alongside VPF to make the most of the year.

Radio Marathon returned for the 4th time and saw DUSA Media team and 5 sleepless presenters fundraise for 55 hours non-stop. It was attended by the Student Executive, University of Dundee staff, live bands, MS Therapy Centre representatives and many more who came along to support the fundraising for the great cause.

DUSA are very grateful for the input from the University staff in our RAG activities. From donating unwanted books, speaker cheques, to Universityʼs decision to donate £5000 on achieving 75% participation in National Student Survey (NSS).

TOTAL RAISED

IN 2016/17 30

£7300

Donuts Everywhere! ʻDonut Try To Resistʼ event was held during semester 2 to fundraise for MS Therapy Centre. It was impossible to resist a morning treat at a special price of just £1. Despite the cold weather, the event raised an additional £222 which was added to the RAG total.

Annual Book Fair Among other fundraising intiatives, the biggest success were the two book fairs one held in September and another held in January. Students sold their unwanted books and donated part of their profit to RAG. Hundreds of students flocked to the event to find books on all accademic subjects and over 1110 books were purchased.

STUDENTS GOT BACK

£2223 FROM SElLING OLD BooKS

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manifesto overview

RAG Review Below are the set objectives planned by the 16/17 Student Executive under the heading RAG. Sectionsʼ objectives are reviewed and assessed to determine the progress and the impact that was made.

Objectives Establish strong consistent branding for RAG

Raise awareness of the RAG Charity

More avenues or ways to donate

Increased RAG total

Involve more societies in RAG

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Actions taken Creation of the RAG logo, social media presence and uniformity of the brand both offline and online Promoted via DUSAʼs media channels; updated RAG charityʼs booklets and maintained efficient communication during events

Achieved with introducing donation boxes and events like Book Fair, Pub Quiz etc.

Total amount was slightly lower compared to the year before. The newly established fundraising channels are expected to allow higher totals next year RAG awareness is still lacking amongst students. RAG clashes with other fundraising groups/societies on campus

Previously supported charities 2012/13 Tayside Children wit h Cancer and Leukemia £4100

2013/14 Help f or Kids £13000

2014/15 The Womenʼs Rape and Sexual A buse Centre £3500

2015/16 Children of Rwanda £8500

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manifesto overview

Feedback Student Matters DUSA’s services are targeted to those who need support - the Association endeavoured to gain a better understanding of our current students’ specific needs throught extensive research.

Collaborating with collegues from the University of Dundee (UoD), we produced a survey assessing the range of welfare issues UoD students face, and determining which of these critical matters DUSA could act on and enhance student experience.

The survey content was designed with a focus on the students themselves and was not purely an assessment of the knowledge and effectiveness of existing services. The view taken was that if we can understand the student body better, this, in turn, will clarify how our services measure up and target resources more effectively.

To achieve this, the project team evaluated the level of concern students felt for specific issues. The following topics were explored with several questions related to each issue; Money; Employability; Housing; Academic Matters; Health; Community/Social/General Welfare; as well as a dedicated group of questions targeted to International Students on the unique issues they may face.

Through this understanding, DUSA and UoD can further identify which difficulties are affecting student experience, targeting welfare provisions and potentially venture into new areas of support which we ascertain are lacking.

The survey was conducted in a manner which allowed complete anonymity to the user. Nonetheless, through demographic questions, we aimed to identify which student groups need additional support on specific matters. The following demographics were considered; School; Year of Study; Mode of Study; Sexuality; Gender; Living Situation and Nationality.

Furthermore, we aimed to gain a better understanding of the cultural developments within Dundeeʼs student body. To evaluate this, the survey engaged each studentʼs values in matters including; Student Politics; Feedback: Making Friends; Getting Top Marks; Socialising (with and without alcohol); Being Part of a Society (extracurricular group); Volunteering and Finding Employment.

34

Over 1100 current students completed the survey as of April of 2017. A follow-up survey was conducted in August 2017, consisting of 375 incoming students, assessing how these matters develop before attending university.

1,100

STUDENTS SURVEYED

Student Matters Findings summary 73.4%

95.7%

respondents are aware of

respondents are aware of

DUSA Advice

The Enquiry

(The Hive)

Centre

78.9%

61.4%

respondents were “Somewhat Worried” “Very Worried” about stress and anxiety

respondents were “Somewhat Worried” “Very Worried” about depression

LGBT+

MALE

82.2% respondents said “Important” “Very Important about getting top marks

83.2% respondents were “Somewhat Worried” “Very Worried” about exam preparation and studying

78.4%

identifying respondents were less prone to stress and anxiety than FEMALE respondents

respondents were “Somewhat Worried” “Very Worried” about exam nerves

DENTISTRY

HUMANITIES

MAJORITY

students were the least prone to experience depression and anxiety

students were the most prone to experience depression and anxiety

respondents consider being part of a society ‘Important’ - ‘Very Important’

students are most prone to stress and anxiety

78%

respondents consider socialising without alcohol ‘Important’ - ‘Very Important’

50.5%

respondents consider socialising with alcohol ‘Important’ - ‘Very Important’

MAJORITY respondents were ‘Not Worried’ about the consequences of excessive drinking

Awareness Welfare Social interaction Academic worries

35

manifesto overview

Feedback Student Led Teaching Awards The Student Led Teaching Awards (SLTAs) is an opportunity for students to thank the extraordinary people at this University who make such a massive impact on them through their work, and to recognise their excellence and devotion to students.

There were seven award categories this year and 194 nominations were submitted in total – this is a 40.5% increase on the previous year. The winners are marked in blue.

MOST INSPIRATIONAL TEACHING AWARD Josephine Jules-Andrews Nikki Doig Dominic Smith Fabio Sani Angela Lindsay

INNOVATION IN TEACHING Ashley Robertson Daniel Clarke Josephine Ross

BEST FEEDBACK AND ASSESSMENT Alice Young Peter Murphy Carrie McLennan

BEST ADVISOR OR PERSONAL TUTOR Jamie Brown Iain Rennie Ben Thomas

OUTSTANDING ENHANCEMENT OF THE STUDENT EXPERIENCE (NON-TEACHING) Neil Ryder DJCAD Makespace Rosemary Williams

BEST POSTGRADUATE SUPERVISOR Blair Smith Emese Nagy Rami Abboud

OUTSTANDING COMMITMENT TO STUDENT WELFARE Iain Rennie Beverley Searle Catriona Davies

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Nominations breakdown

School of Study

Art & Design 15 Dentistry 6 DUSA 1 Education and Social Work 23 Humanities 44 Life Sciences 10 Medicine 39 Social Sciences 39 Nursing and Health Sciences 20 Science and Engineering 9 Other 3

37

manifesto overview

Feedback SRC Online SRC Online introduced a new avenue for DUSAʼs membership to engage with their representatives and put forward their suggestions on how to improve their University experience.

Through an online submission form, this new innovation created a virtual space for students to propose “ideas” on how the Association and the University could improve; and aimed to bring together the Executive, SRC Councillors and students to collaborate on implementing change.

To ensure that SRC Online was supported, the SRCʼs sub-committee structure was developed. With the establishment of a Welfare Sub-Committee led by the Vice President Student Welfare and a Facilities Sub-Committee set up by the Vice President Student Activities, it ensured there was a clear route for submissions to be taken and a space to allow policy development.

11 submissions were sent in by UoD students on a range of topics including: academic, welfare and representation enhancement. Many of the ideas this year did not result in producing any policies, largely due to either being out with the capacity and remit of the Association or that the ideas were already being taken forward through other avenues.

To ensure that there is constant enhancement of SRC Online and representation, DUSA also set up a Representation Working Group, with the remit to develop the representation system across the academic year.

in 2016/17 we trained

students

38

82

DUSA continued to train and support student representatives across the year. Having run Class Rep training for several years, DUSA developed its approach by refining the information we provided to representatives and increased our focus on essential details and skills, ensuring they were fully prepared to undertake their duties. Across three, two hour sessions, DUSA trained 82 students.

manifesto overview

Feedback Review Below are the set objectives planned by the 16/17 Student Executive under the heading Feedback.

SectionsĘź objectives are reviewed and assessed to determine the progress and the impact that was made.

Objectives Perform a Research project

Tracking and recording

Increase awareness of SRC Online

Creation and management of Student Forum

Manning the Hive

Actions taken Student Matters Survey was taken forward solely

by Advisory team

New approach to track the number of students served was advised and put into action Very little progress was made, more can be done to record assessment feedback when working with UoD

None of 11 engaged ideas developed with no further actions taken forward

Fully achieved

39

manifesto overview

Representation Elections Dundee University Students始 Association (DUSA) is critical to the student voice on campus. DUSA undertook a range of important duties across the academic year 2016/17. The Association not only organised and ran elections but it continued to support student representatives whilst representing our ordinary membership at the highest committees of the University of Dundee (UoD).

Elections - SRC

40

Executive

11

SRC Council

2016/17

23

DUSA continued to work with the Library and Learning Centre始s (LLC) MyDundee team, to run the elective process over three days. 6.7% (1230 unique students) of the student population voted in the election which was an increase from 2015始s voter turnout (4.87%).

Number of

people who stood

up for

elections

2015/16

16

23 SRC Council

As mentioned, a key area of development was data collection and the election team introduced an Equality and Diversity monitoring form for candidates to complete. The same form had been utilised in the previous Executive elections and had been a useful research project.

The purpose of this E&D form was to gain a deeper understanding of our candidates始 backgrounds and use the collated data to enhance future election recruitment processes. In addition, DUSA also included a voter survey, which around 200 students completed; providing the election team with important information on why students voted and essential demographic data.

Executive

The 2016/17 Student Representative Council (SRC) elections took place between the 21st and 30th September with 21 candidates vying for 17 positions. This election attracted a wide range of students to step forward and represent their fellow members. During this period, DUSA introduced a number of new approaches which aimed to increase student engagement in the elections, as well as, new data gathering methods; allowing a better understanding of our candidates and voters.

Elections – Executive On the 20th February 2017, DUSA launched our Executive, School President, SRC Chair and Independent Member of Court (IMC) elections. The annual election diet saw 26 candidates running for these important representative positions with 11 vying for Executive roles. Unfortunately though no candidates ran for the Independent Member of Court this year and two additional students dropped out of the Executive races.

Three Executive races were contested (President, Vice President Student Welfare and Vice President Engagement) and this created an increased excitement around the results. However, the voter turnout did not manage to build on the success of the SRC elections and 9.14% (1607 unique student votes) of eligible students turned out to vote. This was in comparison to 9.98% of students in the previous year.

DUSA continued to use the E&D form to increase our research base and 24 candidates completed it; allowing for comparative work with last years results. In addition the voter survey was run and again over 200 students completed it providing vital data.

DUSA continued to implement new approaches to the elective process in a bid to increase accessibility and engagement. In preparation to the spring election diet, DUSA undertook a range of engagement activities which included hosting an “Executive Election information� session where prospective candidates could come and meet current Executive officers and hear about the roles.

A number of lessons were learnt during the course of these elections and work is being undertaken to improve how the Association organises, promotes and runs future elective races.

41

manifesto overview

Representation Elections SRC total increased

VOTES CAST

School President Medicine Historically, the School of Medicineʼs School President elections, have been run within the Schoolʼs student body without the support of DUSA. Since the completion of the restructure and the introduction of the OneDundee policy, DUSA has worked with this yearʼs Medical Student Presidents, University and School of Medicine Teaching and Learning leads to agree a new approach which means that DUSA will be responsible for electing all School Presidents for the very first time.

42

6698

The new School President for Medicine will be elected in September 2017, during the SRC elections and DUSA will continue to work with the School of Medicine to enhance its representation system.

2015/16

2016/17

3016 2015/16

2016/17

4857

8158

Executive decreased

Election Champs DUSA, during this election period, also piloted the use of “Election Champions”. The Association employed three neutral students, who, across voting days would engage students and encourage and support them to vote in the election. Over sixty students were engaged and voted through the engaging with the Election Champions.

On the 20th February, the election began with 26 candidates running for a range of positions, 11 of which stood for Executive positions. No candidates ran for the Independent Member of Court this year, and two additional students dropped out of the Executive races.

Election turnout did not manage to build on the success of the SRC elections and 9.14% (1607 unique student votes) of eligible students turned out to vote. This amounted to 6698 votes being cast for Executive positions.

Part-time Students This year the Vice President Representation and staff worked with the SRC Mature Rep and Learning and Teaching Rep on a project to investigate Part-Time student representation. Working with the School of Humanities, a consultation event was organised for the 10th March 2017. Around 50 students attended and during the meeting DUSA explained the current representation structure and services that the Association provides.

A discussion was held on three specific areas: If the current representation model worked for them How could part-time students be integrated better What would help them provide feedback on their course Information was then collated and reported back to the School of Humanities for future development.

Referendum Consultation This year DUSA undertook a project to review its internal representation system. As part of that process the VPR, DP and DSPC (Democratic Support Policy Coordinator, Stewart Squire) collaborated to look into the Associationʼs current referendum procedure. An extensive research period was initiated which led to the accumulation of a range of different systems used across the UK and Irish Unions. A consultation meeting was also organised with members of the SRC which asked for the feedback on different options.

Out of this meeting a range of recommendations were presented to DUSAʼs Board of Trustees. This project will be taken forward to and aimed to be completed next academic year.

43

manifesto overview

Representation Review Below are the set objectives planned by the 16/17 Student Executive under the headings Representation.

SectionsĘź objectives are reviewed and assessed to determine the progress and the impact that was made.

Objectives Continue diversifying representation

Actions taken Achieved. With introduction of LGBT+ and BME reps and a more targeted promotion

Provide role descriptions for Best Practices

Progress made but not yet achieved

Be present outside DUSA and other campuses

Achieved. Visited Kircaldy and a room has been secured within Ninewells

Provide training for Reps both offline and online

Developed and achieved by Stewart Squire*, who trained 81 Reps. Online training for reps is now in progress

Further investment in representation

Most attempts to take this forward were not approved. However, MSL voting platform going ahead under supervision of Stewart Squire* *Stewart Squire is one of the Executive Support officers. His role is Democratic Support Policy Coordinator (DSPC)

44

45

manifesto overview

Change in Culture Progress SHEEC Student Engagement Working Group This year the Democratic Support and Policy Coordinator sat as a member of the Scottish Higher Education Enhancement Committee (SHEEC) working group on Student Engagement. The working group was made up of delegates from other higher education providers, National Union of Students Scotland, student participation in quality Scotland (sparqs) and QAA. The working group produced a paper which was presented to Scottish Higher Education Enhancement Committee (SHEEC) on how to improve student engagement in the work of SHEEC, ELIR and the Enhancement Themes.

Distance Learner

Learning & Teaching, Director of Quality and Academic Standards, a student representative and DL teaching leads. The group engaged the support of student participation in quality Scotland (sparqs) and agreed to develop a survey for DL students to learn more about their experience. This will be taken forward next academic year.

9

46

Change in Culture Review Below are the set objectives planned by the 16/17 Student Executive under the heading Change in Culture.

Sectionsʼ objectives are reviewed and assessed to determine the progress and the impact that was made.

Objectives

Actions taken

Research and communicate changes

No progress was made. We are still seen primarily as a nightclub

Year Long ʻWelcome campaignʼ

We supported UoD with welcome events and increased presence in the Hive, however, it was not heavely promoted

Produce International Student Pack

Ongoing throughout the year.

Not yet achieved

47

DUSA Media Awards 16/17

THE GARY PATON AWARD FOR SERVICE TO DUSA MEDIA Gary Paton OUTSTANDING CONTRIBUTION TO DUSA MEDIA The DUSA Tech Team THE VPCC AWARD FOR EXCELLENCE IN JOURNALISM Rebecca Baird

MAGDALEN OUTSTANDING COMMITMENT Patrick OʼDonnell JOURNALISTIC PROWESS Alastair Letch BEST SECTION Emily Fletcher, Fashion BEST CREATIVE CONTRIBUTOR Ryan McKnight

48

49

In numbers...

WEBSITE VISITORS

2016/17

286,557

TOTAL FOlLOWERS

2016/17

2,296 TOTAL LIKES

2016/17

32,642 TOTAL FOlLOWERS

2016/17

3,096 TOTAL FOlLOWERS

2016/17

6,221 50

TOTAL TICKETS SOLD

2016/17

165,099 GRAD BAlL

UNITS

WENT TO

CONSUMED

STUDENT

OF BEER

£

PAY WAGES

38,145 STAFF

TICKETS SOLD

2016/17

1,565

542,976 BURGERS

CONSUMED

18,965 UNITS

OF COFFEE SOLD

139,315

PEOPLE USED

YOYO

AT LEAST ONCE

5,550 51

2017-18

The Future...

DUSA Executive SEAN O’CONNOR PRESIDENT

ELLEN BROOKS VICE PRESIDENT ACADEMIA

01382 386002 president@dusa.co.uk

01382 386007 vpa@dusa.co.uk

ANA RANCEVA VICE PRESIDENT COMMUNICATIONS & CAMPAIGNS 01382 386003 vpcc@dusa.co.uk

ALEX MUIR VICE PRESIDENT REPRESENTATION 01382 381084 vpr@dusa.co.uk

EZICHI EKPE VICE PRESIDENT FUNDRAISING 01382 386005 vpf@dusa.co.uk

52

CAROLINE GOODLIFFE VICE PRESIDENT STUDENT WELFARE 01382 386040 vpsw@dusa.co.uk

SOFIA SKEVOFYLAKA VICE PRESIDENT STUDENT ACTIVITIES 01382 386004 vpsa@dusa.co.uk

TONI MCKINNEY VICE PRESIDENT ENGAGEMENT 01382 381118 vpe@dusa.co.uk

53

2017/18 Manifesto The 2017/18 DUSA Executive will change the old manifesto approach and decide to reshape the document in order to effectively communicate and plan the year ahead. Under each of the objectives a set of action points will be listed. These were agreed by the Executive at the end of the handover back in June.

The intention behind this change is to ease the handover process and make the manifesto promises clearer and more achievable. This year is all about being an inclusive and student-engaged Executive whilst keeping students best interests at heart.

1

54

2 3

Perception

Welfare

Representation

By focusing on Academic Representation and Extra-Curricular Activities we hope to change peopleĘźs perception of DUSA. We exist to provide far more than a good night out, although our nightlife is still a huge part of what we do. We are here to serve you, the students, throughout every single part of the student experience.

DUSA provides a wide-ranging welfare service. However, we would like to start preventing problems from arising rather than simply helping you when they do. Through a rethink of our current services, and a host of new campaigns and activities, we hope to tackle rising anxiety and stress levels within the student body before they become unmanageable.

We want to empower students to become leaders and representatives throughout every level of the university. By having a new approach to the SRC and the schoolĘźs representation structures, we hope to drastically increase the number of students who are engaged with representation within DUSA and the University.

Whether it is providing you with a voice in how your modules are delivered, providing advice on housing, sex and mental health or providing you opportunities to gain life skills and improve your cv – we are here for you. By changing the perception of DUSA we hope that more students will be aware of and can therefore benefit from the range of services we provide.

We know problems are unavoidable sometimes and we will always be here for you when they do occur, however these changes should help us to try and rectify problems before they begin to seriously impact your life. Through improved support, a wider range of stress-busting activities and resilience training we hope to make sure you have the best and easiest experience possible here in Dundee.

By involving students at every level of this rethink we propose to create a system that gives students the loudest and most varied voice in the land, empowering new student leaders and giving a voice to the voiceless.

Perception

ACTION PLAN

1. Putting Stamp on everything accomplished

This is an ongoing change which will ensure that achievements by DUSA Exec members and the SRC are advertised so the student body becomes aware of the differences that DUSA and the SRC make for them. This will help change the perception of DUSA as just a nightclub as students will be more aware of the changes DUSA and the SRC can make to other aspects of their university experience.

2. Increasing diversity in all campaigns

To ensure that all campaigns run by DUSA include information relating to the individuals from all the diverse backgrounds. Assure that information for all sexualities and genders is provided, along with campaign material that represents all of these individuals rather than one specific group. For the first time, this year sexual health campaigns will include information for A-sexual individuals.

Campaigns including Black History month, LGBT+ month, and Mid-Autumn festival will be used to gauge what it is that particular demographics engage with more.

3. International Events & Booklet

This pack intends to provide students with all the non-academic information international students need to know about living and studying in Dundee. The project has been on hold for 2 years, therefore, we would put significant effort into getting the pack designed and distributed to the students swiftly. It is planned to be distributed to all international students prior coming to Dundee.

Although, we are not ʻexpertsʼ in this field, we will seek to provide information for students to consider, rather than promotional or advice matter.

4. Continue RAG

A number of events will be planned throughout the year to raise money for this yearʼs chosen RAG charity. These will include events like the annual book fair and a variety of other fun activities to nurture a more charitable community. Ensure that the RAG logo is used on all advertising material to keep consistency which will help with establishing RAG further as a brand and raise awareness of the functions of RAG events.

5. More employability events

The aim is to increase the awareness of internships and graduate schemes opportunities. This event will be targeted at undergraduate students at all levels. An employability event is a way to give students some insight into careers they may not have thought about before while highlighting that the possibilities of what they can do once they have graduated are endless. By getting the Careers Services involved, this will hopefully increase awareness about the great services they offer too.

6. Academic Dishonesty Video

The video will aid both the university and students in regard to academic dishonesty. The creation of a simple video in line with the universityʼs new academic dishonesty policy will allow a more user-friendly way of demonstrating what constitutes as academic dishonesty here at the University of Dundee.

55

Welfare

ACTION PLAN

1. Safe Space

A motion to provide a safe space in DUSA for nights out was passed in SRC last year. This has not yet been implemented. We will look into using MR1 as a possible space, manned by volunteers from societies (potentially Zero Tolerance team members). Another possible avenue would be the Dundee Safe Zone Bus. This is already an established service in Dundee that operates as a safe space in the city centre on Friday and Saturday nights. They may potentially be able to provide a safe space at DUSA on Tuesday nights, which is one of the busiest Union nights every week.

2. Minds Matter collaboration

Minds Matter Month will be broken down into four weeks, each focusing on important, and current mental health matters. Three of these weeks will be focussed on sport and mental health, men and mental health, and social media and body positivity. The fourth week is yet to be decided. The aim is to reach as many students as possible, and especially those that are most at risk of developing mental health conditions. Minds Matter month will focus on how everyone needs to look after their mind.

3. Lowering the costs of materials

Lobby to make university cheaper, and therefore more accessible. Some modules require the purchase of books costing over ÂŁ50 whilst also demanding students print endless amounts of materials. This practice should end and we will pursue a University policy of placing a ÂŁ50 limit on required reading.

4. Zero Tolerance

The policy was initially created to end the normalisation of harassment, particularly sexual harassment. This is incredibly important as actions of sexual harassment bolster sexual assault.

The aim is to improve the existing document and reword the key points of the policy. The clearer version of a policy will be signed by every incoming student to show their understanding and agreement. A copy of this document will be created and placed in the kitchen of every student hall flat, acting as a constant reminder of the terms they have agreed to.

5. Creation of Part-time Job Guide

After discussions with various students and the careers service it became clear that there are multiple instances when students are being exploited or mistreated during part-time work. The results of the Students Matter Survey also showed that students are worried about treatment in jobs and internships. In conjunction with the Careers Service, the VPSA would like to create a booklet which will specify legal, illegal and bad practice in the work place.

56

Representation

ACTION PLAN

1. Reforming the School Representation System In its current state the school representation system functions, but not at its maximum potential.

Therefore, changes have been suggested which will improve the training and support given to representatives; the accountability and the quality of reps, and data collection system. We will ensure the work of reps and the schools is tackling the main issues affecting the student body to resolve them.

2. International Student Experience Survey A survey targeted particularly towards international UoD community to identify if there is a need for services, increased selection of foods and variety of events (non-alcoholic) to attract Internationals to use DUSA and its facilities both daytime and night time. As the University is currently prioritising the importance of supporting international studentss, DUSA is taking a step into looking more in-depth into cultivating our relationship with its international community.

3. Creation of Women’s Network Facilitate the creation of a Womenʼs Network which is run by women, for women. A DUSAʼs womenʼs network would give all students which identify as women access to a protected environment in which they can advise the SRC and DUSA on issues relating to their gender.

57

FINANCIAL OVERVIEW It may come as a surprise to many people to discover that DUSA is in fact a charity (SC016047) and is designated as a Not for Profit Organisation.

Although we operate a number of high-profile services such as affordable catering, entertainments, cafes and bars, we also provide a whole host of pastoral services such as campaigns, representing the students when they may be in difficulties with the University and supporting the many clubs and societies.

Unlike most charities that obtain their funding from donations, DUSA only receives in the region of one-ninth of its funds in the form of donations. This means that the vast majority of our funding has to come from trading with the students. So if you have ever wondered what happens to the money that students hand over in the campus shops, bars, café or indeed Mono; it is invested back into the charity for the benefit of the student body as a whole. This is a point worth reiterating to students when they are bombarded daily by messages from all the cityʼs commercial nightclubs, restaurants and pubs.

We do our very best to ensure that the goods and services offered are as good as, if not better, than the High Street and priced at a level that our members can afford.

In 2015/16, DUSA ultimately posted a deficit of £6,752 on unrestricted funds. DUSA budgeted for a break-even year in 2016/17.

58

By providing services that our members want, we saw a 12% increase in evening attendances at DUSA – this has generated a surplus of £299k, which will be put towards further maintaining and developing DUSA facilities and services in a manner which meets membersʼ needs.

FINANCIAL RESULTS 2016/2017

DUSA Unrestricted Income 2016/2017 (£000s) DUSA derives the majority of its income through trading with its members via the DUSA bars, shops, catering and entertainments.

An annual grant is also received from the University of Dundee.

5166 INCOME FROM TRADING WITH MEMBERS OTHER INCOME

6276

UNIVERSITY GRANT

780

319

11 ADDITIONAL UNIVERSITY FUNDING

DUSA Unrestricted Costs 2016/2017 (£000s) DUSA spends its income on the costs of providing bars, catering and entertainments, together with the cost of all the services DUSA provides.

965 5662

COST OF TRADING WITH MEMBERS OTHER COST

4697

DUSA Unrestricted Financial Summary 2016/2017 (£000s) The surplus DUSA makes from trading with its members is added to the University Grant and other income. This is then used to pay for all the services which DUSA provides, resulting in a surplus of around £299k on unrestricted general funds, together with £316k on designated funds.

59

FINANCIAL OVERVIEW Review of activities during the year The final financial statements show a surplus on general unrestricted funds for the year amounting to £298,822 (2016 – deficit £6,752), together with a surplus on designated funds of £315,874.

DUSA budgeted for a break-even year in 2016/17. This was based on static UoD funding, a competitive commercial environment and cost pressures from wage growth.

The vast majority of the organisationʼs

activities performed broadly in line with budget.

However, a 12% rise in attendees at evening events led to significant increases in Entertainments and Bars income. This formed the bulk of the £299k surplus. This return to a surplus position will allow specific funds to be set aside for required capital projects, in order to maintain and develop DUSA facilities and services in a manner which meets membersʼ needs.

Reserves policy The Association has considered the reserves required and has taken into account its current and future liabilities. The trustees aim to maintain free reserves in unrestricted

funds

at

a

level

which

equates

to

approximately six months of unrestricted costs of charitable activities. The trustees consider that this level will provide sufficient funds to ensure that support and governance costs are covered.

The balance held as unrestricted funds at 31 July 2017 was £2,470,323. Actual six month costs of charitable activities totalled £522,029.

Net current assets

amounted to £1,399,021 at 31 July 2017. The current level of reserves is therefore higher than is needed on a revenue basis and the Association has made a decision to

designate

funds

towards

essential

capital

replacements – the balance of which was £315,874 at 31 July 2017.

Total funds held amount to £2,746,521. The balance held as restricted funds is £149,699. The balance held

Pay policy for senior staff The trustees consider the board of trustees, (who are the Associationʼs trustees), and the senior management team to comprise the key management personnel of the Association, in charge of directing and controlling, running and operating the Association on a day to day basis.

Sabbatical officers as trustees receive remuneration for their input over the year. All other trustees give their time voluntarily. Details of trusteesʼ expenses and remuneration are disclosed in note 4 to the accounts.

The pay of the senior management team (SMT) is reviewed annually and normally increased in accordance with increases for other staff. The trustees have previously benchmarked SMT remuneration against pay levels in sector and for similar roles. The remuneration benchmark is the mid-point of the identified range paid for similar roles.

Related parties As the Association is constituted under the Charter of Dundee University and there are material transactions with this organisation during the year, the University of Dundee is therefore a related party of the Association as defined by Section 33 Related Party Disclosures of FRS 102.

Payment of creditors The organisation intends to comply with the Confederation of British Industry Code of Best Practice for the payment of creditors and is aware of the implications of the late payment of Commercial Debts (Interest) Act 1998.

The average creditor days period during the year, for the payment of undisputed invoices, was 21 days (2016 - 21 days).

Auditors So far as each trustee is aware there is no relevant audit information of which the auditors are unaware. Each trustee has taken the appropriate steps as a trustee, to make themselves aware of such information and to establish that the auditors are aware of it.

Signed on behalf of the Trustees

in Endowment funds is £126,499. Further information is given in Notes 10 – 12.

Investments DUSA Services Limited was incorporated on 4 October 2012.

At 31 July 2017 this subsidiary company was

dormant.

60

Sean O’Connor President

Board of Management’s responsibilities for the preparation of financial statements

The Board of Management, who are also the charity Trustees, are responsible for preparing the Trusteesʼ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Law applicable to charities in Scotland requires the Board of Management to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Association and of the incoming resources and application of resources of the Association for that period.

In preparing these financial statements, the Board of Management is required to: • elect suitable accounting policies and then apply them consistently; • observe the methods and principles in the charities SORP; • make judgements and estimates that are reasonable and prudent; • state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and •prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Association will continue in operation.

The Board of Management are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the Association which enable it to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and the Associationʼs constitution. They are also responsible for safeguarding the assets of the Association and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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INDEPENDENT AUDITORʼS REPORT TO THE TRUSTEES OF DUNDEE UNIVERSITY STUDENTSʼ ASSOCIATION

Opinion We have audited the financial statements of Dundee University Studentsʼ Association (the ʻcharityʼ) for the year ended 31 July 2017 which comprise statement of financial activities incorporating income and expenditure account, balance sheet, statement of cash flows and related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion the financial statements: • give a true and fair view of the state of the charityʼs affairs as at 31 July 2017 and of its income and expenditure for the period then ended; • have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and • have been prepared in accordance with the requirements of, the Charities and Trustee Investment (Scotland) Act 2005 and Regulation 8 of the Charities Accounts (Scotland) Regulations 2006 (as amended).

This report is made solely to the trustees, as a body, in accordance with Section 44 (1)(c) of the Charities and Trustee Investment (Scotland) Act 2005 and Regulation 10 of the Charities Accounts (Scotland) Regulations 2006 (as amended). Our audit work has been undertaken so that we might state to the trustees those matters we are required to state to them in an auditorʼs report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and its trustees as a body for our audit work, for this report, or for the opinions we have formed.

Basis of opinion We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRCʼs Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern We have nothing to report in respect of the following matters in relation to which the ISAs (UK) require us to report to you where: • the Trusteesʼ use of the going concern basis of accounting in the preparation of the financial statements is not appropriate; or • the Trustees have not disclosed in the financial statements any identified material uncertainties that may cast significant doubt about the charityʼs ability to continue to adopt the going concern basis of accounting for a period of at least twelve months from the date when the financial statements are authorised for issue.

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Matters on which we are required to report by exception Other information The other information comprises the information included in the annual report, other than the financial statements and our auditorʼs report thereon. The trustees are responsible for the other information. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon.

In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

We have nothing to report in respect of the following matters where the Charities and Trustees Investment (Scotland) Act 2005 and the Charity Accounts (Scotland) Regulations 2006 (as amended) require us to report to you if, in our opinion: • the information given in the financial statements is inconsistent in any material respect with the trusteesʼ report; or • proper accounting records have not been kept, or • the financial statements are not in agreement with the accounting records and returns; or • we have not received all the information and explanations we require for our audit.

Responsibilities of trustees As explained more fully in the Board of Managementʼs responsibilities statement, the trustees are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the Trustees are responsible for assessing the charityʼs ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to cease operations or have no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the financial statements We have been appointed as auditor under section 44(1)(c) of the Charities and Trustee Investment (Scotland) Act 2005 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditorʼs report that includes our opinion.

Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Councilʼs website at https://www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditorʼs report.

Henderson Loggie Chartered Accountants & Statutory Auditors Eligible to act as an auditor in terms of section 1212 of the Companies Act 2006 The Vision Building 20 Greenmarket Dundee 23 April 2018

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