 
MID YEAR UPDATE
DISTRICT EXECUTIVE TEAM 2016-2017 Christina Moica
District Governor
governor.eccirclek@gmail.com
Ivy Leung
District Secretary & Webmaster
secretary.eccirclek@gmail.com
Christine Leung
District Editor
editor.eccirclek@gmail.com
Jordan Dunlop
Immediate Past District Governor & District Treasurer
jordan.dunlop7@gmail.com
Lyndsay-Marie Talon
District Service Chair
service.eccirclek@gmail.com
Jennifer Dunlop
District Kiwanis Family Relations Chair
kfamily.eccirclek@gmail.com
Sareh Bagherichimeh
District Membership & Club Development Chair
memclubdev.eccirclek@gmail.com
Bradley Scoyne
District Administrator
brad.scoyne@gmail.com
Shelley Des Cotes
Assistant District Administrator
sdescotes@rogers.com
DISTRICT GOALS
AS OF NOVEMBER 15, 2016 10% Increase in Membership
CKIx 2016 18 Members in Attendance
Determined in the second half of the year
Charter/Reactivate
At least 2 Clubs DCON 2017
In progress
Service Hours
20 Members Min. 2 Delegates / Club
Determined in the second half of the year
2000 Hours District Service Project
1058 Hours
Interclub Events
Min. 1 / Club
Eastern Canada CKI Alumni Association
Kiwanis Family Relations
Min. 3 / Club
Eastern Canada Circle K Legacy Fund
Achieved by 3 Clubs
ACCOMPLISHMENTS
DISTRICT GOVERNOR
✓ Successfully organized the first-ever Fall Leadership Conference ✓ Created an online District Portal for Club Officers to access their Monthly Reporting Forms, as well as other important documents and updates ✓ Designed a Subregion F button for CKIx 2016 ✓ Reestablished the Council of Presidents (“Council of Club Officers”) ✓ Created a Master Calendar for the District Executive Team ✓ Contributed to increasing our social media presence through the creation of graphics and promotional material ✓ Introduced Monthly Officer Reports for the District Executive Team ✓ Improved the communication between the club and district levels through social media and monthly Executive updates during the first half of the year ✓ Created and distributed a resource to inform Kiwanis members and clubs of their roles in supporting the Service Leadership Programs
FUTURE GOALS ‣ Researching the creation of a potential Membership Recognition Program ‣ Establish the E-Circle K Club as an official alternative to a traditional Circle K club ‣ Work with the Eastern Canada District of Key Club International to develop a smoother transition between high school and attending post-secondary institutions – workshops, joint initiatives, mentorship opportunities, etc. ‣ Revise the application process and training for District Officers ‣ Continue positive relationships with the other Districts in Subregion F ‣ Organize more one-on-one meetings with each club’s executive officers ‣ Continue sending monthly Executive updates ‣ Assist in organizing at least one Interclub between nearby clubs
DISTRICT SECRETARY & WEBMASTER Took on the additional role of District Secretary after resignation from original Board Officer
ACCOMPLISHMENTS ✓ Created new content for the District Website and provided much-needed updates ✓ Collected images to better showcase the District’s involvement and activities ✓ Supported clubs through the transition to the District Portal
FUTURE GOALS ‣ Work alongside the District Editor to create more graphics for the District Website and finalize the layout of different sections ‣ Upload all issues of “The Current” and District Board Meeting Minutes of the 2016-2017 service year, so that the public can access the most relevant information regarding the Board’s progress ‣ Facilitating the utilization of the District Portal for Club Monthly Reporting Forms ‣ Provide “Reminders & Updates” to clubs at the end of each month – with an overview of their current progress, improvements, and support ‣ Continue providing updates on the 2016-2017 District Goals at every Board Meeting
ACCOMPLISHMENTS
DISTRICT EDITOR
✓ Explored new newsletter and distribution channels ✓ Created an efficient submission method for Clubs to share their stories and activities ✓ Maintained District’s Social Media outlets with relevant information and interesting content from Circle K International and the Kiwanis Family ✓ Successfully promoted and streamed CKIx 2017 as the Host District
FUTURE GOALS ‣ Create a year-end newsletter – including a 2017 calendar, events from the summerpresent, social media contest, increase awareness of our social media presence, introduce Clubs-In-Formation and Newly Chartered Clubs, enhance Kiwanis Family Relations, Holiday greeting from Clubs/District Board ‣ Raise viewership of District Facebook Page ‣ Encourage submission to “The Current” through Newsletter Google Drive Folder and promotion to Club Members ‣ Connect with other Circle K Districts and introduce membership initiatives
IMMEDIATE PAST DISTRICT GOVERNOR & TREASURER ACCOMPLISHMENTS ✓ ✓ ✓ ✓ ✓ ✓ ✓ ✓
Created Google Sheet for District financial tracking Distributed Statement on District Finances to clarify new policies and procedures Created and distributed revised reimbursement request form Assisted the District Governor with the District Officer Training Conference, providing advice and support to new Board Members Prepared amendments to District Policy Code for District Board approval Prepared Acting Treasurer’s Statement to increase financial transparency and accountability within the District Assisted in planning the Fall Leadership Conference Created new resource for Dues Payment and individually reached out to clubs to assist with the process
FUTURE GOALS Continue establishing the role of Immediate Past District Governor Finalize and approve Board revisions to the District Policy Code Prepare and present District Bylaw amendments at District Convention Assist with training of new District Administrator Work on planning and execution of District Convention, with particular focus on convention budgeting ‣ Assist the District Governor with succession planning ‣ ‣ ‣ ‣ ‣
ACCOMPLISHMENTS
DISTRICT SERVICE CHAIR
✓ Researched and compiled a detailed list of potential District Service Projects and future Partners ✓ Led the preliminary committee work for the District Service Directory, gathering insight from clubs and the District Board
FUTURE GOALS ‣ Publish District Service Directory, accessible by all clubs ‣ Introduce regular recognition and spotlight of events and projects by clubs and individual members ‣ Encourage achievement of Club and District Service Hour Goals ‣ Provide resources and direct dialogue with clubs in the District
DISTRICT KIWANIS FAMILY RELATIONS CHAIR ACCOMPLISHMENTS ✓ ✓ ✓ ✓
Researched and developed outline for the Eastern Canada Circle K Alumni Association Discussed strategies for improving and increasing Kiwanis Family Relations with clubs Created cover photos and related material for “Kiwanis Family Month” Assisted with the development of the online clubs for the Eastern Canada Circle K District and Eastern Canada & Caribbean Kiwanis District – E-Circle K Club and EKiwanis Club respectively
FUTURE GOALS ‣ ‣ ‣ ‣ ‣
Create general resources for the District Website about the Kiwanis Family Create resources for clubs on how to approach Kiwanis Clubs Continue to build the Eastern Canada Circle K Alumni Association Release activities and promote “Kiwanis Family Month” in November Create resources for Kiwanis Clubs on ways they can interact with Circle K
DISTRICT MEMBERSHIP & CLUB DEVELOPMENT CHAIR ACCOMPLISHMENTS ✓ Established a medium of communication with students interested in creating a Circle K Club at their post-secondary institution ✓ Fall Leadership Conference: students from McMaster University and Nipissing University in the process of developing their clubs were able to attend the training and gather advice from other active clubs
FUTURE GOALS ‣ To create a comprehensive description for the Membership & Club Development Committee and future variations – role of chair and committee members ‣ Create a foundation for future communication with and between clubs ‣ Continue encouraging communication and resource-sharing between clubs ‣ Create a consistent system of following-up with developing and satellite clubs through bi-monthly club update forms specific to different stages of development