INDUSTRY
FUJITSU
DIGITISE TO MAXIMISE EFFICIENCY IN HR From multinationals to sole traders, there’s a HR function in every business - but people with HR responsibility are often time-poor multitaskers looking to improve productivity and save their business money
T
hose working in HR want to make admin
paper-based data also takes too much time as manually
easier, quicker, and more efficient. With
monitoring diversity, pay transparency and benchmarking for
the rise in homeworking, the digitisation
compliance is difficult. Further to this, managing version control
and management of information has
and keeping employees updated across multiple locations is
never been so important. HR is moving
difficult which leads to 74% of employees feeling disconnected.
towards digital transformation and scanning is the critical first step.
BENEFITS OF A DIGITAL HR FUNCTION More accessible data will strengthen employee engagement
CHALLENGES FACED BY NON-DIGITISED HR FUNCTIONS
and regulatory compliance. Digitising HR makes employee
There are many challenges which occur when HR is non-
data and records accessible from anywhere with user access
digitised. Processing information through admin-heavy,
rights. It increases security and compliance by making it
paper-based systems leads to inefficient record keeping.
easier to secure digital files and set automatic data-retention
As well as this, centrally-stored files inhibit remote access
rules for GDPR compliance, which is an imperative for all
and can be a security risk. Storage and access limitations
businesses. Workflow efficiency will also improve as it will make
also makes data-handling laborious, expensive and prone
data storage and processing more efficient with fewer errors.
to human error. This has a great impact on efficiency as 21%
Engaging with employees therefore becomes a simple task
of an organisation’s productivity is lost due to information
needing less admin time and employees are better informed.
management inefficiencies, this is because 71% of HR managers struggle to access data or analytics. Processing information manually is also very time-
A MORE INTELLIGENT WAY OF WORKING Scanning technology has a big role to play in creating the
consuming. In fact, 120 days every year are spent on admin by
digital HR function as 54% of companies see scanning and
SMEs. This is because handling and storing employee paper-
image capture as the first step of the digital transformation
based data is complex and takes time to navigate. Analysing
journey. A reduction of paper processes is a way to make HR workflows leaner, reduce storage space and free employees from tedious tasks. Central electronic storage of employee data, CVs, training and certification and so on makes it easier to access, easier to secure and easier to ensure compliance. This in turn helps to lower costs and create a more productive work force. It also opens the doors for new ways of thinking and future proofing the business.
[18] OCTOBER 2020
www.dealersupport.co.uk
