Profit with Print - Ricoh

WIN! Turn to the back cover to win five state-of-the-art GELJET printers for your school

PROFIT with print

A go-to guide to making the most of printing at your school In partnership with

PRINT BEYOND YOUR WILDEST DREAMS With more affordable colour printing, the educational opportunities are endless

BUDGET FOR BETTER How to print more for less money PLUS… A creative countdown to 2012 Crafty ideas for the Olympics – from instant banners to bunting you can print

Printing with a difference Print can make or break a school’s bottom line. If left unmanaged, it can have a negative impact on the environment and the economy; if used properly, the right printing solution can be a godsend to strained budgets and an inspiration to teaching and learning.

Challenges facing schools include improving efficiency, saving costs and motivating children to learn – the right printing solution can help solve all of this.

From boosting creativity in pupils to improving staff efficiencies, we bring you a definitive guide to smarter, easier printing in schools. In these pages, we will cover what schools need to truly benefit from their print offering.

In the Productivity section, we look at how print can help (and hinder) a school’s direction – including its impact on budgets, the environment, versatility, and look and feel in the classroom.

In the Creativity section, we explore how a high-quality, versatile print offering can boost creativity in the classroom, from better pupil projects to colourful teaching tools, including crafty ideas on how your school can make the most of the Olympics with nothing more than a printer and some good ideas.

Lastly, in the Affordability section, we help schools get on top of their budgets and ensure they are doing everything they can to make funding go further through examining the total cost of ownership of their printing solution – from printing duplex, to monitoring energy costs, there are many ways schools can print more affordably.

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CONTENTS PRODUCTIVITY 04

07

The impact of print – economy, environment, usage and image Printing in schools – an interactive map

C R E AT I V I T Y 08 Think outside the box 09 Top tips for a crafty Olympics 10 A school’s best friend

AFFORDABILITY 12 Colour on a budget

PRODUCT 14 Decisions, decisions

Changing colour in 201 2 Printing in colour is changing. No longer is it the unaffordable once-in-a-blue-moon expense it once was.

With Ricoh GELJET’s ECOnomy Colour, you can now afford to print in a rainbow of colours for virtually the same as black and white. What does this mean for schools? Turn to page eight for an article on creative opportunities for educational printing, including a quick guide to how to make the most of the Olympics this summer.

The Olympic and Paralympic games provide a once-in-a-lifetime chance to get kids excited about sport in Britain, so it’s no time to be held back by unnecessary printing costs.

Follow @RicohPrinters

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PRODUCTIVITY

choose Here’s a handy guide to making an impact with your school’s printing choice – from saving money to caring for the environment – both inside and outside the classroom

Choosing your school’s printing solutions is no small feat. It can mean the difference between being a forward-thinking, 21st century institution of learning and one that seems out-dated and inefficient. Not having the right solutions not only negatively impacts a school’s image, but it can be a killer to the bottom-line and put a damper on teaching and learning too.

Here are four ways schools can print better.

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PRODUCTIVITY

wisely THINK ECONOMY An unmanaged approach to printing in schools can mean spiralling ink, paper and energy costs. To stay on top of budgets, monitoring colour printing, paper and energy consumption can become a necessary burden. The good news is this can be made easier with the right printing solution. Through its GELJET line of printers, for example, Ricoh offers workgroup quality devices that feature options like ECOnomy Colour mode and user management to help your printing go further. For more on how you can get more from your print spend, turn to page 12.

THIN KI INKJ NG ET? Thin k aga in with GELJ ET GELJE T times a printers pro duce th s much ree ou for the same c tput as an in kjet o faster and be st – plus the y’re the catc tter quality.

W h? The re isn’t hat’s one

CONSIDER THE ENVIRONMENT As part of government plans to make education more sustainable by 2020, a school’s printing must be as environmentally-friendly as possible.

Printing with a lower carbon footprint is a step in the right direction. Using the energy of one single light bulb, Ricoh’s GELJET Printers offer lower power consumption, at least 1/10th of the energy consumption of a laser printer. This also Translates into CO2 emissions, where typical laser printers can produce over 10 times that of GELJETS. Warm up time can also be a problem for printers, especially laser printers, which need heat to fuse the ink on the paper. GELJET printers use a cold process to spray ink onto the paper. The GELJET hardware is partially made from plant based plastic so it is also eco-friendly.

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PRODUCTIVITY

PRINTING SHOULD BE P E O P L E - F R I E N D LY With budgets tight, any investment a school makes has to be of optimal value to its pupils and staff.

Choosing printers that can be used throughout the school mean you can be more flexible (see infographic on page 10). Printers with wireless functionality, such as the GELJET, are particularly useful for the school environment. Using an app, teachers can send hand-outs to print from the classroom printer before they even set foot in the room. GELJET printers also offer a unique operation panel that is certified by the Colour Universal Design Organization (CUDO) for people challenged with colour recognition, so no student or staff member is left at a disadvantage.

IT’S GOT TO LOOK GOOD With a changing educational landscape and competition for pupil numbers, it’s important for schools to look their best. Not only does a printer have to be economically and environmentally friendly, it has to fit in with the look and feel of the classroom environment too. The GELJET printer blends in nicely and also boasts a compact footprint, so it can fit almost anywhere, which means it’s the ideal product for the ever-changing school environment.

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Ligh t bulb m om ent The average colour laser printer will use as many as 10 light bulbs.

For example the SG2100n uses only 27W of energy – that’s the equivalent of one single light bulb

PRODUCTIVITY

INTRODUCING THE S C H O O L’ S B E S T F R I E N D SG 3110DNW ECO-FRIENDLY POWERFUL PRINTER Here are some of the features that make the GELJET range ideal for any school and the SG3110DNw stand out from the crowd. These innovative GELJET printers have a small footprint, full-front access and easy connectivity, including WiFi. They feature Ricoh’s fast-drying Liquid Gel technology to simplify colour printing in any aspect of school life

Weights of up to 10KG can be placed on the flat top of the printer, enabling space to be saved in a surprising way by using the GELJET as a shelf for desktop furniture.

Unique Operation Panel is certificated by CUDO (Colour Universal Design Organization) for people challenged with colour recognition. No student must have a disadvantage in education.

Superb colour quality output of up to 3600dpi for stunning results

Incredibly energy efficient – only 33w in use and 4.5w in energy saving mode. Competing lasers can use at least ten times as much electricity

Widest range of papers and weights in its class, including the ability to print banners (with optional bypass – great for signs and art projects)

Print from iPhone/ iPad and Android devices via WiFi connection – for teachers on the go

Small pamphlets can be created without staples or glue.

Useful for printing classroom booklets. Just click on pamphlet setting on printer driver

Control panel locking – more secure for the classroom

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C R E AT I V I T Y

Boost creativity through print: How the right colours and materials can inspire learning

THINK OUTSIDE THE LINES

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C R E AT I V I T Y

With the right tools, creativity in the classroom can go to infinity and beyond. Colour has been proven to affect pupil behaviour and learning. According to studies, using brighter colours can improve attention spans, while green can have a calming capacity and blue can increase concentration. (For more on colours and learning, see the related blog post on doritsasson.suite101.com).

With this in mind, colourful print-outs are more likely to grab the attention of students than those printed in mono, thus aiding learning and boosting attainment.

However, traditionally, printing in colour was an expense many schools could rarely afford.

With the latest range of GELJET printers, printing in colour costs nearly the same as printing in black and white, so pupils can produce beautifully creative projects in colour for little extra cost. The printers are safe to use in the classroom and feature settings to print posters, banners and colour documents with ease. Furthermore, classrooms kitted out with printers can use them to print projects directly from an interactive whiteboard.

ART PROJECT? THINK INK For the inkjet market, GELJET included, there are a lot of creative craft media for schools to play with – from metallic and glossy papers to transparencies. Anh Du, one of Ricoh Europe’s printer product managers, believes printing in colour on different media could be very attractive to pupils: “It stimulates the children to see colour and appreciate differences in the papers.”

There are lots of opportunities for craft projects with GELJET printers. For example, using inkjet materials, a GELJET can be used to make flags for model airplanes by printing onto a transparency that sticks to the model using water. Jamie Pelos from Crafty Computer Paper, a specialist in digital papers, says embossed, print-on-fabric and decal papers as proving popular among craft-focused schools. “There’s more of a choice for inkjet papers,” he explains (see box out for craft tips for the Olympics).

Using a bypass tray, schools can also use long sheets of paper to produce banners – up to around 1.2 metres in length. “So you don’t have to make up a poster by sticking together A4 sheets,” says Ricoh’s UK product manager Robert Brown, “you can make it all in one go.” This is not only useful for art rooms, but also for advertising an event in the reception area or at a school fete.

G et c r a fty for London 2012

Q u i c k ti p s fo r g etti n g c r ea ti v e fo r th e O l ym p i c g a m es With the Olympics coming up, schools all over the country are getting ready to hold sports days and fetes in its honour. Using the right printers, schools can produce much of the material they need on the cheap. Jamie Pelos of Crafty Computer Paper has noticed schools making their own t-shirts, cushion covers and even flags around the Jubilee and Olympic Games. Just using cotton paper, a GELJET printer provides an easy and affordable way to make as much bunting as you like. “Using decal paper, you can make plates and any sort of signs or flags on any surface,” Pelos adds. When you have the right printer, it just comes down to choosing the right materials.

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C R E AT I V I T Y

GELJET IN ACTION Fast first print and

Embossed and textured paper a c c e p t e d for printing of certificates, special awards, art class projects

fast printing

time for in class use - no waiting for documents to be produced in a stressed environment

Banner printing up to 1.2 metres long, perfect for school signs

Heavy weights of paper accepted for special classroom projects and dissertation covers

OFFIC E

CL ASSR OOM

A RT D E P T.

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C R E AT I V I T Y

We l o o k a t j u s t s o m e o f t h e m a n y w a y s a Geljet printer could be used in your school Ricoh Geljet printers are the ideal addition for any part of the school, with a range of applications and features that can help your staff work more efficiently, and pupils learn more effectively. Their unique gel technology and ability to handle a wide range of paper types make them versatile, effective machines in every part of your learning environment

No possibility of t o n e r s p i l l a g e within the student/pupil environment from untrained use

UV resistant p r i n t s for use

Wa t e r p r o o f p r i n t s for use in high humidity environments like swimming pools, gyms, leisure centres, kitchens, dining rooms

small paper size p r i n t i n g for

Very

in presentation cabinets, windows

reception ID cards, class photos, dinner tickets, theatre tickets

CLASSROOM

R ECE P T I O N

HAL L & CANTEEN

GYM & POOL

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AFFORDABILITY

BUDGETING FOR BETTER High impact colour printing – a luxury* you can afford

Technology remains an important enabler in schools, both in the classroom and in their administrative offices and IT suites, which explains why, despite reduced technology budgets since the Harnessing Technology Grant was cut from £201m to £101m last year, schools continue to invest in ICT. According to a study by Probrand, schools are taking a more entrepreneurial view to procurement and regularly turning to technologies that drive down long-term operational costs and offer a better service to users. Using lower energy devices is one approach that schools are taking to reduce operational costs, another is having better control over associated costs, like printing.

* W i t h G E L J E T ’s E C O n o m y C o l o u r m o d e , p r i n t i n g i n c o l o u r c o s t s v i r t u a l l y t h e s a m e a s p r i n t i n g i n m o n o , s o i t ’s n o t r e a l l y a l u x u r y a t a l l – but with all the opportunities it opens up, it sure will feel like one

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AFFORDABILITY

AFFORDABLE COLOUR Schools love to print in colour, and, until now, it was a luxury many could not afford. In ECOnomy colour mode, Ricoh’s GELJET printers print colour documents using less gel ink; text is printed at normal density, while images/graphics are printed at a much lower density as ‘quality’ mode. The result is colour at virtually the same cost as mono.

Printing on a budget Ricoh’s Head of IT Channel Steven Hastings explains how schools can make better choices with their print WHAT SHOULD SCHOOLS KEEP IN MIND WHEN PURCHASING PRINT SOLUTIONS?

MANAGE YOUR USERS A great way to keep on top of your printer costs is by managing user access depending on need. For example, an art teacher could have access to full colour printing, while a music teacher could be limited to economy colour and unsupervised students to black and white. This is great way to know where you stand when it comes to budgeting for print (Future Feature).

Economy is obviously paramount, but you can’t compromise on the quality of what you’re producing. The fourth generation of GEL printers offers strong environmental benefits, which is absolutely required in education. It also provides the opportunity to take control of running costs so they can be reduced as much as possible. The third point is you don’t have to compromise the quality of what you’re producing; you don’t have to sacrifice how your work looks on the basis that you’ve got to save money wherever you can.

SO YOU CAN HAVE YOUR CAKE AND EAT IT TOO? You absolutely can.

WHAT’S THE CATCH?

LOWER COST OF OWNERSHIP Higher capacity cartridges that run out less contribute to a lower total cost of ownership for Ricoh’s GELJET printers: “The yield is certainly much higher than you would normally expect from printers of that size, because they are quite small,” says product manager Robert Brown. “They are workgroup quality devices with a consumable yield to match.”

Thinking of different products with which I’ve been involved, there’s always a really strong, positive message that you can put out, but there’s always a ‘but’ – with this one, I’m genuinely struggling to find it. If you want to go on the environment, it uses a tenth of the energy of your average laser printer. If you’re looking at the size, it’s a small lightweight machine that will fit anywhere. It’s a wireless device. You need quality colour? It does that. You need to be able to print economically? It does that too. There isn’t any reason for people not to use the product.

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PRODUCT OVERVIEW

DECISION TREE S ti ll n o t s u r e w h i c h GELJE T p r i n te r i s r i g h t fo r y ou?

F o l lo w th is simp le d e cisio n tre e to find t he print er t ha t will h a v e th e mo st imp a ct in your school.

SG 3110SFNw

D o you wa nt t o c op y, s c a n a nd fa x a s wel l a s p r i nt?

Availab le Sep t 2012

Do you want to copy, scan and print only?

YES NO

SG 3110SNw Availab le Sep t 2012

Do y o u w a n t A3 si z e p r i n ts?

Do y o u w a n t t o u se h i g h ca p a ci t y cartridges and duplex?

YES

YE S NO

GX e7770n

Do you want standard WIFI?

SG 3110dnw

YES NO

NO F or he lp wit h ch o o s in g the ri g ht GELJET prin t e r f or y our s ch o o l , e m a il r icohe d u ca t io n @ rico h .c o . u k

Do y o u w ant a PC L d r iver?

SG 3110dn

YES NO SG 2100n

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PRODUCT OVERVIEW

M eet the t ea m The GELJET range features machines suitable for all parts of your school. Our quick guide outlines key features of each machine, helping you decide where it would fit best in your organisation SG 3110DN w Idea l f o r admi n i s t r a t i o n

SG 3110DN Idea l f o r r ec e p t i o n

SG 3110SFNw Idea l f o r t h e s taff r o o m

Up to 29ppm A4 colour and mono print speed Colour at virtually the same cost as mono prints with ECOnomy colour mode 128Mb Memory and 800MHz processor for fast output Low power consumption compared to laser

n Ideal for reception n Fast print-out at 29ppm A4 colour and mono n Double-sided printing as standard n 128Mb memory and 800MHz processor for fast output n Network connectivity n Fast drying prints n Low power consumption

Copy, print, scan in colour at virtually the cost of mono output with economy colour 29ppm A4 colour and mono print and copy speed 128Mb memory and 258MHz processor for fast output Duplex as standard Automatic document feeder copying

G X e 7770n

Ideal for use in an Art Department

n Affordable duplex A3 colour printer n Colour at virtually the same cost as mono prints with ECOnomy colour mode n Duplex as standard n Fast drying, waterproof & sun resistant colour prints n Up to 3,600 x 1,200 dpi output resolution n 16Mb & 200Mhz processor for fast job throughput n Windows compatibility n Banner printing n SG 3110SNw n Ideal for those users looking for increased productivity n Copy, print,scan in colour at virtually the cost of mono output with economy colour

S G 2100N I d e a l f o r any cla ssro o m

n Up to 29ppm A4 colour and mono print speed n Colour at virtually the same cost as mono prints with ECOnomy colour mode n Non toxic gel ink n Fast drying, waterproof and sun resistant colour prints n No special paper needed

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WIN a colourf u l classroom

WITH A HOST OF MONEY-SAVING AND ECO-FRIENDLY FEATURES, RICOH GELJET PRINTERS ARE GREAT FOR ANY PART OF THE SCHOOL, AND THEIR UNIQUE ECONOMY COLOUR MODE LETS YOU CREATE HIGH QUALITY COLOUR PRINTS FOR A LOW COST SIMILAR TO BLACK AND WHITE. TO CELEBRATE THIS COLOURFUL FEATURE, RICOH IS OFFERING YOU THE CHANCE TO KIT OUT A CLASSROOM WITH FIVE RICOH GELJET SG 2100N PRINTERS.

To enter, take a look at our three colour themed questions below: 1. What was the original colour of the Statue of Liberty?

2. In which sketch comedy show did Jim Carrey get his start?

3. What Prince album was on the charts for 24 weeks from August 1984?

Email your answers to editor@edexec.co.uk, stating your name, phone number, address and telling us how many printers you currently own and which brand they are.

Competition closes 31 July 2012. Winners will be draw at random from correct entries and notified shortly afterwards.