FAMILY CENTER
Parent Handbook 2013-2014 Edina Family Center 5701 Normandale Road | Edina, MN 55424 Call 952-848-3908 or visit www.edinacommunityed.org
CONTACT INFORMATION 5701 Normandale Road Edina, MN 55424 www.edinacommunityed.org
HOW TO REACH US
Office Hours: 8:00am-4:30pm, Monday-Friday Main Office: 952-848-3908 Danni Hodson: 952-848-3908 In order to provide even better service to our families, the Edina Family Center has implemented a phone prompt system. Please note the following seven prompts that will connect you directly to the person you need to reach: SS For questions about ECFE, preschool classes and Beyond ECFE, press 1. SS To schedule child care, press 2. SS To schedule an individual parent education session or a home visit, press 3. SS To speak to the Edina Family Center coordinator, Laurie Denn, press 4. SS For school readiness or transportation, press 5. SS For directions to the Edina Family Center, press 7. SS For directions on how to set up an account in our data base, press 8. SS To report an absence at the Edina Family Center, please call 952-848-3980, press 6 .
About ECFE...................................................4 Accident, Emergency Care....................24 & Transportation, & First Aid Policies Advisory Council PTO..............................14 Attendance.................................................28 Beyond ECFE Program...............................8 Birthdays......................................................28 Calendar.......................................................14 Care of Ill Children....................................19 Change Fee.................................................31 Child Abuse Reporting...........................22 Child Care Infant food.............................26 Guidelines Child Care Snack ......................................11 Guidelines Children with Special Needs.................12 Class Cancellation.....................................31 Clothing........................................................25 Dept. of Human Services..........................5 Discipline........................................................9 Early Childhood Screening....................13 ECFE Team Meetings..................................8 Edina Family Center Staff.......................15 Emergency Drills.......................................29 Evaluations..................................................12 Feedback & Grievances..........................12 Procedure Goals................................................................4 Health & Safety .........................................16 Policies for Parents Health Consultation Services...............27 Health Record Information...................16 Home Visits/New Baby & Me...................9 Illness Exclusion........................................17
Individual Parent Education................13 Late Pick-up Fees.....................................31 Legislative Mandate ..............................23 Requiring Shaken Baby Syndrome (SBS) Training & Sudden Infant Death Syndrome (SIDS) Maltreatment of Minors........................19 Reporting Map of Classrooms.................back cover Meals, Snacks & .......................................25 Hot Beverages Medications...............................................17 Mission Statement.....................................4 Parent Communication...........................9 and Conferences Pets...............................................................28 Philosophy of ECFE Programs.............. 6 Program Information................................4 Refund/Credit Policy..............................31 Registration...............................................30 Release of Child from.............................28 Class or Child Care Safety Guidelines.....................................30 School Closing..........................................29 School Readiness.....................................13 Seat Belts & Transportation.................24 Separation Philosophy........................... 8 Sibling Care and Child ..........................10 Care Program Sign-in for Class or Child Care.............28 Staff Requirement......................................5 Standards......................................................5 Toileting/Diapering................................27 Tuition..........................................................30
MISSION STATEMENT The mission of the Edina Family Center is to enhance the quality of family life through early childhood and family education.
PROGRAM INFORMATION
The Edina Family Center operates its program at the Edina Community Center and is a Community Education Service of the Edina Public Schools. The site is licensed with the Department of Human Services and is covered under the district’s insurance plan. The 35-week school year program runs from September through June and is divided into two semester sessions. The Edina Family Center offers Early Childhood Family Education (ECFE) classes, child only preschool classes and part time child care options. The Edina Family Center welcomes all children.
ABOUT ECFE
Early Childhood Family Education is where moms, dads and young children discover new things by spending time together and apart. ECFE supports and strengthens families - the first and most important influence on young children.
OUR GOALS •
To encourage parent-child relationships which support the child in:
•
To enhance parents’ understanding of the importance of what they do with their children and how it changes over time.
•
To give parents the knowledge and realistic expectations to anticipate and meet the developmental needs of their children. To give parents and children a smooth transition from early childhood programs and services into kindergarten and the larger school system. To encourage parents’ involvement in their children’s learning and education in the school-age years. To ensure that families participate in formal and informal social networks in their community that support effective parenting.
• • •
• physical well-being and motor development • social and emotional development • approaches to learning (e.g. curiosity, persistence, attentiveness, reflection, interpretation, imagination, invention) • language development and communication skills • cognition and general knowledge.
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STANDARDS
To accomplish our goals, we adhere to the following standards: • Minnesota Department of Education • Early Childhood Family Education and School Readiness statutes • Department of Human Services guidelines for child care centers under Rule 3, Chapter 9503 • Edina Public School District policies and procedures • Parent Aware • NAEYC Accreditation (National Association for the Education of Young Children)
DEPARTMENT OF HUMAN SERVICES
The Edina Family Center Early Childhood program is licensed by the Department of Human Services (DHS). DHS is responsible for ensuring compliance to state laws regulating learning centers for young children by setting safety, health and educational standards. DHS reviews the children’s environment, staffing requirements, policies and safety regulations, and the parent handbook on a regular basis. The telephone number of the Department of Human Services is 651-431-6500, if you have any questions or concerns. Licensed capacity at any point in time: 128 toddler/preschoolers combination not to exceed 84 toddlers 64 in drop-in child care.
HOURS
Hours for drop-in childcare: Mon, Wed, Thurs, Fri: 8:45 am - 3:00 pm Tuesday: 8:45 am - 2:00 pm Hours for classes: • Two Year Olds (Mondays Only): 9:00 -11:00 a.m., 11:30 a.m. -1:30 p.m., 3:30 -5:30 p.m. • Three Year Olds: 9:00 -11:30 a.m., 9:15 -11:45 a.m., 9:30 a.m. -12:00 p.m., 11:45 a.m. -2:15 p.m., 12:30 p.m. - 3:00 p.m. • Four Year Olds: 9:00 a.m. -12:00 p.m., 9:15 a.m.- 12:15 p.m., 9:30 a.m. - 1:00 p.m., 12:30 - 3:30 p.m.,12:45 -3:15 p.m.
STAFF REQUIREMENTS
All parent educators and early childhood teachers are licensed and certified through the Minnesota Department of Education and all staff meet qualifications stated by the Minnesota Department of Human Services. Continuing education and staff in-services are available throughout the school year for all staff. www.edinacommunityed.org | 5
PHILOSOPHY OF EARLY CHILDHOOD FAMILY EDUCATION PROGRAM
Early Childhood Family Education (ECFE) is a program unique to Minnesota and is offered in more than 300 school districts in our state. The program offers parents and their children, from birth to pre-kindergarten, opportunities to grow and learn together in an enriched and supportive environment where everyone can explore new experiences and meet other families. ECFE Classes last about 1.5 - 2 hours and are usually made up of: Parent-Child Interaction Interaction time generally lasts for 25-30 minutes of class. This interaction is planned so you may understand and enjoy your child. Discussion with other adults at this time hinders the focused time with your child. The activities during interaction are designed to: SS Promote a healthy and positive relationship between you and your child. SS Enhance social, emotional, intellectual, physical and language skills for your child’s development. SS Help your child learn cooperation skills while playing with you and other children. There will be a wide variety of activities to choose from during interaction time.While playing with your child, please remember to follow their lead; help them choose activities of interest to them. Focus on your child and their positive actions. We suggest using low posture, good eye contact and talking with your child while playing. This helps build self-esteem and promotes language skills. Children’s Program The children’s program runs simultaneously with the parent discussion time. A variety of new activities will be set up as well as continuation of activities begun during interaction time. A licensed teacher and classroom assistant will be in the classroom during the children’s program. Goals for the children’s program also include: enhancing social skills through play with other children promoting social, emotional, intellectual, physical and language skills helping develop a sense of trust with other adults. Parent Education The parent discussion time is planned for you to discuss the joys and concerns of parenting with the parent educator and class members. In addition, a topic is chosen for each week. The parent educator’s role is to guide the discussion and provide information based on research and knowledge of child 6 | Edina Family Center Parent Handbook
development and family education. Parents are encouraged to share their experiences and observations with the group. An adult is required to attend class with each child and attend adult class on parenting day. These guidelines help to make the discussion time stimulating and supportive: SS Every group member deserves a chance to be heard. SS One person talks at a time; avoid side-conversations. SS Be as open and honest in the group as possible. SS Respect confidentiality. SS Differences of opinion are normal. Disagreement in the group can be used as a stimulus to deepen understanding of ourselves and others. Remember, there are many good ways to be a parent. When a situation or concern of one family is brought up in the group, it is likely they are not alone in facing this situation. However, if the discussion is too lengthy or the situation is quite different from what is happening with most children, it may be more appropriate to discuss the concern privately with the parent educator or children’s teacher. Please share with the parent educator and the group members any appreciative comments about the group as well as any suggestions that would help make the discussion more effective for you. PLEASE NOTE: No solicitation for personal business should take place during parent discussion time. Cell phones should be turned off, or put on vibrate, while in class. Child Only Preschool Classes Goals for our child only classes are the same as those for our ECFE children’s program. We have a childcare program plan in the office which is available to review. www.edinacommunityed.org | 7
BEYOND ECFE PROGRAM
The Edina Family Center offers parenting classes for K-12 parents, workshops, book studies, and work place family education to extend our mission of serving families through support and education. Go to edinacommunityed.org and click on Parent Education to see our offerings.
ECFE TEAM MEETINGS
The purpose of our monthly team meetings is to provide the classroom teaching team (early childhood teacher, parent educator and classroom assistants) an opportunity to connect with each other to assure that they are serving you in the best way possible. This meeting, usually held the first week of the month during parent-child interaction, lasts for 20 - 25 minutes. While the team meets, parents and children enjoy activities in the classroom. You will receive advance notice of these meetings.
SEPARATION PHILOSOPHY
We begin separating for parent discussion in the 7-11 month classes. With these classes and all other toddler classes, we begin the separation process two to three weeks after the start of first semester. Separation allows your baby/toddler to attach to the early childhood teacher and classroom assistants. For parents, separation allows for quality time with the parenting group. The individual needs of each group determine specifically how transitions and separations are handled. Parents of children enrolled in the Family Center are always welcome to visit. We ask parents to be mindful of the fact that, for some children, the unexpected presence of their parent or any parent is disruptive. Especially at the beginning of the year, children are becoming comfortable with new teachers and peers and a familiar person disrupts their task of attaching to new friends. 8 | Edina Family Center Parent Handbook
DISCIPLINE
All Edina Family Preschool staff is dedicated to establishing a safe and comfortable environment for your child. A variety of positive reinforcement techniques will be utilized in our classrooms. Rules for personal safety and effective group management will be consistent and fair. These rules are explained to the children. Reminders of these rules and their rationale will be given accordingly. When problems arise, children will be assisted in problem solving skills. Attention may be redirected toward a constructive activity. When behavior persists, teachers will follow through with fair and logical consequences designed to encourage appropriate behavior. Our staff will seek and encourage your input whenever there is a problem concerning your child. The Edina Family Center has a behavior guidance policy to prevent bullying.
PARENT COMMUNICATION AND CONFERENCES
Parent conferences occur two times each year, in classes with a child only day, and will include a written assessment of your child’s intellectual, physical, social and emotional development. Weekly contact between parents and staff occurs on the parent-child day. Each classroom has a parent bulletin board with information and special announcements. An in-house newsletter, “Growing Together” is published and distributed throughout the year by email. Before each occasion of research, experimental procedure, or public relations activity involving your child, you will be requested to give your permission. This is a very rare occurrence at the Family Center. Families may visit the facility at any time during our regular hours of operation.
FREE HOME VISITS AND NEW BABY AND ME CLASS
Edina residents who have newborns are entitled to a free home visit from a licensed parent educator. The Edina Family Center also offers a free monthly New Baby and Me class to give parents of infants a chance to experience an ECFE class. Call 952-848-3980 for more information.
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SIBLING CARE AND CHILD CARE PROGRAM
The child care rooms at the Community Center (rooms 154 & 158) are used for Sibling Care, Block Time, and Drop-In Time. We follow DHS guidelines to determine adult to child ratios: infant 1:4; toddler1:7; and preschooler 1:10. Sibling Care Sibling Care is guaranteed for the siblings of children enrolled in ECFE classes with their parents and is our first scheduling priority. The purpose of the sibling care room is to provide a safe, supervised environment for siblings, from 6 weeks through Kindergarten. Block Time and Drop-In Time Block Time is a block of reserved time encompassing the entire consecutive session. And, if space is available, Drop-In Time is offered to accommodate your child when something comes up at the last minute. When Using Child Care: • All children must be pre-registered. • The staff will respond to all immediate needs of the children in the room. If a child cannot be calmed within 15 minutes, the staff will contact the parent. • Diapers are changed as needed. • Send disposable diapers, diaper wipes, outerwear, if appropriate. • Label all belongings including diaper bag, food, and bottles. • Allergies and special needs must be noted on the registration form. • Please do not bring an ill child to Child Care. (Please refer to the pages on Illness Exclusion) • Children will not be released to any adult other than the person who dropped them off, unless otherwise specified. • Please call the Family Center office at 952-848-3980 and press 6 if your child will be absent for class or childcare for any reason. We must notify the teacher, inform parents in cases of illness due to disease and to accommodate those families looking for Drop-in Time. • We accomodate children 6 weeks - kindergarten (school year) 10 | Edina Family Center Parent Handbook
Scheduling for Child Care Sibling care is scheduled at the same time as registration is taken for classes. For infants born during the school year, let the office know the date you anticipate needing sibling care as soon as is convenient (952848-3980, press 2). Parents can enroll an infant in sibling care at 6 weeks but are welcome to bring the baby to the parenting discussion until they are 4 months. Staff will help with the infant during parent child interaction time. We ask that by 4 months, all babies be enrolled in sibling care. Block time registration request is on-line at www.edinacommunityed.org. Drop-ins can be requested up to 2 weeks in advance. Reservations can be made up to 12:00 PM the previous business day by calling 952-848-3988. NOTE: The guidelines below that are pertinent only to child care: • Children may stay for up to 9 hrs/week for all ages; up to 4 hrs/day,12 hrs/ week for preschool children only. • ECFE Sibling Care and Block Time must be paid in advance for the entire semester. • Drop-in fees will be charged and processed when the request is filled and fees are non-refundable. • Child care slots may not be switched with another family or for another day. • Call to inform us if your child will be absent for any reason during their scheduled time as this allows us to staff appropriately. • We will not be taking drop-ins until Wednesday, September 18, 2013.
CHILD CARE SNACK GUIDELINES
For children age 16 months through preschool, snack will be served in the childcare classrooms. All children will receive the same snack at snack time (10 a.m. and 2 p.m.) Parents must still provide a lunch if their child is enrolled in child care during lunchtime (noon). Milk and water will be offered at snack time as well at lunchtime. We ask parents to consider donating an item from the following list: • • • •
Goldfish crackers Plain rice cakes Vanilla wafers Saltines
• Cheerios (plain only) • Cheez-its • Paper napkins
• Graham crackers (not Teddy Grahams)
As always, we remain nut-free. We appreciate your generous donations. www.edinacommunityed.org | 11
CHILD CARE PHYSICAL ACTIVITY POLICY
Children between the ages of 16 months thru preschool will participate in 30 minutes of supervised gross motor activity at least once a day in either an outdoor or indoor space. Gym/outside time is scheduled twice throughout our regular hours. In addition, there will be a minimum of 15 minutes of movement time while in the childcare room. We follow best practices in the key areas of fixed and portable play equipment that is diverse and available for children to use at the same time. The Edina Family Center supports and encourages active play time. When, outside, children have the opportunity to play in the shade.
CHILDREN WITH SPECIAL NEEDS
The Edina Family Center collaborates with the Early Childhood Special Education (ECSE) Program of District 273 to provide parent support and information related to child development: speech, language, behavioral, cognitive, and motor. After conferring with a parent, a referral may be made to Special Education Services. Parents of and children with special needs often participate in various components of our program. Children with either an IEP or IFSP who participate in any Family Center programs need to have their IEP/IFSP on file with our office before beginning in the program. Edina’s ECSE provides the IEP/IFSP’s for families involved in their program but families from other districts need to provide these from their home districts. This is a DHS licensing requirement. Families may call 952-848-3973 with any questions.
EVALUATIONS
To provide a program that meets the needs of our participants, we offer parents the opportunity to formally evaluate our program two times a year. Throughout the year if you have suggestions or concerns, please speak with your teachers as soon as possible to ensure the best experience for you and your family.
FEEDBACK & GRIEVANCES PROCEDURE
Our staff welcomes comments and suggestions to improve the quality of care for your child and the quality of our parent education program. When areas of concern arise, the problem should be brought to the attention of the classroom teacher and/or your parent educator who will hear your suggestions and/or grievance and attempt to work through the problem. If further communication is necessary, the problem can be taken to the coordinator. 12 | Edina Family Center Parent Handbook
Laurie Denn can be reached by email at laurie.denn@edinaschools.org or 952-848-3980 (press 4). Grievances will be considered in a timely manner. Should you have a grievance, please let us know your concern. We will make every effort to get back to you within 48 hours.
INDIVIDUAL PARENT EDUCATION
The Edina Family Center offers individualized help with parenting issues at $50 per 50-minute session. Please call Kris Shelley at (952) 848-3912 extension 7016 to schedule a convenient time to meet or register online at www.edinacommunityed.org.
SCHOOL READINESS
School Readiness helps families with 3 - 5 year olds prepare for a successful school experience. If you have concerns or needs for your family or young children and are not eligible for services from other local programs, School Readiness may be for you. School Readiness can help provide learning experiences for children and parents before the children enter kindergarten. Some of the activities School Readiness provides to Edina residents: • Assistance with a preschool experience • Home visits and access to many parenting resources • Parent/child education classes • Scholarships and/or reduced fees School Readiness, an entitlement service provided by the State of Minnesota, is offered locally through the Edina Family Center, a Community Education Service of the Edina Public Schools. School Readiness is located at the Edina Community Center. For more information, call Mary Streier,School Readiness Supervisor at (952) 848-3985.
EARLY CHILDHOOD SCREENING
Early Childhood Screening is a check of a child’s development, vision and hearing, growth, health history and immunizations. Screening takes approximately one hour. A parent or legal guardian stays with the child during the screening process. Screening takes place at the Edina Community Center and is free. Results of the screening help to identify health or learning concerns that may require special attention before a child enters kindergarten. Screening is recommended when a child is 3-1/2 to 4 years old, but must be www.edinacommunityed.org | 13
completed before starting kindergarten in a Minnesota public school. At the conclusion of the screening, the parent/legal guardian will be given a summary of the screening results and have the opportunity to discuss concerns they may have about their child’s development or circumstances that could affect their child’s learning. Information regarding early childhood programs and other resources will be available. The screening summary will become a part of the child’s school record. The State of Minnesota recommends an interpreter be used for the parents or child if English is not the primary language spoken in the home. Using the home language during screening can provide a better picture of a child’s development. Interpreter services are provided at no cost to the family. Screening appointments are offered intermittently throughout the year: SS Thursdays from 2:30-6 p.m., SS Fridays from 8 am. - 3 p.m., SS Saturdays from 8-11:30 a.m. Screening is by appointment only. Registration information is available at the Edina Public Schools website www.edinacommunityed.org or by calling Early Childhood Developmental Screening at 952-848-4299.
2013-2014 EDINA FAMILY CENTER CALENDAR
Go to our website: www.edinaschools.org/familycenter to view our current calendar. The calendar is located on the last page of our catalog
PTO
The Edina ECFE PTO assists the Coordinator in planning, implementing and evaluating Family Center policies, procedures, programs and budgets in District #273. The PTO consists of three committees: Fundraising, Legislative and Marketing/Outreach. Fundraising raises money and allocates proceeds to buy classroom equipment and supplies, fund curriculum development and provide scholarships. Legislative tracks issues affecting Early Childhood Education and works to support those issues. Marketing/Outreach ensures that the widest possible audience takes advantage of the Family Center programs. On top of all that, the PTO hosts three children’s parties throughout the year where families can build on the friendships formed in classes! The PTO consists of a maximum of 22 voting members. Applications are out in January and new member selection occurs in the spring for the following school year. For more information, visit www.edinacommunityed.org.
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2013-2014 To reach the following staff members dial 952-848-3912 and the below listed extension followed by the # sign. Members directly dial the numbers below :
PARENT EDUCATORS Sandy Bainbridge Shelly Doran Marti Gilman Priya Rao Deb Roberts Kris Shelley* Linda Stotts
x7255 x7221 x7097 x7327 x7017 x7016 x7215
CHILDREN’S TEACHERS Shelly Doran Dawna Finnern Annie Freeman Lisa Hoffman Kristin Klarkowski Brenda Libert Megan Luke Nan Nelson Joanna Taylor Heather Whitesell* Angie Zielinski
x7221 x7035 x7079 x7013 x7044 x7015 x7349 x7238 x7099 x7020 x7213
CHILD CARE TEACHERS
VAN DRIVERS
Terry Geppert Richard Kloepper Paul Miller Dave Sandell Nancy Selcke
CLASSROOM ASSISTANTS Mary Cutshall Barb Denman Sue Erickson Becky Fischer Aimee Hreha Tracey Illies Jane Leese* Pam Nelson Michele Rankin Rita Reese-Clark Julia Sacks Nancy Selcke Kathy Swan Jennifer Terwilliger
FAMILY CENTER OFFICE STAFF
Laurie Denn........................... 848-3968 EFC Coordinator Danni Hodson...................... 848-3908 Receptionist/Registration
Amy Johnson Kathy Laedtke Celeste Lucktenberg Carla Schwappach*
Chris Hanson......................... 848-3945 Office Manager
CHILD CARE ASSISTANTS
Carla Schwappach.............. 848-3931 Child Care Manager
Mary Cutshall Stephanie Lund Sarah Miller Sue Porter Erika Soderberg Kimberli Roberts
Jane Leese............. ................. 848-3964 Office Assistant
Mary Streier........................... 848-3985 School Readiness Supervisor Cathy Snyder........................ 848-3969 Office Assistant *Designates lead teacher www.edinacommunityed.org | 15
HEALTH RECORD INFORMATION
Included in your child’s health folder will be: • Child’s full name, birth date, current address and phone number. • Procedures for notifying parent or person legally responsible if child becomes ill. • Name, address, and phone number of two people who can assume responsibility for the child and have access to health information if the parent cannot be reached in an emergency. • Medical Insurance information • Signed authorization to the effect that the parent gives permission to the center to act in an emergency situation when the parent cannot be reached or is delayed in arriving. • Name, address, and phone number of the health care source to be called in case of emergency. • Special diet needs: modification or allergy to certain foods. • Special medical conditions or allergies. • Additional allergy information sheet. Two health record forms must be completed: • Immunization Record: This record must give dates (month, day, and year) of immunizations your child has received. It must be current and is due on admission. Immunization records must be updated whenever your child receives additional immunizations. The schedule of immunizations recommended is published and posted on the web sites of the Am Acad of Ped, CDC and Academy of Family Practice. (www.AAP.org) • Health Record/Summary: This information should include the date of the child’s most recent physical exam (within six months), and be signed by the child’s source of health care. This form is due upon admission to the program and must be in the office by the first day of class. • Reexamination: A new health record/summary is required for children already admitted to the center. As a minimum, an updated report of physical examination signed by your child’s source of medical care at least annually for children under 24 months of age, and whenever a child 24 months or older advances to an older age category.
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Parents also have the responsibility to inform the center when their child has any special medical condition, needs, or allergies so that we can provide for appropriate care and support. Dietary modification because of special dietary needs shall be made under the direction of the trained health care provider. Written permission from the child’s parent/legal guardian and the child’s health care provider is required. Parents will provide any special dietary needs required.
MEDICATIONS
The Center does not administer medication with these exceptions: 1. Epipen in the case of an allergic reaction, if directed by parents and a healthcare provider. 2. An antihistamine, e.g. Benadryl, in the case of an allergic reaction, if directed by parents and a healthcare provider. 3. Inhaler, if directed by parents and a healthcare provider. Diaper ointment is considered a medication and cannot be applied. We are also unable to apply sunscreen or insect repellent.
ILLNESS EXCLUSION
Parents are responsible to protect their own children and the health of others by keeping at home a child who shows signs of an infectious disease. If you will be absent from class or child care, please call 952-848-3980 and press 6. If your child has a communicable illness please state this in your message, we are then able to inform other parents if needed. Knowing of an absence in child care allows us to accommodate families looking for drop-in time in child care.
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GUIDELINES FOR EXCLUSION FROM PROGRAM Signs/symptoms of possible severe illness
Until a health care provider has evaluated the child to rule out severe illness, when the child is unusually tired, or has uncontrolled coughing, unexplained irritability, persistent crying, difficulty breathing, wheezing, or other unusual signs for the child.
Fever •
With an elevation of body temperature above normal when accompanied by behavior changes, stiff neck, difficulty breathing, rash, sore throat, and/or other signs or symptoms of illness; or if the child is unable to participate in routine activities. Measure temperature before giving medications to reduce fever. Children should be fever free for 24 hours before returning to the Edina Family Center.
•
Auxiliary (armpit) temperature: 100 degrees F. or higher.
•
Oral temperature: 101 degrees F. or higher.
•
Ear temperatures are not recommended because of inconsistent and inaccurate results. Each manufacturer may have different temperature ranges, which makes setting standards difficult.
Diarrhea •
Until diarrhea stops or until a medical exam indicates that it is not due to a communicable disease. Diarrhea is defined as an increased number of stools compared with a person’s normal pattern, along with decreased stool form and/or watery, bloody, or mucus-containing stools.
Vomiting •
Until vomiting stops. Vomiting is defined as two or more episodes in the previous 24 hours.
Mouth sores with drooling •
Until a medical exam indicates the child may return or until sores have healed.
Rash with fever or behavior change •
Until a medical exam indicates these symptoms are not those of a communicable disease that requires exclusion.
Eye drainage •
Until 24 hours after treatment has started when purulent (pus) drainage and/or fever or eye pain is present, or a medical exam indicates that a child may return.
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Unusual color of skin, eyes, stool or urine •
Until a medical exam indicates the child does not have hepatitis A. Symptoms of hepatitis A include yellow eyes or skin (Jaundice), gray or white stool, or dark (tea or cola-colored) urine.
Source: Infectious Diseases in Childcare Settings and Schools; Sixth Edition, January 2008, Hennepin County Community Health Department Epidemiology and Environmental Health
COMMUNICABLE DISEASE POLICY
Please notify the office within 24 hours, except weekends and holidays, if your child has been exposed to any communicable disease. The office staff will post or give notice by e-mail to all parents of children in the center who have been exposed to a communicable disease. Further, the center will notify the Commissioner of Health when any illness or condition specified by law or regulation is present in the center within 24 hours of the center’s awareness of this situation, i.e. animal bites.
CARE OF ILL CHILDREN
If your child becomes ill while in the center’s care, he/she will be isolated from other children under supervision of a staff person. You or your designated alternate will be contacted to pick up your child immediately. Until you arrive, your child will be monitored and comfort measures provided according to the center’s procedures. If staff thinks it necessary, the child’s health care provider will be contacted. Parents must pick their child up within one hour of notification that their child is ill.
MALTREATMENT OF MINORS MANDATED REPORTING/ POLICY FOR DHS LICENSED PROGRAMS Who Should Report Child Abuse and Neglect • •
Any person may voluntarily report abuse or neglect. If you work with children in a licensed facility, you are legally required or mandated to report and cannot shift the responsibility of reporting to your supervisor or to anyone else at your licensed facility. If you know or have reason to believe a child is being or has been neglected or physically or sexually abused within the preceding three years you must immediately (within 24 hours) make a report to an outside agency.
Where to Report • •
If you know or suspect that a child is in immediate danger, call 911. All reports concerning suspected abuse or neglect of children occurring in a licensed facility should be made to the Department of Human Services, Licensing Division’s Maltreatment Intake line at 651-431-6600. www.edinacommunityed.org | 19
•
•
Reports regarding incidents of suspected abuse or neglect of children occurring within a family or in the community should be made to the local county social services agency at 612-348-3552 or local law enforcement (City of Edina Police) at 952 826-1610. If your report does not involve possible abuse or neglect, but does involve possible violations of Minnesota Statues or Rules that govern the facility, you should call the Department of Human Services, Licensing Division at 651-431-6500.
What to Report • •
•
Definitions of maltreatment are contained in the Reporting of Maltreatment of Minors Act (Minnesota Statues, section 626.556) and are in the following section of this handbook. A report to any of the above agencies should contain enough information to identify the child involved, any persons responsible for the abuse or neglect (if known), and the nature and extent of the maltreatment and/ or possible licensing violations. For reports concerning suspected abuse or neglect occurring within a licensed facility, the report should include any actions taken by the facility in response to the incident. An oral report of suspected abuse or neglect made to one of the above agencies by a mandated reporter must be followed by a written report to the same agency within 72 hours, exclusive of weekends and holidays.
Failure to Report
A mandated reporter who knows or has reason to believe a child is or has been neglected or physically or sexually abused and fails to report is guilty of a misdemeanor. In addition, a mandated reporter who fails to report maltreatment that is found to be serious or recurring maltreatment may be disqualified from employment in positions allowing direct contact with person receiving services from programs licensed by the Department of Human Services and by the Minnesota Department of Health, and unlicensed Personal Care Provider Organizations.
Retaliation Prohibited
An employer of any mandated reporter shall not retaliate against the mandated reporter for reports made in good faith or against a child with respect to whom the report is made. The Reporting of Maltreatment of Minors Act contains specific provisions regarding civil actions that can be initiated by mandated reporters who believe that retaliation has occurred.
Internal Review
When the facility has reason to know that an internal or external report of alleged or suspected maltreatment has been made, the facility must complete an internal review and take corrective action, if necessary, to protect the health and safety of children in care. 20 | Edina Family Center Parent Handbook
The internal review must include an evaluation of whether: • related policies and procedures were followed; • the policies and procedures were adequate; • there is a need for additional staff training; • the reported event is similar to past events with the children or services involved; And there is a need for corrective action by the license holder to protect the health and safety of children in care. Primary and Secondary Person or Position to Ensure Internal Review is completed. The internal review will be completed by Laurie Denn, Edina Family Center Coordinator. If this individual is involved in the alleged or suspected maltreatment, an appointed faculty member will be responsible for completing the internal review.
Documentation of the Internal Review
The facility must document completion of the internal review and provide documentation of the review to the commissioner upon the commissioner’s request.
Corrective Action Plan
Based on the results of the internal review, the license holder must develop, document and implement a corrective action plan designed to correct current lapses and prevent future lapses in performance by individuals or the license holder, if any.
Staff Training
The license holder must provide training to all staff related to the mandated reporting responsibilities as specified in the Reporting of Maltreatment of Minors Act (Minnesota Statues, section 626.556). The license holder must document the provision of this training in individual personnel records, monitor implementation by staff, and ensure that the policy is readily accessible to staff, as specified under Minnesota Statues, section 245A.04, subdivision 14. The mandated reporting policy must be provided to parents of all children at the time of enrollment in the child care program and must be made available upon request. www.edinacommunityed.org | 21
CHILD ABUSE REPORTING/MANDATED REPORTING OF MALTREATMENTOF MINORS
It is the policy of the State of Minnesota and District 273 to require the reporting of neglect, and physical or sexual abuse of children in the home, school or community. Any employee who knows or has reason to believe a child is being or has been neglected or physically abused, or sexually abused, within the preceding 3 years, shall immediately report the information. An employee is legally required (a mandated reporter) to report and cannot shift the responsibility of reporting to a supervisor. A report must be made immediately (within 24 hours) to Department of Human Services, Licensing Division’s Maltreatment Intake line at 651-431-6600. Any person may voluntarily report suspected abuse or neglect to this number. Physical abuse means any physical injury inflicted on a child other than by accidental means by a person responsible for the child’s care, or any physical injury that cannot reasonably be explained by the child’s history of injuries. Such injuries may include but are not limited to: bruises and welts, abrasions and lacerations, bites and puncture wound, concussions, failure to thrive, burns and scalding, wounds and cuts, bone fractures, malnutrition, soft tissue swelling etc. Sexual abuse means the subjection of a child to any act or threat to incest, rape, sodomy, intercourse, coerced touching, indecent liberties, and/or sexual contact, or any sexual penetration by a person responsible for the child’s care, by a person who has a significant relationship to the child, or by a person in a position of authority. The definition of “serious maltreatment” was amended to include neglect when it results in criminal sexual conduct against a child or vulnerable adult. Neglect means failure by a person responsible for a child’s care to supply a child with necessary food, clothing, shelter or medical care when reasonably able to do so, or failure to protect a child from conditions or actions which imminently and seriously endanger the child’s physical or mental health when reasonably able to do so. Neglectful conditions may include but are not limited to: lack of special care for physical or mental condition, failure to provide sufficient amounts and quality of food, inadequate parental care or supervision-children under 6 years may not be left alone, failure to provide necessary subsistence or education, inadequate foster care or illegal child placement, abandonment, inadequate or unsafe shelter, inappropriate or insufficient clothing, threats or physical harm towards a child.
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A report to DHS should contain enough information to identify the child involved, any persons responsible for the abuse or neglect (if known), and the nature and extent of the maltreatment and/or possible licensing violations. For reports concerning suspected abuse or neglect occurring within a licensed facility the report should include any actions taken by the facility in response to the incident. An oral report by a mandated reporter must be followed by a written report to the same agency within 72 hours, exclusive of weekends and holidays. Any person who willfully or recklessly makes a false report shall be liable in a civil suit for any actual damages suffered by the person or persons so reported and for any punitive damages set by the court or jury. Any person required to report suspected physical abuse, sexual abuse or neglect occurring currently or within the preceding three years and willfully fails to do so may be found guilty of a misdemeanor. An employer of any mandated reporter shall not retaliate against the mandated reporter for reports made in good faith or against a child with respect to whom the report is made. The Reporting of Maltreatment of Minors Act contains specific provisions regarding civil actions that can be initiated by mandated reporters who believe that retaliation has occurred. Any person acting in good faith and exercising due care in reporting neglect, or physical or sexual abuse has immunity from any liability, civil or criminal. Any school or the employee of any school who permits access by a local welfare agency and assists in good faith in an investigation has immunity from any liability, civil or criminal.
LEGISLATIVE MANDATE REQUIRING SHAKEN BABY SYNDROME (SBS) TRAINING AND SUDDEN INFANT DEATH SYNDROME (SIDS)
As a result of the 2001 legislative change, all licensed programs that served infants required training regarding reducing the risk of Sudden Infant Death Syndrome (SIDS). The law states, before caring for infants, “all staff persons, caregivers or helpers assisting in the care of infants must receive training�. As a result of the 2005 legislative session, training regarding Shaken Baby Syndrome (SBS) is now also required. (Minnesota Statutes 2005, section 245A.144) The combined training (SIDS/SBS) must be at least one hour in length and must be completed at least once every five years. The video presentation must be part of the orientation and annual in-service training of licensed child care center staff persons caring for children under school age.
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ACCIDENT, EMERGENCY CARE AND TRANSPORTATION, AND FIRST AID POLICIES
With all the possible precautions taken, an injury may still occur. In the event of an injury received at the center, parents will receive an Injury Report Form completed by the staff member who observed the incident. Minor injuries and illnesses will be treated with established first aid procedures. Teachers and assistants are trained in first aid and in an emergency will administer first aid. Parents will be notified immediately in the event of a more serious injury or illness that requires medical intervention. All poison situations must be reported to the Poison Control Center, which will advise what treatment is indicated. In instances where a severe or a life-threatening emergency occurs, 911 will be called. Parents will be responsible for medical charges.
SEAT BELTS AND TRANSPORTATION
When transportation is required, the methods used will be in accordance with the Department of Human Services regulations and Minnesota law. Minnesota law requires federally approved age-appropriate car seats and seat belts to be used to transport children.
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CLOTHING
Dress your child(ren) for play. Children do better when they feel comfortable and free to explore the wide variety of activities available without worrying about their clothing. All children must wear some type of shoe at all times. Dress your child(ren) in tennis shoes with appropriate layering for outside and gym play times, especially during cold weather. Each child should have a complete change of clothing available, and disposable diapers and wipes, if applicable. Label all articles with the child’s first and last name. Designated places are provided for jackets and items from home (a coatroom or locker is available for child care participants). We ask that your child not bring toys from home unless it is a comfort item.
MEALS, SNACKS AND HOT BEVERAGES
Healthy foods are an important element in our children’s program. Snack time encourages self-help skills, conversation with others, as well as exposure to the senses of taste, smell, texture and color. Parents are asked to donate snacks and provide lunches. All snacks must include two food groups. A “chokeables” list will be given to parents listing foods to avoid in bag lunches and for individual and group snacks. A sign-up sheet will be passed around during the first class. If you are unable to attend class, do not make a special trip if you have snack duty. If possible, contact another class member to trade snack days or leave a message for your children’s teacher. All snacks must be commercially wrapped and in the original wrapper. Lunches must include products from three food groups. Please check all expiration dates as staff is required to dispose of any expired food. Each class will have designated snack/lunch time. We do our best to maintain a “nut free” environment. Please provide a snack that has no nut product listed on the label. If your child has a food allergy, you will be asked to provide an alternate snack list for the parents in your child’s class. Allergy information for teachers should be noted on the registration form. For the safety of all, the Department of Human Services forbids hot beverages in the children’s classroom. Snacks or beverages for parents can only be consumed in the parent room. Parenting classrooms are also nut free.
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CHILD CARE INFANT FOOD GUIDELINES PARENTS: Protect your infants from illness, diarrhea and disease through clean formula and food preparation. Formula Prepared at Home by the Parent: • Always wash hands carefully before preparing food. • Use hot soapy water, bottle brush and brush that goes into the nipple. • Wash bottle and ring at the same time. • Squirt water through nipple to clean holes. Rinse well with hot water. Cap bottle when dry so it does not remain exposed to dust and germs in the air. Wash container and items for making formula. • Clean top of formula container with a clean wet cloth. • Fill bottles with the amount baby drinks at one feeding of formula or milk and date bottles, time of preparation, and first and last name of infant. Refrigerate immediately. • Put bottles into an insulated bag to carry to the center. Do not allow bottles to become warm in the car or by carrying in coat pocket, etc. • Be sure bottles are refrigerated as soon as you get to the center. • Take all bottles home at the end of the day. Empty bottles will have been rinsed, but must be washed as in #2 above. Bring freshly prepared bottles daily. • No glass bottles. Parents Bringing Formula Container or Baby Food to the Center: • Only commercially prepared, unopened cans of formula or baby food may be brought to the center. • Cans and jars must be labeled with child’s name. • All opened infant food must be taken home at the end of the day. • The center will discard outdated food and formula. Parents Bringing Breast Milk to the Center: • Wash hands, breast, breast pump. Express milk. • Use a clean bottle as required for formula (see above). • Freeze breast milk in the bottle or appropriate container (bags, such as Mendella, Evenflow, Gerber, etc.) until ready to use. Label with date, time removed from the freezer, and child’s name. • Bring bottles to center in insulated bag. • Be sure bottles are refrigerated as soon as you get to the center. • Bottles containing breast milk will not be emptied or rinsed after use. Bottles will be returned to the child’s diaper bag after feeding. • No glass bottles
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TOILETING/DIAPERING
We will assist children in using the toilet. We encourage children to care for themselves. If help is needed, staff will wear gloves as appropriate. Please inform child care providers of any toileting habits and/or concerns. We are happy to assist in the “training stages beginning in the Old Toddler room.” Diapers are changed as needed while in the center. Send disposable diapers (or pull ups) , diaper wipes, and an extra change of clothes. Label all belongings including diaper bag, food, and bottles.
HANDWASHING
Children who are developmentally able are taught hand-washing procedures. All others will be assisted as needed to successfully complete the task. Please wash your child’s hands prior to exploring the classroom or entering childcare. Children and adults wash their hands following diapering or use of the toilet, after handling body fluids (coughing/runny nose), before meals and snacks, after playing in water shared by two or more people and after handling any animals or other materials that might be in contact with animals
HEALTH CONSULTATION SERVICES
Our center receives health consultation services from Bloomington Division of Public Health. Their phone number is 952-563-8900. For further information regarding Rule #3, please refer to http://www.revisor.leg.state.mn.us/stats/
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SIGN-IN FOR CLASS OR CHILD CARE
Please sign your child in every time s/he comes to class or child care. Include any special needs for the day. Children may be escorted from class to child care by one of our staff. Please arrange this with your children’s teacher or classroom assistant. If child is to be brought to child care after class, parent must sign child in at child care room before leaving the building.
ATTENDANCE
To report on absence for class or childcare, please call 952-848-3980 and press 6. If your child has a communicable disease, please state in your message.
RELEASE OF CHILD FROM CLASS OR CHILD CARE
In caring for young children, we are required to use the following procedure when releasing a child from class or child care. Each day, your child needs to be signed in and if someone else is picking your child up, that must be noted. When releasing a child from class or child care to someone who is not the same person who signed them in: • The parent permission form will be checked to ensure the person has been authorized to remove your child from the building. • If the person is authorized to pick up your child, staff will check a picture ID before releasing them. • If the person picking up the child is not listed on the parent permission emergency release form, an Authorization for Pick Up form needs to be signed in advance. Proper ID again must be provided at the time of pickup. This form is in addition to the daily sign-in sheet. Once pick-up has occurred, the form will be brought to the Family Center office.
PETS
Some classrooms have pets in cages: guinea pigs, gerbils, and hamsters. Snacks for the animals (fresh fruits and vegetables) may be brought from home and the teachers will help the children feed them.
BIRTHDAYS
We strive to provide a school environment that promotes and protects students’ health, well-being and ability to learn by supporting healthy eating choices. A child’s birthday often means multiple celebrations filled with special treats. Due to allergy and health concerns, and our policy to support healthy eating choices, parents are discouraged from providing celebration 28 | Edina Family Center Parent Handbook
food from home. Our staff tries to make every child feel special through a number of celebration activities. If you would like to do something additional, consider reading a favorite story, sharing a song or a game during the day. If you are unable to come, consider donating/loaning for the day a children’s book, game or music CD. See your child’s teacher for ideas. If you feel strongly about providing food for your child’s birthday, you may provide food from the “Healthy Food List” or check with your child’s teacher to provide the ingredients for a special healthy cooking or tasting activity. All foods must be store bought/prepared.
SCHOOL CLOSING
ECFE is an Edina Public Schools Community Education program. We will be closed if the other district schools are cancelled because of inclement weather. This decision will be made early in the morning. Occasionally, afternoon or evening classes may be cancelled. When severe weather strikes, watch or listen to any of the listed media sources because cancellations will be announced there. You may also call the ECFE office, 952-848-3908, between 8 am - 4 pm for information on cancellations. When possible, teachers will call class members to alert them of class cancellations. The following media sources are used to announce school closings: SS WCCO 830AM KARE-TVChannel 11 KSTPChannel 5 SS School district’s website: www.edinaschools.org SS Make-up classes and refunds are not possible in these events.
EMERGENCY DRILLS
Staff and children participate in monthly fire drills and tornado drills AprilSeptember to prepare them for such emergencies. Children in classes and child care follow safety procedures during actual fire or tornado warnings. Periodic lock down drills are conducted.
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SAFETY GUIDELINES: PLAYGROUND SAFETY SS Keep doors closed at all times. SS Keep ground cover on the ground. SS Keep shoes on feet (tennis shoes required). SS EFC classes and childcare will not go outside in inclement weather (rain, icy conditions) when the temperature/wind chill is under 15F or when the air quality is in the “poor” range based on MN Pollution Control Agency. SS Slide: sit up, slide feet first, one child at a time. SS Swing: sit on swing, hold on with two hands, do not run behind swing when in use.
PARKING LOT SAFETY
In order to assure the safety of all children and families, we ask that parents: SS Hold children’s hands while in the parking lot SS Drive slowly through the parking lot SS Walk together with your children as you leave the building SS Do not walk between buses and vans. SS Please refrain from using cell phones SS Do not leave children unattended in cars while bringing other children into the center
REGISTRATION
Registration continues throughout the year. Once you register, you are registered for the entire school year. Waiting lists are maintained and updated all year for each class and for child care. Ages listed for each class are based on the age of your child as of September 1 of the current school year. At the time of registration, a $25 non-refundable enrollment fee is charged for a one-day class and $50.00 for a multiple-day class. Childcare registration fee is $10 per day and also nonrefundable. Enrollment fees are not applied toward your tuition.
WAITLIST
The Edina Family Center strives to accomodate each family’s preference. Once the class that you are enrolled in begins, you will be removed from all waiting lists in order to ensure enrollment opportunities for all families.
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TUITION
Monthly tuition is due the first day of the month. Failure to make regular payments or make arrangements for a payment plan could result in your child being dropped from the program. Financial aid and payment plans are available for ISD 273 residents only. We never want fees to be the reason you don’t attend ECFE. A sliding fee scale based on household size and income is available on our website on the School Readiness page. A scholarship form can be downloaded from the registration page. Requests are confidential. Call Mary Streier at 952-848-3985 or email: mary.streier@edinaschools.org for information.
CLASS/CHILDCARE CANCELLATION
We reserve the right to cancel a class or childcare due to low enrollment. We will notify you by phone and provide an available alternative. If no alternative can be arranged, a full refund will be given.
Change fee
A $10.00 processing fee is required for all movement between child care slots and class times after the start of the school year, beginning September 18, 2013.
Late pick-up fees
It is essential that you pick up your child ON TIME. Late fees are $1.00 per minute. Fees double for the second occurrence. If there is a third occurrence, the fee will be tripled and the child may be dropped from the program. If you are late in picking up your child from a class or child care at the Edina Family Center, call 952-848-3908 to inform them that you are coming. The office staff will let you know where to pick up your child.
Refund/credit policy
Please let us know as soon as possible if you decide not to take a class so that we can accommodate other families. For one day classes, tuition will be pro-rated and a $50.00 cancellation fee applied. For multiple day classes, May 2014 tuition is nonrefundable. For block time childcare, 100% of the tuition will be refunded if cancelled in writing by August 1, 2013. After August 1, 75% of the tuition will be refunded through the 1st week of the semester, 50% refunded the second week and 25% refunded the third week. Tuition is nonrefundable after the third week of the semester.
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E S
N
h ng t
Edina Community Center - First Floor
EDINA FAMILY CENTER MAP 2009-10
South Parking Lot
South View Lane
W
East Parking Lot
100B 100B
Norma n d a le Ro a d
OOM TEACHER
0A 0B 1
3
0
LEGEND Parent Education Child Education Child Care Special Education OfďŹ ce Staff
EFC OFFICE STAFF Denn, Laurie Hodson, Danni Rao, Priya Regan, Elaine Roach, Jennifer Snyder, Cathy
Conference Room EFC MAIN OFFICE Whitesell, Heather (CT) Finnern, Dawna (CT) Harrington, Molly (CT) Whitesell, Heather (CT) Gilman, Marti (PE) Roberts, Deb (PE) Bottema, Lammert (PE)
ROOM TEACHER 122 124 127 129 130
Bottema, Barb (CT, PE) Ball, Cheryl (CT) Nelson, Nan (CT) Doran, Shelly (CT) Bainbridge, Sandy (PE) Klarkowski, Kristen (PE) Whitesell, Heather (CT) Doran, Shelly (CT) FAMILY CENTER GYM
ROOM TEACHER 135 135B 146 154 154 158 158
Greller, Suellen (CT) Shelley, Kris (PE) Carlson, Anne (PE) GYM TIME Hansen, Emily (CC-Older Toddlers) Paskett, Karen (CC-Preschool) Schwappach, Carla (CC-Infants) Johnson, Amy (CC-Young Toddlers)
ROOM 168 168M 168K
TEACHER EARLY CHILDHOOD SPECIAL ED Nichols, Barb (CT-Hand-in-Hand 4s) Finnern, Dawna (CT-Hand-in-Hand 3s)
165
Klarkowski, Kristen (PE) Roberts, Deb (PE) 170A Libert, Brenda (CT) 170B Hoffman, Lisa (CT) 170C/D Dritsas, Kelly (PE & ECSE Liaison) 170D
Streier, Mary (School Readiness)
d 7/30/2008 M.Amiot
Edina Family Center 5701 Normandale Road | Edina, MN 55424 www.edinacommunityed.org
Edina Family Center is a program of Community Education Services of Edina Public Schools
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