IV. Strategic Plan Strategic Area 1: Mission, Vision, and Strategic Planning

Objective 1: Implement CA Strategic Plan

Initiative 2022-2027

2022 2023 2024 2025 2026

V. Strategic Area 2: Governance, Leadership & Management

Objective 1: Revise Organizational Structure

2022-2027

Implement SCA Annual Operational Plan

Actions by Initiatives

Implement Annual Operational Plan

• Formulate and set the 5-year strategic plan.

• Develop and implement the annual operational plan.

KPIs Responsibility

Percentage of achieved indicators of the programs operational plan objectives (KPI-P-01; KPI-PG-1)

LEAD: DEPT. CHAIR

OTHERS: FACULTY

Initiative

Restructure SCA units

Update leadership roles

Review and revise reporting lines

Evaluate SCA leadership performance

• Assess and report on the achievement of the annual operational plan for all units every Fall and Spring semester.

• Provide recommendation and improve the operational plan of the following year.

Objective 2: Appraise CA Mission Objective and Success

Initiative 2022-2027

KPIs Responsibility 2022 2023 2024 2025 2026

Actions by Initiatives

Restructure CA Units

2022 2023 2024 2025 2026

KPIs Responsibility

Percentage of operational steps completed.

Percentage of alignment between the tasks assigned to the updated leadership role description.

Percentage operational steps completed.

Percentage of performance achieved by leaderships.

LEAD: DEAN

OTHERS: DEPT CHAIR

LEAD: DEPT CHAIR

OTHERS: FACULTY

LEAD: DEAN

OTHERS: DEPT CHAIR

LEAD: DEPT CHAIR

OTHERS: FACULTY

• Review the current SCA organizational structure and number of institutional units by benchmarking with other universities of similar size and age to recommend updates at all levels.

• Monitor the effectiveness of the SCA structure based on a set of criteria and make updates if needed.

• Conduct an interim comprehensive review of organizational changes and make updates as necessary.

Evaluate the Achievement of the CA and Program Mission Statements

Actions by Initiatives

Evaluate the Achievement of CA Mission Statement

Overall achievement of Mission Matrix consisting of select indicators that best represent mission components

• Identify the relevant KPIs that best represent the Mission components.

• Evaluate and report on the related KPIs and assess the overall achievement of the Mission

• Provide recommendation and improvement plans where necessary.

LEAD: DEPT CHAIR

OTHERS: FACULTY

• Conduct a comprehensive review of the department SCA structure by the end of the planning period in preparation for the next 5-year strategic plan.

Update Leadership Roles

• Evaluate leadership roles and responsibilities by revising and updating the specific descriptions of these roles of leaders at different levels (Department Chairs, Directors and Managers).

• Set specific authorities, responsibilities, and tasks for each leadership role based on the ECoAD Charter and the Ministry bylaws.

• Review the leadership succession plan regularly.

• Ensure the effective and efficient distribution of the responsibilities of academic and administrative leaders in order to achieve harmony among the different units.

• Monitor and evaluate the adherence of leaders to the description of their leadership roles and tasks annually and be ready to adjust the description based on work needs.

• Review the leadership roles and their tasks by the end of the third year of the strategic plan and make changes as needed.

• Conduct a comprehensive review of leadership roles by the end of 2026-2027 in preparation for the next 5-year strategic plan

Review and Revise Reporting Lines

• Revise department SCA reporting system and reporting lines to ensure a clear and smooth flow of information from bottomup and top-down among academic and administrative units in order to achieve cooperative teamwork environment.

• Update efficient reporting templates used for producing semester reports for all academic and administrative units for Falls and Springs.

• Agree on the reporting lines and templates with all units.

• Pilot the reporting system in Fall and Spring 2022-2023 to make adjustments as needed for use in subsequent semesters.

• Conduct an interim review of the reporting system by the third year of the strategic plan and adjust the reporting system and reporting lines as necessary.

• Conduct a comprehensive review of the reporting system and reporting templates in preparation for the next 5-year strategic plan.

Evaluate Leadership Performance

• Assess how far SCA leaders have managed to achieve their units’ annual objectives and help them set their new objectives for the subsequent year for their units as part of oversight and accountability of SCA governance system.

• Conduct an interim review by revising the tools for leadership assessment and make changes as needed.

• Conduct a final comprehensive review of leadership assessment tools in preparation for the following 5-year strategic plan.

Objective 2: Restructure CA Responsibilities

Initiative 2022-2027

Establish new CA strategic roles

Develop role descriptions

Evaluate the performance of individuals carrying the new strategic roles

Actions by Initiatives

KPIs Responsibility 2022 2023 2024 2025 2026

Percentage operational steps completed. LEAD: DEPT CHAIR OTHERS: FACULTY

Percentage of role descriptions developed. LEAD: DEPT CHAIR OTHERS: FACULTY

Percentage of performance achieved by the individuals. LEAD: DEPT CHAIR OTHERS: FACULTY

Actions by Initiatives

Review and Evaluate SCA Committees

• Evaluate the efficiency of current standing committees based on a set criterion and recommend improvements and updates of their mandate, structure and/or function as necessary.

• Monitor the initiatives and projects carried out by all committees and give a final report on their performance in Spring each year.

• Conduct a comprehensive review of the standing committees to give final assessment of their work and recommend changes for the subsequent 5-year strategic plan accordingly.

Review and Evaluate SCA Committees

• Evaluate the efficiency of current SCA committees based on a set criterion and recommend improvements and updates of their mandate, structure and/or function as necessary.

• Monitor the initiatives and projects carried out by all SCA committees and give a final report on their performance in Spring each year.

• Conduct a comprehensive review of current SCA committees to give final assessment of their work and recommend changes for the subsequent 5-year strategic plan accordingly

Objective 4: Attain and Maintain Program Recognition

Initiative

Obtain and maintain national program accreditation

Establish New CA Strategic Roles & Develop Role Descriptions

• Update the institutional strategic roles at the level of SCA and specify their authorities, responsibilities, and tasks taking into consideration that they have both academic and technical skills to achieve effective governance.

• Update the Governance Manual to include the updated strategic roles at the levels of SCA and their job descriptions/ authorities, responsibilities, and tasks.

• Evaluate the Governance Manual that includes the administrative and organizational flowcharts and job authorities, responsibilities and tasks by the end of the third year of the strategic plan to make changes as necessary.

• Conduct a comprehensive review of strategic roles at SCA levels and their descriptions to make organizational changes by the end of the planning period in preparation for the next 5-year strategic plan.

Evaluate the performance of individuals carrying the new strategic roles:

• Evaluate individuals carrying out new strategic roles based on an agreed criteria (e.g. competence and skills) for evaluation every Spring.

• Give recommendations for improvement to the concerned individuals to improve their performance for implementation in the following year.

Objective 3: Streamline Committee Structures

Obtain and maintain international program accreditation

Attain and maintain subject ranking

2022-2027

2022 2023 2024 2025 2026

KPIs Responsibility

KPI-I-02 Proportion of accredited programs.

KPI-I-02 Proportion of accredited programs.

Number of programs achieving subject ranking.

LEAD: DEPT CHAIR

OTHERS: FACULTY

LEAD: DEAN

OTHERS: DEPT CHAIR

LEAD: DEPT CHAIR

OTHERS: FACULTY S

Conduct benchmarking data analysis annually

Actions by Initiatives

Obtain and Maintain National Program Accreditation

• Number of benchmarking agreements achieved and activated.

• Number of programs conducting benchmarking annually in the APR (SAQR).

• Review, and revise, as necessary, the current approach to international accreditation.

LEAD: DEPT CHAIR

OTHERS: FACULTY

• Set a schedule for supporting the university in achieving international accreditation from NECHE over the 5-year planning period.

• Set a schedule for monitoring and supporting the programs in acquiring international accreditations over the 5-year planning period.

• Set a plan for applying for other professional accreditations for all applicable programs across SCA.

• Conduct an interim review of the effectiveness of QA oversight processes in steering international accreditations and recommend improvements and changes as necessary.

• Conduct a final review of the effectiveness of QA oversight of international accreditations by the end of the planning period and recommend improvements for the next 5-year strategic plan.

Obtain and Maintain International Program Accreditation

• Review, and revise, as necessary, the current approach to international accreditation.

• Set a schedule for supporting the university in achieving international accreditation from NECHE over the 5-year planning period.

• Set a schedule for monitoring and supporting the programs in acquiring international accreditations over the 5-year planning period.

• Set a plan for applying for other professional accreditations for all applicable programs across SCA.

• Conduct an interim review of the effectiveness of QA oversight processes in steering international accreditations and recommend improvements and changes as necessary.

• Conduct a final review of the effectiveness of QA oversight of international accreditations by the end of the planning period and recommend improvements for the next 5-year strategic plan.

Attain and Maintain Subject Ranking

• Establish protocols for improving institutional and subject ranking based on monitoring and analyzing benchmarking data of the top ranked universities nationally and internationally to develop a plan to acquire the targeted institutional and subject rankings over the remaining 5-year planning period.

• Monitor institutional and subject ranking achieved annually and set plans for improvement.

• Conduct an interim review of the protocols for institutional and subject ranking and revise as necessary.

• Conduct a final assessment of the achievements of institutional and subject rankings by the end of the planning period and provide recommendations for improvement for the next 5-year strategic plan accordingly.

Conduct Benchmarking Data Analysis Annually

• Review, and revise, as necessary, policies and procedures for benchmarking.

• Supervise data collection and analysis of benchmarking data annually.

• Make use of the benchmarking data to reinforce and streamline the KPI management process by introducing a sound KPI framework.

• Automate the KPI management process by continually raising the benchmarks every subsequent year.

• Review the action plan for benchmarking to introduce improvements as required annually.

Objective 5: Monitor the Effectiveness of the Governance System

Initiative 2022-2027

Ensure the compliance of SCA governing bodies, bylaws, and policies and procedures with relevant authorities (e.g. MoE, MoI).

Ensure the dissemination of circulations and decisions made by all governing bodies.

Ensure that SCA members follow Effat ethical Conduct

KPIs Responsibility 2022 2023 2024 2025 2026

Percentage of adherence of the governing system with relevant authorities (e.g. MoE, MoI).

Percentage of circulations and decisions disseminated.

Percentage of violations of the code of ethical conduct (Tarbawyyat).

Actions by Initiatives

Ensure the Compliance of the Governing Bodies, Bylaws, and Policies and Procedures with Relevant Authorities (e.g., MoE)

• Review, and revise, as necessary, the governance system, bylaws and policies and procedures for ensuring their compliance with regulatory authorities.

• Monitor compliance activities with regulatory authorities based on the agreed criteria and set action for improvement as necessary every semester.

• Evaluate the effectiveness of the governing bodies 4-Conduct an interim review of the effectiveness of the governing body, bylaw, policies and procedures for ensuring compliance with regulatory authorities by the third year of the planning period and revise as necessary.

• Conduct a final review of the effectiveness of policies and procedures for ensuring compliance with regulatory authorities over the whole planning period and revise as necessary for the next 5-year strategic planning cycle.

Ensure the Dissemination of Circulations and Decisions made by all Governing Bodies

• Review, and revise, as necessary, policies and procedures for internal and external dissemination of CA decisions.

• Monitor dissemination of relevant information to stakeholders and set and implement actions for improvement as necessary every semester.

• Evaluate the levels of awareness by stakeholders of disseminated circulations and decisions and set improvements accordingly.

• Conduct an interim review of the effectiveness of policies and procedures for dissemination of CA decisions and circulations and introduce improvements as needed.

• Conduct a final review of the effectiveness of policies and procedures for dissemination of CA circulations and decisions and circulations by Spring 2027 in preparation for the next 5-year strategic planning cycle.

Ensure that CA Members follow Effat Ethical Conduct

• Review, and revise, as necessary, protocols for monitoring ethical conduct across the institution SCA.

• Monitor and report on the violations of ethical conduct in line with the approved protocols and take actions for improvement as necessary every semester.

• Conduct an interim review of the effectiveness of ethical protocols followed over the previous planning period and revise as necessary.

• Conduct a final review of the effectiveness of ethical protocols over the planning period and revise as necessary.

LEAD: DEPT CHAIR

OTHERS: FACULTY

LEAD: DEPT CHAIR OTHERS: FACULTY

LEAD: DEPT CHAIR OTHERS: FACULTY

Risk Management

The following table indicates the key risks associated with each strategic recommended area and a corresponding mitigation plan for every risk:

Topic Risk Mitigation Plan

Communication gap between levels in the hierarchy. Regular committee meetings to align all organization personnel on the updated policies. Proposing additional responsibilities and defining objectives. Adherence to NCAAA standards while using best and innovative industry practices. Develop and Maintain Professional Accreditations Stringent requirements to obtain the accreditations. Task force to be established to oversee the execution of all operational steps.

Enhanced Governance and Improvised Organizational Structure