Associate Director, School of the Physical Sciences Candidate Information Pack
in partnership with Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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Introduction
This major gifts fundraising position provides a rare opportunity to join one of the world’s leading higher education institutions as part of a dynamic and innovative team delivering on the University of Cambridge’s significant fundraising potential. For 800 years the University of Cambridge has championed brilliant minds, facilitating collaboration and encouraging the creation of world-changing ideas. The University is a world leader in science and technology and its practical application, as well as in the arts, humanities and social sciences, and its research touches upon and is relevant to all aspects of life. The work of the University addresses questions as far-reaching and profound as how to tackle climate change and carbon emissions, the future of healthcare, global inequality and biodiversity, and developing the technology of the future such as machine learning, bioengineering and robust digital infrastructure. In the Physical Sciences, the University has been at the forefront of discovery for centuries, from Newton’s pioneering work on orbital mechanics, to J. J. Thomson’s discovery of the electron, to the identification of the structure of DNA by Crick, Watson and Franklin. This tradition of excellence continues through the work of global leaders such as Balasubramanian and Hawking. As Associate Director for the School of the Physical Sciences, you will help the University to develop longterm holistic partnerships with high level donors and ultimately to secure financial support for the School’s most critical priorities. This role provides an excellent opportunity for someone who is entrepreneurial, passionate and innovative, has a good track record in major gift fundraising (or equivalent experience), and is looking to have a major impact on a world-renowned institution.
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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The School of the Physical Sciences The School of the Physical Sciences is one of six Schools into which the academic work of the University is organised. It covers Astronomy, Chemistry, Earth Sciences, Geography, Materials Science and Metallurgy, Mathematics and Physics. The various departments are consistently ranked among the best in the world for their subjects, in teaching, research and impact. The School’s mission is “to contribute to an understanding of the physical world through excellence in observational, theoretical and experimental science and to extend quantitative, qualitative and combined methodologies to address problems in the fields of biology, technology, medicine, social science and the humanities”. Research within the School includes globally significant work on: the origins of the universe and the nature of Dark Matter; genomics, and the interface between physics and the biological sciences; advanced materials and quantum technologies; sustainable energy and new efficiencies in generation, transmission and storage; and natural hazards, and the human response to a changing world. This selection of a small sample of the work taking place within the School underscores an approach which emphasises collaboration and interdisciplinarity.
Priorities for which the School seeks philanthropic support include academic positions – both endowed and spend down, studentships, and research programmes, many of which are interdisciplinary in nature. Additionally, the School has significant capital spending aspirations and is therefore very active in capital fundraising. These priorities relate to some of the most exciting and interesting research and teaching activity taking place at the University. Philanthropic gifts to the School in recent years have included: •
£20m to establish the Winton Programme for the Physics of Sustainability
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£5m towards a new Chemistry of Health building
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£2.8m to endow a new Lectureship in Mathematics, particularly focused on women in mathematics
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£5m to enhance the endowment of the Kavli Institute for Cosmology
Fundraising potential is strong, with a clearly identified pool of alumni and non-alumni prospects capable of giving 7-figure+ gifts. Additionally, Departments within the School are active in communicating with their alumni and offering a range of engagement opportunities.
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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The Development and Alumni Relations Office University of Cambridge Development and Alumni Relations is the fundraising and alumni and supporter engagement arm of the University. It has responsibility for: raising major philanthropic gifts from alumni and non-alumni sources; encouraging lifelong relationships and building links between the University, its alumni and supporters; ensuring that the worldwide community of over 200,000 alumni is well- informed about the development of the University and equipped to be effective ambassadors and advocates; and communicating persuasively with all audiences to satisfy these objectives. Cambridge in America (CAm) is the fundraising and alumni and supporter engagement arm for Collegiate Cambridge in the most developed philanthropic market globally, the United States. (http://www.cantab.org/).
The Development and Alumni Relations office and CAm work collaboratively with each other and their counterparts in the 31 Colleges to maximise the philanthropic opportunities for the Collegiate University. In autumn 2015, the University of Cambridge launched its most ambitious fundraising campaign to date. The Dear World... Yours, Cambridge Campaign for the University and Colleges of Cambridge seeks to raise £2bn to attract the brightest minds, create the most inspiring environment for world-class research, and enable Cambridge to continue to respond to the world’s greatest challenges. By the start of 2017, more than £800m had already been raised. For more information on the Campaign, please visit cam.ac.uk/ YoursCambridge.
Organisational Chart Director of Development
Head of Major Gifts, School Based
Senior Associate Director, School of Technology
Senior Associate Director, Cambridge Judge Business School
Senior Associate Director, School of Biological Sciences
Senior Associate Director, School of the Physical Sciences
Associate Director, School of the Physical Sciences
Associate Director, Cambridge Conservation Initiative
Senior Associate Director, School of Arts & Humanities
Senior Associate Director, School of Humanities & Social Sciences Associate Director, School of Humanities & Social Sciences
Development Associate, Law
Associate Director, Cambridge Institute for Sustainability Leadership
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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The Role The position of Associate Director, School of the Physical Sciences is a member of the Schools-based fundraising team in CUDAR, contributing to the design and execution of the University’s major gifts fundraising strategy in relation to the School of the Physical Sciences (SPS). This role reports to the Senior Associate Director, School of the Physical Sciences, with a strong relationship with the Head and Secretary of SPS. The role holder will raise significant financial support for SPS needs, including academic posts, studentships and capital priorities. The role holder is expected to generate six- and seven-figure gifts from individuals (alumni and non-alumni), trusts and foundations, and/ or corporations in the UK and internationally. In order to achieve this, the role holder is responsible for contributing to, and implementing a strategy to meet SPS’s needs, for managing a complex donor/prospect pool in accordance with agreed CUDAR procedures and processes, for articulating SPS priority funding needs in order to engage potential donors effectively, and for matching those needs to particular donor interests. The role holder will work collaboratively as part of the CUDAR Major Gift teams and with the Prospect Information & Analysis team to advance her/his own fundraising plans and enable the team to meet its collective targets. S/he will formalise and deliver to major gift KPI’s including numbers of visits, prospect management moves, active proposals, new prospects identified, and funds raised. These will be reviewed regularly with the post holder’s immediate line manager.
S/he will conduct regular prospect pool review and planning meetings with his/her major gift fundraising colleagues. S/he will need to work collaboratively and transparently with development colleagues from Cambridge in America, other regionally-based fundraising colleagues, and Cambridge’s 31 Colleges. The Associate Director will build positive relationships with SPS’s senior team and with relevant academics across the School to support the development and delivery of SPS’s fundraising strategy. S/he will develop a refined and continually updated understanding of the work of the School and become fluent in its primary philanthropic needs. This will involve managing complex relationships and priorities, demanding diplomacy and strategic thinking in order to ensure effective delivery of fundraising targets in the service of the strategic priorities of the School. Regular interaction with senior academics and University officers, based on trusting, respectful and productive relationships, will be an important element of this role, as will a natural interest in the work of the School and its Departments’ work. The role holder will manage a prospect pool of c.75100 organisations or individuals and will therefore work directly with some of the University’s most capable prospective and current donors and volunteers. The role will require working outside of office hours, and travel within the UK and occasionally overseas.
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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Job Description Role Purpose The Associate Director is a fundraiser within the Major Gifts team responsible for delivering philanthropic support for SPS’s goals. This includes:•
Working with colleagues across SPS departments to develop strategies and plans to raise funds for SPS priorities from alumni, non-alumni, trusts and foundations and corporates
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Cultivating, soliciting and stewarding major donors and potential donors in support of SPS’s fundraising priorities
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Contributing to the major gift fundraising success of Collegiate Cambridge as a whole.
Key duties and responsibilities Cultivation of Major Gifts Prospects •
Work with your line manager, the Prospect Information and Analysis team, SPS colleagues and academics and existing donors to identify prospects with whom SPS will develop significant philanthropic relationships.
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With the support of colleagues from the Prospect Information and Analysis team, build and manage relationships, on behalf of SPS, with 75 - 100 potential major donors (i.e. organisations or individuals capable of making gifts between £100,000 and £5 million).
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Make personal donor visits (ca. 10 per month), participate in events, and communicate by telephone and in writing with prospective donors with a view to assessing their philanthropic interest in SPS in general and articulated SPS fundraising priorities in particular. Refer on to relevant development colleagues within CUDAR and the broader Cambridge development community qualified prospects whose interests lie elsewhere.
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Develop and implement cultivation/solicitation plans for potential donors in order to motivate significant gifts to match SPS fundraising priorities.
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Represent both orally and in writing to donors and potential donors the philanthropic priorities of SPS.
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Become informed on Collegiate Cambridge’s fundraising priorities and collaborate with colleagues in order to ensure that donors are presented with the fundraising opportunities that will resonate most strongly with them.
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Working with colleagues in SPS and with the Events team at CUDAR, devise and oversee cultivation events involving academic and institutional leaders and prospective donors, to motivate greater involvement with the Campaign and to increase the likelihood of major gifts to SPS priorities.
Gift Solicitation, Settlement and Stewardship •
Solicit and secure major philanthropic gifts (£100,000 to £5 million) from individuals, trusts and foundations and/or corporates as appropriate to meet SPS’s prioritised funding needs.
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Through in-person solicitation - either alone or in conjunction with academic champions or University fundraising volunteers - and/or by means of formal written proposals, produced in collaboration with Philanthropic Communications Officers - make between 10 – 15 major gift solicitations for gift amounts between £100,000 and £5 million to support SPS priorities each year.
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In collaboration with senior SPS colleagues as well as CUDAR colleagues, follow up on gift solicitations to ensure closure and satisfactory settlement and recording of major gifts and commitments.
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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Job Description Stewardship •
Rooted in the principle that prior donors are the best future prospective donors, work closely with the School and with colleagues in the Stewardship team to develop and oversee implementation of effective stewardship plans so that donors understand the impact of their gifts and feel motivated to make further significant gifts to the School and to Collegiate Cambridge.
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Ensure that effective stewardship also motivates prospective donors and enhances the University’s overall reputation as a worthy and effective recipient of philanthropy.
Contributing to fundraising strategy •
Contribute to a strategy and operational plan to
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and Analysis team (and in particular, the assigned Prospect Information Officer), develop donor gift pyramids and paths to success including different funding sources (individuals, trusts and foundations and corporates) and develop prioritised work plans accordingly.
optimise giving to SPS fundraising priorities, include the appropriate involvement of SPS staff, external champions, and academics as well as CUDAR colleagues. •
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Based on knowledge and experience of major gifts fundraising success, provide guidance to CUDAR colleagues and academic and University leaders about fundraising priorities that are likely to find support from specific donor constituencies. Work with CUDAR Communications colleagues to develop appropriate support documents for priority projects and opportunities for dissemination to potential donors.
In collaboration with the Prospect Information
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Coordinate with colleagues across Collegiate Cambridge to ensure effective, joined up fundraising for all priorities. Develop effective relationships across Collegiate Cambridge to manage and coordinate approaches to prospective donors to avoid conflicts and promote Cambridge’s interests and priorities effectively.
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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Person Specification Education & qualifications
Additional requirements
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Good first degree [essential]
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Post-graduate qualification [desirable]
An interest in how academic research and scholarship affects our understanding of the modern world and its important role in addressing pressing issues.
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An ability to appreciate and work within the complexities of a modern and leading international University, and to capitalise on the opportunities this affords.
Specialist knowledge & skills •
Proven track record in major gift fundraising and/ or management of key relationships with donors, including high net worth individuals, corporates or trusts & foundations.
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Proven track record in working with academic leaders (or analogous leaders from the charitable sector).
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Expert technical and professional skills including up to date knowledge of relevant legislation.
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A strong interest in the Physical Sciences and an ability to communicate its importance and impact on the world.
Interpersonal & communication skills •
An ability to relate effectively and with a high degree of professionalism to SPS colleagues and to the academic community within SPS, and to command respect for the role’s specialist knowledge and skill.
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An ability to communicate complex concepts and ideas to a variety of audiences, drawing on relevant data.
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Excellent social skills and a heightened sensitivity to professional and other cultural differences
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An ability to build empathetic relations with high net worth individuals in a variety of professional and high visibility positions.
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An ability to work as part of a wider professional team and to contribute to the development of fundraising for Cambridge as a whole.
Relevant experience •
Track record of operating at a senior level with many stakeholders.
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Experience of working in Higher Education or the not-for-profit sector, in income-generating and relationship-management roles.
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Experience working with trusts and foundations, corporates and with high net worth individuals.
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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Academic Excellence at the University of Cambridge The mission of the University of Cambridge is to contribute to society through the pursuit of education, learning and research at the highest international levels of excellence. The University of Cambridge is consistently ranked among the top five universities in the world. The University’s sustained pursuit of academic excellence is built upon a long history of first-class teaching and research within its distinctive collegiate system. Its principal goal is to continue to be in the foremost rank of research-led universities worldwide. The University has nearly 10,000 staff, and approximately 17,600 students. The 2014 UK Research Excellence Framework (REF) confirmed Cambridge’s position as one of the world’s leading research institutions.
Providing teaching and an education of the highest quality is central to the University’s purposes. The Tripos system for the undergraduate degrees and the distinctive personal attention given to all students are essential components of the experience offered by Collegiate Cambridge. Along with the scope and range of the University’s subject base and the Colleges’ facilities, that combination is at the core of this endeavour. The Collegiate University remains committed to admitting the best students regardless of their background and, at the undergraduate level, it invests considerable resources both in widening access and in financial support. Through the Cambridge Commonwealth and Overseas Trust, significant funds are also available for postgraduate students. Attracting the very best research students from around the world to Cambridge remains a core strategic objective.
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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The Structure of the University of Cambridge
The University of Cambridge is a complex organisation. To understand how it operates, it helps to keep its historical origins in mind. Whilst the University can be dated from 1209, the first Colleges, each autonomous and independent with its own governing Body and Charter, were established later, from 1284, principally to teach and house students at all levels. The University has no charter, but is governed under Acts of Parliament starting with Elizabeth I and most recently the 1923 Oxford and Cambridge Act. The University works with a relatively small central administration. The procedural rules of the University are embodied in Statutes and Ordinances, which prescribe in some detail the formal administrative practices. These rules are made in most cases by the University itself, although the Statutes can only be changed with the approval of the Privy Council. Each College also has its own statutes and regulations.
During the 19th and 20th centuries, the role of the University hugely expanded through the provision of facilities, such as teaching and research laboratories. The University employs Professors, Readers, Senior Lecturers, Lecturers and other teaching and administrative staff who provide lectures, seminars
and practical classes. The Colleges supplement the University’s teaching with supervisions and other smallgroup teaching, given by Fellows or others appointed by the College, and each College also provides library and other learning resources for its own members. The Colleges are separate corporations which exist in symbiosis with the University, and manage their own physical infrastructure.
The University has sole responsibility for examinations and for conferring degrees. The Colleges, on the other hand, have responsibility for selecting, admitting and accommodating all undergraduate students, and a student cannot enter the University unless he or she also becomes a member of a College. However, the University lays down the admission qualifications for postgraduate students and also has certain controls over the statutes of the individual Colleges.
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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The Structure of the University of Cambridge Schools, Faculties, Departments
Faculties and Departments
Schools
Within the overall jurisdiction of the six Schools described above, teaching and research in Cambridge is organised primarily by the various Faculties and Departments.
The teaching and research activities of Cambridge are conducted through six major groupings of cognate institutions – Schools – which consist of Faculties and Departments.
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Arts and Humanities;
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Biological Sciences;
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Clinical Medicine;
The Faculties have different organisational substructures which partly reflect their history and partly their operational needs. The Councils of the Schools play an important role in ensuring that the natural academic links between different Departments are maintained and developed.
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Physical Sciences;
Unified Administrative Service (UAS)
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Technology;
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Humanities and Social Science.
The Schools are:
Each School has a Council. The Head of the School chairs this, and is the principal academic officer of the School responsible for its overall running, the use of funds allocated by the Council of the School, and the implementation of the academic and financial plans prepared by the University Council.
The Registrary is the principal administrative officer of the University and the head of the UAS. The UAS consists of a number of support services departments, for example Human Resources, Finance, Management Information Services and Estates Management. The latter is a multi-disciplinary organisation responsible for the development, management and maintenance of the University estate, along with the provision of a variety of related services.
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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Terms and Conditions Location
Pension eligibility
1 Quayside, Bridge Street, Cambridge, CB5 8AB
Universities Superannuation Scheme (USS) Pension scheme details are available on the University web pages at: www.admin.cam.ac.uk/offices/pensions/ schemes.html. Information about the legal requirement for the University to automatically enrol its eligible jobholders into a qualifying workplace pension scheme from 1 March 2013 is available at: www.admin.cam. ac.uk/offices/pensions/autoenrolment/.
Salary Grade 9 - £39,324 - £55,998, in exceptional circumstances, it may be possible to offer a supplement to the salary range of up to £60,000 for a 5 year period. Hours of Work There are no conditions relating to hours and times of work but you are expected to work such hours and days as are reasonably necessary for the proper performance of your duties. Your times of work should be agreed between you and your line manager
Retirement age
Length of appointment
The University has a legal responsibility to ensure that you have the right to work in the UK before you can start working for it. If you do not have the right to work in the UK already, any offer of employment it makes to you will be conditional upon you gaining it. If you need further information, you may find the Right to Work page within the Applying for a job section of the University’s Job Opportunities pages helpful (please see www.jobs.cam.ac.uk/right/have/).
Permanent Probation period 9 months Annual leave 33 days plus Bank Holidays, but including fixed periods at Christmas when the Department/office is closed. The period for calculating entitlement to annual leave in any particular year is the academic year i.e. 1 October to 30 September
The University does not operate a retirement age for unestablished academic staff/unestablished academicrelated staff. Pre-employment checks
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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Equality of Opportunity at the University The University is committed to a proactive approach to equality, which includes supporting and encouraging all under-represented groups, promoting an inclusive culture and valuing diversity. Selection decisions are made based on personal merit and an objective assessment against the criteria required for the post. The University does not treat job applicants or members of staff less favourably than one another on the grounds of sex (including gender reassignment), marital or parental status, race, ethnic or national origin, colour, disability (including HIV status), sexual orientation, religion, age or socio-economic factors. There are various diversity networks to help progress equality; these include the Women’s Staff Network, the Disabled Staff Network, the Black and Minority Ethnic Staff Network and the Lesbian, Gay, Bisexual and Transgender Staff Network. In addition, the University was ranked in the top 100 employers for lesbian, gay and bisexual (LGB) staff in Stonewall’s Workplace Equality Index 2013 and holds an Athena SWAN bronze award at organisation level for promoting women in Science, Technology, Engineering and Medicine.
Information if you have a Disability The University welcomes applications from individuals with disabilities and is committed to ensuring fair treatment throughout the recruitment process. It will make adjustments to enable applicants to compete to the best of their ability wherever it is reasonable to do so, and, if successful, to assist them during their employment. Information for disabled applicants is available at http://www.admin.cam.ac.uk/offices/hr/staff/ disabled/. You are encouraged to declare any disability that you may have, and any reasonable adjustments that you may require, when applying for the role. This will enable the University to accommodate your needs throughout the process as required. However, applicants and employees may declare a disability at any time.
How to Apply Please apply by submitting a copy of your Curriculum Vitae (CV) and a Covering Letter highlighting your suitability for the position by email to:
For an informal conversation prior to applying to this role, please call either Joanna Logan on 020 3589 0467 or Nicola Reames on 020 3621 1540
claire.reynolds@execucare.com
Candidate Information Pack Associate Director, School of the Physical Sciences, University of Cambridge
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