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Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

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CANDIDATE INFORMATION PACK SENIOR DEVELOPMENT EXECUTIVE, MEDICAL SCIENCES

WELCOME LETTER We are delighted you are interested in working at the Photo © Whitaker Studio

University of Oxford, and there could not be a more exciting time to join the Medical Sciences Development team! Oxford aims to set the standard for

scientists, raising funds to support

build their individual cases for support

university fundraising in Europe. The

Oxford’s ground-breaking work through

for capital projects, academic posts,

Oxford Thinking Campaign launched in

a range of high-profile projects. The

studentships and other priorities. This

2008, aimed at raising a minimum of

impact of our work can be seen globally

will require someone who can proactively

£1.25bn to transform the University for

in everyday life.

build their own donor portfolio, work

many generations to come. This goal was

We are searching for someone who is

across diverse income streams, and

increased to £3bn in 2012, and we will

a self-starter, credible, adaptable and

especially be able to work with high

successfully conclude the Campaign this

very much a team player. The Medical

net-worth on individuals and trusts

year. It Is an exciting time for Oxford,

Sciences Development Office has recently

& foundations. We are open to your

but we do not intend to rest on our

been restructured to better enable

background, whether higher education,

laurels. Our appetite and ambition for

the University to deliver against the

commercial or charity. More important

philanthropy remain strong, and we will

significant potential offered by MSD,

is that you have ideas to bring and are

shortly be launching the next chapter of

hiring a new Head of Development

excited by the prospect of fundraising

Oxford fundraising.

and three new Senior Development

for our Medical Sciences Division. In

Medical Sciences at Oxford is world

Executives. This influx of new people

return, we can offer a competitive salary,

leading, an internationally recognised

has brought energy and enthusiasm for

great benefits, and a reward structure to

centre of excellence for biomedical and

philanthropic support across the division.

recognise your hard work.

application.

clinical research and teaching. As Senior

In the role of Senior Development

Oxford University is a terrific place

With very best wishes,

Development Executive, you will work

Executive, you will manage relationships

to work as a fundraiser. We have a

Liesl Elder

with some of the world’s top medical

with multiple departments, helping them

community of alumni and friends who

Chief Development Officer

Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

have real passion for the University and its colleges, and a deep commitment to philanthropy across the Medical Sciences. You would be joining a department with strong induction and ongoing personal development programmes, clear objectives and core values which include professionalism, collaboration, serviceorientation, flexibility, and pro-activity. If this sounds like you and you would like to have an informal conversation about this opportunity, please contact our advising consultants Execucare. We wish you every success in your

UNIVERSITY OF OXFORD The University of Oxford aims to lead the world in research and education for the benefit of society both in the UK and globally. Oxford’s researchers engage with academic, commercial and cultural partners across the world to stimulate high-quality research and enable innovation through a broad range of social, policy and economic impacts.

The university’s strengths lie both in empowering individuals and teams to address fundamental questions of global significance, while providing all its staff with a welcoming and inclusive workplace that enables everyone to develop and do their best work. Recognising that diversity is its strength, vital for innovation and creativity, the University of Oxford aspires to build a truly diverse community which values and respects every individual’s unique contribution.

While there are long traditions of scholarships, the University of Oxford is also forward-looking, creative and cutting-edge. Oxford is one of Europe’s most entrepreneurial universities. Income from external research contracts in 2016/17 exceeded £564m and the university ranks first in the UK for university spin-outs, with more than 130 companies created to date. The University of Oxford is also recognised as a leader in support for social enterprise. The University of Oxford is a unique, democratic and international community with a great range of staff benefits and access to a vibrant array of cultural activities in the beautiful city of Oxford. For more information please visit: www.ox.ac.uk/about/organisation

Photo © Rob Judges

Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

MEDICAL SCIENCES AT OXFORD The Medical Sciences Division at the University of Oxford is one of the largest biomedical research centres in Europe, hosting more than 2,500 researchers and over 2,800 students. With a deep network of clinical research units in Asia and Africa and programmes in over 40 countries, Oxford’s medical researchers are leading the fight against the world’s most pressing health challenges, including the resurgence of tuberculosis, mutating influenza viruses, Ebola, Zika and HIV/AIDS. The University is also renowned for its large-scale studies which examine the role of factors such as smoking, alcohol and diet on cancer, heart disease and other life-threatening conditions.

Trusts enable patients to benefit from close links between medical research and healthcare delivery, while a strong focus on commercial application accelerates the process by which new treatments are made available. Oxford’s researchers maintain a proud tradition of innovation and discovery: Oxford has been responsible for some of the world’s most important medical breakthroughs, from the first confirmation of the link between smoking and cancer to the Nobel Prize-winning work on the production of penicillin that has saved millions of lives. Today, Oxford is home to the UK’s top-ranked medical school, and is consistently ranked first in the Times Higher Education World University Rankings for medical research, teaching and knowledge transfer.

From the genetic and molecular basis of disease to the latest advances in neuroscience, Oxford is at the forefront of transforming human health. Access to the world’s largest sets of patient data enables the University to lead the way in developing innovative treatments. Skilled in taking discoveries from the laboratory and applying them successfully in the clinic, it has one of the biggest clinical trial portfolios in the UK. Partnerships with local NHS Photo © Rob Judges

Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

Photo © Rob Judges

DEVELOPMENT OFFICE The role of the University’s Development Office is to help secure philanthropic support for the University. The Development Office works in partnership with academic and development colleagues throughout the collegiate University to build enduring relationships with external constituencies – including alumni, non-alumni, corporate and foundation donors – and to increase financial support for agreed academic priorities. In 2008, the University launched Oxford Thinking, the Campaign for the University of Oxford, aimed at raising a minimum of £1.25 billion to transform the collegiate University for many generations to come. This goal was increased to £3bn in 2012, and gifts totalling more than £2.9bn have already been received.

In addition to fundraising staff, the Development Office has a number of teams that cover particular support functions. These include the Campaign Relations team, (which ensures that donors are thanked and the University’s relationships with them appropriately stewarded); the Research Team (which gathers information on potential and existing donors); the Development and Alumni Relations System (DARS) Support Centre (which supports the Development and Alumni Relations database); and the Campaign Communications team (which ensures that major and principal donors are made aware of Campaign priorities through tailored communications, including bespoke proposals and project information). It also works closely with the Gift Registry, part of the Finance Division, which records and processes donations received by the University and on behalf of colleges. There are also three overseas offices covering North America and Asia whose remit includes development; these offices are located in New York, Hong Kong and Tokyo.

Photo © John Cairns

Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

The Chief Development Officer and Director of the Development Office, Liesl Elder, reports to the Pro-Vice-Chancellor for Development and External Affairs. The Development Office is part of the central administrative departments of the University, collectively known as University Administration and Services (UAS) and works closely with the offices responsible for Alumni Relations, International Strategy, Public Affairs and Finance. For further information please visit: www.campaign.ox.ac.uk

Photo © Emily Alexander

Photo © Amanda Anderson

THE OPPORTUNITY The Medical Sciences divisional development team is small but highly effective, working collaboratively with colleagues across the division and with expert colleagues in the Development Office. The Head of Division and the Heads of Departments are closely involved with development. This is a key role within the team and the post holder will have the opportunity to work with donors and academics at the highest level. Development at Oxford is well established and this role has the scope to work across a number of important and high profile projects.

The post holder will contribute to approaches to high level donors (corporate, trust and individual) and will also manage their own donor portfolio. Working with a number of the departments within the division, you will work on priorities for fundraising including securing support for infrastructure, key academic posts, research programmes, and graduate scholarships. You will work closely with the relevant Heads of Department and other academics enabling you to build significant understanding and expertise.

When working in Oxford, the post holder will be based at the John Radcliffe Hospital but expected to work across various Medical Sciences sites including those in South Parks Road and the Old Road Campus, and at the Development Office at Wellington Square. The post holder will be highly motivated and will possess a strong drive towards getting out in the field and developing purposeful and effective relationships with prospective benefactors. The post holder will be expected to liaise with senior academics to shape fundraising propositions and to spend the greater part of his/her time identifying and meeting current or prospective donors both in the United Kingdom and internationally. As a core element of his/her activity, the post holder will be expected to work closely with other development professionals of the Collegiate University. The post holder will manage a portfolio of more than 100 major gifts prospects. The post holder will be responsible for the identification,

cultivation, solicitation and stewardship of potential donors able to support Medical Sciences at Oxford, typically in the range of £100,000-£1,000,000 over time. The Senior Development Executive will work with the Head of Development, Head of Medical Sciences Division, the Pro-Vice-Chancellor (Development and External Affairs) and the Chief Development Officer, is responsible for the solicitation of principal and many major gifts. The post holder will be expected to lead and co-ordinate a number of donor relationships within the Medical Sciences team and maximise their engagement with Medical Sciences. In common with the rest of the University, the Medical Sciences development programme will make reference to a number of regional strategies. This will allow it to engage and develop strategic relationships with key prospects for Medical Sciences globally. It is expected that the post holder will work closely with the University’s international offices and some overseas travel may be required from time to time. Continues on next page

Photo © Rob Judges

Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

THE OPPORTUNITY The successful candidate will recognise and embrace the value of adopting a collaborative and internally transparent approach to fundraising within the collegiate University structure. S/he will work closely with colleagues in the Development Office, Medical Sciences Departments, Oxford Colleges, Central Administration, Divisions and international offices to maximise gift potential from prospects who may have multiple connections and enthusiasms.

The Development Office culture is professional, collaborative and service-oriented, and values transparency, flexibility, trustworthiness, tenacity, energy, drive and the ability to act as an ambassador for the office and for the collegiate University. The duties of the post are set out as they are envisaged at present, but it will be important for the person appointed to be flexible and adaptable, and able to contribute to the development of the fundraising function of the collegiate University.

The post holder will be required to cover for or act in the place of the Head of Development from time to time and in particular in some internal meetings.

The work of the Development Office covers a wide range of activities and

The line manager will regularly review progress. There may be opportunities for career development within the University structure. The Development Office seeks to support and encourage staff to help them reach their potential, providing access to appropriate courses and training whenever possible.

priorities which will inevitably change from day to day. All staff operate as a team, and, while each has his or her own responsibilities, they are expected to assist each other in peak periods. The post holder will need to become conversant with the University as a whole and especially with the numerous academic staff and volunteers.

Photo ÂŠ Matt Stuart

Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

DEVELOPMENT OFFICE STRUCTURE CHIEF DEVELOPMENT OFFICER EXECUTIVE ASSISTANT

ASSOCIATE DIRECTOR

DIRECTOR OF

OF DEVELOPMENT

DEVELOPMENT

(PAN UNIVERSITY)

(ARTS, HUMANITIES &

(SCIENCE, MEDICINE

(OPERATIONS)

SERVICES

(ASIA)

SOCIAL SCIENCES)

& LIBRARIES)

INTERNATIONAL

HUMANITIES

MPLS

FOUNDATIONS & CORPORATIONS

SOCIAL SCIENCES

MEDICAL SCIENCES

DARS SUPPORT CENTRE

PROSPECT RESEARCH

ASHMOLEAN MUSEUM

BODLEIAN LIBRARIES

MARKETING & INSIGHTS

COMMUNICATIONS

PITT RIVERS MUSEUM

MUSEUM OF NATURAL HISTORY

STUDENT SUPPORT & SPORT LIFELONG LEARNING

UODO STRATEGIC PROJECTS

MUSEUM OF THE HISTORY OF SCIENCE BOTANIC GARDEN & HARCOURT ARBORETUM

CAMPAIGN RELATIONS DEVELOPMENT EVENTS LEGACIES

GIFT REGISTRY

DEVELOPMENT OFFICE ACCOUNTS OPERATIONS PERSONNEL

Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

MEDICAL SCIENCE DIVISION - FUNDRAISING TEAM

HEAD OF DEVELOPMENT

DEVELOPMENT

PROJECT

COORDINATOR

OFFICER

SENIOR

DEVELOPMENT

EXECUTIVE

EXECUTIVE, AMERICANS FOR OXFORD

Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

JOB DESCRIPTION REPORTING TO Head of Development, Medical Sciences

KEY RELATIONSHIPS Donors to Medical Sciences; external volunteers and members of advisory committees; Head of Medical Sciences Division; senior academics and administrative staff as appropriate within the Medical Sciences Division; Members of the Medical Sciences fundraising team and other members of the Development and Alumni Relations teams across the collegiate University.

• To achieve personal income targets of at least £1million annually and achieve department-wide performance expectations of approximately 15 prospect meetings per month. • To be able to understand academically complex projects and explain and promote them to potential, non-specialist donors. This will involve working out how to articulate and publicise priority projects, as agreed by the University and Medical Sciences Division, in both written and verbal form. This will be undertaken in close collaboration with the Head of Development, Medical Sciences and senior University officials and academics, and with senior fundraising personnel in the collegiate University both in Oxford and overseas (including the offices located in New York, Hong Kong and Tokyo). • To understand donors’ wishes and aspirations and to identify potential links with key priority projects with the aim of securing a major gift.

PURPOSE To develop and implement plans to maximise private gift support for agreed priorities within the Medical Sciences Division.

RESPONSIBILITIES • To play a crucial role in ensuring that philanthropic income for the core priorities of the Medical Sciences Division rises in a steady and sustainable manner year on year through the identification and engagement of new potential donors and the successful acquisition of new gifts. • To implement solicitation strategies to secure gift support. The post holder will be expected to encourage prospective donors to consider making a gift to the University and, when appropriate, personally to solicit a specific sum of money up to the million pound level, often working jointly with a senior academic. This will require close consultation with the Head of Development, Medical Sciences and will require the post holder to work effectively with academic champions and volunteers. • To identify prospective donors with whom the University will aim to develop significant philanthropic relationships and build a robust prospect pipeline. These will be drawn from several groups: high net-worth individuals (both alumni and non-alumni), the corporate sector, trusts and foundations and other bodies from whom funding may be obtained.

Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

• As appropriate, to identify, recruit and work with high-level volunteers who can assist with prospect identification and solicitation. • To optimise philanthropic support for the collegiate University and to adhere to best practice in prospect cultivation, solicitation and stewardship. This will involve collaboration with college-based and other development staff in line with agreed principles and protocols. • To use his/her judgment, sometimes without reference, to determine what specific proposition should be put to a prospect, and under what terms, in order best to secure the prospect’s greatest potential level of support. • To ensure that a current and accurate record of all development strategy and activity for which the post holder is responsible, be maintained on the Development Office’s database. • To ensure all gifts comply with the University’s standards on ethics and scrutiny. • To foster a positive understanding of the benefits and importance of philanthropy amongst Oxford’s stake-holders. • To report regularly, against specified criteria, on development activity such as numbers of potential donors and donor meetings. • To carry out such other functions as from time to time the Head of Development, Medical Sciences or other senior colleagues may require, commensurate with the level of this position.

PERSON SPECIFICATION SKILLS & ABILITIES

EXPERIENCE & KNOWLEDGE

• An ability to think both strategically and tactically about the relations between potential donors and fund-raising goals.

• An excellent general level of education to degree level or equivalent. A scientific subject would be highly desirable.

• An ability to provide specialist expertise in the area of major gift giving, and to develop a long-term strategy for the solicitation of principal gifts.

• Proven fundraising experience in a complex organisation and direct involvement in securing major gifts.

• To identify prospective donors with whom the University will aim to develop significant philanthropic relationships and build a robust prospect pipeline. These will be drawn from several groups: high net-worth individuals (both alumni and non-alumni), the corporate sector, trusts and foundations and other bodies from whom funding may be obtained.

• Evidence of leading or contributing to a major relationship to achieve successful fundraising from corporate and other donors.

• An ability to ask for, or arrange for others to ask for, significant gifts to enable the Medical Sciences Division and the collegiate University to maintain their world-class status.

• Ability to establish credibility, confidence and robust relationships with existing and prospective donors, and key stakeholders. • Broad knowledge of scientific and technological issues and the ability to speak and write about them with fluency and authority.

• The ability to promote interest amongst prospective donors in the goals of the Medical Sciences and the University as a whole.

• Education and/or expertise in a scientific discipline is desirable.

• The ability to converse effectively and convincingly with a range of people, including major donors, academics and senior officers, and to represent the University at the highest levels; the capability of representing the University at a senior level.

ATTRIBUTES

• Ability to thrive and work well under pressure whilst remaining aware of detail. • Excellent personal presentation and communication skills, both oral and written [to be tested in interview]. • The ability to identify and work with professional and academic colleagues in the cultivation of prospects and in the solicitation of major gifts [to be tested in interview]. • Excellent social skills and cultural understanding, and a very high level of literary and communication skills. The ability to converse effectively and convincingly with a range of people, including major donors, academics and senior officers, and to represent the University at the highest levels; Outstanding interpersonal skills [to be tested in interview]. • An understanding of the sources of funding for UK Higher Education in order to set the work of the Development Office in context and to understand the multifaceted relationships the University of Oxford has with its funders, particularly corporate partners [to be tested in interview].

Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

• An interest in the sciences. • An interest in higher education and in particular an understanding of the University of Oxford, and its goals in teaching and research. • Demonstrable ability to show highly nuanced sensitivity and good judgement when working with key internal and external stakeholders. • A combination of the personal sensitivity, maturity of approach and determination that is needed when working with senior academics and prospective major donors to the University [to be tested in interview]. • The candidate must have a flexible attitude and be prepared to work out of regular hours and to travel [to be tested in interview].

TERMS & CONDITIONS LOCATION

IMPORTANT INFORMATION FOR CANDIDATES

Medical Sciences Divisional Office, JR Hospital, Headington and University Offices, Wellington Square

PRE-EMPLOYMENT SCREENING

HOURS OF WORK Full time SALARY

Please note that the appointment of the successful candidate will be subject to standard pre-employment screening, as applicable to the post. This will include right-to-work, proof of identity and references. We advise all applicants to read the candidate notes on the University’s pre-employment screening procedures, found HERE. DATA PRIVACY Please note that any personal data submitted to the University as part of the job application process will be processed in accordance with

Grade 8: £39,992 - £47,722 per annum with possible extension to £52,132

the GDPR and related UK data protection legislation. For further information, please see the University’s Privacy Notice for Job Applicants

PENSION

THE UNIVERSITY’S POLICY ON RETIREMENT

Information about the University pension scheme can be found HERE

The University operates an Employer Justified Retirement Age (EJRA) for all academic posts and some academic-related posts. From 1

BENEFITS

HERE. The University’s Policy on Data Protection is available HERE.

October 2017, the University has adopted an EJRA of 30 September before the 69th birthday for all academic and academic-related staff in posts at grade 8 and above. The justification for this is explained HERE. For existing employees, any employment beyond the retirement age is subject to approval through the procedures HERE.

Benefits of working at the University can be seen HERE

From 1 October 2017, there is no normal or fixed age at which staff in posts at grades 1–7 have to retire. Staff at these grades may elect to retire in accordance with the rules of the applicable pension scheme, as may be amended from time to time. EQUALITY OF OPPORTUNITY

FOR FU RT HE R I N FO R MAT I O N A ND TO AP P LY FO R T HI S ROLE, P L E A S E CL I C K H E RE

Entry into employment with the University and progression within employment will be determined only by personal merit and the application of criteria which are related to the duties of each particular post and the relevant salary structure. In all cases, ability to perform the job will be the primary consideration. No applicant or member of staff shall be discriminated against because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

Candidate Information Pack | Senior Development Executive, Medical Sciences, University of Oxford

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