Board Elections of EYP Armenia

It is our greatest pleasure to launch the open call for the Board elections at the European Youth Parliament (EYP) Armenia for 2014-2015. Work at the European Youth Parliament – Armenia is implemented on the voluntary basis. The general workload is 1 hour a day and doesn’t require the presence of the Board Member at the Office (implies work from home).

Nevertheless, EYP Armenia Board Meetings take place on Saturday or Sunday once per 2 weeks and last for 3-4 hours.

Why to apply?

A great asset to the section “Working Experience” on your CV; Get equipped and develop existing professional, communication skills; Meet different high officials in Armenia, and the EU; Organize big-scale events in Armenia and not only; Have a vote in the decision making of the EYP Armenia, as an organization; Present our organization at the Board of National Committees (BNC) Meetings in Berlin;  Become a part of an enthusiastic team of young and professional people;  Participate in the evaluation process of thousands of applications;  Develop the youth sector and sector of non-formal education in your community, city, country      

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The call is opened for the following positions:

President Key Responsibilities and Duties:       

To lead the National Committee of EYP Armenia in accordance with the general EYP policies approved by the Governing Body and Board of National Committees; To develop a development plan to advance the mission and objectives of the EYP Armenia; To represent EYP Armenia at state bodies, committee meetings and perform the formal representation of the National Committee; To chair the Board meetings; To perform day-to-day coordination of EYP Armenia activities according to EYP policies and decisions of the Board; To write and present the annual report of EYP Armenia to the main stakeholders; To work out the short-term and long-term strategy for the organization.

Vice-President on International Relations Key Responsibilities and Duties:     

To design a strategy on development of international relations of the National Committee; To coordinate the international relations and involvement of the National Committee in international projects; To get in touch with potential supporters of EYP Armenia for further cooperation; To arrange meetings with different stakeholders that fundraisers propose; To perform the functions of the President in his absence according to the Charter;

HR Officer & Alumni Coordinator Key Responsibilities and Duties:         

To create and manage the database of EYP Armenia members and Alumni; To disseminate calls received from other EYP representations to EYP Armenia Alumni through the mailing list and respective FB groups; To develop various EYP Armenia Alumni events/gatherings and present to the President and Financial Director for the approval; To coordinate the organization of the proposed Alumni events/gatherings; To develop official calls, online application forms for the National Selection Conferences, International Forums and other projects of EYP Armenia; To present to the Board of EYP Armenia the compilation of the application forms submitted (in 1 excel file) for National Selection Conferences, International Forums, and other projects; To send out the notification letters to the accepted and rejected participants for the National Selection Conferences, International Forums, and other projects; To take part in the assessment process of the submitted application forms for the different projects of EYP Armenia; To seek for non-EYP events and notify the EYP Armenia Members on the participation possibilities.

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Communications Officer Key Responsibilities and Duties:       

To develop a strategy for work with the media (including TV channels) in order to provide the coverage of the EYP Armenia Conferences, Sessions, Forums and Projects; To issue press releases on the EYP Armenia events and send out to the media representatives; To manage EYP Armenia web-page, FB, linkedin, twitter news updates (include the collection and sharing of information); To conduct monthly analysis of youth involvement in EYP Armenia based on the geographic, school and university coverage; To develop a plan of info sessions about EYP Armenia in universities, schools, centers and present it to the Vice-President on International Relations for approval; To settle meetings with representatives of the different universities, schools, centers for the actual implementation of the info sessions about the EYP Armenia (after approval of VicePresident on International Relations); To coordinate and conduct visits to schools and Universities for raising awareness and involvement among youth.

PR Manager Key Responsibilities and Duties:      

To maintain the overall promotion of EYP Armenia on national and international levels; To work out the program of EYP Armenia Corporate Social Responsibility and present it to the board on the monthly basis; To spread the calls for participants in the EYP Armenia Events through the local and international youth networks (ARMSCOOP, ARMACAD, Mladiinfo, Eduactive, HeySuccess, as well as various FB groups) after receiving the calls from the HR of EYP Armenia To communicate with local youth movements, NGOs, clubs to raise the awareness and involvement of the latter in EYP Armenia projects; To propose certain events (especially on the holidays, days of commemoration) targeted at large public that will promote EYP Armenia as a brand; To develop Logos and Mottos for the EYP Sessions, Forums, Trainings, etc.

Fundraiser (Local) Key Responsibilities and Duties:     

To develop a strategy and concept for fundraising for the planned sessions, trainings and projects; To write out the budget for the upcoming sessions, trainings and projects; To seek for the grant opportunities in Armenia to apply for the implementation of the EYP Sessions; To write grant proposal (in Armenian) to attract local funds from the representations of International Organization in Armenia, Ministry of Youth and Sports Affairs, etc; To work out the development plan for attracting the in-kind contribution from the Universities, Schools, Centers and present it to the President and Vice-President.

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Fundraiser (International) Key Responsibilities and Duties:    

To develop a strategy and concept for fundraising for the planned sessions, trainings and projects; To write out the budget for the upcoming sessions, trainings and projects; To seek for the grant opportunities abroad to apply for the implementation of the EYP Sessions; To write grant proposal (in English) to attract foreign funds from the various institutions in Europe and elsewhere;

Local activities Coordinator Key Responsibilities and Duties:      

To coordinate the overall organization of the Regional Sessions, National Selection Conferences, International Forums implemented by EYP Armenia; To develop the information packages of the upcoming sessions and projects; To conduct the overall coordination of the EYP Sessions organizers in terms of the venue, meals, accommodation arrangements; To closely cooperate with the fundraisers on the local activities; To make sure that the development plan by the President and Vice-President are maintained in the given dates; To report to the Board the fulfillment of the development plan.

Accountant & Financial Director Key Responsibilities and Duties:    

To conduct the overall accounting for the organization on the monthly basis; To present and submit financial statements required by Armenian Legislation; To implement transfer payments in the scope of the organization of EYP Sessions, Trainings, Forums; To prepare annual financial reports for the Board with a briefing on the budget conditions at the end of every month;

IT Officer Key Responsibilities and Duties:     

To ensure secure maintenance of the web-page and FB page of EYP Armenia; To prepare the teasers/trailers and video materials for the EYP Sessions, Forums, etc; To assist the PR manager in preparation of the logos for the EYP Armenia events; To propose to the Board various ways the webpage can be improved in the future to ensure higher number in the outreach; To report to the Board on the statistics of the visitors of the webpage and work out the trends EYP Armenia is experiencing on the monthly basis.

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General eligibility criteria: Age: 17-30 Residency: Armenia Languages: fluency in Armenian and English languages Experience in EYP: participation in at least 1 EYP event Skills: good communication and professional skills, team-work and MOTIVATION Application procedures: To apply for the above-mentioned positions, please fill out the online application form that can be found here: https://docs.google.com/forms/d/180WGFCCudyow7EYPm_0zmhQlWQD8EGInmp2VErijes/viewform . The deadline for the application is 17 February, 23:59 CET, 2013.

Election procedures: The elections will be held in the following stages: 1. After the application submission deadline, all the applicants will be registered.

2. A joint booklet will be created on Board Elections which will comprise motivation letters, EYP experience, photos, any other information on all the candidates for the specified positions.

3. 1 week will be given for all the EYP Armenia Alumni to get to know the candidates, go through the prepared booklet, thus checking the motivation and experience of the candidates.

4. After above-mentioned 1 week the online voting will be launched in the scope of which all the EYP Armenia Alumni will be voting on their preferred candidates; 5. The online voting will last for 5 days, and will be considered legitimate in case more than 50% of EYP Armenia Alumni take part in it; 6. The Independent Committee will be monitoring the online voting process and will publish the results right after it closes.

ABOUT EUROPEAN YOUTH PARLIAMENT ARMENIA: The EYP represents a non-partisan and independent educational project which is tailored specifically to the needs of the young European citizen. The EYP represents a non-partisan and independent educational project which is tailored specifically to the needs of the young European citizen. The EYP encourages independent thinking and socio-political initiative in young people and facilitates the learning of crucial social and professional skills. Since its inauguration, many tens of thousands of young people have taken part in regional, national and international sessions, formed friendships and made international contacts across and beyond borders.

Today the EYP is one of the largest European platforms for political debate, intercultural encounters, political educational work and the exchange of ideas among young people in Europe.

The EYP consists of a network of 35 European associations and organizations in which thousands of young people are active in a voluntary capacity.

EYP Armenia was given a full membership in the European Youth Parliament on December 14, 2012. Since then, 12 projects have been implemented which involved around 2500 young people, hosted 65 foreign students from Austria, Hungary, Ukraine, Russia, France, Germany, Poland, Georgia, Montenegro, India, USA, Moldova, Romania, Sweden, Kazakhstan, 45 volunteers from Armenia, Georgia, Sweden, Romania. The major cooperation has been established with Ministry of Economy, Ministry of Sports and Youth Affairs, EU Delegation to Armenia, American University of Armenia, Russian-Armenian (Slavonic) University, etc. More information can be found on our webpage: www.eyparmenia.org

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