Proposal for: Elizabeth Brown and Birgess Moore Angelus Pillsbury Winthrop Shaw Pittman LLP Partner Retreat 2013 September 5, 2012 GUEST ROOM GROUP RATES: Four Seasons Dallas would like to extend the following group rates over the date(s) below: October 3 –6, 2013 OR October 17 – 20, 2013 Thurs Fri Sat 2013
European Plan Rate Per Room, Per Night $250.00 $260.00 $270.00
Conference Plan Rate Per Person, Per Night $250.00 + $92.00 $260.00 + $92.00 $270.00 + $92.00
Superior 100 210 210 Deluxe 0 40 40 Villa 0 90 90 TOTAL 100 340 340 *Currently space is not being held, but we would be happy to do so upon your request.
The European Plan includes: • • • • •
Overnight accommodations Complimentary basic internet access in guestroom (up to two (2) devices) Access to Sports Club Access to Spa facilities No Resort Fee
The Conference Plan Package includes: • • • • • • • • • • • • •
Overnight accommodations Complimentary access to Sports Club Access to Spa facilities Complimentary basic internet access in guestroom (up to two (2) devices) Full breakfast buffet in Café on the Green or Continental Breakfast in your meeting room Buffet lunch in Café on the Green or in your meeting room Refreshment breaks during scheduled meeting and recreational events 10% discounts on all Food and Beverage not included in Conference Plan Package Service Charge on all food and beverage included Complimentary General Session room One (1) complimentary internet connection in Conference Center Audio Visual Selection discounts based on spend and exclusivity No Resort Fee
The following taxes and fees are applicable to either plan: Sales tax: 8.25% Occupancy tax: 15% Resort Fee $0 Porterage: $8.00 round-trip or $4.00 one way Amenity Delivery: $3.00 per room Parking: Complimentary self-parking; valet parking is $12.00 per day or $24.00 overnight Commissionable: Yes, at 10% per room for the European Plan rate SPECIAL CONCESSIONS: • One (1) complimentary room per every fifty (50) actually consumed DEPOSIT: A Deposit of 50% of estimated charges will be required to secure all arrangements. The Deposit is nonrefundable and will be deducted from the final billed amount. ATTRITION: Groups are allowed to adjust their room block up to ten percent (10%) of anticipated room revenue committed to on the Contract Signature Date 31 days prior to the peak night arrival without being assessed an attrition fee. Any adjustments made within a 30-day window will be subject to applicable attrition fees per the contract agreement. CHECK IN/CHECK OUT TIME: Check-in time is 3:00 PM. Guest room assignment prior to this time is subject to availability. Check-out time is 12:00 PM. FUNCTION SPACE: We have reviewed your function space requirements and can accommodate them as requested.
* General Session – Four Seasons Ballroom (see diagrams) * Breakfast – Cottonwood * Lunch – Pavilion * Breakouts – Various * Reception – Resort Pool, Pavilion or Four Seasons Ballroom A diagram of the meeting space is available at: http://www.fourseasons.com/dallas/meetings/meeting_rooms.html
2012 FOOD AND BEVERAGE GUIDELINES (price per person): Breakfast: from $30.00 Coffee Breaks: from $10.00 Lunch: from $44.00 Dinner: from $65.00 Hors d’ Oeuvres: from $30.00 Cocktails: from $8.75 Wines: from $40.00 Food &Beverage Tax: Food &Beverage Service Charge:
to to to to to to to
$45.00 $20.00 $60.00 $120.00 $100.00 $12.00 $125.00
8.25% 22%
AUDIO VISUAL: Four Seasons Dallas has a full service in house audio visual department and complete pricing is available upon request. Should audio visual equipment be brought in or an outside company used, additional charges will apply. GOLF INFORMATION: The TPC Four Seasons is home of the annual HP Byron Nelson Championship, a PGA TOUR event and the largest professional golf event in Texas. The TPC Four Seasons golf course is located on the resort grounds and is managed by Four Seasons Dallas. We are pleased to offer a special golf tournament rate of $225.00 which includes tournament coordination, green fee, practice range, range balls, golf cart and personalized carts signs with individual names. FOUR SEASONS AMENITIES: 24-hour Room Service 24-hour Concierge Service 24-hour Laundry and one-hour pressing service Complimentary Turndown Service Twice daily housekeeping service, including evening turndown and ice delivery Three telephones in all guest rooms including a cordless phone Writing desk and high-speed internet access Complimentary Services: USA Today, New York Times or Dallas Morning Newspaper Daily Shoe Shine Self-Parking Box-handling fee for the first ten (10) boxes received Business Center access with Internet Built-in screen (complimentary with rental of hotel projector) No charge for 800# (or other toll free numbers)
Value: $3.00 $7.00 $22.00 per day $20.00 $15.00 per hour $15.00 $1.00 per call
Lobby coffee and tea services Incoming Faxes Access to 200,000 square foot Sports Club
$10.00 $1.00 per fax No Resort Fee
TRANSFER COSTS (Prices are estimates and subject to change): Shuttle: $17.00 Towncar: $92.00 Taxi: $32.00 Limousine: $147.00 The above prices are from outside vendors. The Resort does not operate ground transportation services. AIRPORT INFORMATION: All primary carriers fly into Dallas/Fort Worth International Airport (DFW), which is 7 miles from Four Seasons Dallas or the regional Dallas Love Field Airport (DAL), which is 12 miles from the Hotel. AWARDS AND ACCOLADES: AAA - Five Diamond Award Forbes Travel Guide - Four Star Award Institutional Investors - 50 Best Hotels - #5