KINGSTON
SEn ORS EXPO 2016
Organized by
EXHIBITORS! RESERVE YOUR BOOTH SPACE NOW!
In support of
FROSE CREATIVE SOLUTIONS INC.
SATURDAY, APRIL 23 10AM - 4PM
2016
OVER 100 EXHIBITORS
Sponsorship Information
We welcome all Businesses and Organizations that offer quality products or services to enhance the lives of people.
leisure • living • services • aging • welLness • and more
www.kingstonseniorsexpo.ca
KINGSTON
SEn ORS EXPO 2016
Saturday, April 23
Dear Potential Sponsor, Please accept the enclosed sponsorship package for your review. This proposal offers a unique opportunity to promote your organization to the hundreds of seniors, their families and caregivers, and those on their way to becoming seniors who reside in the Kingston and South Eastern Ontario area. The Third Annual KINGSTON SENIORS EXPO, formerly the 4 Life Expo is the Frontenac-Kingston Council on Aging Inc.’s largest fundraising event of the year. Held at the Cataraqui Arena in Kingston on Saturday, April 23, 2016 the KINGSTON SENIORS EXPO is hoping to attract over 1,000 service providers and seniors from across the South Eastern Ontario Region. The Frontenac-Kingston Council on Aging Inc. has a proud history dating back to the 1990’s of advocating for, and supporting seniors in our community. Supporting seniors is their number one priority. The Frontenac-Kingston Council on Aging Inc. is considered to be the premier organization to provide Elder Abuse Prevention education and supports in the South Eastern Ontario region. The KINGSTON SENIORS EXPO, like the work of the Frontenac-Kingston Council on Aging Inc., is unique in the South Eastern Ontario Region, and we want to work with sponsors to ensure the Expo continues to grow while benefiting the Council, the community, the vendors and the sponsors. We plan on working towards this goal by achieving three main points of focus for 2016: 1) Increase prominence and visibility of the KINGSTON SENIORS EXPO and its primary focus, by increasing print and radio coverage and continuation of previous television coverage 2) Increasing catchment area: by expanding to include Brockville, Ganaoque, Napanee, Belleville and Trenton in advertising 3) Expanding show offerings to an assortment of live entertainment One of the many goals of the KINGSTON SENIORS EXPO is to establish new relationships with sponsors while strengthening relationships with current supporters to benefit each party mutually. We plan on increasing on site visibility for sponsors within the event by introducing digital floor monitors displaying rotating graphics. The success of a sponsorship program is contingent upon exceeding expectations. We want to ensure our supporters are part of a winning program that provides a positive experience and excellent promotional opportunity. We want to work with you to customize our sponsorship packages to best suit your needs, our “personal touches” will ensure your message is properly delivered to this growing target audience. Thank you for this opportunity. We will call you within the next week to answer any questions you may have. Regards,
Olivia Rose & Sacha Frederiks Event Coordinators by Frose Creative Solutions In support of the Frontenac-Kingston Council on Aging Inc.
Contact Frose for info & booking: 613-532-6661 or frose@kingston.net
KINGSTON
SEn ORS EXPO 2016
Sponsorship opportunity
PRESENTING SPONSOR - $1,000
• Single booth, manned or static display (display material must be provided by sponsor) • Equal billing on event marketing material • Logo on all marketing material • Company mentioned in radio and television marketing • Company logo on invitations, mail outs and contracts • Acknowledgement on Facebook and Twitter • Company logo with link on website with access to Partner Login • Listed as exhibitor on the expo website • Article featured in full distribution of the spotlight on Seniors magazine • 50% discount on advertising space in the spotlight on Seniors magazine • First right of refusal for 2017 sponsorship • Complimentary swag bag* insert opportunity • Certificate of recognition • Unlimited number of free admission passes
GENERAL SPONSOR - $500
Availability to become Sponsor of Bags, Cafe or Entertainment** (Ask for details) • 50% off a single booth, manned or static display (display material must be provided by sponsor) • Acknowledgement on Facebook and Twitter • Company logo presented on all marketing material • Complimentary swag bag* insert opportunity • Certificate of recognition • Company logo with link on website
Contributing SPONSOR - $250
• Complimentary swag bag* insert opportunity • Acknowledgement on Facebook and Twitter • Certificate of recognition • Company logo with link on website *The swag bag will be carried throughout the show and into the streets creating countless impressions. Bags will be given to the first 250 guests through the door. ** Event bag/logo marketing not guaranteed depended upon bag sponsorship
Contact Frose for info & booking: 613-532-6661 or frose@kingston.net
KINGSTON
SEn ORS
MEDIA COVERAGE
EXPO 2016
Print coverage
TV coverage
Kingston & Frontenac The Kingston Heritage 3 Weeks vendor focused advertising Size: 5.145’’ x 2.875’’
CKWS TV • 30 seconds television commercials • 8 week website inclusions on the Event pages www.CKWS.com and www.hits1043.ca • 1 week Live on Air Mentions • 4 week Community Watch promotion
Event advertising 2 x ¼ page Full Colour banner Size: 10.387’’x 3 ½ ‘’ 1 x ½ Page Size: 10.375 ‘’x 5.75’’
Radio coverage
1 x Full page Size: 10.375x11.5’’ The Kingston Whig Standard • 9 Weeks (Wed., & Fri.) 2x a Week Vendor Promotion; from February to April, 2016 • Business Cards size ads • 1 week (Wed., & Sat.) Event promotion – 1/8 page • 1 week (Wed., & Sat.) Event promotion – 1/4 page • 1 week (Wed., & Fri.) Event promotion – 1/2 page Belleville Metroland newspaper 3 x ¼ page banners Size: 10.387’’x 3 ½ ‘’
Bob FM 30 x 30 seconds radio commercials 93.5 Country 32 x 30 seconds radio commercials Napanee MY FM 51 x 30 seconds radio commercials Belleville CJBQ 45 x 30 seconds radio commercials Premium time block
Brockville Metroland newspaper 3 x ¼ page banners Size: 10.387’’x 3 ½ ‘’
Road Signage
Kingston & Frontenac Fresh 104.3 48 x 30 seconds radio commercials
Brockville Bob FM 30 x 30 seconds radio commercials
Placing 8 large road signs throughout Kingston Placing small road signs near the Expo Location Both for a period of 8 weeks prior to the Expo
Radio on Location Saturday, April 23 from 10:00 am till 1:00 pm
Over $26,980 in event promotions. Posters, website promotions and more not included.
All promotional organization will be promoting the event through facebook, Twitter and other free community event listings.
Contact Frose for info & booking: 613-532-6661 or frose@kingston.net
KINGSTON
SEn ORS
Registration form
EXPO 2016
PLEASE PRINT CLEARLY Sponsor Name:_______________________________________________________________________ Contact Name:______________________________________________________________________ Address: ____________________________________________________________________________ City:________________________________________________________________________________ Province: _______________________________________ Postal Code ______________________ Telephone:___________________________________________________________________________ Cell phone (optional) ________________________________________________________________ Email: ______________________________________________________________________________ Preference of contacting:
❑ By Phone
❑ By Email
Please Check Off Sponsorship Level ❑ Presenting Sponsor $1,000 ❑ General Sponsor $ 500 ❑ Contributing Sponsor $ 250 Signature By signing below we acknowledge our agreement to provide Frose Creative Solution Inc. $_____________ in sponsorship towards the Kingston Seniors Expo in support of the Frontenac-Kingston Council on Aging Inc..
Signature: __________________________________________________________________________ Date: ____________/______________/____________ (Month/Day/Year)
Contact Frose for info & booking: 613-532-6661 or frose@kingston.net
KINGSTON
SEn ORS
Payment details
EXPO 2016
Exhibitor Package: ❏ ❏ ❏ ❏
Additional Costs:
10’x 10’ Single Exhibit Space.............. $350 10’x 20’ Double Exhibit Space............. $500 Non-Profit Single Exhibit Space............ $250 10’x 20’ Non-Profit Double Exhibit Space ....................... $350
❏ ❏ ❏ ❏
Electricity............................................. $55 Additional Chairs............................... $6/ea. Additional Table................................ $9/ea. Table Skirting ...............................$30/table
*Community sponsored tables available. Call for details 613-532-6661 Includes: • Pipe and drape (8’ back wall and 3’ side walls) • (1x) 6’ table, (1x) chair • Company name posted on the Kingston Seniors Website and Council On Aging’s website
Sponsorship Level $ _____________ Exhibitors Package $ _____________ Sponsorship Discount $ _____________ PRESENTING sponsor GENERAL sponsor
- $350.- $162.50.-
Additional Cost
$ _____________
Payment ❏ Visa
Subtotal HST 13%
$ _____________ $ _____________
Total Amount Payable $ _____________ Deposit 50%
$ _____________
Remaining Balance Due Feb. 5, 2016 $ _____________
sponsorship payments due by February 5, 2016 ❏ Mastercard
❏ Money Order
Make Cheques Payable To: Frose Creative Solutions Inc. 4185 Mangan Blvd., Kingston, ON K0H 2N0
❏ Cheque
❏ EFT
EFT Payments: Send EFT to frose@kingston.net
Credit Card Number: __________–__________–__________–__________
Expiry Date: __________/__________
Card Holder: ___________________________________________
Signature: __________________________________________
CVV Code (Security Code)*: __________ *For Visa®and MasterCard® cards, the card code is the last 3 digit number located on the back of your card on or above your signature line. For an American Express® card, it is the 4 digits on the FRONT above the end of your card number. This number helps validate that a genuine card is being used during a transaction.
Contact Frose for info & booking: 613-532-6661 or frose@kingston.net
KINGSTON
SEn ORS
thank you!
EXPO 2016
The Kingston Seniors Expo is an opportunity for us all to continue to support the work of the Frontenac-Kingston Council on Aging Inc. and their support of the aging population in South Eastern Ontario. Your participation in this event will make a difference to the people that rely on the Council on Aging’s advocacy and support programs by helping them to continue the educational programs and seminars ran in the local community and the regional Elder Abuse Peer Support Phone Line. Also, our thanks goes out to the many Volunteers and Corporate Sponsors who continue to help the Frontenac-Kingston Council on Aging Inc. achieve so much. With their continued support - and yours – the Spotlight on Seniors Expo is sure to remain a success for many years to come!
I’m for helping the elderly. “I’mSure going to be old myself someday.” ~Lilian Carter~
Contact Olivia for info & booking: 613-532-6661 or frose@kingston.net