Carmichael Panel Presentation at FSU

Lisandra R. Carmichael Interim Dean of Libraries lcarmichael@uwf.edu

Proposal for Building the Skylab  The UWF student technology fee “shall be expended for

establishing or improving the use of technology that benefits the students directly”  24 proposals requesting $1.8 million were submitted  $650,000 were available to fund the systemic projects  5 of 24 proposed projects were funded  3 project proposals submitted by UWF Libraries, 2 funded for $241,900  

E-books - $73,967 Skylab - $167,933

 Lessons we learned from submitting a proposal - Be careful

what you wish for!

 We tailored the proposal to meet the specific criteria for project selection

“The UWF Libraries aim to enhance their roles as collaborative, integrated learning environments by providing spaces where students interact with information and technology, as well as with their peers and library staff, from the inception of an idea to the synthesis of a final product.”  We engaged key stakeholders during this process, we sought their ideas and

incorporated those ideas in the proposal (user (students), faculty, library management and all staff, SGA, Library Committee, campus IT experts, Provost)  Prior to submitting proposals, I sought approval from Provost to use $100,000 from

the library carry forward account to renovate the space for the learning center  We had buy in, early on, from key stakeholders and this paved the road for us. We

continue to consult them  Be meticulous, think details, details, details…

Project Management & Library Administration

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Project Manager

Administrator

(specific scope, schedule and required resources)

(oversight)

Assembling an “official� Skylab Task Force (STF) members (3 original librarians, 2 IT reps, 1 fiscal rep, and 1 chair) Communicating with University Procurement for help with process Working with the Project Manager from University Architecture & Engineering Services Assigning duties to STF members Planning, initiating, executing, monitoring, controlling, and closing the job Setting realistic timelines Managing budget Scheduling regular meetings Informing key stakeholders of decisions made (by majority vote)

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Vision for the Skylab Selecting a chair for STF Communicating with Provost and other administrators, SGA, Library Committee, etc.

Attending STF meetings, when needed or invited Providing general guidance to the STF Making final decisions Having overall responsibility to University Libraries and UWF community for the outcome of the project

Key Project Element - Timeline Inception of the project on Jan 8 and our grand opening is planned for Aug 31, 2010 (236 days) Clip from our Gantt Chart (Microsoft Project)

Another Key Project Element - Budget Total budget for Skylab: $267,933  Renovation of fifth floor: $100,000 

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$83,904.61 - Contractor estimate and includes: site demolition, concrete, carpentry, doors, windows, finishes, mechanical and electrical work, telecommunications , insurances, labor, sales taxes and a 10% overhead fee $3,437.50 – New Carpet Option and includes: materials, installation of new carpet and removal of old carpet (260 sq yds total)  InterfaceFlor is donating 100 sq. yards and additional carpet at manufacturing costs  Jones Floor Covering is discounting installation rate by 50% $12,500 - Architect Fee – Draws the plans that are used for the project and archived at facilities for future use $99,842.11 total

 Skylab tech fee awarded: $167,933    

$101,091.82 Computer Equipment $16,065 Furniture (tables, chairs, lounge furniture and professor station) $16,000 Student assistant ( for the first two years) $133,156.82 total

2 display cases (outside)

service window

2 white

Technology and Information Literacy Center install 28 PCs network printer I professor station sofa, lounge chairs w/tablets and bistro table w/3 chairs accommodates 50 students

boards

sofa

prof

fireplace printer room

white board manager workstation w/PC and service desk conversion equipment

multimedia stations

Multimedia and Media Conversion Center Skylab Manager 2 Macs for multimedia 2 PCs with conversion equipment and scanner table for large projects accommodates 20 students

Our Vision for a Learning Space  Emphasize importance of having a clear vision of the learning space

you want to create and articulating that vision (to architects, engineers, contractors, interior designer, vendors, administration, students, library staff, etc.)

 In the next couple of weeks:  make final choices for design elements  finalize plans with the contractor (electrical, telecommunications, and space renovations)  Order furniture and computer equipment

 Goal - to stay within allocated budget and complete the project on

time  Plan the grand opening with much fanfare  This Skylab the tip of the iceberg