SCHOOL OF ARCHITECTURE, BUILDING AND DESIGN BACHELOR OF SCIENCE (HONOURS) IN ARCHITECTURE COMMUNITY SERVICE INITIATIVE (CSI) UCM 60102
FINANCIAL REPORT
Group Members : Adriana Chang Wen Qi
0332960
Azeerah Binti Mubarakh Ali
0328906
Alia Nisa Binti Raffly
0320774
Cheok Kah Ying
0328560
Beh Yee Shyen
0333467
Esther Wong Jia En
0332188
Brian Jong Yaw Shung
0328897
Gavin Tio Kang Hui
0333373
Bernard Foo Kee Hong
0328599
Loi Chi Wun
0328652
Gan Ming Yi
0333281
Muhammad Aqil Bin Mohd Azli
0326479
I Made Lingga Prayoga
0332722
Ng Zien Loon
0328565
Lim Feng Yi
0332257
Priscilla Huong Yunn
0332599
Loo Ying Yee
0332649
Wendy Lau Jia Yee
0333538
Ng Guo Yik
0332551
Yong Ping Ping
0332585
Tutor
:
Ms. Camelia May Li Kusumo
Tutor
:
Ms. Lee Sze Ee
CONTENT LIST Page Number 1.0
Project Overview
2
Project Budget Summary
3
2.0
2.1
Balance Sheet
3.0
Project Budget Breakdown 3.1
Food
3.2
Goody Bags
3.3
Game Booth
3.4
Groceries
3.5
Transportation
6
4.0
Expenditure Claim Form
20
Appendix
36
5.0
Page 1
1.0
PROJECT OVERVIEW
Event Name
The World in Our Hands
Location
Taman Selatan, 41200 Klang, Malaysia
Date
18th May 2019
Beneficiary Good Samaritan Home is a Pro-Active, Participating & People Centered Charity Organization to House, nurturing & caring for underprivileged & orphaned children. It was founded in January 1999 by Albert Ong and YM Ong, a former pastor and his wife. Good Samaritan Home cared for children who came from families where parents have abandoned them, or where a parent is unable to cope with divorce, or where the child has lost one or both parents. It is now a home to 28 children, whose age ranges from 5 to 18 years old. Location : No.2, Lebuh Jelutong, Taman Selatan, 41200 Klang. Budget Allocation
The initial budget of 2000 Ringgit Malaysia was provided by each of our group members. Each of the group members contributed RM100, summing up to a total amount of RM2000 for the event usage.
Page 2
2.0
PROJECT BUDGET SUMMARY
CATEGORY
% OF BUDGET
SUBTOTALS
BUDGET TOTAL
Food
27.94 %
RM 558.70
RM 2000
Goody Bags
15.72%
RM 314.39
EXPENSE TOTAL
Game Booths
21.39%
RM 427.89
RM 1971.26
Groceries
22.07%
RM 441.35
BALANCE
Transportation
7.65%
RM 152. 96
RM 28.74
Page 3
2.1 BALANCE SHEET DEBIT Adriana Chang Wen Qi
RM
RM
100.00
Azeerah Binti Mubarakh Ali
100.00
Alia Nisa Binti Raffly
100.00
Beh Yee Shyen
100.00
Bernard Foo Kee Hong
100.00
Brian Jong Yaw Shung
100.00
Cheok Kah Ying
100.00
Esther Wong Jia En
100.00
Gan Ming Yi
100.00
Gavin Tio Kang Hui
100.00
I Made Lingga Prayoga
100.00
Lim Feng Yi
100.00
Loi Chi Wun
100.00
Loo Ying Yee
100.00
Muhammad Aqil Bin Mohd Azli
100.00
Ng Guo Yik
100.00
Ng Zien Loon
100.00
Priscilla Huong Yunn
100.00
Wendy Lau Jia Yee
100.00
100.00
2000.00
300.00 150.00 22.00 86.70
558.70
Yong Ping Ping
CREDIT Food Pizza Cottage Pizza Cottage Pizza Cottage 99 Speed Mart Goody Bags Mr. DIY KST Display System TESCO
88.90 45.60 149.05
Page 4
MR. DIY Mr. DIY Game Booths Popular Book Store DAISO Cactus Craft Cactus Craft YUME Design House Popular Book Store AEON Bandar Sunway Aprilkha Printing 99 Speed Mart 7-Eleven Groceries AEON Bandar Sunway AEON Bandar Sunway Transportation Adriana Chang Wen Qi Ng Guo Yik Loo Ying Yee Alia Nisa binti Raffly Azeerah binti Mubarakh Ali
126.95 30.85
441.35
87.05 23.80 13.50 42.84 134.00 3.90 17.70 91.00 7.20 6.90
427.89
101.56 288.80
390.36
36.48 33.92 35.84 12.16 34.56
152.96 1971.26
BALANCE
28.74
Page 5
3.0 3.1
PROJECT BUDGET BREAKDOWN FOOD
RETAIL
Pizza Cottage
ESTIMATED
ACTUAL
SUBTOTAL
SUBTOTAL
RM 300.00
RM 300.00
DETAILS
Receipt Reference Number 311 Date 18.05.2019 Paid by Priscilla Huong Yunn - RM 50 Group Fund - RM 250 Description 24 large pizzas
Pizza Cottage
RM 150.00
RM 150.00
Receipt Reference Number 312 Date 18.05.2019 Paid by I Made Lingga Prayoga - Full Amount Description 15 sets of chicken wings, 7 sets of cheese wedges and 7 sets of french fries
Page 6
Pizza Cottage
RM 50.00
RM 22.00
Receipt Reference Number 313 Date 18.05.2019 Paid by I Made Lingga Prayoga - Full Amount Description Take away boxes and plastic bags
99 Speed Mart
RM 100.00
RM 86.70
Receipt Reference Number 314 Date 18.05.2019 Paid by Bernard Foo Kee Hong- Full Amount Description Ice-creams
RM 600.00
RM 558.70
3.1.1
SUMMARY Food Estimated Subtotal
:
RM 600.00
Actual Subtotal
:
RM 558.70
Difference
: + RM 41.30
Expenditure for food category is within estimated budget.
Page 7
3.2
GOODY BAGS
RETAIL
MR. DIY
ESTIMATED
ACTUAL
SUBTOTAL
SUBTOTAL RM 88.90
DETAILS
Receipt Reference Number 321 Date 16.05.2019 Paid By Group Fund Description Stationeries, Bookmarks and Stickers
KST Display
RM 45.60
System
Receipt Reference Number 322 Date 17.05.2019 Paid By Alia Nisa binti Raffly Description 48 paper bags with hole handle
TESCO
RM 149.05
Receipt Reference Number 323 Date 17.05.2019
Page 8
Paid By Beh Yee Shyen Description Snacks and biscuits MR. DIY
RM 30.85
Receipt Reference Number 324 Date 18.05.2019 Paid By Bernard Foo Kee Hong Description Pens and highlighters
MR. DIY
RM 126.95
Receipt Reference Number 325 Date 17.05.2019 Paid By Group Fund Description Craft papers, stickers, highlighters, masking tape, glue, manila card
RM 300.00
RM 441.35
Page 9
3.2.1
SUMMARY Goody Bags Estimated Subtotal
:
RM 300.00
Actual Subtotal : RM 441.35 Difference : - RM 141.35 Expenditure for goody bags category exceeds estimated budget.
Page 10
3.3
GAME BOOTHS
RETAIL
POPULAR
ESTIMATED
ACTUAL
SUBTOTAL
SUBTOTAL
RM 450
RM 87.05
Book Store
DETAILS
Receipt Reference Number 331 Date 16.05.2019 Paid By Group Fund Description Crepe Papers, Rubber bands, Art Accessories, Badge Holder, Glue, Badge Clip and Pin
DAISO
RM 23.80
Receipt Reference Number 332 Date 16.05.2019 Paid By Group Fund Description Paper Cups, Sushi Maker and Glue Stick.
Cactus Craft
RM 13.50
Receipt Reference Number 333 Date 17.05.2019
Page 11
Paid By Brian Jong Yaw Shung Description Brown Corrugated Board Cactus Craft
RM 42.84
Receipt Reference Number 334 Date 17.05.2019 Paid By I Made Lingga Prayoga Description Brown Corrugated Board, Popsicle Sticks and Glue.
YUME Design
RM 134.00
House
Receipt Reference Number 335 Date 17.05.2019 Paid By Loi Chi Wun Description Printing for the passports, booth decoration and game props.
POPULAR Book Store
RM 3.90
Receipt Reference Number 336
Page 12
Date 17.05.2019 Paid By Beh Yee Shyen Description Sticker Paper AEON Bandar
RM 17.7
Sunway
Receipt Reference Number 337 Date 17.05.2019 Paid By Beh Yee Shyen Description Sticker and Drawing Paper
Aprilkha
RM 91.00
Printing
Receipt Reference Number 338 Date 17.05.2019 Paid By Esther Wong Jia En Description Badges
99 Speed Mart
RM 7.20
Receipt Reference Number 339
Page 13
Date 18.05.2019 Paid By Lim Feng Yi Description Kimball Barbeque Sauce for sushi making 7-ELEVEN
RM 6.90
Receipt Reference Number 340 Date 18.05.2019 Paid By Gan Ming Yi Description Degradable Garbage Bag
RM 450
RM 427.89
3.3.1
SUMMARY Game Booths Estimated Subtotal
:
RM 450.00
Actual Subtotal : RM 427.89 Difference : + RM 22.11 Expenditure for goody bags category is within estimated budget.
Page 14
3.4
GROCERIES
RETAIL
ESTIMATED
ACTUAL
SUBTOTAL
SUBTOTAL RM 101.56
DETAILS
AEON Bandar
RM 400.00
Receipt Reference Number
Sunway
341
Date
16.05.2019
Paid By
Group Fund
Description
Dugro Milk Powder
AEON Bandar
RM 288.80
Receipt Reference Number
Sunway
342
Date
16.05.2019
Paid By
Group Fund
Description
Detergent, shampoo, body wash
and s nacks
RM 400.00
RM 390.36
Page 15
3.4.1
SUMMARY Groceries Estimated Subtotal
:
RM 400.00
Actual Subtotal : RM 390.36 Difference : + RM 9.64 Expenditure for groceries category is within estimated budget.
Page 16
3.5
TRANSPORTATION
TRANSPORTATION
Adriana Chang
ESTIMATED
ACTUAL
SUBTOTAL
SUBTOTAL
RM 30
Rm 36.48
Wen Qi
DETAILS
Before 46340 km After 46397 km Distance Travelled (46397 km - 46340 km) = 57 km Mileage Claim (at RM 0.64/km) RM 0.64/km x 57 km = RM 36.48 Figure Reference Number 3.51
Ng Guo Yik
RM 30
RM 33.92
Before 29606 km After 29659 km Distance Travelled (29659 km - 29606 km) = 53 km Mileage Claim (at RM 0.64/km) RM 0.64/km x 53 km = RM 33.92 Figure Reference Number 3.52
Loo Ying Yee
RM 30
RM 35.84
Before 51063 km After
Page 17
51119 km Distance Travelled (51119 km - 51063 km) = 56 km Mileage Claim (at RM 0.64/km) RM 0.64/km x 56 km = RM 35.84 Figure Reference Number 3.53 Alia Nisa binti Raffly
RM 30
RM 12.16
Before 52 km After 33 km Distance Travelled 19 km Mileage Claim (at RM 0.64/km) RM 0.64/km x 19 km = RM 12.16 Figure Reference Number 3.54
Azeerah Binti Mubarakh Ali
RM 30
RM 34.56
Before 64321 km After 64375 km Distance Travelled 54 km Mileage Claim (at RM 0.64/km) RM 0.64/km x 54 km = RM 34.56
Page 18
Figure Reference Number 3.55
RM 150.00
RM 152.96
3.5.1
SUMMARY Transportation Estimated Subtotal
:
RM 150.00
Actual Subtotal : RM 152.96 Difference : - RM 2.96 Expenditure for transportation category exceeds estimated budget.
Page 19