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JUNE 2020
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Lake Viking News June 2020
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VVA Board of Directors Call to Order Susan Zalenski, Lot 364, called the meeting to order at 6:30 p.m. in the upper level of the clubhouse. Due to the ongoing COVID-19 situation the meeting also had a Zoom connection for members who could not attend. Board members present were Mark Leggett, Lot 72, Mike Booth, Lot 1259, Tony Gronniger, Lot 2281 Celeste Armanees, Lot 62; Troy Lesan, Lot 576 and Marvin McNabb, Lot 28. Shad Mort led the Pledge of Allegiance and Troy Lesan led in prayer. Approval of Minutes Troy Lesan moved to approve the minutes of the May 3, 2020, board meeting. Tony Gronniger seconded; motion passed. Committee Reports Handbook Committee – Celeste Armanees proposed three handbook changes that will be presented during Board Action. Finance Committee Troy Lesan reported that the Committee met on June 10. Kim Spidle representing Edward Jones reported we presently have four CD accounts. Kim pointed out that two of these CDs will mature in July and we will have to make a decision on reinvesting the funds in what we all recognize is a market with diminished opportunities. Missy agreed to assist in shopping for rates. In old business, the committee addressed questions by members. Many of these questions are also on the agenda of today’s meeting and will be addressed in Dredge Committee Report and in Lake Manager’s Report. Missy Leggett introduced a Retained Earnings Document that she plans on elaborating further at next meeting. The committee began to develop goals and plan to finalize at next meeting. The Finance Committee will monitor our SBA Payroll Protection Program (PPP) Loan. We will continue to work closely with BTC, who issued the SBA loan, in the loan forgiveness application. The Finance Committee will also monitor and has sent an email inquiry to an accounting firm for the possibility of additional oversight. Troy stated the goal of strict compliance that will result in this 1% loan becoming a grant. We have more funds than this time last year due to dredging assessments. Approximately $277,000 of the additional $335,000 was due to the dredge assessments. This leaves an approximate $65,000 improvement over last year’s numbers. Dues and assessments are actually above last year’s numbers. On the expense side, we are at $15,000 over last year’s totals. One of the line item increases was due to a $1,000 expense for a software package for SAFETY that will greatly increase the department’s efficiency. Troy stated that this may well have been the best $1,000 that VVA has ever spent due to procedures that will be streamlined. The Finance Committee also agreed with a Fire Department proposal for a hydrant installation to be presented at monthly meeting. The committee further agreed to change their meeting time to 5 p.m. on the Thursday evening before the monthly board meeting. Troy made a motion that the Board approve the
Next VVA Board Meeting:
June 14, 2020
following changes in Committee Assignments: add Celeste Armanees and Marvin McNabb to Finance Committee and move Eric Odette from Finance Committee to Lake Committee. Mark Leggett seconded; motion carried. In questions, Mark Leggett asked Troy if he had omitted Finance Committee intentions to try and recruit two new Finance Committee members with high levels of accounting and business management backgrounds. Troy replied that it was going to be at the top of the list of goals to be reported in next month’s meeting. Mark then stated that he had already received commitments from two such highly qualified candidates – Association Members John Kmetz and Lyle Alexander and he made a motion to add the two to the Finance Committee. Troy Lesan seconded. Motion passed. Strategic Planning Committee Susan Zalenski announced that Kenny Southwick has agreed to be the new chairperson for this committee. Susan moved to add Sue Wolfe to this committee. Mark Leggett seconded; motion passed. Activities Committee Celeste Armanees reported the Poker Run set a new record for attendance, with 250 people registered. The next event is the Spring Garage Sale on June 27 from 8:00 a.m. until 3:00 p.m. Mary Hibler reported on the next event, which is the “Now & Then Band” on Friday, June 19, from 8-11. Mary also reported the committee is working on their goals and should have them ready for the next meeting. Building Committee — Marvin McNabb reported 12 new permits were submitted and 11 of those were approved. One house permit was not approved for lack of septic permit and plan. Fire Department — Tony Gronniger reported the sirens were checked at their meeting Saturday. The Department submitted their list of goals to the Board and are about half way completed with those goals. They are in the final stages of SOP and application process. Campground – Mike Booth – The Committee is working on their goals. Mike thanked Shad and Maintenance for their quick response in replacing some old water spigots that were leaking. Mike also wanted to reinforce the speed limit in the campground and age limit for driving ATV/UTVs (16 years old). Mark Leggett said the ATV/UTV issue is lake wide, not just the campground. Mark also reminded Mike to call Jeff Sprague to join the Campground Committee. Lake Committee Troy Lesan reported on two Lake Committee meetings since the last Board meeting. On May 12, the Committee rolled out the big map of Lake Viking to determine a strategic placement of the forty zebra mussel detectors that were made by Jim Miller and Don Leeper. The committee compiled a list of lots with the plan being to install and monitor the detectors on those lots during the periodic trips around the lake made by committee members. At the June 9 meeting, the Lake Committee in-
6:30 p.m. Sunday, July 12, 2020 Lower level of the clubhouse
Volume 33, No. 2
stalled the detectors on lots where members had been contacted and asked to help with the effort. Also, there have been around 40 letters, emails, and personal contacts to members for non- compliance items found during lake inspections. Most of the notices were in regard to lot numbers missing at both roadside and on docks. Many of these numbers were posted in the past but are now unreadable because of being worn and weathered. Troy also noted that many who received letters have already brought their properties into compliance. By next month’s meeting committee members will conclude compliance monitoring, compile goals, and begin monitoring the Zebra Mussel detectors. Infraction Committee Roger Lankford reported on this month’s tickets. There were five tickets before the committee and five fines were imposed, two for dogs roaming, two for decals missing on boats and one for misuse of a dumpster. Mark Leggett suggested that the Infraction Committee and Safety must work hand in hand. Mark presented an outline of these two working together: VVA BOD June 14th INFRACTION/SAFETY REPORT I. NEW Combo Report for both Infractions and Safety a. Basically go hand in hand and need to be in sync with each other b. Goals for Committee affect both areas II. Overall Goals 1. Streamline information and reporting 2. Improve overall experience with Safety and Infraction Pro cess 3. Introduction of warning tickets and monitoring process 4. Provide better tools for Infraction Committee to function a. Flexibility b. Provide feedback and improvement recommendations III. Infraction Committee a. 2nd meeting of the year yesterday b. May report-New format- see attached c. New flex ticket amounts is working & Safety App is working d. Recommendations: i. September Meeting will be moved to 9-19 due to Fall GS ii. Add Safety report in Paper in stand alone format iii. Signage for Safety vehicles IV. Safety Updates a. Address the recent answering machine issue and solution b. Staffing & recent results: Non membership guests c. Safety AP Updates i. 30 day adoption rate-early results ii. Improvements-document adds, warning text/email alerts, reports for infraction board d. Goals/Projects i. Address street signage issues- see report recommendations ii. Additional considerations of Product Availability 1. Next Steps 2. Follow Up budget? iii. Definition of Lake Closure? iv. Definition of Membership family/guest?
Troy Lesan asked how the Safety Report would be submitted to the newspaper. Safety will send the report to the Office and they will send to the [Continued on Page 4]
All members in good standing are welcome and encouraged to attend. If you want on the agenda, you must notify the office on or before the Monday prior to the board meeting.