DECEMBER 2019
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Lake Viking News
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VVA Board of Directors December 8, 2019 Call to Order Troy Lesan, Lot 576, called the meeting to order at 6:30 p.m. in the lower level of the clubhouse. Members in attendance were Eric Odette, Lot 220; Flint Hibler, Lot 183; Tony Gronniger, Lot 2281; Susan Zalenski, Lot 364; Mark Leggett, Lot 72. Shad Mort led the Pledge of Allegiance. Mark Leggett led in prayer. Mike Booth was unable to attend. Approval of Minutes Eric Odette moved to approve the minutes of the Nov. 10, 2019, board meeting. Susan Zalenski seconded; motion passed. Committee Reports Handbook Committee – No report. Finance Committee — Eric Odette reported on this month’s finance meeting. Mike Kemna has resigned as chairperson and Mike Krehbiel will be taking that position, with Missy Leggett as secretary. We had a CD come due, so we decided to split the CD and put half of it into money market at an adjustable rate starting at 1.82% and the other half back in a 3-month at 1.65%. There was discussion on raising the fee that is charged for the use of credit cards. Income is up and expenses are down, but there are some big bills to pay in December, which includes our taxes at $23,000, the dredge pump and long reach repairs of $10,000. We are on track with Special Lake and Road Assessments. What we took in was used for these two line items. Capital expenditures were also discussed. We have completed one item of roofing the shelters that we thought would carry over to next year and also may purchase one zero turn mower before the end of the year. Our current assets are at $252,000 over last year. Strategic Planning Committee — Susan Zalenski reported that sound panels have been ordered for the upper level of the clubhouse. The Long Range Planning Committee will meet again in November. There have been approximately 25 people at each of these meetings. They would like to present a plan at the January board meeting and have board approval by February. Activities Committee — Mary Hibler reported the Activities Committee has a cookie decorating event coming up on December 14 and they will also be making gnomes for Christmas. Mary also provided the board with a tentative list of 2020 activities. Building Committee — Flint Hibler reported seven new permits were issued in November. Fire Department — No report at this time, but the Fire Department will have their monthly meeting next week. Campground — Mary Hibler reported the campgrounds are quiet. Lake Committee – No report. Infraction Committee - No report. Dredge Committee — Shawn Hepinstall presented the dredge report. We are going to be working on the silt pond at the south end in hopes to continue dredging there next spring. We have two additional engineering firms interested in bidding our sediment study. We are a little behind schedule of where we wanted to be, but we want to make sure we spend our members’ money wisely. We still think we will get this study done for $50,000 to $75,000. There is a town hall meeting scheduled on Feb. 1, 2020, at 2 p.m. to discuss our dredge program, which will include finance options to move forward. Human Resources Mark Leggett presented a report on updating our personnel manual and job descriptions. Mark has been working on this with Susan Zalenski and Debra Hayes. Debra has an extensive background in human resources. The personnel manual has not been updated in several years, nor have the job descriptions of employees. Mark’s goal is to get a copy of the revised documents to the board and staff to look over and give their input, then present it at the January board meeting. We have three job descriptions that are very confusing, one being the pool administrator. We have two employees that keep two time cards because they do multiple jobs for the Association. Our facility maintenance is broke into three spectrums. There is campground and com-
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Topic: Dredging
Town Hall Meeting Feb. 1 A town hall meeting is scheduled for Feb. 1, 2020, to discuss dredging and funding options, and to inform our members. The decisions on how we move forward and what options we choose will affect the lake for years to come. Please plan to attend this important meeting! Additional information on page 5.
Nominating Committee It’s that time of year when we ask the members of our Lake Viking community to consider running for the Board of Directors. There will be three Board of Directors positions (three-year terms) to be voted on at the March 1 annual meeting. The Board of Directors’ key purpose is to represent our VVA members’ interests and ensure the ultimate responsibility for the management of VVA. Board members are expected to participate in monthly VVA meetings and to be the Board liaison to least one VVA Committee. Since our VVA has very limited staff, it is a very “hands-on” board. The Board is vital for our success and is responsible for overseeing day-to-day operations as well as setting the strategic direction for VVA. We recognize that this is a volunteer position … and that many of our members have jobs and many other commitments. However, if you have skill sets in management, legal and other Board experience, we would encourage you to consider running for a VVA Board position. Susan Zalenski is the Chair of the nominating Committee. Mark Leggett and Tony Gronniger are also serving on the Nominating Committee. Please feel free to contact any of the members of the Nominating Committee with questions. Applications for Board of Director positions can be found on the Lake Viking website under “Lake Documents”, https://lakevikingmo.com/ …or you can get an application at the Lake Viking office. Applications will need to be received by Jan. 15 to be published in the paper before the March 1 annual meeting. Members can apply for the Board positions up to the annual meeting on March 1 and nominations can be made from the floor at the annual meeting. However, we can’t guarantee that information will be published in the Lake Viking paper unless applications are received before Jan. 15.
Lake Viking Strategic Plan The Strategic Planning Committee will present its recommended strategic plan to the Board of Directors on Sunday, Jan. 12 at 5 p.m. in the lower level of the club house. This is the regular monthly meeting of the Strategic Planning Committee. We would also like to invite members of our home owners association who would like to learn more about the proposed long-term strategic plan to attend this meeting. Stakeholders from all areas of Lake Viking have been meeting since August to identify and recommend critical areas for the future of Lake Viking. Kenny Southwick has facilitated the meetings and will present the information at the Jan. 12 meeting. The board will review the strategic plan for approval at the February 9 monthly meeting. The finalized board approved strategic plan will be presented at the March 1 annual meeting.
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Next VVA Board Meeting:
6:30 p.m. Sunday, Jan. 12, 2020 Lower level of the clubhouse
All members in good standing are welcome and encouraged to attend. If you want on the agenda, you must notify the office on or before the Monday prior to the board meeting.