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VVA Board of Directors Meeting Call to Order Susan Zalenski, lot 364, called the meeting to order via Zoom, at 6:30 p.m. Board members present were Mark Leggett, lot 72; Tony Gronniger, lot 2281; Celeste Armanees, lot 62; Troy Lesan, lot 576; Marvin McNabb, lot 28; and Mike Booth, lot 1259. Troy Lesan led in prayer. Approval of Minutes Tony Gronniger moved to approve the minutes of the November 8, 2020, board meeting. Marvin McNabb seconded; motion passed. Committee Reports Handbook Committee Celeste Armanees reported the Handbook Committee had worked on changes that have not been done in 10 years. She said she would present the changes later in this meeting under board discussion. Finance Committee Committee met Dec. 10, via Microsoft Teams virtual format with eight members present. Financial statements were reviewed with no areas of concern noted. The committee decided to raise the credit card transaction fee to from 3% to 4%. It was pointed out that the association incurs expense in providing this service which results in overall membership subsidizing a service that is used by a relatively small number of members. As a point of reference in 2020, the VVA is projected to finish with a net increase in cash position of $709,848. This is an unprecedented number. Just
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Face masks are now required by all, prior to entering the association office, safety office or maintenance area.
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Next VVA Board Meeting:
Sun, Jan 10, 2021 6:30PM at lower level of the clubhouse.
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for comparison in 2015, we finished with a net gain of $2,241. In 2016, it was $42,000. Keeping this in mind, the Finance Committee revisited the 2021 proposed budget and focused on two items for further review. One item was anticipated capital gains taxes on sale of community areas. The second item was a capital expenditure designation of the new safety boat purchase which will be in January of 2021. In both of these cases, we have revenues realized in 2020 contributing to our robust bottom line, followed by 2021 in which related big expense items are due. In the case of the capital gains taxes in community area sales, we are looking at an expense of close to $100,000. In Shawn Hepinstall’s dredge presentation he had capital gains taxes worked into his numbers, but to make for a cleaner budget presentation we chose to show this, as well as potential taxes on PPP funding in the line-item expense of “taxes licenses & permits” for the 2021 budget. The new boat purchase in capital expenditures is in addition to several capital expenditures that were deferred from 2020. The result is a 2021 budget as $370,000 in the red. Again, to put this in proper perspective we have to look at our extraordinary net of $709,848 in 2020. We anticipate that the negative net projected in the 2021 budget will come down, but the committee feels obliged to include all of the deficit possibilities in this budget and it will be our responsibility of explaining this one-year deficit in context as it relates to the total two-year picture. Also discussed were the finishing touches on the transfer of funds to the Morgan Stanley Account. We
December 2020
Volume 33, No. 8
December 13, 2020 have submitted the necessary paperwork designating authorized association contacts to open the account, and we are ready to move money from our BTC ICS account. We anticipate a forthcoming initial deposit of $500,000 into what has come to be known as the bucket #2 low risk fund with Morgan Stanley. As a final item, on our financial summary we have several funds that will be combined into the Morgan Stanley Account. Examples: a cemetery fund of $19,922 that is drawing zero return, a $29,500 money market fund that was designated by board action to pay for engineering study, a low yield cash balance at Edward Jones that is our 2019 Deferred Maintenance Capitol Projects Fund, dredge fund, and community area sales funds from 2020 as well as other carry-over funds that we need to continue to track on an individual basis. A list has been compiled of these items and will be listed on a “Funds Schedule” which will be included with funds summary in our monthly financial statements. This schedule will be sent to the office, finance committee members, and board members for final review. Strategic Planning Committee No Report. Activities Committee No Report Building Committee Marvin McNabb reported there were ten permits in
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Big water plant upgrade planned By Troy Lesan
I have an idea. Pour yourself a nice glass of water and sit down. I have an article I want you to read . . . about our drinking water. Maybe not such an exciting subject – it’s something that we mostly take for granted – but it’s very important. We are very blessed in many ways at Lake Viking, and the quality of our drinking water is one of our major blessings. There are many places in the world where entire populations live entire lifetimes without ever knowing the simple luxury of clean, quality drinking water. Lake Viking has great drinking water, and we have the numbers to prove it. As a public supply district, our water quality is tested extensively with results published and monitored by the Department of Natural Resources (DNR). Water District Manager Roger Barker has even seen to it that the district has its own testing apparatus which he and Gary King continuously use to monitor our supply. If further confirmation were needed, in 2018 the DNR mandated a specially funded effort to test for the presence of e-coli in the raw water supply. It was a year-long study and when it was concluded, the superior quality of Lake Viking water was once again confirmed, even in the raw water with a next to zero presence of e-coli. Our water plant, situated at the north end of the lake close to the dam, is over 50 years old. Thanks in great part to Manager Roger Barker, the water plant has run like a well-oiled machine. Roger has decades of experience and knows the industry inside and out which has resulted in his presence on the
PWSD # 3 Water Connections at Lake Viking
2015--626 2016--637 2017--651 2018--654 2019--662 2020--668
State Rural Water Board. Our district has also had a history of an excellent staff to support Roger. As referenced earlier, however, the plant is getting old. Both the equipment and building have experienced significant deterioration in 50+ years of operation. The plant still pumps water like clockwork, but there is another vulnerability that looms large. It is pumping capacity on PEAK USAGE days. With the population disbursement being comprised of less full-time residents and more part-time residents, overall usage has remained constant but peak usage events have increased. This has become a challenge to the aging system. With this in mind, Public Water Supply District
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