Next VVA Board Meeting:
Sunday, September 12, 2021 @ 6:30PM at the clubhouse.
All members in good standing are welcome and encouraged to attend. If you want on the agenda, you must notify the office on or before the Monday prior to the board meeting.
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VVA Board of Directors Monthly Meeting Call to Order Tony Gronniger, lot 2281, called the meeting to order, held in the upper level of the clubhouse at 6:30 p.m. Mike Booth led in prayer. Shad Mort led the Pledge of Allegiance. Tony Gronniger opened the meeting with the Vision/Mission Statement: “Lake Viking is a private lake aspiring to preserve our community and environment for future generations.” “Our informed members are the strength of our community.” Approval of Minutes Mark Leggett moved to approve last month's minutes. Troy Lesan seconded; motion passed. Handbook Committee No report Finance Committee Met on August 5th on Zoom, 6 members present along with Mandy Kaullin from Westbrook CPA as our guest. Mandy reported as a result of Steven Livingston being in the office for three full days during the last week of July, we were able to cross the finish line with the integration of our financial operations into Westbrook’s system. Westbrook & Co., P.C., Certified Public Accountants, Richmond, MO., is now doing our financials. As Board Members we will see, our Financial Documents have a slightly different look than previous officegenerated documents as a result of the Westbrook system. Mandy spoke to the group briefly about how their company will coordinate with the VVA. Their system is set up so they will be able to remote into our computers, although it is anticipated that their staff will still be on our property 2 to 3 times a month for payrolls and payables. Both Mandy and Steven from Westbrook advised us that we set up one more of our office computers with user status and Marvin plans on working on this. There are still a couple of final items that Westbrook is working on. Board Members will notice the absence of the monthly Income vs. Budget statement and that will start appearing next month. In other business, Financial Statements were reviewed and it was noted that without the big-ticket items of capital gains tax payments and the first of three $99,000 payments to Selby Construction for work on the silt basin, other
expenses are actually down from last year at this time. Shad has made a couple of purchases on the capital expenditures list and the cost has been as projected. In items for next month, the Finance Committee will set a recommendation for next year’s campground rates and try and recruit new members with strong financial backgrounds. Strategic Planning Committee We are in the process of reviewing the long range strategic plan. We will update quarterly. Activities Committee In July the activities committee painted the underneath of the shelter house. We had an impromptu meeting to discuss getting all of our August activities in place. Kid movie night was canceled due to circumstances beyond our control. August 13 we will have the Now and Then Band on the patio and on the 14th we have the Fishing Tournament from 5 am - 11 am, it is a catch and release, and part of the proceeds will go to restocking of the lake. The scavenger hunt is on August 21st from 10 am - 2 pm. Fire Department No Report Campground Committee We met in person and by conference call, to discuss many upgrades. In the fall, we would like to go through and re-label all breakers, renumbering the sites as well. Most of the work on this was on coming up with a proposal for the finance committee on proposed fees for 2022, which was given to the finance committee on Thursday. Lake Committee Members had two working sessions on the water that resulted in a check of zebra mussel detectors with no zebra mussel presence found. Several more non-compliance letters are being sent out on brush piles on properties and also tall and unsightly strands of weeds on several shorelines. Thus far compliance with our notification letters has been good with only a few property owners receiving infractions. Infraction Committee No Report
Safety Committee Jason presented a 2022 budget. The Marina still does not know when the Jetski will be here. The one we were repairing had a carburetor issue. Dredge Committee Construction began on the south side, it is continuing right along. Within the next week, we should see them digging out. On the temporary road we have some soft spots in them, we will continue to pack that down and monitor that. There is also some work that needs to be done on 165th, there are some narrow areas there. We have been discussing with the road commission and Shad Mort about doing work there to make that passable. Pat and Shawn, Pat is our dredge operator, spent about two to three hours there, mapping out and measuring the entire area and came up with a game plan on how we want to attack that. We will continue to clean up the creek down at community area 3 and also the ponds in that area.
August 2021 Volume 34, No. 4
August 8, 2021 Building Committee We had 14 permits last month, one house. Lake Manager Report (Shad Mort) Tony had approached me about doing portable speed bumps. There are several areas around the lake we thought about deploying portable speed bumps, we can take them out during the winter for snow removal purposes and other things of that nature. If we put these down, we will need to have signs up that state “Speed Bump Ahead” before each one. The prices of these vary, the rubber heavy-duty ones go up to about $260 apiece, you can get other rubber ones for about $171 apiece. The plastic ones are about $138 apiece. Depending on how many we decide to deploy, if any, we will have to figure out the cost. Also, the post the MoDOT uses for the signs ranges from $160-$280 apiece and an additional $10-$30 for the signs. Troy asked how many locations do we anticipate needing them? Continued on page 4
Lake Viking had an exciting Cardboard Boat Race, a Patio Party with a superior band called Now & Then, a great fishing tournament, & breathtaking sunsets - all within 8 days! The next event to be reported on is The Scavenger Hunt.
Meet ‘N’ Greet fall date set At Association Clubhouse on Saturday, September 4, 9 AM 11 AM For new members during the past two years or other members wishing to hear Safety Director Jason McTheeney explain boating safety rules in VVA Handbook.