Lake Viking News
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VVA Board of Directors Call to Order Phil Stockard, Lot 1180, called the meeting to order at 6:30 p.m. in the lower level of the clubhouse. Members in attendance were Troy Lesan, Lot 576, Mike Booth, Lot 1259, Susan Zalenski, Lot 364, Mike Krehbiel. Lot 559, Flint Hibler, Lot 183, and James Funk, Lot 2904. Shad Mort led the Pledge of Allegiance. Troy Lesan led in prayer. Approval of Minutes Troy Lesan moved to approve the minutes of the Nov. 11, 2018, board meeting. Flint Hibler seconded; motion passed. Committee Reports Handbook Committee: No report. Finance Committee: Troy Lesan reported the Finance Committee had two meetings this week. The Committee worked on the 2019 Budget and Capital Expenditures. There are a couple of new features in the budget for next year. On the expense side we have added a line item for the Deferred Maint./Capital Projects Assessment. We have budgeted $50,000 for this item and at the end of the year these funds will be added to our cash reserves. We also added a line item for Clubhouse Renovation Expense to offset the income account. The Committee discussed the monthly reconciliation that was approved several months ago. We have some issues with the timely preparedness of the accounting firm performing these reconciliations. We are in discussions with them to resolve these issues. The Committee is also working on moving some money around to get better interest rates. Strategic Planning Committee: Susan Zalenski reported the clubhouse renovation has begun. The cabinets and carpet are out and the new flooring will be installed Dec. 17. The new cabinets should be here in a couple of weeks. This committee is also working on developing a long range strategic plan for our lake. The committee asked the board for time at the annual meeting in March to inform the members and request their input on this plan. Susan also talked a little about the secure page on our website. It is still a work in progress, but would like to see such items as the monthly agenda, minutes, financials and rule changes posted on this site. She would like to see this get started in January, if possible. Susan gave a short update on the Nominating Committee. They are still looking for people to run for the board in March. There are two seats opening up and one candidate so far to run. Activities Committee: Flint Hibler reported on behalf of the Activities Committee. The committee is working on plans for next year’s events and will have that to present to the board hopefully in January. Building Committee: There have been five permits submitted recently and two houses are on hold, waiting for septic permit and plans. Fire Department: Tony Gronniger talked about their latest meeting. The storm sirens were tested over the weekend and the north siren did not seem to work. They held their first video training session. Campground: James Funk reported the Campground Committee looked at the campground review and will make their recommendations to the board at a later date. Lake Committee: At last month’s meeting there was concern about the Marina advertising only 25’ boats, but they assured us they are aware of the 24’ length limit at Lake Viking. Cemetery: No Report. Infraction Committee: No Report. Dredge Committee: No Report. Lake Manager Report (Shad Mort) 1. Dredge: We will be pulling the dredge out next week and take it to the maintenance area. The pump has to be pulled and taken to Kansas City for any necessary repairs. The Pilot / Pirate cove is complete. The danger buoys have been removed from the area the dredge was working on toward the south end. Shad stated that the water depth ranges from 4’- 6’ in this area now. 2. The Special Road District and PWSD #3 contracts have been executed for 2019. The only change was the salt price to the Road District went up slightly. 3. Shad explained the process for snow removal and treatment application. For a normal snowfall, all roads are cleared, but the hills and curves are all that is treated with salt mix. If we were to have a bad ice storm then more salt mix would be used. 4. 4th of July: Shad has already had inquiries about when our 4th of July Celebration will be. The board decided it would be held on July 6, 2019. Financials: Troy Lesan moved to approve the financial statements. James Funk seconded; motion passed. Guest Time: No guest time.
Next VVA Board Meeting:
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JANUARY 2018
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December 9, 2018 Board Action 1. 2019 Budget The Finance Committee presented the board with a 2019 Proposed Budget and Capital Expenditures list for their review. Mike Krehbiel moved to accept the 2019 Proposed Budget to be presented to the membership at the Annual Meeting. There were questions pertaining to employee insurance and comparison of 2018 and 2019 Capital Expenditures. In 2018 there was deck railing budgeted and it has not been completed, so Susan Zalenski asked if it would be put on the 2019 list of expenditures. The board did decide to include it on the 2019 list. After discussion, and the change to the Capital Expenditures, Troy Lesan seconded the motion; motion passed. Phil Stockard let the board and members present know there will be another Town Hall meeting in February, like last year. 2. Recommendations/Proposals for 2019 Annual Meeting Agenda By-Law Changes: Standing Committees – Removal and dissolution. (These changes are administrative in nature and neither the Association nor its members will incur any cost.) Motion: The Cemetery Committee shall be removed as a standing committee. The responsibility of coordination for cemetery plot sales and maintenance will be conducted within the Association Office with oversight by the Board of Directors. Phil Stockard made the motion, Susan Zalenski seconded; motion passed Motion: The Nominating Committee shall be removed as a standing committee. The Board of Directors will designate a Special Nominating Committee as need arises. Phil Stockard made the motion, Susan Zalenski seconded; motion passed. Motion: The Board of Directors proposes the movement and renaming of the current Dredge Committee to Dredge & Erosion Committee, from Sub-Committee to Standing Committee status and further expanding the committee’s responsibilities. This committee shall serve as a research, monitor, and advisory committee to the Board of Directors regarding lake dredge operations, soil erosion and bank stabilization issues. The committee shall consist of no less than three members or more than five members to include the Lake Manager, an ex-officio non-voting member. Phil Stockard made the motion, Flint Hibler seconded; motion passed. Motion: The Board of Directors proposes the movement of the Activities Committee from the status of Special Committee to Standing Committee. The Activities Committee shall consist of no less than three active members in good standing and shall work to promote fellowship and positive interaction among Association members. The committee may seek out or develop social opportunities in which members in good standing and their families can take part as well as identifying worthy projects and focus fund-raising events that enhance the community and membership. Phil Stockard made the motion, Mike Krehbiel seconded; motion passed ARTICLE XIV – ENFORCEMENT – Section 4. Infraction – Paragraph 2 (Pg 16 2018 Handbook) (Current) The actions taken by the Infraction Committee may, by notice given to the Board of Directors within thirty (30 d) days of the date final action is taken by the Infraction Committee, be appealed to the Board of Directors, and such appeal will be heard de novo by the Board at its regular meetings. Parties cited with violations may be represented by Counsel. (Proposed Addition in Italic) The actions taken by the Infraction Committee may, by notice given to the Board of Directors within thirty (30 d) days of the date final action is taken by the Infraction Committee, be appealed to the Board of Directors, and such appeal will be heard de novo by the board at its regular meetings. Parties cited with violations may be represented by Counsel. A guest or non-member appealing an Infraction Committee decision to the Board of Directors must appear with the member property owner with whom they were a guest. Phil Stockard made the motion, James Funk seconded; motion passed. 3. Amphitheatre Mark Leggett approached the Board in October about the proceeds from last year’s 50th Anniversary and presented a plan for an amphitheatre to be built behind the clubhouse. The board needed time to think about the project and get more input from members so a decision was not made at that time. Mark was of the thought that presenting the plans for building the amphitheatre,
6:30 p.m. January 13, 2018
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Lower level of the clubhouse
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