Peach Pages by GSCNC

Peach Pages is updated in August of each year and posted in the Educator Wiki.

Adult Educatorâ&#x20AC;&#x2122;s Manual

It is a resource for supporting Adult Educators and recruiting volunteers interested in assisting with adult education.

Adult Educatorâ&#x20AC;&#x2122;s Manual

Last Updated 6/21/2011

Girl Scout Council of the Nation’s Capital Education and Learning Support for Volunteers We appreciate your interest in adult education. Helping volunteers gain the information they need to be successful in their volunteer roles is a crucial part of our organization’s success. Through classes, roundtables, conference calls and one-on-one support sessions, our volunteer educators create fun opportunities for adults to learn new things, make friends and gain skills to support their volunteer work with girls and adults. The Girl Scout Council of the Nation’s Capital (GSCNC) is one of over 100 member-councils of the Girl Scouts of the USA, headquartered in New York City. GSCNC serves over 90,000 girl and adult members in the entire Washington metropolitan region. This Adult Educator’s Manual, also known as Peach Pages, provides new and returning educators with the information needed to continue as, or to become trained and appointed as an educator, to set-up courses or other learning opportunities and to connect to our community of Adult Educators. If you have additional questions, please contact our Adult Volunteer Development (AVD) department at 800-523-7898, 202-237-1670, ext. 240 or avd@gscnc.org.

Table of Contents

Adult Educator’s Manual

BECOMING AN ADULT EDUCATOR

4-9

SET-UP A LEARNING EVENT

10-13

HOST A LEARNING EVENT

14-15

FOLLOW-UP

16-17

ADULT EDUCATION ROLES

18-19

APPENDIX A: Additional Resources

20-29

APPENDIX B: Contact Information

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Linda is a military wife. Her many stations throughout the world and her rich experience in Girl Scouts has equipped her to support girls and leaders when planning trips both domestically as well as internationally. As a Girl Scout volunteer she meets with small groups of leaders and teen advisors to help them understand the online and print resources available to Girl Scouts planning to travel. She answers their questions and helps them map out preparations for their trip. Linda is an Adult Educator specializing in troop travel. Because she was a trainer in a previous Girl Scout council she did not need to take Presentation Skills, but wanted to be up-to-date on troop forms, so she retook 101 Basic Leadership training before consulting at roundtable sessions and on conference calls. She offers a minimum of three courses or consultation sessions each year to remain active as an Adult Educator.

Sabrina is working on her Masters of Arts in Teaching, with a concentration in Special Education.

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Max is a dad whose wife and daughters are always doing something connected to Girl Scouts. He wants in on the fun. As a professional trainer and consultant for local nonprofit organizations, Max has a lot of talents to offer. He decides to support adult volunteers by facilitating classes on Volunteer Management and Effective Communication. Max is an Adult Educator specializing in facilitation of administrative level classes. His understanding of Girl Scouts was limited, so Max took 101 Basic Leadership Training. He also took an Adult Facilitation class to be sure he understood our Girl Scout perspective on learner-centered education. He offers a minimum of one learning opportunity each year to remain active as an Adult Educator.

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As a new Girl Scout volunteer, she practices her skills and builds her résumé by training troop leaders to accommodate girls with special needs in Girl Scout troop meetings, camping and program events. Sabrina is an Adult Educator specializing in our KIT content area (Kids Included Together). In order to host in-person, skill based trainings, she took a Presentation Skills class through the Girl Scouts and a KIT training to prepare for her volunteer work. She offers a minimum of one course each year to remain active as an Adult Educator.

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Adult Educator’s Manual

Becoming an Adult Educator

Meet Some Adult Educators

Last Updated 6/21/2011

Becoming an Adult Educator

Interested in Becoming an Adult Educator? Are you . . . New to Girl Scouts?

Already a Girl Scout volunteer but new to adult education or this council?

Already a Girl Scout trainer?

Interest Indicator for Adult Education Complete an Interest Indicator for Adult Education. You can find this by going to: https://www.surveymonkey.com/neweducator

Personalized Appointment Letter A personalized appointment letter will be emailed to you stating: •content areas for which you have been selected •steps needed to be appointed as an Apprentice Adult Educator

Personalized Training Pre-requisites Complete the required pre-requisites indicated on your appointment letter (see pages 8-9 for more info). Fill out your appointment letter with your ATM and submit it electronically or by mail to the Administrative Assistant in the AVD Department at the Washington D.C. office.

Appointment as an Adult Educator You will be appointed as an Apprentice Adult Educator and notified when your completed Appointment Letter is RECEIVED at the Washington DC council office.

Reappointment as an Adult Educator Annually your credit hours for the last three years will be reviewed. You will automatically be reappointed as long as you fulfill the time commitment for each content area in which you indicated interest and were appointed. If there is a content area in which you have not fulfilled your time commitment, that content area will be dropped from your list of specializations and you will be reappointed in your remaining areas of specialization. Adult Educator’s Manual

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Interest Indicator for Adult Education There are a variety of ways Girl Scout volunteers can specialize to provide learning opportunities for adults and teen girls. •What do you like to do? •What skill could you share? •What life experiences have you had? •How much time to you have to offer? •Do you have Girl Scout experience? •Are you new to Girl Scouts? No matter your interests—We have a place for you! The Interest Indicator for Adult Education can be found on our website: www.adulteducatorlounge.pbworks.com Under “Want to be an Adult Educator?”

Adult Educator—Transferring from another council? We welcome educators who have relocated to our council from other areas. See the flow chart on the opposite page (page 4) for a description of the steps a Girl Scout volunteer or a Transfer Educator should follow when deciding to join our Adult Educator team. As explained in the flow chart on the previous page, Transfer Educators joining the Girl Scout Council of the Nation’s Capital will need to submit an Interest Indicator for Adult Education, then complete the steps outlined on the appointment letter. Your appointment letter will be personalized to take into account your past experiences, both professionally as well as within Girl Scouts. Transfer Educators are often required to take our 101 Basic Leadership Training, available in person or online. If interested in instructing others in camping skills, Transfer Educators need to take the 200 Cookout & Campout class as well. After your appointment letter is completed and submitted, you will be added to the directory of Adult Educators. Your assigned Association Training Manager (ATM) will contact you by phone to welcome you and answer any questions you may have and to get you started. Adult Educator’s Manual

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Becoming an Adult Educator

What Interests You?

You might volunteer based on an area of interest. See the chart below for a list of current classes as well as those being developed**. If you have many interests you can specialize in more than one content area. You might choose to volunteer based on the delivery method you are interested in. See chart on page 7 for more information on delivery methods.

KEY Currently in Existence Currently in Existence; May be replaced Being Developed

Delivery Method Consulting Facilitating

Basic Volunteer Orientation (by GSUSA) - 100A

Content Area

Becoming an Adult Educator

What Interests You?

Fundamentals for Resource Volunteers—100B Basic Leadership—101

Skill-Based Training

Online Training

---------

Girl Scout Daisy Program Level

---------

Girl Scout Brownie Program Level

---------

Girl Scout Junior Program Level

---------

Girl Scout Cadette Program Level

---------

Girl Scout Senior Program Level

---------

Girl Scout Ambassador Program Level

---------

GS Leadership Experience & Journey Overview

---------

Domestic Troop Travel

---------

International Troop Travel

---------

Cookout Campout

---------

Camping and Backpacking Requalifications

---------

Lightweight Camping

---------

Backpacking

---------

Adult Facilitation

---------

Presentation Skills

---------

Trainer Mentors

---------

Adult Recognitions

---------

Service Unit Encampment Coordinator

---------

Service Unit Manager Training

---------

Team Building

---------

Creative Conflict Resolution

---------

REACH Coordinator Training

---------

Health & Safety (First Aid & CPR)

---------

Enrichment (crafts, songs, games, etc.)

---------

Skills for Teen Advisors

**for a more complete listing of class options, see page 25 in Appendix A Adult Educator’s Manual

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Consulting:

Consultants receive credit for hosting Q & A sessions via conference calls, webinars, roundtable sessions or one-on-one conversations, focusing on Girl Scout basic leadership and program level topics for a minimum of 1 hour.

Facilitating:

Facilitators receive credit for hosting in-person classes focusing on volunteer/ volunteer and girl/volunteer relationships.

Skill-Based Training:

Trainers receive credit for teaching specific skills in areas ranging from sewing and crafts to certification programs like first aid or archery.

Online Training:

Developers receive credit for designing, creating or editing online tutorials. Subject knowledge is not necessarily required.

Examples of Delivery Methods:

Consulting

On l Cur ine tra in ricu lum ing: T Gro u p a sk

Linda meets with many girls and adults to consult with them on their planning process for their troop or individual trips. Bringing resource books along and demonstrating how to use the guides, she is available to answer questions, lead troop discussions and assist volunteers in finding the answers they need. The information she shares is based primarily on the expressed needs of the individuals with whom she is consulting.

Skill-Based When Sabrina offers a skill-based training on accommodating girls with special needs she uses a pre-set facilitator guide and handouts which are standard across the council.

Facilitating When Max offers a facilitated class on volunteer management he uses a pre-set facilitator guide and handouts which are standard across the council. He provides activities for volunteers to examine their experiences and expectations and compare them with the new frame-

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Sabrina also enjoys teaching knitting and scrapbooking to leaders who can teach these crafts with girls. For these skill-based classes there is no set facilitator guideâ&#x20AC;&#x201D;she is free to cover the material however she wishes. Adult Educatorâ&#x20AC;&#x2122;s Manual

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Becoming an Adult Educator

Choices for Delivery Method:

Becoming an Adult Educator

Appointment Letters Appointment letters are a key component to volunteering. They help uphold a standard of excellence, lead adults to the training needed to make them the most effective in their position, and encourage the maximum contribution and impact. For Adult Educators, AVD staff will personalize the appointment letter based on your interests and past experiences. Each appointment letter will have the following four things listed for you:

General Duties and Responsibilities • • • • • • • • • • • • • •

Sign and return paperwork Remain current in applicable subject area or certification Demonstrate respect for each individual’s experiences, abilities, and differences and use them positively to enrich each education opportunity Plan for and implement effective teaching methods, materials and resources appropriate to content, participant, and setting. Support team training as the standard delivery method. Take any course before attempting to co-train or deliver the information yourself. Work with the Association Training Manager (ATM) to meet volunteer needs. Communicate with ATM regarding your intended course offerings. Submit course information at least eight weeks prior to class Secure a replacement if unable to host a scheduled education event Record and report data for all participants attending each education event Promote the participant evaluation process Attend spring and fall educator meetings. Participate in the recertification process once every three years.

Personalized Pre-requisites •

See following page for more information

Personalized Time Commitment •

See following page for more information

General Qualifications • • • • •

Register as an adult member of the Girl Scouts of the USA. Accept and adhere to the principles of Girl Scouting. Show a willingness to work with diverse groups of varying lifestyles and cultures in a positive manner Recognize, understand, accept, interpret, and support all council goals, policies, guidelines and objectives, including the Human Resources Policy Statement Owe no outstanding debt to the council

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Personalized Pre-requisites & Time Commitment Recommended or required courses and the yearly time commitment is personalized for each volunteer. Depending on the content area, delivery method and any applicable Girl Scout knowledge needed, you will receive an appointment letter that indicates what you would need to do to become and remain certified as an Adult Educator. The chart below gives you an example of how this works:

What do you want to offer?

Time Commitment

Required Training:**

Basic Leadership, Program Level, Troop Travel

3 per yr.

Presentation Skills (Required)

Working with Teen Girls, Conflict Resolution, Adult Facilitation, Service Unit Manager, administrative courses, etc.

1 per yr.

Adult Facilitation (Required)

Camping/Backpacking

1 per yr.

Presentation Skills (Recommended)

Enrichment support for working with girls (games, songs, crafts, etc.)

1 per 3 yrs.

Presentation Skills (Recommended)

Online training development

As needed

Presentation Skills (Recommended)

To register or learn more about these classes, see our online registration at http://register.gscnc.org/training

Examples of Training Pre-requisites & Time Commitment:

Max

Linda Content: Troop Travel Delivery Method: In-person, roundtables, one-on-one and conference calls In addition to general qualifications and requirements Linda’s appointment letter indicated she would need: Training Waived: Presentation Skills Required training: 101 Basic Leadership Required Time Commitment: A minimum of 3 education opportunities each year to remain active as an Adult Educator. Adult Educator’s Manual

Sabrina

Content: Administrative classes Delivery Method: In-Person facilitated classes In addition to general qualifications and requirements Max’s appointment letter indicated he would need: Training Waived: Adult Facilitation Skills (although he chose to take it) Required training: 101 Basic Leadership Required Time Commitment: Co-train a minimum of 1 facilitated course each year to remain active as an Adult Educator.

Content: Inclusion for girls with special needs Delivery Method: In-person, skillbased classes In addition to general qualifications and requirements Sabrina’s appointment letter indicated she would need: Required training: 101 Basic Leadership Presentation Skills Kids Included Together Required Time Commitment: Co-train a minimum of 1 skill-based course each year to remain active as an Adult Educator.

Last Updated 6/21/2011

Becoming an Adult Educator

Appointment Letters

Set-up

Setting Up a Course Determining Need

Site Fees for Course

There are at least three ways that education needs are identified: 1. A particular service unit or association requests a particular education opportunity. 2. An educator wants to teach a particular course. 3. AVD staff or Field Directors see a need for a certain course.

We encourage the use of low or no-cost sites for trainings. Request payment of site fees from the Volunteer Development Specialist before contracting with a facility.

The Volunteer Development Specialist will either: Approve the request and order a council check or authorize the lead facilitator to submit a letter for reimbursement, accompanied by receipts Finding a Location OR It is the educator’s responsibility to find a location • Deny the request and assist the lead facilitator for her/his training. (ATMs might assist in arranging in securing a site that is more cost effective. a location for larger events, such as blitzes) When the site is confirmed, the lead on the course Examples of acceptable site fees: can fill out a Course Set-Up Form (see below). • Under $100 spent at a non-GSCNC campsite for a 200 Cookout & Campout training to serve Posting a Course for Registration over thirty adult volunteers The Course Set-Up Form below, contains all the • Approximately $200 donated to a church or information necessary to post the course offering Recreation Center that gives Girl Scouts the use on our online registration system. This form of their facilities multiple times over the course should be submitted by the ATM at least 8 weeks of a year before a course. The completed form, can be emailed, faxed, mailed or dropped off at the Washington, DC office of GSCNC. •

Ready to submit the form? Have your ATM submit it to staff at least 8 weeks before the class starts.

Cookout & Campout and other multi-part courses will now require a course set up sheet for each session.

How many participants? If it is an outdoor course, or if there will be more than 25 participants you must have multiple educators. (Team teaching is always encouraged!)

Remember to include the street address. Additional remarks? Need them to bring $2 for supplies, a bag lunch or a flashlight? (If childcare is available, please email separate childcare registration along with this form)

Who’s the lead? At least one appointed Adult Educator must be listed.

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Using Campsites Reservation Tips

Girl Scout camps are primarily for use with the girls, although exceptions are made to accommodate adult courses. To use a campsite, the lead Adult Educator needs to: • Fill out a GSCNC Trainer Campsite Application Form (below) • Submit it to the Camping Administrative Assistant who will verify if the site is available and reserve it for you. This form is in the Appendix and is also accessible on the website under Trainer Forms. • Only after the campsite is reserved should the Course Set-Up Form be submitted. Remember to submit a course set up form for each component or session of a course.

It is important to note that the online camping registration system is for troops, so the window of sites available there is limited to 90 days out. Scheduling an outdoor training through this site will result in unnecessary time restrictions and fees. For the best service, use the Campsite Reservation form.

Camping Equipment Camping equipment may be rented using the Rental Equipment Request Form (see Appendix A, page 24) available online under “Trainer Forms”. Requests should be submitted at least two weeks prior to the event. Equipment must be picked up and returned during Equipment Center hours.

Include a specific site on the camp. Having a 1st and 2nd choice will increase your chances.

Specify the time Trainers need access to, the camp, rather than when the training begins and ends.

Day sites are first-come-firstserve on the day of your training. For questions, contact the Camping Administrative Assistant. The ratio for classes held outdoors is one trainer for every nine participants. All outdoor classes must have at least facilitators. Adult Educator’s Manual

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Set - up

Campsite Reservations

Support and Supplies Publicity

Supplementary Handouts

Course set-up forms should be submitted at least eight weeks prior to the date of the class. Most courses must be posted on the online registration system and advertised for all, in order for the educator and the participants to receive credit.

Curriculum Task Forces create standardized trainer guides and handouts for courses which address safety, council policies or need to be facilitated in a specific manner. When offering a class with a standard trainer guide and handouts, we ask that you refrain from distributing personal handouts to replace or supplement course content for two reasons:

Set-up

Laptops and LCDs There are laptops and liquid crystal display (LCD) projectors available for use during classes. Requests must be made to the Software Applications Specialist (see page 30 for contact info) a minimum of two weeks in advance of a training class. Equipment must be picked up from one of the GSCNC offices. Adult Educators will be asked to sign a statement of responsibility and leave a $50 deposit. The equipment must be returned to a GSCNC office within two working days of a class. Requests will be granted on a first come first serve basis with exceptions for first time users.

1.) Too many handouts can be overwhelming. If you want to make corrections or have any additional handouts to share, please submit them for a curriculum task force member to review. 2.) Volunteers need consistency—It creates a confusing climate when volunteers receive different handouts depending on which session they attend. Help keep things standard across the council.

Materials

For in-person courses advertised on the online registration system, materials for the maximum number of participants will be mailed to the lead eduReimbursements cator two weeks prior to the class, unless otherwise Adult Educators can be reimbursed for Refreshrequested. If you are setting up a course and do ments for educator meetings (up to $50 for each not need additional handouts or have some leftATM, for each meeting) and Rental of special, nonGSCNC equipment required for training (Rental of over handouts from a previous class, please indicate the number of handouts you will need on the GSCNC equipment is free for trainers) Course Set-up Form. GSCNC will provide the following: • Nametags • Council standard handouts • Evaluation Forms • 5 Training Cards Also available upon request: • Facilitator Guide • Newsprint* • Markers • Masking tape • Index cards • Resource books • Easels* • TV/VCR* • Trainer Cards *Must be picked up from a council office and returned within three days of the class. Adult Educator’s Manual

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Using Trainer Central Online Registration

Class Roster

By using our online training registration system, you can see a current registration for your course.

Class Rosters will be emailed to the lead trainer twice a week for at least 3 weeks prior to their course. The reports are in Excel and contain course information in three formats. Use the tabs at the bottom of the spreadsheet to switch between tabs.

If you click on the course name, you will see the number of available spots and the max capacity which you can use to determine the current number of registered participants. (see image below for example)

Tab 1 - Course sign-in sheet Tab 2 - Registration totals for your course(s) Tab 3 - More detailed registrant information To designate someone other than the lead trainer to receive emailed rosters, use the additional remarks section of the course set up sheet. (see image below for example)

You can use the number of available spots and max capacity to determine the number of registered participants.

The “Course Rosters” tab can be used as a course sign in sheet. The “Count of Registrants” tab shows a handy summary of enrollment numbers for all of your upcoming classes.

The “Address and Special Needs” tab includes detailed contact info and participant special needs. Adult Educator’s Manual

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Set - up

To view your course online, go to https://gsusa.ebiz.uapps.net/vp/ and Click on “Adult Training & Events”. Use the catalog to find your course.

Course Attendance Walk-ins & Late Arrivals With a bias toward flexibility and inclusiveness, Adult Educators have final discretion in accommodating walkins and latecomers.

Hosting

Covering the course objectives with each participant is our main goal – if covering the material on a break or after class helps a latecomer, we encourage you to offer this. If you cannot accommodate them and decide not to sign a person’s card, please let your ATM or Volunteer Development Specialist know within twenty-four hours so they can respond accurately to calls. Have any walk-ins add their contact information to the roster and submit the roster along with or write the walk-in information on the Trainer Report.

Prerequisites Prerequisites for any course are listed in Volunteer Basics and in the online registration catalog but are not monitored at the time of registration. If a participant arrives without prerequisite training, allow the participant to stay, but: • Encourage them to go back and complete the prerequisite course • Do not allow questions that are answered in the prerequisite course to distract the current class. • Sign their training card and circle the prerequisite course they need to complete.

Cancellations GSCNC makes every effort not to cancel classes; but, if enrollment in a class is lower that six participants, the team of Adult Educators can ask their Volunteer Development Specialist to cancel the class.

Keep the following factors in mind: • Is it scheduled in an underserved area? • Is it a training that is not offered very often? If the class is cancelled, participants can be notified by the trainer or by a staff member.

Adult Educator’s Manual

Cancellation status due to bad weather will be posted on our website, www.gscnc.org. 14

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Examples of Hosting Decisions How flexible and accommodating you can be . . . is determined by many factors. If the education opportunity you are offering ends with credentialing of some sort, as in the case of First Aid, archery, kayaking, etc. you may have to be fairly rigid while enforcing the start time and end time of the course. When deciding whether or not to cancel a workshop for low enrollment you may make a different decision based on the length of the class, how often the course is held, or the distance you have to travel. Our Adult Educators have the final say in many aspects of the training they offer. See examples below:

Consulting

La t eA

Prerequisites— She is quite clear, however, in requesting that all volunteers take 101 Basic Leadership before embarking on planning a troop trip with her. Cancellations—Linda rarely cancels a consultation session based on low enrollment. She knows that consulting with two or three adults on the subject of troop travel may allow 20 or more Girl Scouts to travel.

Skill-Based Late Arrivals— When Sabrina teaches crafts class she is flexible regarding late comers and walk-ins. She is less flexible with late comers when training on including girls with special needs (KIT). Prerequisites— The second course for Kids Included Together (KIT II) has KIT I as a prerequisite. Sabrina emails participants before the training to ensure they have taken this course.

rriv a ls

tes uisi q e R Pre-

Facilitating Late Arrivals— Max lets people walk-in to his facilitated sessions if space allows, but because of the group dynamics in his courses he prefers not to allow latecomers after the first 30 minutes. Prerequisites— The majority of the courses he offers have no prerequisites. Cancellations—Since his classes are usually three hours long, Max cancels his classes if less than six people register.

Can

cell a

ti o n s

Cancellations—Her classes are usually three hours long, but she is willing to host for a minimum of four people. Adult Educator’s Manual

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Hosting

Late Arrivals— Because Linda’s particular subject matter does not require certification, she is fairly flexible with latecomers.

Post-Course Reporting Participant Evaluations

Participant and Trainer Credit

Evaluations are for personal development. Staff may request that evaluations be submitted for courses that are under revision or pilots. Otherwise, if you feel there is information in your evaluations that is important for AVD staff, please write it on your trainer report.

Adult Educators get credit for their time, and ensure participant credit, by submitting a Trainer Report. This form (see page 23) can be downloaded from the website at “Trainer Forms” or completed online through Survey Monkey.

Follow-Up

Make sure you indicate: 1. course name, date and location Training Records 2. number of participants, walk-ins and no-shows Training logs are used by volunteers for personal 3. specific walk-in and no-show information record-keeping of the courses and education 4. all Adult Educators who assisted with the events in which they have participated. At the end course of a class, educators will sign participant training log. For conference calls or webinars, the educator Submit the Trainer Report to the AVD Department will instruct participants to write the educator’s within 2 weeks of the class. name and the format of the training (i.e. N. Jones— Conference Call) on the log.

Trainer Card (blue print) Keep a record of the education opportunities you host. A trainer card can be requested from a Volunteer Development Specialist at any time. You might choose instead to use the Training Record sheet provided online (see Trainer Forms). Whatever system works best for you is fine.

Remember! The Lead is responsible for: • •

Adult Educator’s Manual

Submitting the Course Set-Up Form (or necessary information) to their ATM Submitting a Trainer Report to their Volunteer Development Specialist no later than 2 weeks after the class. 6/21/2011

Examples of Follow-Up No matter what delivery method you prefer, make sure . . . that the Adult Educator who is the “lead” or in charge of administrative aspects of the learning opportunity completes the follow-up steps by:

•Having participants evaluate the learning opportunity •Signing participants’ training cards •Submitting a Trainer Report within 2 weeks to get and give credit

Consulting Eva

Evaluations— Linda has each participant take a few moments to complete a written evaluation which she submits to her ATM.

Adult Educator Credit— She completes her T720 Trainer Report using the online web form with the hours she hosted and the number of participants.

Skill-Based Evaluations— Sabrina has participants complete paper evaluations of the course. She emails any interesting comments to the Inclusion Specialist who is in charge of the content.

ic Part

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Facilitating Evaluations— When Max completes a facilitated session he likes to end with an activity where participants give feedback regarding the class. He also asks for written evaluations to be turned in before people leave. Participant Credit— After signing all the green Trainer Cards, Max submits his Trainer Report with the information of any walk-ins and no shows. Adult Educator Credit— While online, he finds it easiest to complete the Trainer Report in the same evening, so he doesn't forget to help his co-facilitators get the credit they deserve.

Participant Credit— After signing all the green Trainer Cards, Sabrina fills out her Trainer Report with the information of any walk-ins and no shows.

Adu lt E d Cre ucator dit

Adult Educator Credit— Sabrina mails in the Trainer Report, which she requests to have added into the packing of handouts that is sent to her before the class.

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Follow-Up

Participant Credit— When Linda completes in-person sessions she signs trainer cards. After a conference call she instructs participants to write “conference call” and her initials in the trainer column.

l ua tio n

Adult Education Roles Adult Educators have a number of ways they can influence and guide the future of training here in the Girl Scout Council of the Nation’s Capital. These two pages explain the roles within adult education. Each section includes the purpose, responsibilities, and selection process for a group or position.

Adult Educator

Adult Education Panel

Purpose:

To initiate the support and education of adult and teen Girl Scout volunteers in a specified area of interest, in a variety of delivery methods.

To assist the AVD Department in determining processes related to all content areas and delivery method for adult education. Responsibilities:

Responsibilities: •

Adult Education Roles

•

Express an interest in a particular area of Girl Scouting and remain up-to-date with current information Schedule and offer opportunities for Girl Scout volunteers to learn new material, ask questions and interpret concepts Fulfill training requirements and time commitment for each area of interest

Selection Process: Any interested volunteer may express their interest in supporting adult education. Once a volunteer submits an interest indicator from our website, they will be given an individualized plan or appointment letter with steps to complete. Once the required steps are fulfilled and the appointment letter is submitted to the Washington D.C. council office, the volunteer will officially be appointed as an Adult Educator.

Participate regularly in scheduled meetings Give input on subcommittee topics Create and edit materials and processes to improve adult education services for the council.

• • •

Selection Process: The AVD Manager appoints the members of the Adult Education Panel. It is comprised of two representatives from each content area, two representative Association Training Managers and AVD staff. Term of Service: The AVD Manager selects members of the Adult Education Panel for a term of three years with only two consecutive terms. A member may be invited to return to the panel after a one-year absence.

Term of Service: For as long as a volunteer educator fulfills their time commitment and stays abreast of the most current information for each area of interest , they will continually be re-appointed as an Adult Educator for the council.

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Adult Education Roles Additional roles for Adult Educators may arise at different points during the Girl Scout year. Adult Educators may have the opportunity to serve on task groups. They may also represent Adult Educators at meetings within our council, or at national or local conferences. In order to be considered for additional adult education leadership opportunities, be sure to communicate your interests to AVD staff.

Association Training Manager

Curricula Task Group

(ATM)

Purpose:

To create or update trainer guides and handouts for a specified class.

To manage the administrative aspects of adult education opportunities for designated associations.

Selection Process: ATM’s are selected by Volunteer Development Specialists and the AVD Manager.

Responsibilities:

• Recommending changes to a particular training module or series of training modules. • Overseeing the development of new curriculum materials by a Volunteer Development Specialist. Selection Process: The AVD Manager or a Volunteer Development Specialist appoints members of the Curriculum Task Group based on what courses are ready for review, what volunteers remain actively current with that topic and the number of opportunities for volunteer input. Term of Service: Term of service will vary based on the length of time needed to accomplish the stated creation or revision of the course.

Term of Service: An ATM can be reappointed annually, for a maximum of six consecutive years. With a year off, a volunteer may be invited to begin service as an ATM again for another six years.

Adult Educator’s Manual

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Adult Education Roles

Responsibilities: (within a specific association) Administering year-round adult education functions as they relate to: • Recruiting, appointing, and managing Adult Educators • Securing Adult Educators to meet the education needs of adult members • Coordinating local training blitzes • Attending ATM meetings to manage council education practices • Communicating with Service Unit Managers and Field Directors via cluster meetings, e-mails or phone calls. • Organizing formal and informal recognition for Adult Educators • Attending August Kick-offs

Appendix A — Resources for Adult Educators Adult Educator Wiki

Volunteer Development Library

This virtual “lounge” is a place to find the informaSome of the items available for educators to bortion you need, when you need it. In the trainer wiki you will find resources, position descriptions, row, include: information on meetings and more. • Program level Journeys and Girl’s Guides • Contemporary Issues Access the Adult Educator LWiki by going to: • Outdoor Education in Girl Scouts (see image below) • Games and Icebreakers www.gscnc.org • Focus on Ability Click on “For Adults” • And much, much more On the left hand side, click on: “Volunteer Resources” Drop by the AVD Department in the Washington DC office, or call 202-237-1670 ext. 240 for more in Select “Adult Educator Resources” formation on borrowing resources.

Adult Educator Yahoo Group Stay connected by joining the Adult Educator Yahoo! Group (named “GSCNC Trainers”). With over 110 members, this group allows for easy communication among volunteers and between volunteers and staff. This Yahoo! Group allows you to: • Find co-trainers, or classes to train • Stay informed of council updates • Get your questions answered quickly • Swap training stories and techniques

To join, click on the purple Yahoo! Group button on the front page of the Adult Educator Wiki.

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Adult Educatorâ&#x20AC;&#x2122;s Manual

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Adult Educatorâ&#x20AC;&#x2122;s Manual

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Course Catalog New Volunteers & Bridging Leaders

Ongoing Support for Troop Leaders

BASIC LEADERSHIP:

GIRL SCOUT LEADERSHIP EXPERIENCE:

Volunteer Orientation – 100A Introduction to Girl Scouting.

Girl Scout Leadership Experience and Journey Overview Come learn about the Girl Scout Leadership Experience and briefly explore the Journeys.

Fundamentals for Resource Volunteers – 100B Introduction to our council for volunteers serving as an adult in charge, camp qualified volunteer or first DAISY, BROWNIE, JUNIOR: aider. Daisy, Brownie and Junior Level Roundtable Basic Leadership – 101 Get together with other Daisy, Brownie and Junior Introduction to Girl Scouting and our council for leaders to share and learn with each other. troop leaders, co-leaders and assistant leaders. Daisy Level Roundtable DAISY, BROWNIE, JUNIOR: Get together with other Daisy leaders to share and learn with each other. Daisy Program Level Learn about Daisy level resources and troop manBrownie Level Roundtable agement. Get together with other Brownie leaders to share and learn with each other. Brownie Program Level Learn about Brownie level resources and troop Junior Level Roundtable management. Get together with other Junior leaders to share and learn with each other. Junior Program Level Learn about Junior level resources and troop man- CADETTE, SENIOR, AMBASSADOR: agement. Cadette, Senior and Ambassador Level CADETTE, SENIOR, AMBASSADOR: Roundtable Get together with other teen advisors to share and Skills for Teen Advisors learn with each other. Explore the rewards and challenges of working with a group of teen girls. Cadette Level Roundtable Get together with other Cadette advisors to share Cadette Program Level and learn with each other. Learn about Cadettes: who they are, what they wear, what they do and how to work with them. Senior Level Roundtable Get together with other Senior advisors to share Senior Program Level and learn with each other. Learn about Seniors: who they are, what they wear, what they do and how to work with them. Ambassador Level Roundtable Get together with other Ambassador advisors to Ambassador Program Level share and learn with each other. Learn about Ambassadors: who they are, what they wear, what they do and how to work with Senior and Ambassador Level Roundtable them. Get together with other Senior and Ambassador advisors to share and learn with each other. BRONZE, SILVER, GOLD: Bronze, Silver and Gold Award Roundtable This workshop for leaders will review requirements for the Girl Scout Bronze, Silver & Gold Awards. Adult Educator’s Manual

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Course Catalog Bronze Award Roundtable This workshop for leaders will review requirements for the Girl Scout Bronze Award.

Introduction to Inclusion – I & II Learn how to include children with and without disabilities into your recreational, child development, youth development and/or Girl Scout program. K.I.T. Modules I & II

Silver Award Roundtable This workshop for leaders will review requirements for the Girl Scout Silver Award. Gold Award Roundtable This workshop for leaders will review requirements for the Girl Scout Gold Award.

Introduction to Inclusion – III & IV Learn how to include children with and without disabilities into your recreational, child development, youth development and/or Girl Scout program. K.I.T. Modules III & IV

Silver & Gold Award Roundtable This workshop for leaders will review requirements for the Girl Scout Silver & Gold Awards.

Kaper Charts Learn how to teach your girls to make and use Kaper Charts.

TROOP TRAVEL:

Make and Take Accommodations This hands-on workshop encourages participants to explore creative ways to make accommodations for children who need them in a group setting.

Domestic Troop Travel Learn to assist troops in planning trips within the U.S. and U.S. territories.

Men in Green Focus on sensitivity and awareness of the male figure in Girl Scouting. This course is highly recommended for adult males finding their niche in the Girl Scout organization and for all female/male leadership teams.

International Troop Travel Learn to support Teen troops in planning trips outside the continental U.S. MONEY MANAGEMENT: Troop Money Management Learn about Troop Money Management.

Music Motion & Emotion We will learn positive ways to deal with anger so that you may help your Junior and Teen Girls channel their anger constructively through the use of music and movement.

TROOP MANAGEMENT AND SUPPORT: Creative Ways to Work With Busy Girls Today's teens are so busy that the traditional methods don't always work. Learn to get creative and keep Girl Scouting going for them.

Patrol Systems in Troops Explore how patrols work to help girls govern themselves, learn leadership and team building techniques.

Cultivating Girl Leadership Learn tips on empowering girls to become successful and responsible adults.

Success with Challenging Behavior: ADHD Chances are you serve children with ADHD every day in your existing programs. Learn how to help these bright and creative children be successful in your program.

Girl Ownership in Brownie & Junior Troops Girl Ownership really is possible in a Brownie & Junior troop.

Troop Government Techniques Learn effective Troop Government skills so that your girls manage their troop.

How to Get Your Parents to Volunteer This class is good for anyone who just feels like a change is in order - novice and experienced leaders alike!

Other Troop Management & Support

How to Reenergize Your Troop Discover ways to reenergize your troop so your girls keep growing in Girl Scouting, and you and your troop keeps going strong. Adult Educator’s Manual

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Course Catalog CPR & AED Review - 461 Participants review their skills in recognizing and caring for breathing and cardiac emergencies in adults, children and infants.

Outdoors Cookout & Campout This course qualifies participants to take a troop to established sites for both day cookout trips and overnight camping trips. This is a 2 part course.

Basic Wilderness First Aid - 485 This course provides comprehensive training in emergencies encountered in remote settings where medical care is more than 1 hour away.

Lightweight Camping This course qualifies participants to lead girls on camping trips at established primitive campsites where the base campsite cannot be farther than two miles from the point-of-origin. This is a 2 part course.

Advanced Wilderness First Aid - 487 This 16 hour advanced first aid course provides comprehensive training in emergencies encountered in Wilderness (remote) settings where medical care is more than 1 hour away.

Backpacking Build on your lightweight camping skills and learn to lead backpacking trips into remote areas using specialized equipment. This is a 2 part course.

Service Unit / Association Volunteers

Low Ropes Earn your certification to facilitate our low ropes courses at Crowell, May Flather, and White Rock! This course is for adults only.

Service Unit Encampment Coordinator Learn to manage the people and programs to make service unit encampments fun, safe and successful. Recommended at least six months or more before an encampment.

Archery Earn Level I Archery Certification through the National Alliance for the Development of Archery (NADA). This course is for adults only.

Service Unit Manager This course is the in-person component of Service Unit Manager training. Adult Recognitions Discover how to thank and recognize volunteers, both informally and officially.

Canoeing Learn the basics of canoeing so that you can take your troop or group flatwater canoeing! This course is for adults only.

Other Classes to Support Service Unit and Association Volunteers

Canoeing for Moving Water This module is designed to train adults to lead canoeing on moving water. This is ideal for renting the canoes at White Rock or renting a trailer of GSCNC canoes to take on river trips.

Adult Educators, REACH and Day/Evening Camp Directors Logistics for New Adult Educators Learn about paperwork and other logistics of being an Adult Educator with GSCNC.

Kayaking Learn the basics of kayaking so that you can take your troop or group out on the water! This course is for adults only.

Adult Facilitation Learn to facilitate adult discussion and learning. Required for volunteers who wish to offer facilitated courses through GSCNC, but open to all.

First Aid & CPR CPR & Level I First Aid - 417 Current certification is required for troop first aiders Level II First Aid - 482 Only required for first aiders at events with 200 or more people or as noted in the Safety Activity Checkpoints Adult Educatorâ&#x20AC;&#x2122;s Manual

Presentation Skills Learn to effectively present material to an audience. Required for volunteers who wish to offer basic leadership, program level, or troop travel courses through GSCNC, but open to all. Last Updated 6/21/2011

Course Catalog REACH Become a REACH (Regional Event & Activity Coordinator & Host) Volunteer and bring councilsponsored and other programs to local areas.

Get the Most Out of Girl Scouting with Your Computer – Both A & B Girl Scout Paperwork This course will help you stay organized whether you are a volunteer at the troop, service unit or council level.

Summer/Spring Day and Evening Program (S/ SDEP) Director – New Required for first-time directors managing feefunded and community-based day and evening programs.

Group Dynamics Focus on group behavior, group growth and what happens when changes occur within the group. Gain new skills in managing difficult behaviors and maximizing the effectiveness of group work.

Summer/Spring Day and Evening Program (S/ SDEP) Director – Returning Required annual update for directors managing fee-funded and community-based day and evening programs.

Planning an Effective Meeting Whether your audience is girls or adults, there are some basic tips and tricks to ensure your meeting time together is both effective and fun.

Other Classes to Support Council Level Volunteers

Teamwork Use games and activities to build teamwork in your group.

Skill Building for Volunteers Event Planning and Management Explore the steps to assist your troop in planning and managing an event.

Fun Things to Do With Your Girls CEREMONIES:

Fitness 101 for Girl Scout Volunteers Create, review or update your personal fitness plan in this 2-hour session.

Bridging Learn about bridging requirements and ceremonies for girls of all levels.

Fundraising Fundamentals Join us for a professional development opportunity and find out how you can support girl scouts in your area. Learn the basics of fundraising including major and planned giving along with tips on how to expand the SHARE campaign.

Ceremony Basics Help your girls plan for any Ceremony. Informal Ceremonies Learn what goes into the creation of a Spontaneous Ceremony.

Get Organized! We'll talk about effective personal planning and organization methods; managing paper and people; and electronic options, from personal gadgets to the web.

Outdoor Ceremonies Focus on Ceremonies in the Out of Doors. Recognition Ceremonies Focus on Recognition Ceremonies for girls.

Get the Most Out of Girl Scouting with Your Computer – Part A This class will include navigating the GSCNC website, using Formatta, and great on-line Girl Scout resources.

Troop Ceremonies More than just End-of-Year Ceremonies in your troop. COOKING:

Get the Most Out of Girl Scouting with Your Computer – Part B The class will include using the GScoutmate software, computer safety and security, info on starting a website or blog. Adult Educator’s Manual

Beyond Basics in Cooking Tired of Brownie Stew? Lead your girls to easy culinary favorities.

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Course Catalog Advanced Outdoor Cooking Experiment with a variety of outdoor cooking methods to create tasty treats. Geared toward volunteers with outdoor cooking experience.

Gimp "Gimp" is a decorative plastic cord or thread used in knotting and plaiting art, often referred to as plastic lacing. Learn to make lanyards, bracelets, key chains and other crafts!

Dutch Oven Cooking Learn to stack a meal and explore new recipes.

Jeweler Use baubles, bangles and bright shiny bling.

No Pot Cooking Get your girls excited by learning a new way of gourmet cooking.

Memory Making New ways to preserve photos and memorabilia.

Box Ovens All about (the amazing) Box Oven.

Nature Crafts Use natural materials to make objects of delight.

Backpack Stoves Go beyond Ramen to create great meals on a backpack stove.

Origami Learn basic origami folds to create simple paper shapes, a mini kite, and a mini journal/book.

Almost Utensil-Less Cooking Make simple camp dishes with only skewers and aluminum foil without breaking the bank.

Papercrafts Be clever with different kinds of paper for your girls’ creations.

CRAFTS:

Program on a Shoestring Learn activities and crafts for very little or no cost.

Art to Wear Design wearable art with needle and thread.

Recycled Outdoor Crafts Learn to use recycled materials for outdoor crafts.

Basic Favorites Develop your girls’ talent and let it soar.

Swaps Learn how to make small gifts for trading and creating special memories.

Ceramics and Clays Turn the good Earth into an object of delight.

Textile Arts Create and embellish fabric.

Scrapbooking for Beginners Do you have pictures everywhere? Don't know what to do with them.

Visual Arts Collage, brushes, stamps, paint and ink. Make your mark on paper, fabric or other surfaces.

Borders and More New and favorite ideas for borders and page layouts. Paperbag Scrapbooks A simple scrapbook idea to make with girls

Crafts for Younger Girls Learn how to make crafts with younger girls. GAMES:

Program on a Shoestring Learn activities and crafts for very little or no cost.

Active Games Get your girls moving while having fun!

Huck Weaving Create simple surface embroidery! Materials for a small project will be provided – please bring a pair of sharp scissors!

Creating Games Help your girls create their own games.

Adult Educator’s Manual

Ecological Games Keep it green while keeping it fun.

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Course Catalog Indoor Games Games that can be played easily indoors, when you don't have the wide open spaces for play.

Leave No Trace This course includes an overview of LNT and its 7 principles, a group discussion, and interactive games which encourage adults to become more proactive in caring for our environment.

Nature Games A hands-on workshop giving you ideas for naturebased games.

Nature Fun Discover the out of doors through games and other activities.

Quiet Games How to find a quieter game.

Orienteering Learn basic compass and orienteering skills, then using your new knowledge, you won’t get lost in camp!

Wide Games Learn about and play traditional Wide Games. HEALTH AND WELLNESS:

Linking Girls to the Land Adventure in the outdoors has been essential to Girl Scouting since its founding in 1912. Try out activities and take home resources provided by federal agencies through the Linking Girls to the Land partnership. Also, share your vision on how the partnership can help introduce more girls to the great outdoors.

Moulage First Aid Make-up Learn to create fake wounds with make-up. HISTORY: Women’s Stories Celebrate the legacy of women! OUTDOOR SKILLS:

Twilight Fun Spice up your camping trips or overnights with fun evening activities.

Birds Learn more about birds and bird-related topics. Letterboxing Letterboxing combines a walk in the woods and a treasure hunt as you follow clues to find a hidden box. Critters & Bugs Night Hike A short walk to see what is up and about when you are asleep.

Water Journeys Where do streams come from and where do they go? How to make low cost equipment to find out what lives in them and what that tells you about the health of the stream. Toss in a little botany and geology (depending on the place and time of year) as well as who uses the streams (beside humans) and there you have it.

Knots for Fun PERFORMING ARTS: Learn fun and useful knots to share with your girls. Dance Getting Girls Outdoors Learn dances for your girls to enjoy. Tips and activities for getting girls outdoors beyond the meeting place by using progression PROGRAM KITS: Beginning Hiking Learn how to lead a hike and teach your girls to lead.

Bridging the Gap Discover the fun of science. Try various activities suitable for all program levels.

Knots and Lashing Can’t get it together? Learn time-honored lashing skills to support your outdoor experience!

Capital Currency Learn how to teach girls important financial literacy lessons.

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Course Catalog EnviroScapes Hands-on demonstration tools allow girls to explore their actions in their backyard and in their community impact the environment.

Sing into...Weekend A weekend of workshops for adults and Senior Girl Scouts who love to sing! SCIENCE & TECHNOLOGY:

Promoting the Environment in Girl Scouting PEGS is a kit with included hands-on activities that teach all ages the 7 Leave No Trace Principles.

PowerPoint with your Girls Help your girls create a PowerPoint presentation of their last event!

Smart Living Help girls develop and maintain healthy lifestyles.

Web Exploration Help your girls safely surf the internet.

Zink the Zebra Zink the Zebra is designed to give girls an ongoing TRAVEL: sense of awareness and appreciation for individual differences. It helps to foster compassion, respect Beyond 110 Domestic Travel for others, and a basic understanding of accepHear tips from experienced Trip Leaders for suctance of others with perceived or actual differcessful domestic trips with your girls. ences. Travel: Global Girl Scouting SERVICE PROJECTS: Learn about Girl Scouting internationally. Beyond 130 International Travel Exploring Simple Service Projects Hear tips from experienced Trip Leaders for sucHear ways troops can "Help other People". cessful international travel. Riley’s Lockhouse Program Prepares an adult to teach a troop about the golden days of the C&O Canal so that the girls may be tour guides. Girls act as tour guides on a Saturday or Sunday from 12:30 – 4:30 PM when the public visits the lockhouse. Girls in 2nd through 12th grade may participate in this program.

Help! It’s a Museum We'll focus on the nuts and bolts of how to make a museum field trip successful and fun for both you and your girls. Savannah Sojourn Learn how to make your trip to Juliette Gordon Low's birthplace a success. Get tips on travel arrangements, and activities in Savannah, Georgia.

SONGS: Action Songs Learn songs that will get your girls moving!

INTERNATIONAL TOPICS: Girl Scouts Around the Globe Come and find out about the wonderful network of international friends of which we as Girl Scouts are a part.

Basic Songs Learn new songs to sing with your troop. Camp Songs Learn the songs your girls learn at camp. Songs and Games Come join this song and gamefest for all or just part of the session. Silly Songs Learn silly songs that will make your girls sing along and laugh. International Songs Learn international songs for your troop. Adult Educator’s Manual

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Appendix B—Contact Information Adult Volunteer Development Majority of the Adult Volunteer Development Department is located in the Washington D.C. office. Unless otherwise noted, please use the mailing address and phone number for D.C. 4301 Connecticut Avenue, M-2, NW Washington DC, 20008 Toll Free : 1-800-523-7898; Phone: 202-237-1670 Fax: 202-274-2161 Mary Warneka, Adult Volunteer Development, Manager, Ext. 267 mwarneka@gscnc.org Allison Nederveld Volunteer Development Specialist—Ext. 311 anederveld@gscnc.org Adult Education in Maryland & DC Service Unit Manager Resources Online Courses Danielle Durst Volunteer Development Specialist— Ext. 250 ddurst@gscnc.org Adult Education in Virginia Educator Wiki Basic Leadership online courses Vacant Volunteer Development Specialist Adult Education in West Virginia Leader Resources Outdoor course revisions April Dela Vega Administrative Assistant—Ext. 240 adelavega@gscnc.org Adult Recognition Support Online registration system Educator materials & packing Council First Aid/CPR training Camping recertification quizzes Financial Aid requests for adults

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