2013 HFTP Annual Convention & Tradeshow Exhibitor Brochure

2013 HFTP Annual

Convention & Tradeshow October 16-17 • Hilton Anatole • Dallas, Texas

Meet with Industry Decisionmakers

Exhibitor Opportunities Lead industry professionals on the right path to finding the best solutions

Inside: Tradeshow snapshot Exhibitor Information Sponsorships Advertising

Reserve Your Booth Space Today!

2013 HFTP ANNUAL

Convention & Tradeshow

• Dedicated exhibit hours • Extensive industry show promotion • Welcome Reception and lunch in the exhibit hall • Pre- and post-show attendee lists (PDF) • Marketing opportunities to maximize exposure • Face time with top level finance and technology decision-makers

Companies represent a wide variety of products and services for clubs, hotels, resorts, accounting firms and other hospitality-related businesses.

• Accounting/finance software • Audio visual • Club management • Computer systems • Consulting • Credit card services • Food/Beverage management • Golf course management • HR, payroll and benefits • Insurance • Internet services • Inventory control systems • Labor scheduling • Membership • Marketing services • POS and PMS • Reservation systems • Risk management • Training • And many more

WHO ATTENDS

• Traffic building activities

WHO EXHIBITS

EXHIBITOR BENEFITS

Join us in Dallas to promote your products and services to a targeted audience of hospitality finance and technology decision-makers.

Attendee titles include: • Controller/Comptroller • Accountant/CPA • CFO/VP of Finance • IT Director • Director of Finance • CTO/CIO • President/CEO/Owner • Manager • Accounting Manager • Corporate/Internal Auditor

TRADESHOW SNAPSHOT

Traffic-building Activities HFTP is committed to helping you make the most of your participation. Convention activities are designed to promote traffic flow throughout the exhibit hall.

Dedicated Exhibit Hours Education sessions are not scheduled during show hours (with the exception of exhibitor tutorials), maximizing traffic and allowing attendees to focus on the exhibits.

Welcome Reception and Exhibits Grand Opening This very popular event is the official kickoff to the convention and will be held on Wednesday, October 16 from 6:30 – 9:00 p.m.

Complimentary Food and Beverage Stations for the Welcome Reception and Thursday lunch are placed strategically inside the exhibit hall to draw attendees and enhance traffic flow.

Show Promotion and Marketing The HFTP Annual Convention & Tradeshow is extensively promoted to HFTP’s 4,400+ members through direct mail, e-mail, social media, the HFTP web site, HFTP Connect blog, chapter meetings, The Bottomline magazine and the Infoline e-newsletter. Members of allied hospitality associations are also targeted through direct mail and advertising campaigns.

In addition, the event is advertised in industry publications and web sites such as Club Management, hotelresource.com, Hospitality Upgrade, Hotel-Online and more.

2012 Attendance by Business Classification 39% 35%

Club and Club Management Co. Hotels and Hotel Management Co. Consulting Firms

7% 5%

Educational Institutions/Students

5%

CPA Firms

5%

Associations

4%

Other

TRADESHOW SNAPSHOT

Sample of Hospitality Properties Represented by 2012 Attendees 1859 Historic Hotels, Ltd AAHOA Addison Reserve Country Club American Hotel & Lodging Assoc.

Amerilodge Group Annapolis Yacht Club Arcola Country Club Atlific Hotels Bass Rocks Golf Club Bay Colony Golf Club Bay Head Yacht Club Beaver Creek Lodge Benchmark Hospitality Intl Billy Casper Golf Bonita Bay Club Bonnie Briar Country Club, Inc. Caesars Entertainment, Inc. Caribe Resort Cherry Valley Country Club Colleton River Plantation Club Cornell University Crescent Hotels and Resorts Crestline Hotels & Resorts, Inc Davidson Hotels and Resorts Disney Ecole Hoteliere De Lausanne Edgeworth Club Fisher Island Club

Gasparilla Inn and Club Glades Country Club Greenacres Country Club Greystone Hotels Hard Rock Hotel Hartford Golf Club Harvard Club of Boston High Country Hospitality Highpointe Hotel Corporation Horseshoe Bay Resort HOSPA Hyatt Hotels Corporation Indian Harbor Yacht Club Intercontinental Hotels Group Interstate Hotels & Resorts JHM Hotels John’s Island Club Kensington Golf and Country Club Knickerbocker Club, Inc. Lakeway Resort and Spa Le Pavillon Hotel Loews Hotels at Universal Orlando Melia Orlando Hotel Metropolis Country Club Mizner Country Club MMI Hotel Group Monterey Peninsula Country Club Navy Lodge Program

Nemacolin Woodlands Resort Northmoor Country Club Ocean Reef Club, Inc. Omni Houston Hotel Orange County Convention Center Pacifica Hotel Company Palo Alto Hills Golf & Country Club Pelican Isle Yacht Club Penn Club of New York Port Royal Club Provenance Hotels Quail Creek Country Club Radisson Marinique Hotel Redstone Companies Hospitality River Bend Golf & Country Club RockResorts/Vail Resorts Hospitality Rosen Hotel and Resorts Royal Palm Yacht and Country Club Royal Poinciana Golf Club, Inc. San Diego Hilton Resort and Spa Saucon Valley Country Club Sejwad Hotels Sharon Heights Golf & Country Club Shore Hotel Southampton Bath & Tennis Club Star Island Resort & Club Starmount Forest Country Club Taj Hotels

Tedesco Country Club Thayer Lodging The Briar Club The Coronado Club The Dow Hotel Company The Francis Marion Hotel The Hotel Group Incorporated The Kessler Collection The Leading Hotels of the World Ltd The Moorings Club, Inc The Polo Club of Boca Raton The Procaccianti Group The Ritz Carlton Golf Club & Spa, Jupiter The Standard Club TPC Prestancia University of Central Florida Urgo Hotels & Resorts Waldorf Astoria Golf Club Washington Court Hotel Washington Duke Inn & Golf Club Westmoor Country Club Willow Ridge Country Club Woodland Golf Club Woodway Country Club Wycliffe Golf and Country Club Wyndham Vacation Ownership Wynn Resorts (Macau), S.A.

2012 Exhibitors Abacus 21 AccuBar / iWineLists Ambiance Radio American Hotel & Lodging Educational Institute Blueprint RF Bouchard Insurance Clear Sky Software, Inc. Club Benchmarking ClubSoft North America ClubTec Comtran Associates Inc. Developers of StreetTrek Constant Cup Crown Castle CSI globalVCard PaySystems Cyberonic Internet Communications, Inc Datanamics Inc. eGlobal ATM Services

Entegra Procurement Services / ICS eSilo Evention, LLC Fairway Forms & Printing, Inc. Gatekeeper Business Solutions, Inc. Guest Connect Guest-tek GuestWiFi, A Division of Spot On Networks Heartland Payment Systems Hospitality Financial and Technology Professionals (HFTP) HFTP Mid-Florida Chapter Hospitality Technical Services Hospitality Upgrade and Hotel Online Hospitality Wifi IBS, Inc. Infor Iron Mountain, Inc.

JANUS Displays by Morrow Technologies Jonas Club Management / clubsystems group Leumas Solutions MICROS Systems Inc Millennium Technology Group MTech National Orders, Inc. National Transaction Corp Northstar Club Management Software PAPC PAR Springer-Miller Percipia Networks POST Integrations, Inc. SecurityMetrics, Inc. Sertifi Smoothwall, Inc. TAI Club Management Tidel Engineering, LP Venture Insurance Programs

EXHIBITOR INFORMATION

2013 Floor Plan

Bar

Food

Food

Booth Fees 10'x10' Standard Inline: $1,295 10'x10' Premium Inline (corner): $1,350 Larger booths are created by combining two or more 10'x10' booths.

113

212

213

312

111

210

211

310

311

410

109

208

209

308

309

408

409

105

204

205

304

305

404

405

504

505

604

•

103

202

203

302

303

402

403

502

503

602

• •

101

200

201

300

301

400

401

500

501

600

Booth Space Includes • • • •

GOLF 20X

Entrance 700

701

• 706

707

Show Schedule

• •

7" x 44" booth identification sign 6' skirted table and two chairs Standard booth drapery Two complimentary exhibitor badges per 100 square feet, allowing access to the exhibit hall only (upgrade to full registration at the member price) Company listing in the convention program Listing on the HFTP web site Pre- and post-show list of attendees in PDF format, including address, phone and e-mail if provided.

Welcome Reception and lunch in the exhibit hall Exhibitor Service Kit 24-hour perimeter security

Location

Move-In

Move-Out

Wednesday, October 16 1:00 – 5:00 p.m.

All booths must be installed and ready for inspection by 5:00 p.m.

Thursday, October 17 2:00 – 5:00 p.m.

No exhibits may be dismantled prior to closing at 2:00 p.m.

2201 N Stemmons Frwy Dallas, TX 75207 Phone: (214) 748-1200; (800) HILTONS

Exhibits

No one under the age of 16 is allowed in the exhibit hall at any time.

$188 USD single/double (plus 15.26% applicable taxes) Mention Hospitality Financial and Technology Professionals or HFTP by Sept. 19 to receive the group rate.

Wednesday, October 16 6:30 – 9:00 p.m.

Welcome Reception in the exhibit hall.

Thursday, October 17 11:30 a.m. – 2:00 p.m.

Lunch served at 12:00 p.m.

Hilton Anatole

Room Rates

To reserve a booth, call +1 (512) 220-4023 or +1 (512) 220-4032, or e-mail exhibit@hftp.org View the most current floor plan at www.hftp.org/ac13fp

SPONSORSHIPS Give your company added visibility and increase brand awareness. Reach this niche group outside the tradeshow floor and maximize your industry exposure.

Keynote Sessions......................................... $2,000 As the exclusive sponsor, your company name is prominently displayed and verbal recognition is given at the beginning of each session, a table is provided for marketing materials/giveaways in the rear of the room and a one-page brochure is placed inside the registration bags.

Reach your target audience by sponsoring the sessions of your choice. Customize a sponsorship package of sessions. Contact Show Management for pricing.

Welcome Reception and Exhibits Grand Opening .............................. $3,000

Keynote Session

Concurrent Education Sessions.............. Prices Vary

Lunch in the Exhibit Hall .............................. $2,000 After morning sessions on Thursday, lunch is served while attendees visit the tradeshow exhibits to learn about the products and services on display. Signage is provided at each food station and sponsors have the option of furnishing imprinted mints or beverage cups.

Refreshment Breaks: Thursday or Friday.............................. $500 per day

Exhibits Grand Opening

Kick off the HFTP Annual Convention & Tradeshow by sponsoring the Welcome Reception and grand opening of the tradeshow on Wednesday. This is the attendees’ first opportunity to meet and network with fellow members, visit exhibitors and enjoy drinks and hors d’oeuvres. Sponsors receive signage at the entrance to and inside the exhibit hall and a one-page brochure inside the registration bags.

Refreshment breaks are provided during the education sessions on Thursday and Friday. Includes signage at the refreshment stations and sponsors have the option of furnishing imprinted mints or beverage cups.

This formal event on Friday features the installation of the new HFTP Board of Directors, followed by an elegant dinner and evening of entertainment and dancing. Sponsor benefits include prominent signage, verbal recognition, a full-page ad in the convention program and three tickets to the event.

Cybernet Center........................................... $2,000 Computer stations are located near registration for attendees to access e-mail and the Internet. Each computer features your company’s logo as the screensaver. The Cybernet Center includes prominent signage and a one-page brochure inside the registration bags.

President’s Evening

President’s Evening...................................... $4,000

Conference Pens ......................................... $1,500 Attendees take note of your company as they take notes during the education sessions. Your company imprint is featured on the pens, placed at registration and in the education sessions, for brand recognition during and after the event.

Lanyard badge necklaces are imprinted with your company’s name and are distributed to all registrants for high visibility.

Conference Bags........................................... $2,500 Become the exclusive sponsor and get your logo imprint featured on the front and a one-page brochure inside. These popular bags also include HFTP materials and sponsor inserts.

Conference Pens

Badge Lanyards............................................ $1,750

Conference Bag Insert................................... $750

Conference Bags

Announce your new product or service by including a one-page brochure or giveaway in the bags. Insert must be approved by HFTP, contain information about the sponsoring company only and cannot exceed 8.5" x 11".

All Sponsors Receive • 20 percent off advertising rates

• Sponsor ribbons for booth personnel

• Recognition on HFTP’s web site

ATTENDEE LISTS

• Recognition in the official program

Exhibitors receive complimentary pre- and post-show registration lists in PDF format. Electronic lists (Excel) are available to rent. The data includes: name, title, company, address, phone and e-mail if provided. Lists do not include exhibitor personnel.

2013 Pre-registrants................. $200 Available the week of September 23

2013 Post-show Registrants..... $200 Available the week of October 28

ADVERTISING ADVERTISING Advertise in HFTP publications to reach key decision-makers at clubs, hotels, resorts, restaurants and other hospitality enterprises before, during and after the show.

Two Publications to Choose From: The Bottomline

Reach a variety of hospitality professionals through ONE magazine. The Bottomline covers a wide-range of topics including accounting, finance, technology, management, professional development and more.

The Fall 2013 Issue receives bonus distribution at the convention, featuring articles based on topics covered in the convention education program. In addition, this issue is distributed to 4,200+ HFTP members and subscribers, as well as to industry association executives, hospitality educators and other industry professionals.

HFTP Annual Convention & Tradeshow Program

This magazine-quality program, distributed on-site to all registrants, is a complete guide to the convention. Attendees use the program to find session descriptions, speakers, exhibitor listings, and keep it as a reference throughout the year for exhibitor and advertiser information.

Advertising Packages: Value Plus Package

Convention Program Only

Double your exposure and save! Advertise in the Annual Convention & Tradeshow Program and The Bottomline to further your reach and receive a discount.

Put your ad directly in the hands of attendees during the convention and after!

Program

The Bottomline

Back Cover

$900

$1,000

Inside Cover

700

Full Page, 4-color 1/2 Page, 4-color

Back Cover

$1,000

Inside Covers

775

750

Full Page, 4-color

575

525

500

1/2 Page, 4-color

450

405

375

1/6 Page, 4-color

250

Sponsor Package

One-sixth Page Ads

Convention sponsors save 20 percent off regular advertising rates. Choose one publication, or double exposure with both!

The one-sixth page ads are available to attendees, exhibitors and friends of HFTP, and are perfect for small budgets. Don’t miss out on this opportunity. (Discounts not applicable.)

Program

The Bottomline

$800

$800

Inside Covers

620

600

Full Page, 4-color

460

400

1/2 Page, 4-color

360

300

Back Cover

1/6 Page Ad, black-and-white

$199

1/6 Page Ad, 4-color process

$250