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HIMAA
MATTERS
The monthly newsletter of the Health Information Management Association of Australia Limited
AUG 2020
VOLUME 6, ED 9
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ISSUE
President's Report
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From the office of the CEO
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Call for Members Resolution
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Call for Branch Awards
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membership@himaa.org.au
WA Event Flyer
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MARKETING & EVENTS
News from NSW
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HIM-Interchange Online Survey
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HIMAA National PD Webinar Series
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Latest from HIM-J
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HIMAA RAC Grant Scheme
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HOT JOB of the week
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Work Web
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GENERAL ENQUIRIES +61 2 9887 5001
himaa@himaa.org.au MEMBERSHIP SERVICES +61 2 9887 5002
+61 2 9887 5821
events@himaa.org.au ACCOUNTS +61 2 9887 5007 +61 2 9887 5003
accounts@himaa.org.au EDUCATION SERVICES +61 2 9887 5898
education@himaa.org.au I.T. SERVICES
+61 2 8877 5378 +61 2 8877 5014
support@himaa.org.au
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ABN: 54 008 451 910
RTO ID: 91660
Locked Bag 2045, North Ryde, NSW 1670
PRESIDENTS
REPORT
Hello Members, As mentioned in last month’s report, I was going to call a member a day. Although things got off to a slow start (a week’s delay) as work and home schooling got the better of me. It was great to connect with members, check-in on how they are dealing with the pandemic and get their thoughts on the association and profession. I learnt to avoid calling during school pick-up hours when calls would go to voicemail. This goes to show the flexibility in which a HIM career offer to parents. I was heartened to hear from members across all states and territories and of varying tenures of membership from a couple years to decades, that they feel a duty to support their profession which was why they retained their HIMAA membership. Personally, I’ve very much enjoyed the phone calls to date, as it has filled a social void that the pandemic has brought upon us residents in Melbourne. I’m enlightened by the feedback and ideas from members which I will share with the Board to better inform our strategic direction.
It’s time to go back to school As a professional association we rely on our members to support our branches, committees special interest groups (SIGs) and the Board by volunteering their precious time whilst juggling work and family responsibilities because they see value in the HIM profession and the role we play in the health system. We are the quite achievers. With this no fuss approach being a strength at times, it doesn’t serve us well when it comes to visibility of our profession. How many times during our career have we had to explain what a HIM or clinical coder does? It is this lack of visibility which leads to many of us, such as in my case serendipitously finding the HIM course. We are now left with two universities; La Trobe and Queensland University of Technology that teach accredited HIM programs in Australia. For our profession to flourish we need new members and a steady stream of HIM graduates to support the health industry and the profession. Only having two universities producing graduates will not cut it. In the coming months the Board will begin to consult educators within both accredited and yet to be accredited HIM programs, as well as industry on collaboration efforts to bolster the number of HIM programs. The Board is acutely aware that there is a role for HIMAA to play in this. We will tap members on the shoulder to help with how we support the tertiary education sector and hope as members and supporters of the profession that you are able to assist. As the cold winter days start to dissipate and new COVID-19 cases stabilise, I’m looking forward to emerging with renewed energy and optimism. Onwards and upwards! Cheens Lee President cheensl@himaa.org.au
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FROM THE OFFICE OF THE
Chief Executive Officer Hello all. HIMAA National Office continues to support our profession during these challenging times. We are receiving excellent feedback regarding the Professional Development (PD) events that Milla has been facilitating and we appreciate the support. PD events will continue to be part of our service provision as we move forward, and we are building an exciting portfolio for future events. I hope you continue to find value in them. HIMAA staff and select Board Members have also been engaging with the American Health Information Management Association (AHIMA) to get access to some of their digital content (Australian appropriate). HIMAA and AHIMA have identified a series of digital topics that would be relevant to our HIM Professionals and as such, we will shortly be able to give details on how to access this content. This content will come at a user pays level; however, with topics like: Setting up a reporting Environment: A start to finish Introduction; CDIS: the why, the where, the how, the future and Medical Residents as key Players in Clinical Documentation, we are sure they will be a great learning and awareness opportunity.
World Patient Safety Day. 17 September 2020 “Recognising patient safety as a global priority, all 194 WHO Member States at the 72nd World Health Assembly held in May 2019 endorsed the establishment of World Patient Safety Day to be marked annually on 17 September. The objectives of World Patient Safety Day are to increase public awareness and engagement, enhance global understanding and spur global solidarity and action to promote patient safety”. As HIM professionals each of you play a role in supporting patient safety. Show your organisations the value that HIM Professionals bring in supporting quality health
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care. Join in your organisation's events or host your own. Please take some pictures of your activities and we will post them on our social pages. www.who.int/campaigns/world-patient-safetyday/2020
IFHIMA quiz How many times has the IFHIMA Congress been hosted in the Western Pacific? Answer: Five times. Australia (1972), New Zealand (1984), Australia (2000), Korea (2007), and Japan (2016). Join us in Brisbane as the Congress returns to our shores in 2022. Representation of Australia at IFHIMA (International HIM Associations) congresses has always been strong. Let’s make 2022 our biggest as Brisbane hosts the 20th IFHIMA Congress. At the recent Branch Convenors Meeting, all Branch Convenors supported the creation of individual state branch HIMAA email accounts. These have now been created under the following addresses: • • • • • • •
ACT & Capital Region: actbranch@himaa.org.au New South Wales: nswbranch@himaa.org.au Queensland: qldbranch@himaa.org.au South Australia: sabranch@himaa.org.au Tasmania: tasbranch@himaa.org.au Victoria: vicbranch@himaa.org.au Western Australia: wabranch@himaa.org.au
Don’t forget, if you haven’t paid your annual membership subscription, please do, so you can continue to reap the fantastic benefits being part of your professional association brings. Mark Upton Acting CEO
CALL FOR MEMBER’S RESOLUTIONS for the 55th Annual General Meeting of the Health Information Management Association of Australia
The 55th Annual General Meeting (AGM) of the Health Information Management Association of Australia (HIMAA) will be held on Friday 30 October, 2020. As per rule 21.1 of the HIMAA Constitution, the Board of Directors have determined that this AGM will be held virtually using an approved digital event platform. Under Rule 24.1, financial members of HIMAA can move a special resolution at the AGM, providing notice in writing of this intent is submitted to the Company Secretary not less than 56 days prior to the AGM. This notice should include a copy of the resolution and a statement setting out all information known to the Member that is material to the decision of the Members whether to vote in favour of the resolution. To ensure this information receives full attention, Members are encouraged to keep it within the space of an A4 sheet in Arial 11-point font. Submission Deadline Such notice should be received by the Company Secretary, Mr Mark Upton, before 8am on Friday 4 September 2020 The best way of meeting this deadline is to email the required notice and information to the HIMAA Company Secretary at executiveoffice@himaa.org.au by close of business (5pm) on Thursday 3 September 2020, or at any time beforehand. HIMAA does not believe postal submission can guarantee delivery by the required deadline. In the subject line of the email please use: Member’s Resolution Delivery by hand by close of business (5pm) on Thursday 3 September 2020, will also guarantee that the deadline is met. The address for delivery by hand is: HIMAA, Building 17, 1st Floor, 51 Wicks Road, North Ryde NSW 2113. Member’s Resolutions are distributed with the AGM Agenda 21 days prior to the AGM. In Summary: Member’s Resolutions due: before 8am on Friday 4 September 2020 Email to HIMAA Company Secretary at executiveoffice@himaa.org.au or, Delivery by hand to HIMAA, Building 17, 1st Floor, 51 Wicks Road, North Ryde NSW 2113.
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HIMAA BRANCH 2020 MEMBERSHIP AWARDS
NOMINATIONS NOW OPEN Dear Members, Each year, HIMAA and the State Branches recognise member service to the Association and / or significant achievements on behalf of the Association or the health information management profession. There are two categories - Student of the Year and Practitioner of the Year. Awards in these two categories are conferred at two levels – Branch and National. At Branch Level each year, HIMAA Branches through the Branch Convenors, call for nominations for two service and achievement awards: • HIMAA [Branch Name] Student of the Year • HIMAA [Branch Name] Practitioner of the Year
At National Level, The HIMAA Board is notified of successful Branch award recipients of Student of the Year and Practitioner of the Year in each Branch. The Board Directors then select from these recipients two national awards, one in each category: • National HIMAA Student of the Year • National HIMAA Practitioner of the Year Nomination forms are now available from your State Branch Convenor. For any enquiries, please contact your branch on the emails below.
ACT & Capital Region Branch actbranch@himaa.org.au
Queensland Branch qldbranch@himaa.org.au
Tasmania Branch tasbranch@himaa.org.au
New South Wales Branch nswbranch@himaa.org.au
South Australia Branch sabranch@himaa.org.au
Victoria Branch vicbranch@himaa.org.au
Western Australia Branch wabranch@himaa.org.au
Nominations must be in by Wednesday 2 September, 2020. See nomination forms for details.
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Use the buttons below to register:
REGISTER NOW!
WA HIMAA THE
Member & Student Registrations Non-Member Registrations
PRESENTS THE
ANNUAL BREAKFAST
4th November 2020 Steves, Nedlands
This event has been brought to you by the WA Health Information Management Association of Australia. WAHIMAA welcomes you to join your fellow HIMs, Coders and associates for a Breakfast Seminar to experience a guest speaker Dee Roche, MBA Fellow, who will be discussing change leadership, resilience through change for leaders, managers and team members. As the health landscape continues to go through rapid changes within informatics and ICT affecting HIM and Coding, this is a great opportunity to receive insight, recommendations and guidelines to add to your change management and leadership toolkit and the chance to ask questions to the event speakers on the day!
THANK YOU FOR SUPPORING THE HIM AND CLINICAL CODING PROFESSIONS! 7
HIMAA MATTERS | AUGUST 2020
NEWS FROM NSW We hope all our NSW members are safe and well. We are looking forward to warmer days, and hopefully the chance to catch-up face to face closer to the end of 2020. During HIM Awareness month HIMAA NSW Branch ran a competition to give away two HIMAA memberships. We would like to announce that the winners are: Kate Deighton and Denise Miller
Congratulations Kate and Denise. We would also like to welcome our new HIMAA members from NSW. We have had 16 new members join the branch since May, which is fantastic news. Please continue encouraging your colleagues and HIM friends to be a part of HIMAA. Kara Pollard & Kim Osborne HIMAA NSW Branch Co Convenors
HIM-I ONLINE SURVEY We hope that you have been reading HIM-Interchange (HIM-I) and have been enlightened, inspired, challenged and re-assured by your health information management colleagues who have contributed to HIM-I. The HIM-I Sub-Committee constantly strives to publish articles that are topical to the profession and over the coming months will be reporting on health information management in the COVID-19 world. These articles will be published online only and will be the segue from paper to online for HIM-I commencing in 2021. Approval and support on HIM-I as an online publication has been given by the HIMAA Board. The redesign of the HIMAA
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website will allow for innovation in publishing of HIM-I. For example, you will be able to share/ print individual articles with your colleagues. We hope you are as excited as the members of the HIM-I Sub-Committee, the Editorial Board and the HIMAA Board on the move to online only for HIM-I. We would appreciate your input as we commence this journey through the completion of a short three question survey Click here for survey OR Scan the QR code on your mobile device
or even winning future work. Whenever an opportunity arises to share who we are, what we do, and the benefits of our work, we are presenting a pitch. This workshop will distill the secrets of the perfect pitch. It will look at how complex topics can be shared succinctly without losing the audience’s interest. Join experienced communications consultant Kristen Connell for a one-hour workshop focused on utilising clear, simple language – both in written and verbal presentations – to share complex information with the general public and non-peer audiences. Speaker: Kristen Connell, Director, Talkforce Media and Communications Strategies
Webinar #6: Successfully Communicating Complex Ideas 28 August 12 pm – 1 pm AEST Chair: Jenn Lee, La Trobe University This webinar is proudly brought to you by La Trobe University and exclusive to HIMAA members only. Free of charge for members but registration is essential.
Kristen is an experienced communications professional who has provided strategic communications advice to senior executives of major organisations, Ministers and politicians. She now utilises this experience in delivery of training to provide participants with a strong understanding of the mechanics of successfully communicating and how to maximise performance and outcomes. Proudly supported by:
Health information management can improve health care delivery and outcomes and even help save lives – but only if users know how to utilise this information and understand how it applies to them. Understanding how to develop messages that are interesting and relatable to any and all audiences is a valuable tool in sharing your work with stakeholders, providing training
To register:
Click Here
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LATEST FROM HIM-J ... Since last ‘HIMAA Matters’, HIMJ has published five OnlineFirst articles. A brief summary is provided below.
New Articles Research article: An investigation of the status and maturity of hospitals’ health information governance in Victoria, Australia Helen Kwan, Merilyn Riley, Natasha Prasad, Kerin Robinson July 14, 2020 | OnlineFirst
Despite the increased use of hospital-based registries for managing data related to patients with CAD and the diverse experiences of different countries, no study has yet addressed the attributes of CAD registries. This review aimed to identify the attributes of hospitalbased CAD registries with a focus on key registry processes.
Health Information governance practices in Victorian hospitals are explored in this work, which reports on the information governance status and maturity of these facilities, and identifies drivers and barriers affecting information governance adoption.
Research article: Utility of SNOMED CT in automated expansion of clinical terms in discharge summaries: Testing issues of coverage
Research article: A false promise of COVID-19 ‘big’ health data? Health data integrity and the ethics and realities of Australia’s health information management practice
July 21, 2020 | OnlineFirst
Kerin Robinson July 17, 2020 | OnlineFirst The recent retraction of two studies from prestigious international journals resulted from questions about the provenance of patient data. This article identifies pitfalls that confront researchers undertaking multicountry studies and concludes that the inclusion of a qualified, senior HIM in research teams and on institutional Human Research Ethics Committees would help to prevent potential problems. Review article: The attributes of hospital-based coronary artery diseases registries with a focus on key registry processes: A systematic review Ali Garavand, Reza Rabiei, Hassan Emami, Mehdi Pishgahi, Mojtaba Vahidi-Asl
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July 17, 2020 | OnlineFirst
Aleksandar Zivaljevic, Koray Atalag, James Warren
This study investigates the suitability of SNOMED CT for use in expansion of clinical concepts in terms of its coverage, when applied to a test sample of discharge summaries. Research article: A learning agenda to build the evidence base for strengthening global health information systems Heidi W Reynolds, Shannon Salentine, Eva Silvestre, Elizabeth Millar, Ashley Strahley, Abby C Cannon, Emily A Bobrow July 23, 2020 | OnlineFirst This article describes the approach, methods, lessons learned and recommendations from a 5-year application of a learning agenda to strengthen the evidence base for effective Health Information System interventions. The inputs, processes and lessons learned will be of interest to others for designing a successful learning agenda.
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HIMAA RAC GRANT SCHEME
Are you interested in starting a research project or have one planned but need some support? The HIMAA Research Advisory Committee (RAC) can help. The second round of the 2020 HIMAA Research Grant Scheme is now open for application. The HIMAA Research Grant scheme aims to fund worthy health information management related projects, with a total of $5,000 available in funding for projects commencing in November 2020. As the scheme aims to fund as many projects as possible, applications are capped at $2,000. If you are interested, further information about the scheme can be found at the RAC Research Grant Scheme webpage. Below is the summary of a project funded by the Scheme.
Journey of a Health Information Manager Eleni Gilden, Tony Kalathil Jose, Wasanthi Dharmadasa
Health information related professions in Australia highlight two distinct categories, clinical coders, and Health Information Managers (HIMs). However, over the years there has been a shift from traditional roles to new emerging roles where health information professionals are using their skills and knowledge to work in the areas of e-Health, data and quality and digital health to name a few. Our research team observed that health information professionals were taking up new roles in these areas which led us to ask: “How did they get into this current role? What pathway did they take?”
We wanted to investigate this finding further through our data set. Therefore, the aim of our research is to: • Identify the career pathways a HIM may undertake to reach their current role • Explore where HIMs receive their training and, • Determine the highest qualification achieved by HIMs There are a number of potential benefits that can arise from this research project. Firstly, it can provide information on the current skills and qualifications required to reach certain roles. Secondly, the results can be used by HIMAA to develop training programs and competencies that may be required for its members to achieve their career goals and it can help inform the future workforce needs of HIMs. The findings of this research will also benefit graduates as it will map out the career pathway one may be required to take in order to work in a particular field and whether any further training or specialised knowledge is needed to work in that role. Additionally, there is the potential for graduates to connect to the right mentor. To conduct this research, the team applied for a grant through the HIMAA Research Advisory Committee (RAC) Grant Scheme and were successful recipients. The money obtained from the scholarship will support the team in conducting our research by purchasing the necessary software and materials required. We would like to acknowledge and thank the HIMAA RAC for their support in our research through this great initiative. We look forward to sharing our findings.
HIMAA RESEARCH GRANT SCHEME ROUND 2 - 2020 NOW OPEN FOR APPLICATIONS DEADLINE EXTENDED TO SEPTEMBER 15
Click here for application & details 11
HIMAA MATTERS | AUGUST 2020
JOB OF THE WEEK
Technical Officer World Health Organisation We are seeking a consultancy to support the editing of and coding with the International Classification of Health Intervention (ICHI) as well as linking with the International Classification of Diseases, 11th Revision (ICD-11). The detailed description of the TORs and requirements you will find in the consultancy notice. The start date of the consultancy is 1st September 2020 and the end date 19thFebruary 2021. Applications should be sent to whofic@who.int by Friday 14 August COB (Geneva time) and include the CV and a cover letter which also indicates the expected daily rate.
Technical Officer World Health Organisation
Read more
New Website, New Work Web Checkout our new job board! Another reason to advertise with HIMAA
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Submit a job
Work Web Notice Board August 2020 | HIMAA Job Title: Consultant - WHO
Job Title: Advanced Clinical Coder
Position Type: Full-Time
Position Type: Full-Time
Organisation: World Health Oranization
Organisation: UnitingCare – St Andrews..
Location: Work from home, Australia
Location: Brisbane, Spring Hill, Australia
Contact Name: Nenad Kostanjsek
Contact Name: Clarissa Morris
Contact Email: whofic@who.int
Email: clarissa.morris@uchealth.com.au
Application Closes: 14/08/2020
Application Closes: 22/08/2020
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Job Title: Regional Coding Auditor and Educator
Job Title: Clinical Coder
Position Type: Full-Time
Position Type: Full-Time
Organisation: Ramsay Health Care
Organisation: Campbelltown Private Hospital
Location: Sydney, Australia
Location: Sydney, Australia
Contact Name: Joanne Moss
Contact Name: Vicki Watson
Contact Email: MossJ@ramsayhealth.com.au
Email: vicki.watson@healthscope.com.au
Application Closes: 24/08/2020
Application Closes: 26/08/2020
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Job Title: HIM – Mental Health Services
Job Title: National Health Information Manager
Position Type: Full-Time
Position Type: Full-Time
Organisation: Bendigo Health
Organisation: Calvary Healthcare
Location: Bendigo, Australia
Location: Melbourne/Sydney, Australia
Contact Name: Bianca Matthews
Contact Name: Desiree Syamsuddin
Email: bmatthews@bendigohealth.org.au
Email: desiree.syamsuddin@calvarycare.org.au
Application Closes: 28/08/2020
Application Closes: 28/08/2020
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Please visit our job board online to discover many more current job offers
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