HCA Central Portal - Hospital Admin User

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HCA Central Portal PathHub Digital Pathology LIMS Software Hospital Admin User


Version

Date

Purpose of Issue / Description of Change

Author/Editor

1.0

23rd September 2023

New document

Aisha Zaman

2.0

16th September 2023

Revision with new release

Waqas Waheed

3.0

17th October 2023

Approval by Training Director

Zara Humma

4.0

22nd October 2023

Final approval

Iskander Chaudhry

© HCA Healthcare 2023

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 2


Contents Module

Page Number

Login

4

Home Page

7

Profile

8

Memorable Word

9

Upload Profile Photo

10

Update Password

11

Connecting Organisation

12

Settings

13

Search

14

Reported Cases

15

Handbook

16

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 3


Logging In - Step 1

Signing In ● ●

● ●

Access PathHub via http://hca.pathhub.co.uk/. Please copy and paste the link into Google Chrome for optimal performance. Pathhub uses a three factor authentication process when logging in: username and password, two characters from a memorable word and a token code which is emailed to you. These details will have been sent to you securely and in separate emails. Enter your Username and Password and click “Sign In”.

Password Change Prompt: ●

For security reasons the first time that you log in, the system will prompt you to change your password.

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 4


Logging In - Step 2

Memorable Word ● ● ●

The Support Team will have provided you with a memorable word. You will be required to input two characters from your memorable word. It is important to be aware that your memorable word is case-sensitive.

Wrong Memorable Word Attempts: ● ●

If you enter your memorable word incorrectly three times in a row your account will be temporarily blocked. To regain access to your account you will need to contact the Support Team.

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 5


Security Token Logging In - Step 3

Security Token (Code) ● ● ●

A security token (code) will be automatically sent to the email address associated with your account. Input the token code into the designated box on the login page. Upon successful verification, account access will be permitted.

TOP TIP: When using your regular desktop, you can tick the “Trust this computer” box which will enable future access via email and password only. If accessing the site via laptop, a change of IP address may require the three step authentication process to gain access.

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 6


Home Page

Home Page Successful login will take you to the homepage above. The main features are: ● ●

A list of Reported Cases (Unseen) in the centre of the screen - these are cases that have not yet been downloaded. Profile details on the top right hand side of the screen - by clicking on the drop down list you can change your profile details, access information about the Hospital and log out. A grey menu bar on the left from which you can access: o Search o Reported Cases o Handbook

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 7


Profile

Profile ● ● ● ●

Click on your username located at the top right corner of the screen. From the dropdown menu select "My Profile” where you will be directed to your profile page. You can use the "Edit Profile" button to make changes to your profile. These tabs provide a user-friendly interface for customising and managing your profile according to your preferences and requirements.

Edit User Profile ● ●

Click the "Edit Profile" button in blue. Edit the fields required, these include: Title, First Name, Last Name, Phone, Email and Memorable Word (instructions to change memorable word are on page 9). Click "Update User" to save your changes, and your profile will be updated with the edited information. TOP TIP: If at any time you wish to return to the home screen, please click on the HCA icon in the top left of the screen.

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 8


Memorable Word

Change Memorable Word ● ●

Click on your username at the top right corner of the screen. From the dropdown menu select "My Profile". Method 1 ● Click the grey "Security Actions" button. ● Click on “Update Memorable word” option. ● Input a new memorable word. ● Click on the "Update” button to save your changes. Method 2 ● Click the "Edit Profile" button in blue. ● Navigate to the memorable word field. ● Click on the eye icon to view or change your memorable word. ● Enter your current password and click "Confirm Password". ● Your memorable word will become visible. ● Input a new memorable word if you wish to update it. ● Click "Update User" to save your changes.

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 9


Upload Profile Photo

Upload Profile Photo ● ● ● ● ● ●

Click on your username located at the top right corner of the screen. From the dropdown menu select "My Profile". Click the blue "Edit Profile" button. Click on the Edit button under the photo. Choose a photo from your device. Click "Open" to upload the selected photo.

TOP TIP: The photo should be in either JPG or PNG format and should not exceed 200px X 200px in size.

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 10


Update Password

Update Password ● ● ● ● ● ● ●

Click on your username at the top right corner of the screen. From the dropdown menu select "My Profile". Click the "Security Actions” button in grey. Click on “Update Password”. Enter your current password. Enter new password, and confirm new password. Click "Submit" to confirm password change.

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 11


Connecting Organisations

Connecting Organisation ● ● ● ●

Click on your username at the top right corner of the screen. From the dropdown menu select "My Profile". Select the “Connecting Organisation” tabs. This is a view only function where you can see the organisation you are connected with.

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 12


Settings

Hospital Information ● ● ● ●

Click on your username at the top right of the screen. Select "Settings" from the dropdown option. On this view-only page you can view details of the Hospital. There are a range of other settings including test prefix setting, report template and email notifications visible here.

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 13


Search

Search Search for cases by Case Number, Facility Number, NHS Number, Patient Name or Date of Birth. To search for a case follow these steps: ● ● ●

● ●

HCA Central Portal

Click on the “Search” option from the grey menu on the left. You can search by Case Number, Facility Number, NHS Number, Patient Name, Date of Birth or Facility Name. When searching by Patient Name the format is “Last Name, First Name”. You can enter part of the last name and part of the first name e.g. John Smith could be entered as: smi,joh. Information displayed for each case includes the Case Number, Facility, Patient Name, DOB, Submitted Date and Published Date. Click on the Case Number to view the case record.

PathHub Digital Pathology LIMS Software

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Reported Cases

Reported Cases ● ●

● ● ● ●

To view Reported Cases, click the "Reported Cases" option in the grey menu on the left. The resulting list displays Reported Cases which can be filtered based on various criteria which include: ○ Case Type (All, Histology, Non-Gynaecological Cytology, Autopsy, Case Review or Gynaecological Cytology) ○ View Type (All, Unseen or Seen) ○ Period (All, Last 3 days, Last 1 Week, Last 1 Month or a custom Date Range). By default, filters are set to display all case types, Unseen and a time period of All. As you select specific filter options, the list updates to show cases matching your criteria. For each case you have an “Actions” column where you can: View PDF or Download PDF. From the last column you can change the status of a case from “Unseen” to “Seen” and vice versa.

HCA Central Portal

PathHub Digital Pathology LIMS Software

Page 15


Handbook

Handbook ● ● ● ● ●

The Handbook section is where you can find manuals from PathHub. Click on the “Handbook” option from the grey menu on the left to access. Here you will find manuals from PathHub. The documents can be viewed by clicking on the + icon. Now you can view the manual.

Add Handbook ● ● ● ● ●

To add a new manual click on “Add New” Enter Title and select user group from dropdown that you would like the handbook to be visible for. Upload document. Click Submit. Handbook will be uploaded.

CentralPortal Portal PathHub Digital Pathology LIMS Software - Pathologist User Guide -LIMS Document Version 1.0 HCAHCA Central PathHub Digital Pathology Software

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