Delegate Mailer 1

AIESEC

INTERNATIONAL CONGRESS 2015 August 2015 | Hyatt Regency | Gurgaon, India

“

Steering change and forging meaning through youth leadership

”

MESSAGE FROM THE PRESIDENT

Sahil Chopra Core Committee President 2 International Congress 2015

WHAT’s INSIDE?

INDEX Message from Agenda Managers

PAGE NO. 1-2

Previous Congresses

3

The Venue

4

IC Timeline

5

IC goes Live

6

Airport Reception

7

Check In & Check Out Daily Expenses Packing list

8-11 12 13-14

Documents Required

15

Health & Nutrition

16

Study Tours

17

Printing Merchandise

18

Transportation Useful Mobile Applications Pre/Post Stay

19-20 21 22-23

MESSAGE FROM AGENDA MANAGERS Hello dear IC 2015 delegates!

We are Chiba from Brazil and Dasha from Russia, your IC 2015 agenda managers. We are extremely excited to prepare a great IC journey for you with the whole AIESEC International team.

By its nature, IC is a great life experience: 800 delegates from more than 100 countries and territories are coming together because we share one dream: we dream and work a lot to make Peace and Fulfillment of Humankind’s potential possible. IC is eye-opening, it’s an intense journey of learning – about the world, AIESEC and its place in the world, and about ourselves as well. IC 2015 is a very special IC. As generation 1516, we have the privilege and responsibility to give our best to achieve AIESEC 2015 and to co-create the next mid-term ambition of AIESEC: AIESEC 2020.

The theme of this IC is transformation. Transformation is more than just a change – it is about keeping the essence and evolving everything around it to ensure that we live up to this essence. We believe that leadership is the fundamental solution to make the world a better place and according to the World Economic Forum lack of leadership is definitely a global issue – the world needs more value-driven leaders. We know what kind of leadership we want to develop and how to make it happen. The question is: are we living up to our promises in our everyday actions? How should we transform AIESEC in order to ensure that? We are the generation that is going to ask and find answers to these challenging questions, and we are the ones to act upon it.

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MESSAGE FROM AGENDA MANAGERS How does an organization transform? Organization transforms when its people do. We want to ensure that this IC will be a transformational experience for you and provided spaces for that – when you can choose which workshops to attend and which learning to implement in your entity. Do not expect 1-2-3 instructions from this IC, but expect to co-create and contribute, and with this attitude IC will be a success for AIESEC. For the 2020 dreaming process make sure that you read 2020 booklet that is coming out this week and take a full ownership of the outcome – we did our best to ensure smooth and inclusive process, now it’s up to all of us, AIESECers to make sure that the outcome is great and will drive AIESEC to new achievements.

About 2020 process: Are you excited to co-create our next milestone? We wanted to ensure that you are 100% clear on the AIESEC 2020 process during IC, that you feel comfortable to participate in it and able to contribute your best. This week expect a 2020 preparation booklet to come out and plan time to understand it and make sure that before IC you will make the research needed so that you are prepared for the process. Feel free to ask any questions to Dasha, AIVP Innovation (dariaa@ai.aiesec.org).

We can’t wait to see you all in one plenary (this whole gigantic world in only one room! Can you imagine it? Got goosebumps? We did as well!) and looking forward to have insightful conversations!

AIESECly yours, IC2015 Agenda managers 2

PREVIOUS CONGRESSes Year

International Congress Host

Year

International Congress Host

1991

Germany

2003

Belgrade, Serbia & Montenegro

1992

Hungary

2004

Germany

1993

Great Britain

2005

India

1994

Spain

2006

Poland

1995

Sri Lanka

2007

Turkey

1996

Poland

2008

Brazil

1997

United States

2009

Malaysia

1998

Finland

2010

India

1999

South Africa

2011

Kenya

2000

United Kingdom

2012

Russia

2001

Switzerland

2013

Egypt

2002

Canada

2014

Taiwan

Adi Godrej Head of Godrej Family, India IC 2010, India

Shivendra Singh Managing Director, Fortis IC 2010. India

Arkady Dvorkovich Deputy Prime Minister, Russia IC 2012, Russia

Laila Iskander Jiang Yi-huah Minister of States, Egypt Premier of Republic of China IC 2013, Egypt IC Taiwan, 2014

LAST IC in INDIA

Hotel Taj, Hyderabad (2010)

IC 2010 featured in print media over 110 times between July 15th September 15thExtensive coverage (Avg of 1.8 articles per day)

Brand ambassadors for IC Indo-Pak tennis players Rohan Bopanna and Aisam Qureshi.

Over 45 senior management representatives (CEOs, Global HR & Branding VPs) of some of the largest global corporations attended the conference

The IC 2010 Opening Ceremony video was the most tweeted non-profit video in the world on the 23rd of August. Over 1,00,000 hits on the IC 2010 website

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THE VENUE

Host City for 2015

GURGAON The Millennium City of India

The city of Gurgaon, is located on the border with Delhi with New Delhi to its north east, in the state of Haryana.

Gurgaon has an estimated population of 876,824 and is of about 282.7 square miles.

Retail is an important industry in Gurgaon, with the presence of 26 shopping malls. It is also one of the most important offshoring centres in the world, providing outsourcing solutions in software, IT, service and sales through delivery facilities and call centres.

Gurgaon is home to 250, 50% of the Fortune 500 Companies.

Gurgaon has now emerged to become the city with the third highest per capita income in India.

Address: New Delhi NCR, NH8, Sector 83 Gurgaon, India, 122004 Distances To / From the Hyatt Regency: Airport: 26km, 35 minutes drive India Gate: 38km, 50 minutes drive Connaught Place: 28km, 40 minutes drive Best option to reach Hyatt Regency: By cab/taxi, since it is located in the middle of highway.

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This year International Congress will gather 800 young people from across the network. You as a delegate will become a part of GEN1516 stand launch and a part of AIESEC 2020 midterm ambition launch. IC is a unique learning experience. Comparing to the size of our network - 800 people is not enough for all those things to go viral. You as a delegate can become IC LIVE correspondent and bring IC to your entity and allow each and every member back home to feel AIESEC and experience IC 2015.

How you can get involved: 1. Download PERISCOPE application on your phone and broadcast LIVE everything that is happening with you at the IC 2. Download SNAPCHAT application on your phone and enjoy fast and fun mobile conversations with your members 3. Use your INSTAGRAM account to picture the best moment of your IC experience and share it with your network.

And now imagine: 800 people from 127 countries broadcasting IC LIVE through those applications. It's easy as 1,2,3. Make #ICLive2015 just one click away from your network. Join!

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AIRPORT RECEPTION Indira Gandhi International Airport serves as the primary civilian aviation hub for the National Capital Region of Delhi, India. The airport, spread over an area of 5,106 acres (2,066 ha), is situated in Palam, 15 km (9.3 mi) south-west of the New Delhi railway station and 16 km (9.9 mi) from New Delhi city center. named after Indira Gandhi, a former Prime Minister of India. It is the busiest airport in the country in terms of passenger traffic and international traffic busiest airport in India since 2009.

In 2010, Indira Gandhi International Airport (IGIA) was conferred the fourth best airport award in the world in the 15–25 million category, and Best Improved Airport in the Asia-Pacific Region

by Airports Council International. The airport was rated as the Best airport in the world in the 25–40 million passengers category in 2015, by Airports Council International. Delhi Airport was awarded The Best Airport in Central Asia and Best Airport Staff in Central Asia at the Skytrax World Airport Awards 2015.[14]

Transportation from

Airport to Hyatt

Pick-up point to Hyatt

Hyatt to Airport

Hyatt to drop-off point

19 Aug

MCP

MCP

-

-

20 Aug

Yes

Yes

-

-

21 Aug

Yes

Yes

-

-

30 Aug

-

-

Yes

Yes

31 Aug

-

-

Yes

Yes

2 Pick-up & Drop-off points: 1) Saket metro station 2) New Delhi metro station - Before 19 Aug, there will be no transportation services provided by us.

- There will be no transportation services from airport to hostel or pre stay accommodation at any point of time. However, we will have volunteers or CC at the airport to welcome and guide you.

- There will be an airport reception booth at the airport on the 21st of August.

- We will be coordinating your arrival process and provide you with more information accordingly.

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CHECK IN & CHECK OUT

MCPs CHECK IN

DELEGATES CHECK IN

Hotel Check In: Date- 19th August, 2015 Time- Registration starts from 09:00 AM (IST).

Hotel Check In: Date- 21st August, 2015 Time- Registration starts from 09:00 AM (IST).

Room Check In: Date- 19th August, 2015 Time- 02:00 PM (IST)

Room Check In: Date- 21st August, 2015 Time- 02:00 PM (IST)

Room Check Out: Date- 30th August, 2015 Time- 12:00 PM (IST)

Room Check Out: Date- 30th August, 2015 Time- 12:00 PM (IST)

Hotel Check Out: Date- 30th August, 2015 Time- 06:00 PM (IST)

Hotel Check Out: Date- 30th August, 2015 Time- 06:00 PM (IST)

The agenda on 30th August, 2015, ends at 05:00PM. The luggage will be stored after check out from the rooms while the agenda keeps running.

There will be lunch provided on 21st August, 2015, from 01:00 PM.

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CHECK IN & CHECK OUT Pre-stay accommodation (no transportation provided)

Transportation till the venue

Only on 20th & 21st August, 2015

Airport Reception on arrival

Reception at the venue Delegates wait at lobby

Only on 21st August, 2015

AI Check In

CC Check In Chief Delegates go to the registration area 9

CHECK IN & CHECK OUT AI Check In When you arrive at the venue and go to the Check-In room you will find 3 lists of entities for different Check-In processes with AI. Find your entity name and follow the instruction of for the line.

The three lines are: • Fast lane • Payment lane • TCS lane Fast lane: Your fees are already paid and your balance cleared, you will receive your AI clearance that you have to present at the CC Check-In. You will spend less than 10 seconds at the AI check in, we only need to record that you arrived.

Payment lane: You still need to pay your AI fee or have to settle debt payments. You will go to the AI Check-In in order of your arrival and receive the AI clearance, that you need to present at the CC Check-In, after you paid your fees. You will spend no more than 3 minutes at the AI Check-In. TCS lane: Your entity is receiving travel cost sharing for the attendance of one representative at IPM. Your will need to present receipts for the expenses you had (travel tickets, Visa payment receipts). You either have to bring the receipts as a physical copy or in digital version (scan). Then you will spend maximum 10 minutes at the AI Check-In. We only need to confirm the documents and the final amount that you receive.

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CHECK IN & CHECK OUT CC Check In Normal Lane Procedure

Fast lane procedure

Step 1. MCP will need start with AI check-in at the AI counter

Step 1. MCP will need start with AI check-in at the AI counter

Step 2. Once the MCP receive AI clearance from AI, shall pass it to Chief Delegate to proceed with document checking (indemnity form) at the normal lane- document counter.

Step 2. Once the MCP receive AI clearance from AI, shall pass it to Chief Delegate to proceed with document checking (indemnity form) at the fast lane- document counter.

Step 3. Chief Delegate could continue with delegate fee payment at the CC payment counter.

Step 4. Once everything is sorted out, Chief Delegate will collect delegate kits from Kits counter upon showing receipt from the CC payment counter.

Step 5. The delegates and chief delegates could mingle around at the common area and have lunch. *Key collection counter will only open at 1.30pm.

Step 3. Chief Delegate could collect delegate kit from the kits counter upon showing payment receipt.

Step 4. The delegates and chief delegates could mingle around at the common area and have lunch.

*Key collection counter will only open at 1.30pm.

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DAILY EXPENSES

Restaurants: Meal in Inexpensive Restaurants Imported Beer Cappuccino Coke/Pepsi Water bottle Meal at McDonalds

Rates: 200 INR 150 INR 100 INR 30 INR 20 INR 200 INR

Markets: Milk (1 liter) Eggs (12) Chicken Breasts (1kg) Local Cheese (1kg) Pack of Cigarettes

40 INR 60 INR 230 INR 270 INR 220 INR

Transportation: Metro Card Taxi (1KM) Bus

200 INR 17 INR 20 INR

The present exchange rate of Indian Rupees (INR) is: 1 USD = 63.96 INR 1 EUR = 70.17 INR 12

PACKING LIST

Special Events Attire Opening Ceremony

Global Village

Smart Casuals

Local Traditional

Youth Speak

Club Night

Business Casuals

Neon/white/glowing

Gala Night

India Night Indian traditional clothes

Formal attire in Black/Blue/White/Silver 13

PACKING LIST

Other important requirements 1. Toiletries (for ex: toothpaste, toothbrush, facial wash, etc.)

2. Sports attire (if you wish to avail the facilities like swimming pool and gym at the venue) 3. Gadgets (mobile phone, laptop, charger, camera) 4. Materials for Global Village 5. Casual and AIESEC Clothes or everyday use 6. Travel adapter 7. Slippers and shoes 8. Personal medication 9. Lot of AIESEC Goodies!

Do not forget the following 1. Passport with valid VISA. 2. Signed print out of the Indemnity form.

3. Sufficient money (exchange services are provided at the venue) 4. Travel insurance (if required) 5. Entities paying online, kindly carry a printed receipt.

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DOCUMENTS REQUIRED

Indemnity Bond

[Click here to download]

Please carry the signed and printed bond.

Flight Tickets

[Click here to access]

To be sent by Chief Delegates only.

Visa Copies

[Click here to access]

To be sent by Chief Delegates only.

Roll Calls

The roll calls will be uploaded by the Chief Delegates, the details of which has already been sent to them.

Surveys: AI Survey:

[Click here to access]

Mobile Phones:

[Click here to access]

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HEALTH & NUTRITION

Smart Tips to be Healthy Help us minimize food waste disposal by avoiding food waste.

Take only what you can eat, then head back later for more food.

Remember your allergies and eat what is best for you.

Fruits and vegetables are rich in vitamins and minerals that help you to stay energized and healthy all day, so don’t miss out on it.

Drink water and stay hydrated at all times. It’s a humid season.

Please visit the health kiosk for assistance. We will serve you well.

Should you have any specific food allergies or urgent medical condition that we need to be aware of, kindly send us an email with the details at team.internationalcongress@gmail.com at the earliest so that we can take necessary precautions.

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STUDY TOURS India is the Destination of the Millennium, a Land of All Seasons where beauty beckons, culture echoes, diversity delights and tradition talks. Those who reach India are greeted with a gracious Namaste, Namaskaaram, Vanakkam or SatSriAkal denoting warmth, hospitality and respect – a tradition in tune with the country’s age-old motto “Athithi Devo Bhava” where the guest is treated as God. The Post Tour allows you to choose among various places from Varanasi, Delhi, Agra, Jaipur, Goa to even regions in the north such as Ladakh, Kashmir, Amritsar, Dharamshala, Shimla & Chandigarh.

Dates: August 31st- September 4th 2015

Nature Trail (Chandigarh and Shimla) INR 9,599

Spiritual Varanasi (Varanasi) INR 8,999

Wealth & Nature (Amritsar &

Mcleodganj)

INR 15,999

Paradise on Earth (Kashmir) INR 7,999

Golden Sands (Goa) INR 9,999

Golden Triangle (Delhi, Agra & Jaipur) INR 12,599

Ladakh (Leh) INR 11,499

If you have any questions regarding study tours or registration feel free to contact us at tours.internationalcongress@gmail.com.

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PRINTING MERCHANDISE

We at IC 2015 are giving you an opportunity to print your country merchandises here in India and get it delivered at IC. Please go through the points mentioned below for more details.

Yearbook Canvas - A Printbindaas Venture Website: http://www.yearbookcanvas.com/index.html Round T-shirts with Logo: USD 6 Collared T-shirts with Logo: USD 8 T-shirts with Embroidery Logo: USD 10 Minimum Order Quantity for T-shirts with Embroidered Logo: 10 Other merchandises: Badges, Laptop Skin, Brochure, Flyer, Visiting Card, ID cards and many more. Special offer on all Printing Merchandise for AIESEC International Congress Delegates.

For more details, you may contact them at support@yearbookcanvas.com

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TRANSPORTATION

Common modes of transport Delhi metro is one of the most convenient and cheap mode of transport. Consisting of five lines (Yellow, Red, Green, Blue, Orange and Purple) this is one of the most widespread transport reaching out to all parts of the city.

Auto-rickshaws are useful in terms of short distance travel (1km – 5Km). The rates are cheap (INR 20/km or fixed race basis) and is one of the best and cheapest ways to travel around a particular area.

Cabs are the third most widespread mode of transport in the city, the primary cab companies being Ola Cabs, Meru Cabs and Uber. The rates are decent (INR 10-12/km) and are easily available via mobile applications.

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TRANSPORTATION

Transportation via Delhi Metro

• Average cost: INR 10-25 depending on the distance.

• Minimum cost for metro card: INR 150, where you get a balance of 100 and INR 50 is the refundable security deposit.

• Get a prepaid metro card so that you don't need to stand in the queue for the tokens every time.

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USEFUL MOBILE APPLICATIONS

Food App | Yumist

Food App | Krumbb

Food App | Zomato

Transport App | Uber

Transport App | Ola Cabs

Delhi Metro app

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PRE/POST STAY We at the International Congress Team present to you a few options for Pre and Post stay in the month of August. Please go through all of the points in detail. We have specified a few recommended places for Airbnb. However, you are free to choose the accommodation of your choice.

Accommodation Partner Details included in the next page

Price for 1-night stay INR 3260 per person

The further details regarding other options for pre and post stay will be communicated latest by 6th August, 2015, 11:59 PM (GMT +5:30).

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PRE/POST STAY Click on the respective images to open the link for booking.

For Airbnb, you can proceed to make your own booking.

There are no promo codes. Please book the rooms in specific locations and send us the information accordingly on the Google form which will be sent to the Chief Delegates. For Hyatt, please inform us and we will book it for you.

When making decision on pre/post stays, take into consideration of our pick-up & drop-off points (Saket & New Delhi Metro Station). Please choose an accommodation near to these checkpoints so that the pick up can be coordinated effectively.

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www.aiesec.in www.aiesec.org

CONTACT

Subhroneel Chanda Delegate Experience Head +91-9811566089 subhroneel.chanda@aiesec.net

Janice Chan Delegate Experience Teamster +91-9953126195 janice.chan@aiesec.net

Zs贸fia Szab贸 International Congress 2015 Project Manager +91- 9899791589 zsofias@ai.aiesec.org