Delegate Mailer 2

AIESEC

INTERNATIONAL CONGRESS 2015 August 2015 | Hyatt Regency | Gurgaon, India

Delegate Mailer 2

“

Steering change and forging meaning through youth leadership

”

WHAT’s INSIDE? Contents Airport Reception

1

Check in & Check out

2-5

Night Parties

6-7

YouthSpeak Forum

8

CC Services

9

Health & Nutrition

10

Packing List

11-12

Useful Mobile Applications

13

IC Mobile Application

14

Transportation

15-16

Entity Buddies

17-18

2

AIRPORT RECEPTION Name of Airport: Indira Gandhi International Airport Airport reception starts from 15 August. There will be CC at the airport to welcome and guide you forward. Please proceed to

gate 5 pillar 16 and find any of our CC there!

Directions after collecting your luggage from the conveyor belt: 1. Exit the airport 2. Look for pillar number 16 3. Look for CC member standing there, holding “AIESEC� card Airport to Hyatt

Pick-up point to Hyatt

Hyatt to Airport

Hyatt to drop-off point

19 Aug

MCP

MCP

-

-

20 Aug

Yes

-

-

-

21 Aug

Yes

Yes

-

-

30 Aug

-

-

Yes

Yes

31 Aug

-

-

Yes

-

2 Pick-up & Drop-off points: 1) Saket metro station 2) New Delhi metro station - Before 19 Aug, there will be no transportation services provided by us.

- There will be no transportation services from airport to hostel or pre stay accommodation at any point of time.

5

CHECK IN & CHECK OUT

MCPs CHECK IN

DELEGATES CHECK IN

Registration: Date- 19th August, 2015 Time- from 08:00-10:30 AM (IST).

Registration: Date- 21st August, 2015 Time- from 09:00 AM (IST).

Room Check In: Date- 19th August, 2015 Time- 02:00 PM (IST)

Room Check In: Date- 21st August, 2015 Time- 02:00 PM (IST)

Room Check Out: Date- 30th August, 2015 Time- 12:00 PM (IST)

Room Check Out: Date- 30th August, 2015 Time- 12:00 PM (IST)

Hotel Check Out: Date- 30th August, 2015 Time- 06:00 PM (IST)

Hotel Check Out: Date- 30th August, 2015 Time- 06:00 PM (IST)

The agenda on 30th August, 2015, ends at 05:00PM. The luggage will be stored after check out from the rooms while the agenda keeps running. There will be lunch provided on 21st August, 2015, from 12:00 PM. 6

CHECK IN & CHECK OUT AI Check In When you arrive at the venue and go to the Check-In room you will find 3 lists of entities for different Check-In processes with AI. Find your entity name and follow the instruction of for the line.

The three lines are: • Fast lane • Payment lane • TCS lane Fast lane: Your fees are already paid and your balance cleared, you will receive your AI clearance that you have to present at the CC Check-In. You will spend less than 10 seconds at the AI check in, we only need to record that you arrived.

Payment lane: You still need to pay your AI fee or have to settle debt payments. You will go to the AI Check-In in order of your arrival and receive the AI clearance, that you need to present at the CC Check-In, after you paid your fees. You will spend no more than 3 minutes at the AI Check-In. TCS lane: Your entity is receiving travel cost sharing for the attendance of one representative at IPM. Your will need to present receipts for the expenses you had (travel tickets, Visa payment receipts). You either have to bring the receipts as a physical copy or in digital version (scan). Then you will spend maximum 10 minutes at the AI Check-In. We only need to confirm the documents and the final amount that you receive.

10

CHECK IN & CHECK OUT CC Check In Normal Lane Procedure

Fast lane procedure

Step 1. MCP will start with AI clearance at the AI counter

Step 1. MCP will start with AI clearance at the AI counter

Step 2. Proceed to TCS desk

Step 2. Proceed to TCS desk

Step 3. Once MCP receive receipt from AI, they shall pass it to Chief Delegate to proceed with document checking (indemnity form) at the normal lane - document counter.

Step 3. Once MCP receive receipt from AI, they shall pass it to Chief Delegate to proceed with document checking (indemnity form) at the fast lane - document counter.

Step 4. Chief Delegate will then proceed with delegate fee payment at the CC payment counter.

Step 4. Chief Delegate will collect delegate kits from the Kits counter by showing the receipt that they received at the CC payment counter.

Step 5. Chief Delegate will collect delegate kits from the Kits counter by showing the receipt that they received at the CC payment counter.

Step 5. All delegates and chief delegates can mingle around at the common area and have lunch (12pm).

Step 6. All delegates and chief delegates can mingle around at the common area and have lunch (12pm).

*This fast lane skips the procedure of having to make payment at the CC payment counter.

*Key collection counter will only open at 1.30pm on 21st August

*Key collection counter will only open at 1.30pm on 21st August.

11

CHECK IN & CHECK OUT DOCUMENTS REQUIRED Already paid online: 1. Printed indemnity form (page 4) 2. AI clearance receipt 3. Payment receipt Have not paid online: 1. Printed indemnity form (page 4) 2. AI clearance receipt 3. Delegate Fee (INR/USD/EUR only!)

WATCH OUR RECEPTION VIDEO HERE: It shows the reception from the airport to the registration at Hyatt Regency. https://www.youtube.com/watch?v=Vyk TnFaF_qQ 11

NIGHT PARTIES

Welcome to IC Night Life!

After a long day of sessions and intense discussion, having a party at night for relaxation and connecting with new people is a mandatory! We hear you! So, every night will be lined up with regional parties!

Time: 12-3am Showcase your choice of regional clubbing music & submit them at the CC Help Desk by 10pm! Bring your alcohol and party the night! You can even purchase alcohol from the CC!

21 August

22 August

CC PARTY

AI PARTY

24 August

25 August

LATAM

AFRICA

NIGHT PARTIES

Welcome to IC Night Life!

26 August

27 August

MENA

AP 28 August

BACARDI CLUB NIGHT 29 August

CEE & WENA 17

YOUTHSPEAK FORUM

YouthSpeak Registration Leading Transformational Change

Please kindly fill up this YouthSpeak registration form by 21 August 8pm GMT +5.30 Link: http://tinyurl.com/pdd5vpy 14

CC SERVICES

CC SUPPORT Help Desk Located beside lobby main entrance It is a 24 hours service, if you need any information or help, come over to the help desk and we will be more than willing to help you.

Health Desk Located beside CC stall

17

If you are not feeling well, come to the Health Desk for some care and treatment.

Lost & Found Located at Help Desk If you found anything but it doesn't belong to anyone, do hand it to CC stall and if you are looking for missing thing, do come and find your belongings there too!

HEALTH & NUTRITION

Smart Tips to be Healthy Help us minimize food waste disposal by avoiding food waste.

Take only what you can eat, then head back later for more food.

Remember your allergies and eat what is best for you.

Fruits and vegetables are rich in vitamins and minerals that help you to stay energized and healthy all day, so don’t miss out on it.

Drink water and stay hydrated at all times. It’s a humid season.

Please visit the health kiosk for assistance. We will serve you well.

Should you have any specific food allergies or urgent medical condition that we need to be aware of, kindly send us an email with the details at team.internationalcongress@gmail.com at the earliest so that we can take necessary precautions.

14

PACKING LIST

Special Events Attire

Opening Ceremony

Smart Casuals

Global Village

Local Traditional

Youth Speak

Club Night

Business Casuals

Neon/white/anything glowing

Gala Night Formal attire in Black/Blue/ White/Silver 11

PACKING LIST Other important requirements 1. Toiletries (for ex: toothpaste, toothbrush, facial wash, etc.)

2. Sports attire (if you wish to avail the facilities gym at the venue) 3. Gadgets (mobile phone, laptop, charger, camera) 4. Materials for Global Village 5. Travel adapter 6. Slippers and shoes 7. Personal medication 8. Lot of AIESEC Goodies!

Do not forget the following 1. Passport with valid VISA. 2. Signed printout of Indemnity form page 4.

3. Sufficient money (exchange services are provided at the venue) 4. Travel insurance (if required) 5. Entities paying online, kindly carry a printed receipt.

12

USEFUL MOBILE APPLICATIONS

Food App | Yumist

Food App | Zomato

Transport App | Uber

Transport App | Ola Cabs

Delhi Metro app

19

IC MOBILE APPLICATION

The International Congress 2015 Mobile Application is now live!

Download Now! App Store (For iOS Users) - http://apple.co/1D4PL44 Play Store (For Android Users) - http://bit.ly/1Ggfkda HTML5 (For Windows and Blackberry Users) - http://bit.ly/1g7yOfB 14

TRANSPORTATION

Common modes of transport Delhi metro is one of the most convenient and cheap mode of transport. Consisting of five lines (Yellow, Red, Green, Blue, Orange and Purple) this is one of the most widespread transport reaching out to all parts of the city.

Auto-rickshaws are useful in terms of short distance travel (1km – 5Km). The rates are cheap (INR 20/km or fixed race basis) and is one of the best and cheapest ways to travel around a particular area.

Cabs are the third most widespread mode of transport in the city, the primary cab companies being Ola Cabs, Meru Cabs and Uber. The rates are decent (INR 10-12/km) and are easily available via mobile applications.

17

TRANSPORTATION

Transportation via Delhi Metro

• Average cost: INR 10-25 depending on the distance.

• Minimum cost for metro card: INR 150, where you get a balance of 100 and INR 50 is the refundable security deposit.

• Get a prepaid metro card so that you don't need to stand in the queue for the tokens every time.

18

ENTITY BUDDIES

How does it works?

During IC, buddy is another touch point with the entities besides the CC . Buddy will support their entities regarding general queries. You will meet your buddy on 21 August 2015! :D CC: Aayush

CC: Azfal

CC: Ahlad

CC: Eric

Chile Hungary Jordan New Zealand Portugal Seychelles

Belgium Ghana Hong Kong Nicaragua Romania Vietnam

Burkina Faso Lithuania Oman Sri Lanka The Netherlands Uganda

Colombia Kazakhstan Kuwait Pakistan South Africa Spain

CC: George

CC: Ghassan

CC: Klaudia

CC: Nikita

Argentina Bahrain Czech Republic Ireland Mongolia Nigeria

Australia Cote D'Ivoire Jamaica Montenegro Thailand United Arab Emirates United States

Bosnia and Herzegovina Germany Laos Mauritius Tajikistan Uruguay

Albania Canada India Kenya Panama Russia

14

ENTITY BUDDIES

CC: Pranav Barad

CC: Pranav Garg

CC: Tharinduri

Brazil Georgia Iran Nepal Norway Senegal

Azerbaijan Finland Japan Malawi Peru Slovakia

Afghanistan Cape Verde Guatemala Moldova Taiwan Tunisia United Kingdom

Austria Cambodia Ethiopia Mexico Poland The Philippines

CC: Thilini

CC: Ujjwal

CC: Deepna

CC: Shehani

Algeria Croatia Iceland Malaysia Namibia Ukraine

Armenia Denmark Indonesia Liberia Paraguay Serbia

CC: Nishita

Benin Costa Rica Kyrgyzstan Lebanon Republic of Macedonia Tanzania Sweden

Botswana Dominican Republic Latvia Morocco Singapore Switzerland Togo

CC: Rushi

CC: Rahul

CC: Sheryn

Bolivia Egypt Estonia Italy Myanmar Rwanda

Belarus France Korea Malta Puerto Rico Slovenia

Bulgaria Greece Mainland of China Mozambique Turkey Venezuela

14

www.aiesec.in www.aiesec.org

CONTACT

Subhroneel Chanda Delegate Experience Head +91-9811566089 subhroneel.chanda@aiesec.net

Janice Chan Delegate Experience Teamster +91-9953126195 janice.chan@aiesec.net

Zs贸fia Szab贸 International Congress 2015 Project Manager +91- 9899791589 zsofias@ai.aiesec.org