TKPOA 2019-2020 BOARD TERM ACCOMPLISHMENTS PG. 15 2020-2021 BOARD OF DIRECTORS MEETING SCHEDULE PG. 21
YOUR ASSOCIATION NEEDS YOU – 2020 MEMBER SURVEY PG. 3
356 Ala Wai Boulevard South Lake Tahoe, CA 96150
Tahoe Keys Property Owners Association
PRSRT STD U.S. POSTAGE PAID RENO, NV PERMIT NO. 200
DECEMBER 2020
Tahoe Key s P r oper ty Owner s Ass oc iation
Tahoe Keys Specialists 2019 #1 in Sales for Tahoe Keys
Working Together for You. ADELE LUCAS
CHRIS HERNANDEZ
BROOKE HERNANDEZ
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530.318.6946 | 775.588.6130
530.314.9766 | 775.588.6130
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Here Are Your Tahoe Keys November 2020 Statistic Comparisons: SINGLE FAMILY SOLDS: AVG. SOLD PRICE: SOLD DOM: % OF ASKING PRICE: ACTIVE: AVG. LIST PRICE: AVG.DOM:
NDING SALE PE
SOLD
NOVEMBER
2020
TOWNHOUSES
8
NOVEMBER 2020
3
SOLDS:
$1,409,000 ($540 sq. ft. avg.) 74
$515,000 ($373 sq. ft. avg.)
AVG. SOLD PRICE:
171
SOLD DOM:
96.5%
% OF ASKING PRICE:
14 (as of 11/30/20)
4 (as of 11/30/20)
ACTIVE:
$1,608,000 ($628/sq. ft. avg.) 55
$845,750 ($616/sq. ft. avg.)
AVG. LIST PRICE:
82
AVG.DOM:
This is your Tahoe Keys blank canvas waiting to be refashioned or refurbished. $699,000
Exquisite waterfront chalet situated on prestigious White Sands Drive with large dock. $2,900,000
99.5%
Rare single story home with 80 feet of water frontage and large dock. $1,875,000
NDING SALE PE
Opportunity for expansion exists with this well priced waterfront home. $859,000
Low inventory and high demand. Keys Breeze
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It is time to list! Make us your choice.
DECEMBER 2020
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YOUR ASSOCIATION
Needs You By Keiron McCammon, Treasurer
SEPTEMBER THIS YEAR, 740 of us out of 1528 members voted to elect four
Your Association Needs You
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Advances in Knee and Hip Replacement
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2021 Budget – Part Deux
6
Water Conservation
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2020 Board Actions Summary
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TKPOA Calendar
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Where in the Universe
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Cove Advisors Needed
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TKPOA 2019–2020 Board Term Accomplishments
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2020–2021 Board of Directors— Regular Open Board Meeting Schedule
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ACC Rule of the Month
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2021 ACC Application Submittal Schedule
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2020 Architectural Control Committee Meeting Schedule
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TKPOA COVID-19 Operations Update 26 Accounting Report
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PUBLISHING DISCLOSURE NOTICE The Keys Breeze is the official monthly publication of the Tahoe Keys Property Owners Association (TKPOA), which is located at 356 Ala Wai Blvd., South Lake Tahoe, CA 96150. Each membership parcel receives one subscription to Keys Breeze mailed to a domestic address. Cost to produce and distribute this publication is offset by advertising revenues and budgeted funds. The inclusion of advertising in this publication does not constitute an endorsement or recommendation by the Tahoe Keys Property Owners Association or its Board of Directors of the projects, services or views contained therein. FOR ADVERTISING OPPORTUNITIES please contact Kathy Hess-Slocum at Just Imagine Marketing and Design at (775) 846-5656, kathy@justimaginemktg.com. Printed on recycled paper with soy-based inks.
new Board members. This number of votes was one of our highest ballot turnouts in many years, and I hope it speaks to increasing interest and engagement across our membership. But your Association still needs you. INSTEAD, PERHAPS YOU FEEL Last month, I provided an update on the approved 2021 budget that required WE SHOULD BE RAISING OUR some tough decisions to cut some expenses to partially offset the reduction QUARTERLY ASSESSMENT FEES in income from vacation rental permits and guest passes due to Measure T. TO BETTER FUND AND IMPROVE Maybe you don’t agree with these decisions. Instead, perhaps you feel OUR SERVICES, AMENITIES, AND we should be raising our quarterly assessment fees to better fund and FACILITIES, NOT CUTTING THEM. improve our services, amenities, and facilities, not cutting them. Do you think that the approved 6% increase is too much after double-digit increases over recent years? Perhaps you feel our staff do a fantastic job under trying circumstances. Possibly you think the Board, Committees, and staff could do better.
CONTINUED ON PAGE 11 The Keys Breeze Magazine IS THE OFFICIAL PUBLICATION OF THE TAHOE KEYS PROPERTY OWNERS ASSOCIATION
356 Ala Wai Boulevard South Lake Tahoe, CA 96150 (530) 542-6444 p (530) 541-2521 f tkpoa.com ADMINISTRATIVE OFFICE HOURS
8:30 a.m. to 4:30 p.m. Daily
General Manager, Ext. 224 Operations Manager, Ext. 228
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Front Desk Attendant Dial 0 2020–2021 BOARD OF DIRECTORS
Linda Callahan
Architectural Control Dept. Manager, Ext. 239
Joe Sherry, PRESIDENT Dave Peterson, VICE PRESIDENT Kieron McCammon, TREASURER
Tom Callahan
Facilities Manager, Ext. 226
Sean Ward, SECRETARY
James Brooks
Bonnie Halleran, DIRECTOR
Project Coordinator/ Property Manager, Ext. 241
Security (530) 545-0847 Daniel Larson
Water Company and Water Quality Manager (530) 542-6451
DECEMBER 2020
Melvin Meyers, DIRECTOR Steven Shepherd, DIRECTOR
Pool Supervisor (530) 545-4124
Kirk J. Wooldridge
Keys Breeze
Accounting Manager, Ext. 227
Bill Spicer
TAHOE KEYS PROPERTY OWNERS ASSOCIATION
Heather Blumenthal
Don Havard
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ADVANCES in Knee + Hip Replacement By Jeffrey A. Orr, MD THE NUMBER OF OUTPATIENT joint replacement surgeries has been steadily growing in the United
States. Between 2012 to 2015, there was a 47 percent increase in elective same-day joint replacements. With the advances in surgical procedures, and perioperative programs (patient care that happens before and after surgery), who wouldn’t want to recover from the comfort of home, instead of staying overnight at the hospital? These advances in joint replacement services for knees or hips are now enabling qualified patients in our community to have surgery and leave the hospital the same day. While the surgical procedure, instruments, and medical joint implants are the same as with regular joint replacement surgery, there is more ground work before patients meet surgeons in the operating room for their outpatient procedure. Pre-surgical programs have paved the way for qualifying patients to go through a step-by-step process with their surgeon and care team to optimize health before their procedure. Individualized health plans working up to the procedure make for better patient results with surgery and recovery from home. The successes these programs deliver makes same-day joint replacement surgeries favorable by patients and medical providers alike. In fact, the demand for these services is expected to grow 77 percent over the next 10 years, according to the American Academy of Orthopedic Surgeons.
Dr. Jeffrey A. Orr is a board-certified Tahoe Orthopedics & Sports Medicine physician and orthopedic surgeon practicing at Barton Health. He sees patients in South Lake Tahoe, CA, and Carson City, NV. For more information on orthopedic services available to the community, visit BartonOrthopedicsAndWellness.com or call (530) 543-5554.
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It is important for patients considering same-day joint replacement to have medical clearance with their surgeon, and discuss any underlying health concerns. Not everyone is a candidate for outpatient knee and hip replacement, or going home the same day as their procedure. Patients qualifying for same day joint replacement surgery are in good overall health and have a healthy body mass. The pre-operative program through Barton Health takes weight and other considerations in mind to optimize individuals for their procedure as well as their recovery. Age is another factor, and typically outpatient surgeries are provided to those younger than 65. Home Health nursing and physical therapy visits support patients in their recovery; however, having continued care from friends and family is important. Accommodating for stairs, house pets, family members, and other personal factors are all things to be considered and discussed with an orthopedic surgeon. Just as the Barton Health team is here to support surgical success, it’s important to have a recovery team at home. Barton is a designated Blue DistinctionŽ Center for Knee & Hip Replacement. This national certification recognizes the advanced medical services and better patient outcomes with knee and hip replacement surgeries that are available in our community.
It is important for patients considering same-day joint replacement to have medical clearance with their surgeon, and discuss any underlying health concerns.
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DECEMBER 2020
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2021 Budget Part Deux By Keiron McCammon, Treasurer
increases in contributions to reserve accounts for 2021:
LAST MONTH I PROVIDED an overview of the approved
• 10% increase for Common, or about $34,000. • 25% increase for Channels & Lagoons, or about
2021 budget and a breakdown of the $735 quarterly assessment that most members will see next year. As a non-profit homeowner’s association, the primary goal of the budget is to balance the expected revenues from assessment fees, vacation rental permits, recreation passes, and other fees against our operating expenses and needed contributions to our various reserve accounts. Ultimately, besides covering any increases in operating costs (all things being equal, costs tend to go up each year in line with inflation at a minimum), assessment fees have to make up for any expected shortfall in income from vacation rental permits, recreation passes, and the like. As I had previously mentioned, going into the planning for 2021, we faced a shortfall in revenue from vacation rental permits and recreation passes (pool, tennis courts, and beach) due to Measure T going into full effect. The Board approved a Vacation Home Rental (VHR) permit fee of $525 for 2021 and agreed to prorate it monthly based on the expiration date of a homeowner’s City permit. Given we don’t know how many homeowners will choose to continue to vacation rent next year, the Board took a fairly conservative estimate for revenue from rental permits and recreation passes. Based on this estimate, we are expecting a $160,000 shortfall in income next year. Also, the Board decided to reinstate the 50% reduction in Water Quality fees for 105 homeowners that do not reside on our waterways or Lake Tallac (and therefore do not receive weed harvesting services) and are not members of the Tahoe Keys Beach & Harbor Association. We felt that these homeowners truly do not benefit from our water quality efforts as much as other homeowners. The result of this was a $21,000 shortfall in Water Quality revenue for 2021 compared to 2020. As you can see, before we even got started looking at any expense increases, we were already in a $181,000 hole, which would require over a 4% increase in assessment fees to offset. On top of this, our 30-year reserve plans (approved as part of the 2020 budget) projected the following Keys Breeze
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$87,000.
• 10% increase for Water Company, or about $46,000. • And finally, a 50% increase for Water Quality, or about $101,000.
That’s another $268,000, which would require a 6.5% increase in assessment fees. Without factoring in any increase in operating costs, we were faced with over a 10% jump in assessment fees for 2021 out of the gate unless we could find ways to eliminate or reduce costs. Staff, the Finance Committee, and the Board went to work reviewing operating costs, staffing levels, and services to identify ways to save money. The Board approved the following savings as part of the 2021 budget:
• $2,748 due to a reduction in insurance premiums (a • •
• • • • • • •
pleasant surprise after significant increases for the last couple of years). $23,759 by reducing the days the outdoor pool is staffed (eliminating the outdoor pool attendant Monday to Thursday). $4,000 from expected electricity savings due to the installation of LED streetlights this year (kudos to Dan Larson from our Water Company for finding a way to save money). $8,717 thanks to the reduced usage of pool chemicals given less VHR guests. $6,359 from reduced front desk weekend hours (8 hours versus 16 hours currently). $2,956 by holding Board Meetings on a weekday, not on Saturday. $13,394 from starting security patrols at 10:00 am (versus 8:00 am currently). $47,337 by closing the indoor pool one day a week (Tuesday) for 32 weeks during the offseason. $52,047 from implementing a wage freeze for all TKPOA staff in 2021 except for State mandated minimum wage increases. $49,784 by not hiring an Administrative Clerk.
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These savings and numerous other efficiencies identified by staff helped offset the expected reduction in revenues resulting in just a 6.1% increase for 2021. Even though our assessment fees will increase next year, if you dig into the savings above, you’ll see that our Common operating expenses are budgeted to decrease by over $250,000 next year compared to the 2020 budget. That’s nearly an 11% decrease. Our Water Company operating expenses, however, will increase by around $24,000, or 3.7%. While this is partially due to rising labor and material costs, the increase is more because we need to make up for cash deficits from previous years that have reduced our operating cash for the Water Company below the level recommended by our auditors. Our Water Company only had $28,000 in cash as of September, significantly below the recommended amount needed to pay monthly expenses that average $54,800 per month. The Board decided to replenish our Water Company’s operating cash by $55,000 over the next two years to ensure we have sufficient funds month-to-month. Water Quality sees the most significant increase of over $76,000, or 14.5%. Over $30,000 of this is due to an expected increase in legal fees resulting from actions taken by the TKM&YC. Around $88,000 is for increases in wages and benefits due to additional Water Quality staffing. This wage increase is partially offset for 2021 by a credit of $36,240 approved as part of the Water Quality Special Assessment 2nd Payment to fund two additional technicians year-round. If we turn our attention to our reserves, you’ll see that the Common reserve contribution increases by 10%, adding an additional $34,000 next year and subsequent years. As a result of this increase (along with a review of necessary reserve projects), the 30-year reserve plan shows a low cash position of $698,000 in 2023 compared to a low cash position of $305,000 based on the 2020 reserve plan. Unfortunately, this plan doesn’t consider the expected cost increases related to our new Corporation Yard facilities. A Board subcommittee will be reviewing this project before it proceeds further. Looking at our Water Company reserve, the contribution will increase by 4%, adding an additional $17,000 next year and in subsequent years. This increase, along with some project adjustments, results in a 30year reserve plan with a low cash position of $600,000 in 2022. A little better than the $500,000 that was projected back in the 2020 budget. Unfortunately, this doesn’t factor in costs associated with dealing with the PCE contamination endangering our wells. While, as per Keys Breeze
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past Boards, the costs associated with dealing with this contamination have been viewed as requiring a special assessment, it is the opinion of this Board that the time has come to face this problem. Steps are underway to investigate, evaluate, and identify the best way forward so that our Water Company can start to take the necessary actions to deal with this issue. Our Water Quality reserve contribution will stay relatively flat for next year, partially thanks to the Water Quality Special Assessment 2nd Payment that helped fund several reserve expenditures. Based on the 30-year reserve plan, the Water Quality low cash position is projected to be $342,000 in 2021. The plan does not consider the costs of the small-scale herbicide control methods tests that we hope to get approved early next year. These tests will be funded by the Water Quality Special Assessment 3rd Payment. And finally, our Channels & Lagoons reserve contribution sees the most significant increase of nearly 25%, adding an additional $85,000 next year and in subsequent years. The Association set up this reserve account a few years ago to separate funding for bulkhead maintenance, repair, and replacement, along with the dredging of our channels from our Common reserve. As you may be aware, we are in the process of replacing one of the East Channel bulkheads, and we are expecting that we’ll need to dredge our west channel again in 2025. Even after this increase, based on our 30-year reserve plan, the Channels & Lagoons low cash position is projected to be $38,000 in 2025. Of course, this could change depending on the timing and costs of any dredging. For more details on the 2021 annual budget, please see the TKPOA website www.tkpoa.com, where the entire budget and related information is available. I hope this deeper dive helps shed light on the makeup of the 2021 budget and how even after significant cost reductions in many areas, the quarterly assessment fees have increased. As I stated in my previous update, the Board and staff remain committed to finding additional efficiencies and savings from here on out; our efforts don’t stop just because the budget has been set. I want to encourage all homeowners to help us find ways to be smarter with your money. Feel free to email me if you have any suggestions. If you have any concerns or questions about any of the above, I’m always open to hearing from homeowners, good or bad; we are here to serve you. You can email me at keiron@mccammon.me.
DECEMBER 2020
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Water Conservation By Dan Larson, Water Company and Water Quality Manager
IT'S THAT TIME OF YEAR. The fall months
are winding down and the TKPOA Water Company has cut-back on water production and shut down one of our wells for the winter. It is also that time of the year when temperatures drop below freezing on a regular basis and we should be winterizing our irrigation systems. It is the TKPOA Water Company’s recommendation that we all take the time to ensure our irrigation systems are winterized to prevent damage caused by frozen pipes. We have provided some simple to follow instruction for winterizing your irrigation systems.
Winterizing an Irrigation System • Shut off and drain the system. Shut off the main water supply and remove the faucet assembly (timer, filter, pressure regulator, etc.). • Blow out the lines. Another common method is to blow out the lines using compressed air. • Seal off the open lines.
CALL FOR A FREE ESTIMATE!
It is also important to remember we are still subject to the Water Conservation Regulations imposed by the State of California and continuing to water our landscaping services no practical purpose this late in the year. Please make sure your irrigation systems are turn off for the winter. If you have any questions you can reach the Water Company 24 hours a day, 7 days a week at (530) 318-4268.
Tanner Hart
boatdocksinc@gmail.com General Engineering PO Box 8233 South Lake Tahoe LIC #1051115
INC
BOAT DOCKS
530-541-1111 BOATDOCKSINC.COM • CUSTOM DESIGNS • FLOATING DOCKS • FIXED DOCKS • SUPPLIES • • RETAINING WALLS • RAMPS • DECKS • PILINGS • REPAIRS • BUOYS • • MAINTENANCE • SALVAGE • RELOCATION • POLYURETHANE FLOATS •
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DECEMBER 2020
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Keep Yourself and Your Loved Ones Safe This Holiday Season
Slow the Spread of COVID-19 Wear a mask correctly
Ensure your mask is properly covering your nose and mouth.
Avoid indoor gatherings
Socialize with your immediate household or only outdoors. Maintain 6 feet of physical distance to those outside your immediate household.
If you have ANY COVID-19 symptoms (even mild), please isolate immediately and call the Barton Health Line at 530.600.1999. bartonhealth.org
2020
BOARD ACTIONS SUMMARY By Heather Blumenthal, Operations Manager
NOVEMBER 18TH – EXECUTIVE SESSION BOARD ACTIONS • Reviewed 14 personnel matters. • Approved the 2020 TKPOA Employee Holiday Bonus Program for a total expenditure amount of $6,880. • Approved the 2021 Employee Work Safe Program. • Reviewed five disciplinary matters including two disciplinary hearings. • Reviewed 12 legal matters including ongoing issues with the Tahoe Keys Marina and Yacht Club. • Reviewed eight contracts, no new contracts were approved.
NOVEMBER 18TH – BOARD OF DIRECTORS MEETING BOARD ACTIONS • Approved the September 2020 Financial Statements. • Directed staff to send out Request for Proposals (RFP) for the Well #2 PCE Treatment Facility and Water Tank Storage Project. • Approved Chavez Plumbing for the Cove 3C Townhome Individual Gas Line Replacements Project for units 111, 124, 126, 128, 131, and 132 for $7,775 plus a $775 contingency for a total of $8,550 to be funded out of Cove 3C Reserves. • Approved a June 4th, 2021 event request for a wedding ceremony at the Venice Drive park near the meadow. • Denied a July 24th, 2021 event request due to the busy summer weekend use of TKPOA amenities. • Approved a contract with Gilbert Associates Inc. to conduct the Annual Tax Return and Accounting Audit of the 2020 Financial Records. • Approved the 2021 Keys Breeze publishing contract with Just Imagine Marketing & Design. • Approved the 2020 TKPOA Membership Survey to be sent out the beginning of December for January 2021 follow up.
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DECEMBER 2020
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YOUR ASSOCIATION NEEDS YOU CONTINUED FROM PAGE 3
Tell us!
It was over five years ago (2014) that our Association last sent out a survey to gauge what was important to members and 252 people responded. Those responses guided the Board’s actions in the subsequent years. Another outreach is long overdue, and we hope that moving forward, this will become an annual event to better measure how well our Association is doing year-over-year and what could be done even better.
speak up!
Please take a moment to participate in this survey.
Speak now, or the Board will not hear your voice. This survey will shape our actions for the next year and our thinking going into the 2022 budget planning. Let us know what you think. It’ll only take 10 minutes and is completely anonymous unless you choose to give us your contact information at the end. The Board will treat all responses confidentially. We want to get as many members as we can to participate. In 2014, we only received responses from 252 people. Back in September, 760 members voted for the annual election of Directors. Let’s get closer to this number. If you voted, please take the survey to tell us more about what you care about. If you didn’t vote, please take the survey; it’s a second chance to influence your Board’s actions. Here’s the URL for the survey, simply type it into your browser: https://bit.ly/tkpoa-2020 Or better still, scan this QR code with your phone’s camera: If you prefer pen and paper, here is a link to a printable survey that you can fill in by hand and mail to the Pavilion or drop it off at the front desk: https://www.tkpoa.com/documents/category/17member-forms?download=1660:tkpoa-member-survey-2020 Tahoe Keys Property Owners Association 356 Ala Wai Boulevard South Lake Tahoe CA 96150 You can also stop by the Pavilion and request a paper survey if you cannot print it yourself. The survey will close early next year, so don’t wait! It’ll only take 10 minutes. Once all the responses are in, we’ll share the results with everyone in a future Keys Breeze. If you have any questions or concerns, you can email me at keiron@mccammon.me.
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TKPOA DECEMBER 2020 CALENDAR + BEYOND D EC EMBER 2020
8 ACC Meeting 9:00 am 8 TKPOA Visions Ad Hoc Committee 1:00 pm 15 Finance Committee Meeting 10:00 am 16 Board of Directors Exec. Session 9:00 am 16 Board of Directors Regular Mtg. 5:00 pm Town Hall Forum TBD Water Quality Committee TBD Tahoe Keys Blvd Median Subcommittee TBD Bylaws and CC&Rs Communication Subcommittee TBD Tahoe Keys Waterways Restoration Fund (TKWRF – 501(c)(3) – El Dorado Community Foundation TBD
JANUARY 2021
5 ACC Meeting 9:00 am 16 Board of Directors Exec. Session 9:00 am 16 Board of Directors Regular Mtg. 5:00 pm 26 Finance Committee Meeting 10:00 am Town Hall Forum TBD Water Quality Committee TBD Tahoe Keys Blvd Median Subcommittee TBD Bylaws and CC&Rs Communication Subcommittee TBD TKPOA Visions Ad Hoc Committee TBD Tahoe Keys Waterways Restoration Fund (TKWRF – 501(c)(3) – El Dorado Community Foundation TBD
Note: All meetings will be held at the TKPOA Pavilion, 356 Ala Wai Blvd, South Lake Tahoe unless otherwise noted. Until further notice, meetings will have limited in-person attendance. Members may also attend meetings via conference call and/or Webinar. Please contact the TKPOA front desk at (530) 542-6444 for details on member attendance.
Get more exposure for your business! Advertise in Keys Breeze!
For more information about rates please call Kathy Hess-Slocum at (775) 846-5656 or email kathy@justimaginemktg.com.
Looking to buy or sell in the Tahoe Keys? Contact Michael Keller for proven results • 2019 South Tahoe MLS Top Independent Michael Keller Individual Broker in Sales Volume BROKER/OWNER • Full service independent broker Keller Properties • Creative marketing & competitive rates 530-307-0027 • TKPOA homeowner/full time resident Michael@TahoeKeysRealty.com • 2020 TKPOA Board Director CA Broker# 01374418
FOR MORE INFO Keys Breeze
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DECEMBER 2020
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www.TahoeKeysRealty.com 12
WHERE IN THE universe IS KEYS BREEZE? Attention all TKPOA Homeowners Submit your photo and win!
S
how us where you read the Keys Breeze. Winners will be chosen at the end of the year and given a $25 gift certificate to Chicken in a Barrel. All images must be submitted electronically. JPEG files are the preferred format and the size needs to be no less than 1 MB. By submitting your photo, you are giving us permission to reprint in Keys Breeze. Please email submissions to Heather Blumenthal at HBlumenthal@ tahoekeyspoa.org.
Thank you!
You reading Keys Breeze in front of the famous luxury villa Monastero, lake Como, Varenna, Lombardy region, Italy, Europe.
Custom Boat Docks Happy Holidays! Shoreline General Engineering Inc. Docks Ramps Pile Driving Platforms
Piers Fencing Welding Custom Railings
530.545.3188
CA LIC # 692692
Kathy Slocum PROUD PUBLISHER OF
Incline Village Crystal Bay IVCBA Keys Breeze North Lake Tahoe Visitors Guide Somersett Living Truckee.com
www.docksndeckslaketahoe.com Keys Breeze
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DECEMBER 2020
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COVE ADVISORS NEEDED COVE ADVISORS NEEDED FOR BAVARIAN ISLE, ALOHA ISLE, ST. MORITZ, AND MOUNT TALLAC VILLAGE III It is important that all TKPOA subdivisions are represented by a property owner living within their subdivision. Per the Advisor rules, any owner in good standing may volunteer to serve as the Advisor to their Subdivision or Cove. Otherwise the property owners may nominate themselves or another owner within that subdivision, confirmed by a vote of the Board of Directors. Each Cove Advisor is responsible for handling the general affairs of the cove including unit/ common area facilities; report maintenance, repair and other property owners issues to TKPOA management and follow-up in keeping those property owners up to date with current events, general affairs of projects happening within the Keys, and manage the cove’s budget. If you want to volunteer or nominate a fellow owner please complete the “Request to be Appointed” form, which can be found on the TKPOA website: www.tkpoa.com by clicking on the news ticker on the home page. Please return your completed form to Operations Manager Heather Blumenthal, or turn in at the Pavilion Office located at 356 Ala Wai Blvd, South Lake Tahoe, CA 96150. Sincerely,
Carl Frederick COVE 3A ADVISOR CO-CHAIR ADVISOR COMMITTEE
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DECEMBER 2020
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TKPOA
Board Term Accomplishments
2019–2020 By Kirk J. Wooldridge, General Manager
Board of Directors 2019–2020: The Board of Directors are charged with the ultimate responsibility and authority for operation of the Tahoe Keys Property Owners Association (TKPOA) on behalf of the property owners. It is the role of the Board of Directors to guide the setting of the policies, standards, procedures, programs, and budgets for the Association. I would like to recognize some of these accomplishments that occurred during the September 2019 to September 2020 Board Term. The accomplishments listed below involved Board of Directors direction and support, and individual Board members efforts.
2019–2020 BOARD ACCOMPLISHMENTS • Completed 2020 Operating Budget Planning and Approval Process. • Completed 2019 Annual Financial Audit with Gilbert & Associates, LLP CPAs to
complete full audit of TKPOA year end financial records for 2019. • Continued seven days a week front desk staffing at the TKPOA Pavilion Office 8:30 am–4:30 pm for the fifth year. • Approval of 2019–2020 – Insurance Package – General Liability, Property, Directors and Officers/EPLI (D&O), Difference in Conditions, General Liability – Water, Professional Liability, and Auto Liability, Marine Operator, General Liability – Security Guards, Umbrella, Crime, and Cyber through – Hayes Companies Insurance Brokers. • Appointment of Board Vacancy due to Board member resignation, with property owner Michael Keller.
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• Appointment of Board Vacancy due to Board member •
THE BOARD OF
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DIRECTORS ARE CHARGED WITH
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THE ULTIMATE RESPONSIBILITY AND AUTHORITY FOR
• •
OPERATION OF THE TKPOA ON BEHALF
•
OF THE PROPERTY OWNERS.
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resignation, with Townhome/Cove property owner Steve Shepherd. Approval of Professional Environmental Consulting Services 2019–2020 Contracts to support the “Tahoe Keys Lagoon Restoration Project” – Application for Approval to Reduce Aquatic Invasive and Nuisance Plant Species” through a TRPA Environmental Impact Statement (EIS) and a Lahontan Regional Water Quality Control Board (LRWQCB) Environmental Impact Report (EIR) for California Environmental Quality Act (CEQA) Compliance. The TKPOA recorded and collected the Abstract of Judgment – Civil and Small Claims against the TKM&YC with El Dorado County Recorder DOC-2019-0031185-00, based on the ruling from Case No: TKM&YC vs TKPOA (SLTL-4914) – Brownstein Hyatt Farber Schreck, LLP. The TKM&YC completed its payment of the Abstract of Judgment for a total of $105,789. Legal Defense of Case No: SC2017-0140 Complaint for Money Owed, Preliminary Injunction, Permanent Injunction – TKM&YC – Brownstein Hyatt Farber Schreck, LLP. Legal Defense of Case No: SC2017-0232 Complaint to Remove Encroachment, for Damages, Injunctive and other Relief – Gordon & Rees LLP. Completion of Legal Review of TKPOA Governing Documents, BYLAWS and CC&R’s – “Fifth Draft” – Richardson Ober DeNichilo, PC. Continued Legal Counsel analysis and strategy review of Lahontan Regional Water Quality Control Board (LRWQCB) Clean up and Abatement Order (CAO) R6T-2017-0022 for PCE Groundwater Contamination and Cost Recovery – Cooper & Scully PC. Water Quality Committee (WQC) Development and Approval of 2020 Water Quality Special Assessment “Second Payment” Membership Voting Ballot. Successful membership vote for the Water Quality Committee (WQC) development and approval of 2020 Water Quality Special Assessment “Second Payment” from $600 to $400 per member. Resolution: TKPOA #2019-0087. Approval of the 2020 Third and Fourth Quarter Assessments revision to $693 due to the Water Quality Special Assessment “Second Payment” vote. Successful membership vote for the East Channel East Bulkhead Project Resolution: TKPOA #2020-00062. Held Board of Directors disciplinary hearings for member accounts in arrears and have achieved a consistent low balance for accounts outstanding. Improved accounts receivable collection of member accounts in arrears working through contracted legal counsel Richardson Ober DeNichilo, PC. Successful completion of the sale of the Lake Tallac “New Buildable Lot” 620 Tahoe Keys Boulevard. DECEMBER 2020
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• Approval of Lake Tallac Parcel – Property • • • • • • • •
• • •
•
• • •
sales, and encroachment notification letters. Documentation of Lighthouse Shores (LHS) alleged security violations and tracking of LHS gate entries. Approval of civil code requirement for electronic payments and transfers – 5380(b) (6) and 5502 as required. Continued the enforcement of the Owner, Renter, and Vacation Renter Policy, Rules, and Regulations. Continued enforcement of Water Conservation Rules for the sixth year. Approval of property clean up “Special Assessment” for distress single family home. Adoption and implementation of revised TKPOA Election Rules, Voting Procedures and Director Qualifications. Approved and implemented 2020 Annual TKPOA Vacation Home Rental (VHR) fee from $400 to $700. Approved and implemented 2020 Annual TKPOA Vacation Home Rental (VHR) fee reduction from $700 to $525, due to COVID19 City of South Lake Tahoe VHR rental restrictions. Recognition of TKPOA volunteers with December 2019 Volunteer Appreciation Reception. Negotiation and approval of General Manager Employment Agreement for additional one-year term 2020–2021. Enforcement of El Dorado County Recorded Document No: 38008 Restated and Amended Covenants Running with Land – Tahoe Keys Village (TKV) Billing. Elimination of TKPOA staff benefits funding level by not offering coverage for Long Term Life and Disability, Accidental Death and Dismemberment with new Blue Shield insurance program with Benefits Resource Group, fourth year in a row. Endorsement of support for community efforts to make City of South Lake Tahoe (CSLT) Fire Safe programs. Approval and formation of independent Eldorado Community Foundation 501(c)(3) – Tahoe Keys Waterways Restoration Fund. Approval and formation of the Tahoe Keys Breeze
• • • •
•
• •
• •
•
• • • •
•
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Keys Boulevard Median Project Ad Hoc Committee. Approval and formation of a Vacation Home Rental (VHR) Program Ad Hoc Committee. Approval and formation of a TKPOA Vision Ad Hoc Committee. Approval and formation of a BYLAWS and CC&Rs Communication Ad Hoc Committee California Rural Water Association AB-54 required training for Board members per California Health and Safe Code Section 116755 – Completed by two Board members. Response to Division of Safety of Dams – Inspection of Lake Tallac Storm Water Diversion Structure and Ownership analysis, and completion of Annual Inspection. Authorization of Phase I Trial of Tahoe Keys Lagoon Water Circulation System. Approval to Tahoe Marina Shores (TMS) – Membership vote to approve 2020 Operating Budget, 2020 30 Year Reserve Funding and 30 Year Expenditure Plan above a 20% increase. Discussion and review of Water Quality Department Weed Harvesting and Equipment Mooring Procedures. Tahoe Regional Planning Agency – Best of Basin Award for Water Quality Project – West Channel Bubble Curtain – January 2020. Water Quality Committee Presentation on Aquatic Invasive Species (AIS) Programs, Projects, and Waste Discharge Agreement (WDR) – Sierra Ecosystem Associates (SEA) May 16th, 2020. Conducted Town Hall Forums as scheduled for the sixth year. Town Hall Forum – 2020 Water Quality Special Assessment Vote to replace the “Second Payment”– January 15th, 2020. Town Hall Forum – Vacation Home Rental (VHR) Permit Fee and Rules Presentation – February 12th, 2020. Town Hall Forum – Architectural Control Committee (ACC) Proposed Rule changes from 2019 Review – July 9th, 2020 (webhosted meeting). Town Hall Forum – Tahoe Regional Planning Agency (TRPA) EIR/EIS Update – July 10th, 2020 (web-hosted meeting). DECEMBER 2020
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17
• Town Hall Forum – 2020 Board Candidate
Night – July 23rd, 2020 for the third year (web-hosted meeting). • Dedicated a large amount of time, experience, effort and desire to the benefit of the Association and the membership through Board Meetings, Committee Meetings, Subcommittee Meetings, Special Meetings, Disciplinary Hearings, Cove Advisor Meetings, Town Hall Forums and time spent in preparation for these meetings.
• • • •
TKPOA ASSOCIATION MANAGEMENT • ACCOMPLISHMENTS • Developed and implemented COVID-19
•
•
•
• • •
• • • •
• • •
•
Operational Guidelines for the TKPOA staff, departments, pavilion and facilities. Indoor pool closure due to COVID-19 Guidelines from March 16th, 2020 to June 15th, 2020. Outdoor pool closure due to COVID-19 Guidelines from May 22nd, 2020 to June 15th, 2020. Employee layoff’s due to COVID-19 nonessential work – 17 staff members. Implemented web-hosted Committee, and Board of Directors Regular Meetings attendance with GoToMeeting and Zoom platforms. Improved accountability for reimbursements and purchases through the Association. Reserve Fund Project and Project Coordination Tracking Reporting Monthly. Continued improvement and communication of member online payment service – PayLease. Architectural Control Department (ACD) staffing and training with the utilization of TOPS Property Management Software for violation and submittal tracking. Annual Budget Process, Reserve Fund Review and publishing of Annual Legal Disclosures in October 2019. Adopted Wastewater Rules and Protocol Operating Rules. Enforcement of Landscape Irrigation Rules to protect Lagoon Water Quality (formerly Water Conservation Rules) and Phosphorus Fertilizer Ban. Implemented Summer 2020 Water Quality Keys Breeze
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• • • • •
Aquatic Invasive Species Weed Harvesting Program. Continued website content development. Developed and implemented 2020 Budget Development Schedule. City of South Lake Tahoe – South Tahoe Action Team (STAT) training – participation from TKPOA staff members. Reimbursement for Illegal Launch and Spill Cleanup through United States Coast Guard – National Pollution Funds Center OPA (Claim# 920007-0001). Defense of El Dorado Superior Court - Small Claims Court Case SSC2020-003. Continued Association-Wide “WORK SAFE” program for TKPOA staff members for the sixth year. Continued Association-Wide “Employee Orientation” Program for new TKPOA staff members for the sixth year. Monthly department reporting and statistical tracking. 2020 WORK SAFE – TKPOA Employee Monthly Safety Meeting and Tailgate Safety Meeting Program. Updated and conducted TKPOA staff training on Injury Illness Prevention Program (IIPP) for the fourth year. TKPOA Staff Annual Evaluation Program for the sixth year. 2020 West Channel Boat Count – For Water Quality Department for the third year.
PROJECTS COMPLETED AND STARTED IN 2019–2020 FISCAL YEAR Common Reserve Fund
• Revision of design of Pavilion and parking
• • • •
lot TRPA Best Management Practices (BMP) Requirements and Request for Proposal (RFP) process. Contract for East Channel Bulkhead Design and Replacement Project. Contract for Bulkhead Design and Support Services Reach 8, 9 (Cove 3A) and 19 (East Channel East Bulkhead). Approval of Bulkhead Monitoring Study (Survey 4) results and Special Assessment billing. Approval of Memorandum of Lease (MOL) for the TKPOA Pavilion Pier with the
DECEMBER 2020
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18
• • • • • • • • • • • •
California State Lands Commission. Approval of California State Lands Commission Resolution TKPOA #2019-006 for the TKPOA Pavilion Pier. Completion of California State Lands Application for TKPOA pier and swimming area. Annexation of Lake Tallac Property and Boundary Line Adjustment Analysis APN: 022-123-010-000. Security Department radios replacement. Approval of Pavilion parking lot – Best Management Practices (BMP) Project. Completion of the 2020 Request for Proposal (RFP) process for the East Channel East Bulkhead Replacement Project. Street Light Replacement Revised Project with LED bulbs. Landscaping of Tahoe Keys Boulevard Median #1–3 per Committee approval. Basketball court sealing and striping. Parking Lot Sealing and Striping Project – Ala Wai Tennis Court. Parking lots sealing and striping – Indoor pool. Parking lot striping – TKPOA Pavilion.
Water Quality Reserve Fund
• “Tahoe Keys Lagoon Restoration Project” – Application
• • • • • • • •
submitted for approval to reduce Aquatic Invasive and Nuisance Plant Species – TRPA Project Description and Application for the Environmental Impact Report (EIR) for California Environmental Quality Act, (CEQA) or Environmental Impact Statement (EIS) for National Environmental Policy Act (NEPA) is required for any action that is taken by the government or that receives governmental funding. When projects require approvals under both CEQA and NEPA, a joint EIR/EIS is prepared. The application has been submitted and EIS/EIR Stakeholder Committee and Stakeholder Consultation Circle meetings are being held. This process is funded through grants obtained by the TRPA through the U.S. Army Corp of Engineers for the second year. Revision of 2020 Integrated Management Plan (IMP) for Aquatic Invasive Species (AIS). Non-Point Source Plan for LRWQCB – Sierra Ecosystems Associates (SEA). West Channel – Laminar Flow Aeration (LFA) System funded by the League to Save Lake Tahoe Grant and the TKPOA. Engineers inspection of Lake Tallac stormwater diversion structure. West Channel Sea Bin installation. LG Sonic E-Line XL ultrasound packages (2) (Special Assessment). Weedo Tiger Cat – Weed harvesting vessel (Special Assessment). Weedo Aqua Harvestor – Weed harvesting vessel (Special Assessment). Keys Breeze
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DECEMBER 2020
When projects require approvals under both CEQA and NEPA, a joint EIR/EIS is prepared. The application has been submitted and EIS/EIR Stakeholder Committee and Stakeholder Consultation Circle meetings are being held. This process is funded through grants obtained by the TRPA through the U.S. Army Corp of Engineers for the second year.
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19
• Weedo mobile conveyor belt (Special
• Parking lot Replacement and Striping
• Yellow Pond Lilly Removal Project – Lake
• Tree removal and trimming – Cove 2A. • New bike rack - Cove 2A. • Completion of bulkhead replacement
Assessment).
• • • • • • • • • •
Tallac Channel (Special Assessment) and City of South Lake Tahoe Grant. Floating Island Wetlands Project – Lake Tallac (Special Assessment). Replacement skimmer barges – New design (3) (Special Assessment). Replacement West Channel bubble curtain compressor (Special Assessment). Water Quality AIS Technician Positions (2) (Special Assessment). Enclosure shed for West Channel LFA and bubble curtain compressors. Replacement of Honda outboard motors (3) for skimmer barges. Water Quality/Water Company shared service vehicle replacement. Water Company building renovation to include Water Quality Department Office/ storage space. Water Quality Department radios replacement. West Garmish Ramp Dock Replacement Project.
Water Company Reserve Fund
• Groundwater PCE Contamination Feasibility • •
• •
Study Participation – SLTPUD, and Lukins Water Company . Well #2 chlorine system controls replacement. MC Engineering and Montrose Environmental Solutions review of proposed Well #2 Aeration Treatment Program Design. Completion of Phase 1A Water Lateral Replacement Project. Approval of Request for Proposal (RFP) development and bidding for Phase 1B Water Lateral Replacement Project.
Townhouse/Subdivision Reserve Fund Projects
• Roof Replacement Project (four roofs) –
Cove 1. • Tree removal and trimming – Cove 1 • Asphalt walkway with paver replacement Project – Cove 2. • Deck repairs (Various) – Cove 2A. Keys Breeze
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Project – Cove 2A.
• • • • • • • • • • • • • • • • • • •
Reach 8 & 9 Design and Planning for Agency Submittals – Cove 3A. Roofing Bay Window Replacement Project – Cove 3A. Landscaping Replacement and Upgrade Project - Cove 3A. Tree trimming and tree removal – Cove 3A. Bay Windows and Roof Mansards Replacement Project (Phase II) – Cove 3A. Dock Replacement Project (1) – Cove 3B. Completion of Bulkhead Replacement Design and Planning for Agency Submittals – Cove 3C. Asphalt parking replacement with pavers – Cove 4. Exterior painting of trim and beam – Cove 4. Deck replacements and framing repairs – Cove 5. Exterior painting for trim and decks – TMS Asphalt Walkway with Paver Replacement Project (Phase III) – TMS. Concrete curb and walkway replacement – Islanders 1. Tree removal and trimming – Islanders 1. Sewer line repair – Islanders 2. Bulkhead Repair Project – Islanders 2. Parking Lot Sealing and Striping Project – Cove 2, Cove 3A, Cove 3B, Cove 5, Islanders 2. Parking Lot Striping Project – Cove 2A, TMS, Islanders 3. Retaining wall - Pinestone Dock. Asphalt Paving Project – Lighthouse Shores (LHS).
The above list names many accomplishments small and large that took place during the 2019–2020 Board Term. I would like to personally thank the 2019–2020 Board of Directors, cove advisors, TKPOA management, and TKPOA staff members, the TKPOA committees and all of the Tahoe Keys individuals that have contributed their support and efforts during the 2019–2020 Board Term. With our fiscal year wrapping up in December 2020, we are already moving into the next 2021 fiscal year planning and projects!
DECEMBER 2020
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20
2020–2021 BOARD OF DIRECTORS
Regular Open Board Meeting Schedule By Kirk Wooldridge, General Manager AT THE NOVEMBER 18TH, 2020 Board of
Directors – Regular Open Meeting the Board changed the time for the Regular Open Board Meetings from starting at 6:00 pm to starting at 5:00 pm. For 2020–2021 Board Meeting schedule December 2020– September 2021 the Regular Open Board Meetings are scheduled on third Wednesday of the month at 5:00 pm with the Executive Session Meeting scheduled at 9:00 am the same Wednesday. The approved schedule is as follows:
SEPTEMBER
DATE
DAY
MEETING
TIME
LOCATION
December
12/16/2020
Wednesday
Regular Board Meeting
5:00 pm
TKPOA Pavilion
January
1/20/2021
Wednesday
Regular Board Meeting
5:00 pm
TKPOA Pavilion
February
2/17/2021
Wednesday
Regular Board Meeting
5:00 pm
TKPOA Pavilion
March
3/17/2021
Wednesday
Regular Board Meeting
5:00 pm
TKPOA Pavilion
April
4/21/2021
Wednesday
Regular Board Meeting
5:00 pm
TKPOA Pavilion
May
5/19/2021
Wednesday
Regular Board Meeting
5:00 pm
TKPOA Pavilion
June
6/16/2021
Wednesday
Regular Board Meeting
5:00 pm
TKPOA Pavilion
July
7/21/2021
Wednesday
Regular Board Meeting
5:00 pm
TKPOA Pavilion
August
8/18/2021
Wednesday
Regular Board Meeting
5:00 pm
TKPOA Pavilion
9:00 am
TKPOA Pavilion
9:00 am
TKPOA Pavilion
September
TBA
Saturday
Regular Meeting– DIRECTORS ELECTION
September
TBA
Sunday
59th Annual Membership Meeting
Keys Breeze
CONTINUED ON PAGE 24 |
DECEMBER 2020
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21
By Linda Callahan, Architectural Control Department Manager
ARCHITECTURAL REVIEW PROCEDURES + APPLICATION REVIEW PROCESS THE FOLLOWING PROCEDURES FOR REVIEWING APPLICATIONS for improvements
ARCHITECTURAL CONTROL COMMITTEE (ACC) APPROVAL IS EVIDENCED BY THE ACC STAMPING AND SIGNING OF THE PLANS. NO OPINION OR ADVICE, WRITTEN OR ORAL, SHALL CONSTITUTE APPROVAL.
are provided for your information as required by State Law and are taken from Section 3 of the Architectural Control Rules. All changes or upgrades to the exterior of your home requires prior Architectural Control Committee approval.
Section 3 – Plans, Applications and Plan Submittal Procedures
03.01 Plans: It is the responsibility of the owner of any property proposing new construction, remodeling, painting, construction of fences, boat dock, boat ramps, bulkheads, or any other improvements to the property or exterior of the structure to submit plans for the proposed construction or improvements to the ACC for approval prior to the start of any construction. 03.02 Any property owner seeking project approval from the ACC must be a member in good standing of the Association with all Association assessments and charges paid current. If Association assessments are in arrears, any such submittal will not be accepted and will be considered automatically denied. 03.03 When additional information is required for the ACC to evaluate any application, such information must be submitted within thirty (30) days of notification by the ACC. If no response is received, then the application will lapse. Plans, sample materials and deposit will be returned. 03.04 Denied plans shall indicate the reason(s) for such denial within thirty (30) days’ time from said disapproval. An owner may appeal to the ACC for review of any denial. An applicant must resubmit modified plans within ninety (90) days from the date of the disapproval letter or appeal hearing, whichever is later, or the application will lapse and all materials and deposits will be returned to the applicant. Keys Breeze
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DECEMBER 2020
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22
03.05 Plan Submittal: Two sets of building plans must be submitted to the ACC for approval before any construction commences to include the breaking of ground for foundation. One set of plans must have the City of South Lake Tahoe Building and TRPA's approval stamp; the second set filed in the ACC's files. The submittal and the hold harmless document must be signed by the property owner, no exceptions. Architectural Control Committee (ACC) approval is evidenced by the ACC stamping and signing of the plans. No opinion or advice, written or oral, shall constitute approval. Approval of the submitted plans by the ACC is not to be construed as indication of the accuracy or structural integrity of the submitted plans. 03.06 NEW RESIDENTIAL PLANS are valid for two (2) years. OTHER APPROVED PROJECTS are valid for one (1) year, only. Unless the project is completed, new applications are required after the expiration of the permit. 03.07 Plans must include the following when submitted: • Plot plan showing setbacks and easements. • Floor plans. • Elevation plans, showing all sides of the structure. The drawings must indicate height of the building from the curb flow line at center of front property line to the roof ridge. • Samples of exterior materials and colors. • Landscaping including automatic irrigation system, sod, trees, shrubs, etc. It is required that all ground be covered with some variety of plant life cover. See Section 10. 03.08 The plot plan shall show all property lines including the front property line (the dedicated street line), the curb line, the approximate high waterline and any recorded easements, and all front, rear, and side setbacks as proposed on the property. Any incorrect data or omissions could invalidate ACC approval. 03.09 No plan changes will be made to any ACC approved plans without submitting changes to the ACC for approval. Requests for approval of changes must be submitted in writing and, if necessary, revised plot plans and elevation drawings must be submitted to the ACC for review and approval. Any deviations from the originally submitted and approved colors or materials must be resubmitted to the ACC for review and approval. All structures shall be built in conformity with the plans, as amended and approved. Changes need to include architectural design, chimneys, height variations, outside pipes, sheet metal, fences, decks, paint color, railings, bulkheads, docks, and shrubbery. 03.11 Plan Submittal: All plans requiring approval by the ACC must be submitted four (4) working days prior to the next scheduled meeting. Example: For a Monday meeting, plans must be submitted by noon on the prior Wednesday. Keys Breeze
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DECEMBER 2020
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23
2020–2021 BOARD OF DIRECTORS—REGULAR OPEN BOARD MEETING SCHEDULE CONTINUED FROM PAGE 21
The Tahoe Keys Property Owners Association (TKPOA) Board of Directors will continue to hold the Regular Open Board Meetings as a web-hosted meeting using the GoToMeeting or Zoom application. The Regular Open Board Meetings are scheduled for the third Wednesday of each month at 5:00 pm, and based on the current County and State guidelines for COVID-19–El Dorado County “Purple Tier” rating we are no longer are providing “in person” attendance to the meetings. Keep in mind this is subject to change, when conditions change. Any TKPOA property owners can attend the Regular Open Board Meetings, through the provided web hosted application. For each Regular Open Board Meeting the meeting agenda and the web-hosted meeting link and instructions are posted on the TKPOA website at www.tkpoa.com, seven days or more prior to the meeting. You can find this by using the website calendar which is located in the “CALENDAR” drop down menu, you can find the meeting date click on it and it will bring up the link the agenda and web hosted meeting instructions. The meeting agendas are also posted on the TKPOA Pavilion bulletin board seven days prior to the meeting as well. On the TKPOA website the TKPOA staff has been posting the following items for each Regular Open Board Meeting: • The Agenda – Board Meeting Agenda is available, and you will need to use your member login and password to access it in the Documents/Board Meetings/2020/Agendas folder. • Regular Open Board Packet – Board of Directors Meeting Packet is available and is located in the Documents/Board Meetings/2020/Board Packets folder. This is in a PDF format with bookmarks for each agenda item.
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• Supplemental Information – Board of Directors Meeting Supplemental Packet is available and is located in the Documents/Board Meetings/2020/ Board Packets folder. • Late Information – Board of Directors Meeting Late Information is also available based on the timing it has been issued and is located in the Documents/ Board Meetings/2020/Board Packets folder. • TKPOA Front Desk – The information for each Board Meeting as listed above: the Agenda, Board Packet, Supplemental Information and Late Information is also available at the TKPOA front desk in the board meeting binder. If you would like to participate in the web-hosted meeting, please observe the following guidelines: • Prior to the meeting you can fill out the “Members Comment Form” for your member comment to read during the members comment section of the meeting. The Member Comment Form is also available on the TKPOA website, you can access this in the Documents/Board Meetings/2020/Board Packets folder. Board Meeting are for TKPOA members only. California’s community associations are not part of the public sector; they are private membership organizations. As a result, the general public does not have a right to attend board or membership meetings. (Civ. Code §4925.) For additional information and assistance The TKPOA administrative staff is available by phone at (530) 542-6444 from 8:30 am until 4:30 pm, Monday through Friday or via email at info@tahoekeyspoa. org. Or contact TKPOA Operations Manager Heather Blumenthal by phone (530) 542-6444, ext. 228, or email at hblumenthal@tahoekeyspoa.org.
DECEMBER 2020
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24
2021 ACC APPLICATION SUBMITTAL SCHEDULE Submittal Deadline (Wednesday prior to the meeting)
ACC Meeting Dates (Tuesdays)
December 30, 2020
January 5
January 27
February 2
February 24
March 2
March 31
April 6
April 14
April 20
April 28
May 4
May 12
2020 ARCHITECTURAL CONTROL COMMITTEE MEETING SCHEDULE JANUARY 14
FEBRUARY 11
MARCH 10
APRIL 14 & 28
MAY 12 & 26
JUNE 16 & 30
May 18
JULY 14 & 28
AUGUST 11 & 25
SEPTEMBER 15 & 29
May 26
June 1
OCTOBER 13
NOVEMBER 10
DECEMBER 8
June 9
June 15
June 30
July 6
July 14
July 20
August 4
August 10
August 18
August 24
September 8
September 14
September 22
September 28
October 6
October 12
November 3
November 9
December 1
December 7
Keys Breeze
IMPORTANT! ACC Meetings have been moved from Mondays to Tuesdays for 2020. All meetings are held at the Pavilion and begin at 9:00 am unless otherwise posted. ACC application submittals are due by Wednesday prior to the meeting date. For more information please contact Linda Callahan, ACD Manager, at (530) 542-6444, ext. 239, or lcallahan@tahoekeyspoa.org.
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DECEMBER 2020
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25
TKPOA COVID-19
OPERATIONS UPDATE By Kirk Wooldridge, General Manager AS OF NOVEMBER 16TH, 2020, California Governor Gavin Newsom announced immediate actions to slow the spread of the COVID-19 Virus. Effective November 17th, 2020, Purple Tier restrictions are in place for El Dorado County including the closure of indoor pools. As a precaution to prevent the spread of COVID-19, and to protect the health and safety of our residents and staff, the TKPOA Pavilion Office has also been closed on the weekends to the TKPOA property owners and the public. As of December 4th, 2020 the TKPOA Pavilion Office is closed to the public. As of November 17th, 2020, the TKPOA indoor pool facility has been closed. When conditions improve, we will plan to reopen the indoor swimming pool and weekend front desk at that time. Updates will be posted on the TKPOA website at www.TKPOA.com. Based on the current safety precautions, amenity closure and workload the TKPOA has adjusted its staffing levels through staff layoffs as follows:
• One part time front desk staff member (without pay). • Eight part time pool attendants (without pay). • One full time pool supervisor (without pay)
The TKPOA Board of Directors has not approved any additional severance pay for any laid off positions. The TKPOA will continue to monitor the staffing levels of the onsite and remote staff to determine if additional layoffs are required due to safety precautions and current workload. Our TKPOA essential staff are still working and are available in-person at the Pavilion Office, by phone, and online during regular business hours of 8:30 am– 4:30 pm, Monday through Friday (Closed Saturday and Sunday). Mask requirements have been in effect since March 20th, 2020 when visiting the Pavilion Office in person. The TKPOA will continue to provide essential services as required from the Water Company, facilities, security and administration departments. The TKPOA facility maintenance staff, Water Company staff and security patrol officers have been instructed to take extra precautionary steps when responding to calls for service to maintain social distancing while responding to property owners. All Board of Directors, Committee, and Town Hall Forum meetings will be held as a web-hosted conference call. No in-person attendance will be permitted for these meetings at this time aside from essential staff members with proper social distancing. Information on how to join meetings via web-hosted conference call is posted on the TKPOA website under the Events–Calendar page or can be requested from the front desk, (530) 542-6444 or info@tahoekeyspoa.org.
CONTINUED ON PAGE 30 Keys Breeze
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DECEMBER 2020
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26
MAIL PAYMENTS TO:
Tahoe Keys POA P.O. Box 1026 Roseville, CA 95678-8437
Quarterly statements are mailed out as a courtesy, however, assessment payments are due even if the statement is not delivered by your mail courier.
THE ASSESSMENT PAYMENT SCHEDULE is located towards
the back of every Keys Breeze issue. Assessments are due on a quarterly basis as indicated in the assessment payment schedule. No other payment plans have been approved by the board, so please pay your assessment in full according to the schedule.
QUARTERLY DUE ASSESSMENT
Qtr 1 Qtr 2 Qtr 3 Qtr 4
Jan. 1 April 1 July 1 Oct. 1
LATE FEE APPLIES AFTER
Jan. 30 April 30 July 30 Oct. 30
Meetings and Approvals
At the November 18th, 2020 Regular Board Meeting, the TKPOA Board of Directors, approved the September Financial Statements, reviewed homeowner delinquent accounts and scheduled disciplinary hearings on delinquent accounts. There were no approvals for lien notices for delinquent homeowners
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to review. Disciplinary hearings are generally held when a homeowner is delinquent on two quarterly assessments. At the November 17th, 2020 Finance Committee meeting, the Committee reviewed and approved the September Financial Statements, reviewed and recommended a possible credit to TKPOA members due to the surplus from the sale of the lot on Lake Tallac and a surplus in the Common operating funds due to savings from COVID-19 restrictions. The Finance Committee also recommended the auditing firm of Gilbert Associates, Inc. be approved by the board of directors for the 2020 Audit that will be conducted next March. The next meeting for the Finance Committee is scheduled for Tuesday, December 15th. As a reminder, the Budget Meetings, the Board Meetings, and the Finance Committee Meetings, and are open to members of the TKPOA (meeting dates are subject to change).
DECEMBER 2020
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27
TAHOE KEYS PROPERTY OPERATING AND RESERVE FUND BALANCE RESULTS AS OF SEPTEMBER 30, 2020 (ACCRUAL BASIS) ANNUAL EXPENSE BUDGET % REMAINING BUDGET
OPERATING FUNDS (YEAR TO DATE) FUND
INCOME
EXPENSE
NET INCOME
BUDGETED
%
EXPENSE
RESERVE FUNDS (YTD) NET INCOME
TKPOA COMMON Common
$1,954,228
$1,484,443
$469,785
$2,285,346
35.0%
$416,721
Water Quality
386,388
392,727
(6,339)
528,161
25.6%
400,357
Water Company
484,665
506,057
(21,392)
657,859
23.1%
(99,817)
$ 2,825,281
$ 2,383,227
$442,054
$ 3,471,366
31.3%
$717,262
TKPOA TOTALS
SUBDIVISIONS Cove 1
$51,667
$52,793
(1,125)
$69,043
23.5%
(46,280)
Cove 2
48,193
48,115
79
63,052
23.7%
23,970
Cove 2A
73,178
78,652
(5,474)
95,611
17.7%
(33,014)
Cove 3A
56,957
51,180
5,778
72,940
29.8%
39,312
Cove 3B
49,144
55,986
(6,842)
63,545
11.9%
23,490
Cove 3C
97,922
97,592
330
131,063
25.5%
(24,469)
Cove 4
38,655
36,996
1,659
54,785
32.5%
(96,577)
Cove 5
194,357
195,450
(1,093)
249,791
21.8%
83,456
Islanders I
24,832
25,860
(1,029)
33,111
21.9%
3,023
Islanders II
44,578
54,311
(9,733)
60,961
10.9%
21,940
Islanders III
95,077
95,300
(223)
120,461
20.9%
33,701
134,590
130,248
4,341
167,149
22.1%
1,182
27,112
25,287
1,824
37,769
33.0%
(93,569)
PineStone East
934
905
29
1,242
27.1%
83,689
PineStone West
581
604
(23)
807
25.2%
1,400
1,271
2,214
(942)
2,961
25.2%
12,020
$939,048
$951,494
($12,445)
$1,224,291
22.3%
33,275
$3,764,330
$3,334,721
$429,609
$4,695,657
29.0%
$750,537
12
25.0%
Tahoe Marina Shores Lighthouse Shores
PineStone 3 SUBDIVISION TOTALS ASSOCIATION TOTALS
Operating Months Remaining
3 Keys Breeze
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DECEMBER 2020
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28
OWNERS ASSOCIATION OPERATING AND RESERVE FUNDS NET INCOME RESULTS AS OF SEPTEMBER 30, 2020 (ACCRUAL BASIS) FUND
OPERATING
RESERVE
TKPOA Common
$245,777
$991,463
$-
$378,632
Water Quality
$161,551
$436,876
Water Company
$28,327
$466,246
TKPOA TOTALS
$435,655
$2,273,218
Com—Channel and Lagoons
SUBDIVISIONS Cove 1
$35,344
$177,412
Cove 2
42,215
177,002
Cove 2A
8,821
234,552
Cove 3A
11,085
267,899
Cove 3B
($3,712)
239,635
Cove 3C
18,259
362,888
Cove 4
47,429
151,824
Cove 5
($35,306)
$943,421
Islanders I
26,253
247,916
Islanders II
1,197
148,640
Islanders III
10,459
497,535
Tahoe Marina Shores
38,702
82,666
Lighthouse Shores
40,903
187,824
PineStone East
7,131
157,035
PineStone West
3,908
12,319
PineStone 3
25,870
54,719
SUBDIVISION TOTALS
$278,559
$3,943,287
ASSOCIATION TOTALS
$714,214
$6,216,505
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DECEMBER 2020
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TKPOA COVID-19 OPERATIONS UPDATE CONTINUED FROM PAGE 26
We will continue to closely monitor emerging information from the CDC and California Department of Health and evaluate future operations as we have more information and will make adjustments to our overall operation and staffing. Various cities in California have included the following in their definition of essential businesses: Plumbers, electricians, exterminators, custodial/ janitorial workers, handyman services, funeral home workers and morticians, moving services, HVAC installers, carpenters, landscapers, gardeners, property managers, private security personnel and other service providers who provide services to maintain the safety, sanitation, and essential operation to properties. Community Associations and their management companies should continue to operate. The Architectural Control Department (ACD) of the TKPOA is still accepting Architectural Control Committee (ACC) application submittals for review. Please submit your applications by either dropping them off at the Pavilion located at 356 Ala Wai Blvd, South Lake Tahoe through the mail slot next to the front door, by mail via USPS or via email. Email applications to Lcallahan@tahoekeyspoa.org. ACD staff will get back to you with your application status. Please don’t forget to include the review fee with the application. The TKPOA Accounting Department would like to remind members of a couple of ways you can pay your assessments online: Visit www.tkpoa.com to pay online.
• Registration is easy. Click on the blue “PAY ONLINE” button to get started.
• Payments can be set up using checking accounts (free) or credit cards (3.5% fee).
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• If you need help, support from our 3rd party payment
vendor is available 24/7 at (866) 729-5327 or contact Lisa in the TKPOA accounting office Monday through Friday, between 8:30 am–4:00 pm, at (530) 542-6444, ext. 222. • Make a one-time payment or set up recurring automatic payments. If available from your bank, set up bill pay with your bank’s online website. Every bank is a little different, but most of them offer an “online bill pay” service that will send payments to which ever payees you choose. • This service is often free but check with your personal bank for details. • Make one-time payments or set up recurring automatic payments. • The bank will actually mail out a paper check, so schedule your payment with enough time for it to arrive at your selected payee by mail. The TKPOA administrative staff will be available by phone at (530) 542-6444 from 8:30 am–4:30 pm, Monday through Friday (Closed Saturday and Sunday) or via email at info@tahoekeyspoa.org. The TKPOA Security Department can be reached at (530) 545-0847 and in the event of a true medical emergency–Call 911. The TKPOA Water Company can be reached at (530) 318-4268 (24 hours). The TKPOA sincerely appreciate the patience and understating of everyone concerned as we make accommodations to conduct business using best practices to protect public health. For more information on the South Lake Tahoe Coronavirus update on the Barton Health website www.bartonhealth.org/tahoe/ coronavirus-update.aspx or contact the Barton’s COVID19 Clinical Health Line at (530) 600-1999.
DECEMBER 2020
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A trusted name in Tahoe Keys real estate for over 30 years.
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PETER DELILLI 530.308.4331
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