ELECTRONIC COMMUNICATIONS By Heather Blumenthal, Operations Manager EACH YEAR IN OCTOBER, TKPOA conducts a mailing
to each member for their copy of the Annual Disclosure. This 80+ page document includes the upcoming year’s Operating Budget, Notice of Assessment Increases, Budget and Assessment Summary, Annual Update of TKPOA’s Reserve Study, and other pertinent required information for members of the TKPOA as we prepare to go into a new year. This mailing is a requirement of Civil Code §4040 for Homeowners Associations. In 2019, the costs for printing and mailing the Annual Disclosure to members of the TKPOA who had not submitted an authorization to receive the Disclosure electronically totaled approximately $9,000. Updates to the Civil Code requirements has allowed for Associations to provide members their Annual Disclosure via electronic delivery, such as email, as long as the member has provided the Association with a completed and signed “Consent to Receive Disclosures via Electronic Delivery” Form. This year, TKPOA received a total of 477 “Consent to Receive Disclosures via Electronic Delivery” forms from members in time for the mailing of the 2021 Annual Disclosure. On October 28th, 2020, these 477 members went sent an email with a link to their copy of the 2020 Annual Disclosure, resulting in an approximately $1,000 savings in printing and mailing costs after the remaining 1,052 Disclosures were mailed (compared to the mailing of the 2020 Annual Disclosure). Keys Breeze
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TKPOA realized approximately $3,000 in savings for last years mailing of the 2020 Annual Disclosure (compared to the mailing of the 2019 Annual Disclosure in 2018) based on the initial start of electronic delivery for Disclosures and consent from 314 members to receive Disclosures via email as of October 31st, 2019. In order to continue to realize these cost savings, TKPOA needs more members to sign up to receive their Annual Disclosures, and other communications via electronic delivery (email) as allowed by law. Examples of other electronic communications you may receive from TKPOA include email eblasts that get you the latest and greatest information on topics such as TKPOA Board Meetings, Town Hall Forum Announcements, Weed Harvesting Schedules, current and upcoming projects, Board Elections, etc. The “Consent to Receive Disclosures via Electronic Delivery” form can be found on the TKPOA website www.tkpoa.com, requested from the front desk at info@tahoekeyspoa.org, or requested in person at the TKPOA Pavilion Office. Completed and signed forms should be returned to the TKPOA Office at 356 Ala Wai Blvd, South Lake Tahoe, CA 96150. Contact the front desk with any questions at (530) 542-6444. Please join us in our efforts in saving one tree at a time and a potential annual savings of $10,000–$12,000 for the Association!
NOVEMBER 2020
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