Association Communications and News Updates –
Excerpt from the 2023 Annual Disclosure The Board of Directors continues to explore ways of improving our ability to communicate with our members and keep our members informed of important matters affecting the community. The Association’s official communication is The Keys Breeze, our monthly newsletter. It contains important information about the Association, its governance, and day-to-day operations. We will continue to have The Breeze mailed to all members. Beginning January 1st, 2022, a change was made in the Davis Stirling Civil Code, that requires Associations to request members' preferred delivery method (email, mail, or both) for notices and disclosures. In addition, Associations must annually give notice that members are not required to provide their email address to the Association (Civil Code §4041). This notice must be given no later than 30 days prior to mailing the annual budget report (we also call this the “Annual Disclosure”). If a preferred method is not selected by a member, then notices and documents must be sent by First-class mail, postage prepaid, registered, or certified mail, express mail, or overnight delivery by an express service carrier (Civil Code §4040). This is currently the practice of the Tahoe Keys Property Owners Association (TKPOA) in following this Civil Code §4041 requirement, in providing the Annual Disclosure Keys Breeze
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Mailing and “Official Notices” via Postage Prepaid Mail and in the Keys Breeze. The new provision in the 2022 update to the Davis Stirling Civil Code is that for documents requiring general delivery, Associations can now post the documents on their website provided this is disclosed to the members in the Association's Annual Policy Statement (aka the TKPOA Annual Disclosure). (Civil Code §4045). Beginning January 1, 2023, the Association began to utilize its website to post and distribute these notices as allowed per Davis Stirling code. We distribute many other communications to the membership, including our budget, summary of reserves and our policies, as required by law. It costs the Association several thousands of dollars to mail this information; however, the law allows us to distribute certain communications electronically to those who are willing to receive the Association’s disclosures electronically. For more information on association communications and electronic delivery, please contact Operations Manager Heather Blumenthal at heather.blumenthal@fsresidential. com. Members can also update their communication preferences in their FirstService Resident Connect Portal.
NOVEMBER 2023
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