2023
BOARD ACTIONS SUMMARY By Heather Blumenthal, Operations Manager
SEPTEMBER 18TH – BOARD OF DIRECTORS SPECIAL EXECUTIVE SESSION BOARD ACTIONS •
Reviewed 1 Legal Matter
SEPTEMBER 20TH – BOARD OF DIRECTORS EXECUTIVE SESSION
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BOARD ACTIONS • • • •
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Reviewed 0 Personnel Matters Reviewed 10 Disciplinary Matters Reviewed 4 Contracts Reviewed 4 Legal Matters
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SEPTEMBER 20TH – BOARD OF DIRECTORS OPEN SESSION BOARD ACTIONS • •
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Extended the Cove 2 Subdivision Special Assessment Ballot period to October 18th, 2023, at 5:05PM. Approved Joe’s Painting for the Cove 4 Deck and Chimney Painting Project for $9,240 plus a 10% contingency for a total cost of $10,164 to be funded from the Cove 4 Reserve fund. Approved the 2024 Common, Water Company, Water Quality, and Channels and Lagoons Operating and Reserve Budgets. Approved the 2024 Townhome Operating and Reserve Budgets subject to the insurance renewal proposal and subsequent adjustments as required. Approved the Control Methods Test (CMT) Year 3 Special Assessment Membership Vote and Ballot Package. Appointed Erika Marston, Notary, as the Inspector of Elections for the Control Methods Test (CMT) Year 3 Special Assessment Membership Vote Set the Record Date for the CMT Year 3 Special Assessment Vote as September 21st, 2023. Approved the Sierra EcoSystem Associates Control Methods Test (CMT) Year 2 Contract Amendment for an additional $40,000 for additional Year 2 activities required to be funded from the CMT Year 2 Budget and to align the contract period with the calendar year. Approved the purchase of 6 Mini-Dot Probes from Precision Measurement Engineering (PME) for $7,600 to be expensed from the Year 2 Control Methods Test (CMT) Supplies Budget. Approved the purchase of 2 YSI Probes from Xylem for $29,000 to be expensed from the Year 2 Control Methods Test (CMT) Supplies Budget. Authorized Staff to acquire 3 trucks, 2 for the Facilities Department and 1 for the Water Quality Department, utilizing a limited financing option with down payments funded from the respective Reserve funds. Appointed Anne Brown and Cathy Cliff to the Firewise Keys Breeze
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Committee. Adopted the proposed changes to ACC Rule Section 4.05. Approved Lake Tallac Easement Resolution #LTAUA-12. Received the results of the Cove 2A Townhome Special Assessment Ballot Vote - out of 29 possible ballots, 23 were received and a quorum was established. 22 ballots were valid and 1 was invalid. 16 Yes votes were received and 6 No votes were received. The Cove 2A Special Assessment passed. Received the results of the Tahoe Marina Shores (TMS) Townhome Special Assessment Ballot Vote - out of 39 possible ballots, 35 were received and a quorum was established. All 35 ballots were valid. 30 Yes votes were received and 5 No votes were received. The Tahoe Marina Shores (TMS) Special Assessment passed. Received the results of the 2023-2025 Annual Board of Directors Election - 525 Ballots were received, and a quorum was established. 512 ballots were valid and 13 were invalid. Joby Cefalu received 459 votes, Sabine Litten received 379 votes, Melvin Meyers received 235 votes, and Michelle Pandori received 406 votes. Joby Cefalu, Sabine Litten, and Michelle Pandori were elected to the Board of Directors for the 2023-2025 Board Term.
SEPTEMBER 28TH – SPECIAL BOARD OF DIRECTORS EXECUTIVE SESSION BOARD ACTIONS • •
Reviewed 1 Contract Directed Staff to bind insurance policy coverage for the October 1st, 2023, renewal date and to schedule a Special Board of Directors Meeting on Monday October 2nd, 2023.
OCTOBER 2ND – SPECIAL BOARD OF DIRECTORS EXECUTIVE SESSION BOARD ACTIONS •
Reviewed 1 Contract
OCTOBER 2ND – SPECIAL BOARD OF DIRECTORS SESSION BOARD ACTIONS • •
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Approved the initial insurance policy contracts including the property policy with a $25,000,000 coverage limit for the 2023-2024 renewal term. Directed TKPOA’s Broker and Staff to pursue additional rider coverage for an additional premium cost for an increase to policy coverage limits closer to 100% of the insured value. Authorized an Emergency Special Assessment to Townhome Property Owners for the additional insurance premium for the 2023-2024 renewal term for the approved $25,000,000 coverage limit property policy per the 2024 budget insurance allocations.
OCTOBER 2023
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