Aquatic Invasive Plants Update
PG. 6
STATUS OF TKPOA VHR RENTAL PERMITS SHORE LINE PROTECTION PROJECT PG. 12 Hazardous Material Spills PG. 16
356 Ala Wai Boulevard South Lake Tahoe, CA 96150
Tahoe Keys Property Owners Association
PRSRT STD U.S. POSTAGE PAID RENO, NV PERMIT NO. 200
MAY 2018
Tahoe Key s P r oper t y O wne r s A s s oc ia t ion
Tahoe Keys Specialist You Know Me. And I Know the Tahoe Keys.
A SAMPLE OF ADELE’ S RECENTLY SOLD LISTINGS:
530.545.0888 | 866.541.2200
AdeleLucas.com
SOLD
SOLD
1978 Aloha | $1,120,000
1991 Aloha | $2,375,000
SOLD
SOLD
2003 Kokanee | $971,000
SOLD
16 Lighthouse Shores | $5,750,000
1923 Marconi | $1,095,000
SOLD
SOLD
425 Emerald | $930,000
SOLD
609 Danube | $400,000
SOLD
SOLD
1990 Kokanee | $2,150,000
SOLD
415 Emerald | $965,000
SOLD
AdeleLucas.com
1987 Aloha | $2,100,000
2181 Catalina | $760,000
2021 Kokanee | $1,230,000
BRE# 00838770
president’s letter © Don Travis
Hi all,
President’s Letter
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2018 Board Actions Summary
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Aquatic Invasive Plants
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Calendar 2018
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ACD Moves Forward
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Vehicle, Boat, Trailer and Parking Restrictions
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TKPOA Project Status
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Pavilion Beach Shoreline Protective Structure Project and Ballot 12 Where in the World is Keys Breeze? 15 Hazardous Material Spill/Release Notification Guidance 16 Board Meeting Schedule — Executive Sessions
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John Gonzalez, Board of Directors
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Status of TKPOA Vacation Rental Permits 2018
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Accounting Report
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TKPOA Assessment Payment Schedule
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S
pring weather is finally here and summer fun is right around the corner. Here is a summary of some of the things that have been happening here in the Keys.
Waterway Usage Committee
The Waterway Usage Committee is reconvening based upon the feedback received from members and the questions and concerns they have expressed. The Waterway Usage Committee may recommend to the Board of Directors to delay the adoption of the proposed rules for Boat Registration and Annual Boat Stickers until we have an opportunity to address the concerns and questions received from our members. These proposed rules for Boat Registration and Annual Boat Stickers are scheduled to be discussed at the at the May 19th, 2018 Board of Directors Regular Open Meeting at 3:00 p.m., and Town Hall Forum on Thursday May 17th, 2018 from 6:00 p.m.–8:00 p.m. The proposal for the Rule change was brought to the board as a potential means to alleviate the costs that we have incurred over the years maintaining our waterways, costs that continue to increase, by requiring people that do not own homes in the Keys to share in the expenses that we incur while using our waterways. Another concern was expressed by some people who do not carry insurance on their own boats. This could potentially cost all the members additional exposure because if anything happens people tend to sue what they think are the deep pockets. Also we want to make sure all members are not penalized to pay for the oil/gas spills that have taken place in the past by some member and non-member’s actions. The Town Hall Forum will still be held on May 17th. Hopefully members will come and options can be explored. We want this to be beneficial to all members.
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2018 Architectural Control Committee Meeting Schedule 28 The Keys Breeze Magazine
Heather Houston
IS THE OFFICIAL PUBLICATION OF THE TAHOE KEYS PROPERTY OWNERS ASSOCIATION PUBLISHING DISCLOSURE NOTICE The Keys Breeze is the official monthly publication of the Tahoe Keys Property Owners Association (TKPOA), which is located at 356 Ala Wai Blvd., South Lake Tahoe, CA 96150. Each membership parcel receives one subscription to the Breeze mailed to a domestic address. Cost to produce and distribute this publication is offset by advertising revenues and budgeted funds. The inclusion of advertising in this publication does not constitute an endorsement or recommendation by the Tahoe Keys Property Owners Association or its Board of Directors of the projects, services or views contained therein FOR ADVERTISING OPPORTUNITIES please contact Kathy Hess-Slocum at Just Imagine Marketing and Design (775) 846-5656, kathy@justimaginemktg.com. Printed on recycled paper with soy-based inks.
Administrative Assistant, Ext. 223
Don Havard
356 Ala Wai Boulevard South Lake Tahoe, CA 96150 (530) 542-6444 p (530) 541-252 f tkpoa.com 8:30 a.m. to 4:30 p.m. Daily
Architectural Control Dept. Manager, Ext. 239
2017–2018 BOARD OF DIRECTORS
Tom Callahan
Pat Disney, VICE PRESIDENT
Kirk J. Wooldridge
General Manager, Ext. 224
Desiree Wright
Operations Manager, Ext. 228 |
Bonnie Halleran, PRESIDENT Jim Siegfried, TREASURER
James Brooks
Natalie Collin, SECRETARY
Bill Spicer
Sean Ward, DIRECTOR
Project Coordinator/ Property Manager, Ext. 241
TAHOE KEYS PROPERTY OWNERS ASSOCIATION
Water Co. Manager, Tahoe Keys Water Company (530) 542-6451
Front Desk Attendant Dial 0
Linda Callahan
Maintenance Manager, Ext. 226
ADMINISTRATIVE OFFICE HOURS
Keys Breeze
Accounting Manager, Ext. 227
Rick Robillard, PE
Pool Supervisor (530) 545-4124
Security (530) 545-0847 MAY 2018
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Jim Woller, DIRECTOR John Gonzales, DIRECTOR
ACTIONS SUMMARY 2018 BOARD EXECUTIVE SESSION (APRIL 21ST)
BOARD OF DIRECTORS MEETING (APRIL 21ST)
By Heather Houston, Administrative Assistant
APRIL 21ST — EXECUTIVE SESSION BOARD ACTIONS z Reviewed three personnel matters. z Reviewed five member disciplinary matters, including three disciplinary hearings. z Reviewed 16 legal matters including ongoing issues with the Tahoe Keys Marina and Yacht Club (TKM&YC). z Approved maintaining the same water rate structure (Water Company Assessment component) for Mt. Tallac Village #3 property owners that is equal to all TKPOA property owners based on the legal review performed by Brownstein Hyatt Farber Schreck, LLP. z Authorized Staff to obtain proposals from contractors for the installation of a fence along the Lot C border to prevent further trespassing onto private property in LHS. The fence will be the same as the fence at the Pavilion Office and beach area. z Reviewed 15 contracts. z Approved the SEA Contract for April 2018–January 2019 for $84,976 to be funded from the 2017 Water Quality Special Assessment (First Payment) carryover funds from 2017 as coded. z Approved the contract for Dr. Lars Anderson’s “Proposal for Services in support of the Tahoe Keys Integrated Aquatic Plant Management Program” for April 2018–January 2019 for $10,440 to be funded from the 2017 Water Quality Special Assessment (First Payment) carryover funds from 2017 as coded. z Approved a contract with David Goldman Environmental Architectural Services for the CTC Corporation Yard’s new site design, complete plans, and required permitting for $8,775 to be funded from the CTC Corporation Yard Project Common Reserve Fund account number 67800. z Approved a contract with Susan Simon–Simon Environmental for the CTC Corporation Yard Environmental Planning and Permitting for an amount not to exceed $3,400 to be funded out of the CTC Corporation Yard Project Common Reserve Fund account number 67800. z Approve a contract with Susan Simon–Simon Environmental for negotiating with TRPA on terms of utilizing recently verified coverage for a long term agreement for coverage use for an amount not to exceed $3,800 to be funded by the Coverage Analysis Project Common Reserve Fund Account Number 64011. z Approved a contract with Susan Simon–Simon Environmental for the East Channel Bulkhead Environmental Services for an amount not to exceed $4,700 to be funded by the East Channel Bulkhead Channels and Lagoons Reserve Fund. z Approved a contract with Susan Simon–Simon Environmental for the Bulkhead Design for Repairs and Replacement TKPOA Memorandum of Understanding (MOU) Negotiation with regulatory agencies for an amount not to exceed $3,500 to be funded by the East Channel Bulkhead–Channels and Lagoons Reserve Fund.
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APRIL 21ST — BOARD OF DIRECTORS MEETING BOARD ACTIONS z Approved the 2017 Annual Audit. z Approved Keys Painting for the Cove 1 Exterior Painting and Staining of Buildings 1 & 2 for $26,000 plus a $2,600 contingency for a total of $28,600 to be funded out of Cove 1 Reserves. z Approved Paul Tieslau Painting for the Cove 5 Exterior Painting and Staining of Stairways and Fire Exits for $78,000 plus a $7,800 contingency for a total of $85,800 to be funded out of Cove 5 Reserves. z Approved Resolution #2018-001 that allows a vote of the TKPOA general membership for the approval of the TKPOA Pavilion Beach Shoreline Protection Project contract with Thomas Haen Company for $315,000 plus a 10% contingency of $31,500 for a total of $346,500 to be funded from the Common Area Reserve Fund. z Approved Kazmar Painting for the Outdoor Pool Exterior Painting and Staining Project for $6,500 plus a contingency of $650 for a total of $7,150 to be funded out of the Common Reserve Fund. z Rescinded the February 17th, 2018 motion that approved the purchase of a West Channel Bubble Curtain at an estimated cost of $20,900 and six Sea Bins for an estimated cost of $23,400 for a total estimated cost of $44,300 contingent on Staff attempting to negotiate better pricing. $24,000 will be funded by Water Quality Account #59530 AIS WQ Operating Expenses and the remainder will be funded by the Special Assessment Reserve Budget Account #74000 Contingency. z Approved the purchase of a West Channel Bubble Curtain at an estimated cost of $20,900 and two Sea Bins for an estimated cost of $11,078 for a total estimated cost of $31,978. The total of $31,978 for this project will be coded to two accounts in the Operating Budget. $30,415 will be coded to Account #59530 ($25,415 of this allocated funds and $5,000 would be supplemented by the League to Save Lake Tahoe) and the remaining $1,563 will be coded to Account #59300. z Approved the ballot and ballot schedule for the 2018 Pavilion Beach Shoreline Protective (Revetment) Structure vote. z Approved Karen Nighswonger as the Inspector of Elections for the 2018 Pavilion Beach Shoreline Protective (Revetment) Structure membership vote. z Approve continuing to delay the Cove 5 Reserve payment by one quarter through the remainder of 2018 and to borrow $10,000 from the Reserve account to be paid back by the end of 2018. TKPOA Staff is directed to reevaluate this plan in June 2018 and review actual expenses compared to the budget up to that period, in order to consider any changes that might need to be made to this plan. z Approved keeping the Lighthouse Shores Pedestrian Gate closed until the flood conditions improve. Please note—the gate was reopened on April 23rd, 2018.
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By Water Quality Committee
z
W
e are writing today to update you on the status of our efforts to deal with the aquatic invasive plants clogging our waterways. As you well know, the Tahoe Keys Property Owners Association has been working for many years on a robust, longterm solution for the management of these invasive plants for many years—a process steered by rigorous scientific evaluation and collaborative, inclusive planning. We could not have accomplished this without the support of our homeowners— thank you! Based on the best practices being used around the country, the input of scientific experts and our own exhaustive evaluation—we are confident that our plan is the best way to deal with this infestation. However, because nothing like this has been done in the Lake Tahoe Basin, this plan delves into uncharted territory—not only for the Association, but for the regulatory agencies as well. From the outset this has been an adaptive process, and in 2018 we find ourselves at another juncture where we must adapt to the input of the permitting agencies that will ultimately decide on our work. After extensive conversations and meetings with Tahoe Regional Planning Agency and the Lahontan Regional Water Quality Control Board, a full environmental review process is the only path forward.
What does this mean for TKPOA? z
TRPA and its partners have secured more than $1 million in funding from the Army Corps of Engineers and other federal sources to pay for an Environmental Impact Review (EIR) and Environmental Impact Statement (EIS) process. That cost would have otherwise been borne by the Association and its members under our previous plan, after the small-scale test and before the full-scale implementation.
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By entering into an EIR/EIS process, our initial small-scale Integrated Methods Test will be delayed—likely by two years. That test is necessary to prove our proposed methods before full-scale implementation. z The amended process with TRPA and Lahontan creates a more collaborative, robust review process that stands a better chance of approval, as well as a reduced risk of successful legal challenges that could be costly and cause further delays. z While we are confident in the negligible impacts of our plan, an environmental review process would confirm that from a neutral, third party, making those results much more difficult to challenge. z If approved by TRPA and Lahontan after the environmental review process, both the small-scale test and full-scale implementation would be approved, removing hurdles and potentially speeding up full-scale implementation. Both agencies have committed to work to move through the environmental review process as efficiently as possible. It is the belief of the Water Quality Committee that this financial assistance and a more collaborative approval process are benefits that outweigh the delay in our small-scale test, and are in the best interest of our membership. Controlling these aquatic invasive plants is a top priority for TKPOA as they have the potential to impact property values, recreation and the environment that we all enjoy here in the Tahoe Keys. We thank you for your continued support. To learn more about our work on aquatic invasive plants, go to keysweedsmanagement.org.
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MAY 2018 1 7 15 17 19 19 21
JUNE 2018 4 7 12 16 16 18 TBD
CALENDAR 2018 Water Quality Committee Meeting ACC Meeting Finance Committee Meeting Town Hall Forum-Boat Registration Board of Directors Executive Session Board of Directors Regular Meeting ACC Meeting
1:00 p.m. 9:00 a.m. 10:00 a.m. 6:00 p.m. 9:00 a.m. 3:00 p.m. 9:00 a.m.
ACC Meeting Town Hall Forum-Shoreline Protection Finance Committee Meeting Board of Directors Executive Session Board of Directors Regular Meeting ACC Meeting Water Quality Committee Meeting
9:00 a.m. 6:00 p.m. 10:00 a.m. 9:00 a.m. 3:00 p.m. 9:00 a.m. 1:00 p.m.
ALL MEETINGS WILL BE HELD AT THE TKPOA PAVILION, 356 ALA WAI BLVD., SOUTH LAKE TAHOE UNLESS OTHERWISE NOTED.
Get Noticed! Call for a free estimate!
BOAT DOCKS
Looking to get your business some attention? Advertise in this quality publication. Contact Kathy Hess-Slocum 775.846.5656 kathy@justimaginemktg.com
541-1111
Doug Gayner
keysboatdocks.com | dgayner@ymail.com
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General Building & Engineer Contractor Serving Lake Tahoe since 1956 PO Box 2554 South Lake Tahoe
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ACD Moves Forward WITH SURVEY AND DOCUMENTATION OF SINGLE FAMILY HOMES Linda Callahan, ACD Manager
Property Surveys and Electronic File Duplication
Under the direction of the Architectural Control Committee and in an effort to improve the TKPOA property records, the Architectural Control Department is beginning a project that will take approximately one year to complete. Recordation in the form of photographic documentation will be captured. These photos will be scanned, printed and kept in your property file along with a dated check list of recognized existing structures and property condition. Consider them a “snapshot of time” that show the general condition of the property, bulkhead, decks, boat dock and other structures, and the existence of other improvements not necessarily noted in your property file. If a non-conforming structure is noted and deemed severe enough to be considered “out of compliance”, owners are contacted and provided with a copy of our Architectural Control Rules and the appropriate ACC application relating the maintenance and replacement of such structures. Maintenance issues are still handled in the normal course of business by the ACD, and unless serious property damage may occur because of the lack of maintenance, the owner is not notified as a result of this survey. Invasion of your personal space and your privacy is always a concern and will be kept at a minimum. Staff will first knock on the door. If no one is at home, the compliance officer, Greg Turle will leave his TKPOA business card. This will be your notification that the property has been recorded. There is no need to contact us. If you want to contact Greg, he can be reached at (530) 542-6444, ext. 240 or gturle@ tahoekeyspoa.org . The resulting information gathered from this project will be beneficial to owners, as well as to TKPOA staff that have been entrusted with the responsibility to enforce your CC&Rs. If you see someone conducting inspections wearing a TKPOA uniform, taking pictures of your property—don’t shoot! It will be a member of the Architectural Control staff. Please make an effort to introduce yourself when you see us out and about. This presents a great opportunity to get to know your TKPOA ACD staff and discuss any improvements you may be considering.
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Vehicle, Boat, Trailer and Parking Restrictions By Desiree Wright, Operations Manager
A
s stated in the TKPOA CC&Rs Article VIII, Section 12, Vehicle, Boat, Trailer and Parking Restrictions, the following restrictions shall apply to the use, storage or parking of boats, trailers and vehicles within the Properties: (a) House trailers, motor homes, boats, campers recreational vehicles, commercial vehicles, vehicles having a gross weight in excess of one ton, motorcycles, bicycles, vehicles undergoing repairs and trailers may only be parked or stored within the properties in an enclosed garage except that such equipment may be parked for periods of short duration for purposes of loading and unloading and the Association shall be entitled to implement a guest or visitor pass system to permit owners or tenants and the guests and visitors of owners or tenants to park campers or motor homes within the properties for periods not to exceed seven days. (b) Garages are to be used for the parking of cars, boats, trailers or similar items for storage purposes, and for no other purpose. Garages are not to be converted for any type of living space or utilized in any way which prevents the parking of vehicles in the garage space. (c) The guest parking areas within any subdivision are to remain open for guest parking for the benefit of guests of owners within the subdivision and are not to be used for the parking of boats, trailers, campers, or other recreational vehicles. No house trailers, campers, motor homes, vans, privately owned passenger trucks of any size or design, boats, or boat trailers shall be parked or maintained outdoors on any lot. (d) Except as otherwise provided in section 12 all vehicles (including 2-wheel vehicles) are to be parked within designated parking areas, driveways, carports or garages. Any vehicle parked within the properties shall be in running condition.
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(e) No motor vehicle shall be constructed or reconstructed within the properties and dilapidated or inoperable vehicle including vehicles without wheel(s) or an engine, shall be stored on the properties; provided, however, that the provisions of this subparagraph shall not apply to expeditious vehicle repairs or routine tuneup maintenance performed within a garage. (f) No parking of any vehicles or trailers shall be allowed on unimproved Lots, unpaved areas or dirt areas, except as approved by the Board and authorized in the Association Rules. (g) The Association Board shall be entitled to adopt uniform rules, not inconsistent herewith, to further regulate and define the use and parking of vehicles within the properties or within particular subdivisions. Without limiting the foregoing, said rules can impose a schedule of fines and a towing policy for vehicles parked in violation of these restrictions or any duly enacted Association Rule. Per TKPOA posted Parking Rules signs that are “green and white� and conspicuously posted on Association property and townhome parking lots, vehicles parked without current owner stickers, vacation rental hangtags properly displayed, vehicles parked in no parking zones and boat trailers are prohibited and will be towed at the owner’s expense. It will now be the policy of the Security Department to place a warning on vehicles, and trailers, these types of parking violations and after four hours the vehicle or trailer will be towed. Trailers and vehicles parked on the street will receive a warning that is faxed to the City of South Lake Tahoe Police Department. At that point the Police Department waits another 72 hours, they then have the right to tow or ticket. The TKPOA Security Department is not responsible for the South Lake Tahoe Police Department towing or fines. If you have any questions, please do not hesitate to contact the Security Department at (530) 545-0847, or the Architectural Control Department at (530) 542-6444, ext. 240. MAY 2018
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TKPOA Project Status
By James Brooks, TKPOA Project /Property Manager
T
his article is intended to keep Tahoe Keys Property Owners informed of the current status of the various Common Area, Water Company, Water Quality and Townhome projects planned, and in development for the 2018 fiscal year.
TKPOA Approved Projects
[All approvals are also published in Keys Breeze Monthly Board Actions and Board Minutes available on the TKPOA Website] 1. 2018 Integrated Management Plan (IMP) for Aquatic Invasive Species (AIS) Weeds – [WATER QUALITY] based on the 2017 Water Quality Special Assessment Ballot passing on April 22nd, 2017, the TKPOA has contracted with Sierra Ecosystems Associates (SEA) for the IMP for AIS planned activities for 2018. The Water Quality Committee and the Board of Directors have approved the following tasks to be taken on for the remainder of 2018 and through January 2019: a. Task 1: Program Management b. Task 2: WDR ‘s Compliance c. Task 3: Support for Large Scale Program d. Task 4: Grant Tracking e. Task 5: Field Activities 2. Radar Speed System – [WATER QUALITY] East Channel installation May 2018. 3. Lagoons Water Circulation System Assessment – [WATER QUALITY] Evaluation and recommendation from Domenichelli and Associates Engineering is pending. 4. Facilities Planning for Water Production Facilities to Address PCE Contamination in Source Groundwater – [WATER COMPANY] Contract awarded to Kennedy/Jenks Engineering & Design, final report is pending. 5. Well #3 – [WATER COMPANY] Engineering Planning/ Design of new Emergency Back-up Generator awarded to Far West Engineering100% plans completed. 6. Pavilion Tennis Court – [COMMON AREA] Replace Pavilion Tennis Court. Approval on June 16th, 2017. Awarded to Contractor Zaino Tennis Courts for $90,460 plus a $9,046 contingency for a total of $99,506. Project 90% complete-Final 10% to complete in May 2018 when Keys Breeze
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temperatures and weather permit. 7. COVE 1 – Fire Damage Reconstruction Townhomes 170177 - Eight homes destroyed/damaged by fire on May 3rd, 2016. Contact awarded to Howe Built Construction. Phase I to construct the “Warm Shell” is completed. Phase II – Interior build out of Townhomes is also completed with individual Townhome Owners and Howe Built Construction. Final Occupancy Permits and walkthroughs conducted the week of April 23rd, 2018. 8. COVE 1 – Exterior Painting - Approval to Restain Exterior of Buildings 2 & 3. 9. COVE 2A - Building 4 (Units, 223-232) Replacement of Redwood Decks with Pavers and Replacement of Storage Closet Doors and Floor - Approved by Cove 2A Member Vote, Cove Advisor and TKPOA Board of Directors on August 18th, 2017.Project underway. 10. COVE 3C – Upper Railing Replacement - Awarded to Alpine Metals. Color issue with a portion the powder coating so rework underway. 11. COVE 4 – Replacement of Exterior Stairs and Decks –Approved Tahoe Regional Planning Agency (TRPA) the City of South Lake Tahoe (CSLT) Planning. Project awarded to Arnel Sitchon – Tahoe Decks & Remodeling. Project has resumed in May 2018. 12. COVE 5 – Deck Replacements and Repairs - Approved in Phases by the Cove Advisor. 13. COVE 5 – Painting of all Exterior Wood Surfaces/Stairs Project underway May 2018. 14. Tahoe Marina Shores (TMS) – Repainting of Building 1, 2, 3, &4 - Project underway May 2018. 15. Tahoe Marina Shores (TMS) – Replacement of Asphalt Walkways with Pavers - TKPOA Board of Directors awarded to Tieslau Excavations.(Phase 2).
Proposal-RFP (Bid Phase):
16. Water Lateral Replacement Phase I – [WATER COMPANY] Design for this project on Danube, Morrow, Monterey and Beach Court for the replacement of 45 1”water service lateral from the street mains to 91 homes has been completed. The Association owned portion of the water service laterals that have galvanized pipe are slated for replacement due to age and condition. Request for Proposals (RFP) and Bidding Process was conducted with three bids received. Project is being re-phased and MAY 2018
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re-allocated for next year. 17. Pavilion Beach Shoreline Protection Project – [COMMON AREA] This project is to protect Pavilion Beach in order reduce loss of property due to ongoing erosion during periods of high lake levels. Contracted with Marvin E. Davis and Associates for design and Simon Environmental Planning for permitting. Plans have been submitted for TRPA review and approved. TKPOA Membership vote required for approval of contracts to be awarded to Thomas Haen Construction Inc. with voting ballot sent out the week of May 7th, 2018. 18. Pavilion BMP’s – [COMMON AREA] Design for new storm water infiltration “Rain Garden” basins in the vicinity of the Ala Wai Pavilion parking lot and tennis court as required by TRPA and the LRWQCB Waste Discharge Requirements (WDR). Worked with Marvin E. Davis and Associates as part of the Pavilion Shoreline Protection Project RFP for construction in process. 19. Ala Wai Tennis Court Bathroom – [COMMON AREA] Plans completed and land coverage approved with building permit approved. RFP and bidding process conducted with RFP’s sent to 15 contractors. Received four (4) bids for project. Project is currently postponed for Board of Directors consideration. 20. Islanders 3 – Replacement Water Laterals Building #2 – Developing proposals
Projects in Planning
21. East Channel Bulkhead Replacement – [COMMON AREA] Design for the replacement of the East Channel East Bulkhead is moving forward. The work is anticipated to take three years: 2016 – preliminary design and permit application, 2017 – final design and permitting, 2018 – RFP Bidding and construction of the replacement bulkhead. Noble Consultants – G.E.C., Inc. has been contracted for the design, the same firm that completed the 2015 Bulkhead Assessment Study. Simon Environmental contracted for permitting. Under the 1991 Stipulation for Entry of Judgment the TKPOA has the authority to proceed as the lead agency and is working with the Tahoe Keys Marina and Yacht Club (TKM&YC) and Tahoe Keys Beach and Harbor Association (TKB&HA) on funding and design. 22. Corporation Yard Relocation and Land Exchange – [COMMON AREA] - Contracted David Goldman Environmental Architecture to develop conceptual plans and analysis of land usage. Also for Phase III detailed construction cost estimates for proposed exchange site build outs. Meetings with California Tahoe Conservancy (CTC) conducted by Board Subcommittee to negotiate deal points and exchange information for TKPOA Membership ballot. Required Best Management Practices (BMPs) plans for existing Corporation Site and CTC exchange site to
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A
t the April 21st, 2018 Tahoe Keys Property Owners Association (TKPOA) Board of Directors Regular Open Meeting, Resolution #2018-001 was passed to authorize a vote of By Kirk Wooldridge, General Manager the TKPOA Membership for the approval of the Pavilion Beach Shoreline Protective Structure Project. [APN 022-091-03100, TRPA File ERSP2017-0264] This “Resolution” approval requires the membership voting process to award the project contract to Thomas Haen Company for $315,000. This contract cost exceeds the $250,000 contract limit for Board of Directors approval, so a membership approval of the contract is required as stipulated in our BYLAWS under ARTICLE IX, Duties and Powers of the Board, Section 2: Limitations of Powers. A vote of the Membership is required to approve this contract, for this project to move forward this summer. The Tahoe Keys Property Owners Association (TKPOA) Pavilion Beach and Common area’s infrastructure is one of our community’s most important assets. The Pavilion Beach is one of our community’s valuable assets on Lake Tahoe. The Pavilion Beach is utilized by our TKPOA Property Owners, their families and their guests throughout the year. As a community we need to preserve this beach area from erosion and deterioration wave action, high water, and lack of action taken for this project by past TKPOA Board of Directors. In 2016, the TKPOA contracted with Marvin E. Davis & Associates, Inc. www. mdageotechnical.com to analyze and develop this project along with Simon Environmental Planning. Incidentally these are the same companies that the TKPOA contracted with in 2000 for this project and it did not move forward due a lack of funding and follow through.
PAVILION BEACH SHORELINE
Protective Structure Project and Ballot
What Is the Proposed Project?
This project proposes to install bank stabilization measures for 240 linear feet of shoreline along the TKPOA common area lakeward of the existing homeowner’s building. The shoreline has been eroded by fluctuating water levels and storm events and the proposed project will restore and protect this portion of the shoreline from further deterioration. The proposed project includes a 240 linear foot sheet pile wall of which approximately 160 linear feet will be protected on the lakeward side by a static boulder revetment. The project also includes a dynamic revetment composed of clean, washed imported sand that will be placed lakeward of the sheet pile wall. To reduce the scenic impact from the lake and minimize the amount of construction adjacent to high water, the sheet pile will be located approximately 30 feet landward of the High Water Line for a portion of its length, then extended on either end to meet existing boundary conditions on either side of the project area. Approximately 161 cubic yards of boulders and 10 cubic yards of imported sand will be placed above the Keys Breeze
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High Water Line and 80 cubic yards of boulders and 17 cubic yards of imported sand will be placed below the High Water Line. The project area is a former barrier beach/wetland that was extensively modified by the construction of the Tahoe Keys Subdivision. The project will repair the shoreline along the private beach west of the Pavilion building. The sheetpile wall will repair an area that is now being eroded down to boulders, and is proposed to be buried under the existing sand where the beach access is greatest. Sand will be replenished in front of the sheetpile wall once it is complete. There will be two walkways—one a step down from the lawn area, the other a gap in the sheetpile wall where the slope is shallowest to allow foot traffic through with no change in grade. There will be a wooden step on top of the sheetpile wall so that the wall does not provide a hazard to beach use.
The Overall Benefits z
Construction of the rock revetment and sheet pile wall will provide more useable beach area. z The Project will provide protection to the adjacent landscaped areas. z The Project will provide restoration of disturbed landscaping due to shoreline erosion. z The Project will provide a stepped area in the wall which will allow safer and easier access for Property Owners down to the beach.
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The sheet pile wall won’t be visible. It is only a foot or so above the sand and will be screened by the low lying rock wall and landscaping.
Why Do We Need It Now?
The shoreline has been eroded by fluctuating water levels and storm events and the proposed project will restore and protect this portion of the shoreline from further deterioration. Upon completion of construction, the project area will be re-vegetated according to the proposed landscape plan improving the overall scenic quality of the shoreline unit while helping reduce the amount of soil erosion into Lake Tahoe. Because this project requires beach excavation, we are limited to May 1 through October 15, to undertake any outdoor work.
What Is the Impact on TKPOA Property Owners Financial and Otherwise?
This project will be funded from the Common Area Reserve Fund, which had a balance of $1,166,801 as of January 1st, 2018. No change in quarterly assessments or Special Assessments will be required to fund this project. The Pavilion Beach will be closed from June 18th, 2018 to September 10th, 2018 from the West Side of the Pavilion Pier to the adjacent property. The Pavilion Park, Outdoor Pool, Playground, Tennis Court and Volleyball Court will be accessible. [Construction schedule subject to change].
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What Are the Next Steps in Project Implementation?
The Request for Proposals (RFPs) had been sent out to six qualified contactors and the TKPOA received three valid bids ranging from $396,120 to $315,000. The bids have been evaluated by Marvin E. Davis & Associates, Inc. and they have provided a recommendation to award the project to Thomas Haen Company for $315,000 plus a 10% contingency of $31,500 for a total of $346,500. Based on the Engineers Estimate that was prepared by Marvin E. Davis & Associates, Inc. for $334,128 the Contractor has provided valid and detailed bid.
Voting Ballots
All members are strongly encouraged to vote so that we can lawfully proceed and prudently plan this project. The Ballots were mailed out the week of May 7th, 2018. Passage of the proposed resolution authorizing the contract requires the “For” vote of a majority of voting members so long as a quorum (509) ballots are received. The minimum number of approvals required is 256. You are asked on the ballot to vote “For” or “Against” the resolution authorizing the construction contract for the Pavilion Beach Shoreline Protective Structure Project. The instructions for voting are:
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1. Mark your voting choice (“FOR” to approve entry into the Pavilion Beach Shoreline Protective Structure Project contract or: 2. “AGAINST” to disapprove entry into the Pavilion Beach Shoreline Protective Structure Project contract) on the ballot. In order to be considered, ballots must be received by TKPOA no later than 4:30 p.m. PST on June 13th, 2018. Ballots will be opened and counted at an open Board meeting at the TKPOA Office on June 16th, 2018 starting at 3:00 p.m. The Board of Directors or the Inspector of Elections may extend these dates up to two successive periods of thirty (30) days each if needed to obtain a quorum. The TKPOA Board of Directors also plans to hold a Town Hall Form on this project on June 7th, 2018 from 6–8 p.m. at the TKPOA Pavilion. Additional information on this project is posted on the TKPOA Website at www.tkpoa.com, under “Elections, “Pavilion Beach Shoreline Protective Structure Project”. You can also contact Jim Brooks, TKPOA Project Coordinator/Property Manager, at (530) 542-6444, ext. 241 or email at jbrooks@tahoekeyspoa.org. You can also contact the TKPOA Front Desk at (530) 542-6444 Monday through Sunday 8:30 a.m.–4:30 p.m. MAY 2018
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WHERE IN THE universe IS KEYS BREEZE? Attention all TKPOA Homeowners Submit your photo and win!
S
how us where you read the Keys Breeze. Winners will be chosen and given a $20 gift certificate to South Lake Brewing Company. All images must be submitted electronically. JPEG files are the preferred format and the size needs to be no less than 1 MB. By submitting your photo, you are giving us permission to reprint in Keys Breeze. Please email submissions to Heather Houston at HHouston@tahoekeyspoa.org. John Gonzales Maui, HI
Thank you!
TOWN HALL FORUM
Custom Boat Docks
Pavilion
June 7th, 2018 6–8 p.m. Open Forum with Representatives from the TKPOA Board of Directors, the Water Quality Committee TOPICS TO INCLUDE:
2018 Pavilion Beach Shoreline Protective Structure Project Come join us and share your opinions and insight. For more information:
Shoreline General Engineering Inc. Docks Ramps Pile Driving Platforms
Piers Fencing Welding Custom Railings
530.545.3188
CA LIC # 692692
www.tkpoa.com
www.docksndeckslaketahoe.com Keys Breeze
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HAZARDOUSE MATERIAL SPILL Release Notification Guidance
By Kirk Wooldridge, General Manager
TO REPORT ALL SIGNIFICANT RELEASES OR THREATENED RELEASES OF HAZARDOUS MATERIALS: FIRST CALL: 9-1-1 (OR LOCAL EMERGENCY RESPONSE AGENCY) THEN CALL: CAL OES— CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES STATE WARNING CENTER (800) 852 - 7550 OR (916) 845 – 8911.
T
wo years ago on May 25th, 2016 the Tahoe Keys Property Owners Association (TKPOA) experienced large fuel spills in Spinnaker and Starboard Cove. The TKPOA responded as “first responders” and worked with California Fish and Wildlife (CF&W) and Lahontan Regional Water Quality Control Board (LRWQCB) to investigate and identify the “responsible party”. The TKPOA Staff had to submit claims for this spill to the Oil Spill Liability Trust Fund (OSLTF) for reimbursement of the clean-up costs of these spills. The OSLTF can be utilized for payment of claims for uncompensated removal costs and damages, when the “responsible party” of a spill is not identified and held responsible for clean-up costs. With that said the Spinnaker Cove and Starboard Cove spills are still under investigation with California Department of Fish and Wildlife, and the National Pollution Funds Center - United States Coast Guard. Fortunately, on July 26th, 2017 the TKPOA received a letter to finalize the OSLTF Claim 917011-0002 filed with the Nation Pollution Funds Center–US Coast Guard for the Spinnaker Cove Fuel Spill clean-up. The NPFC in accordance with OPA
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determined that it will compensate the TKPOA for $17,859.09 as full compensation for the OSLTF claim. The total clean-up cost for the spill for the TKPOA was $18,001.09. Currently TKPOA Staff and Water Quality Staff only respond in a “first responder” role of containing the spill when it is safe to do so, and reporting the spill to the CAL–OES. Our TKPOA staff cannot perform clean-up efforts, and depending on the fill material a rated Oil Spill Response Organization (OSROs) would need to be contracted for clean-up. It is recommended as a boat owner to check with your insurance provider to make sure you have adequate coverage for fuel spill cleanups that may occur that you are responsible for. On the TKPOA Website www.tkpoa.com, the “Water Quality– Spill Containment Assistance Published Rates” as of August 1st, 2017 are posted, for costs associated with “first responder” actions. TKPOA Members and their guests play an important role in protecting the health of Lake Tahoe. Boat sewage, graywater, cleaning products, spilled fuel and oil, trash and aquatic invasive species are all potential sources of pollution. Government alone cannot protect California’s environment and Lake Tahoe. Every boater must take responsibility for pollution prevention and try to minimize the environmental and public health impacts from boating activities. It is your responsibility as a boater and a member of the TKPOA community to report hazardous materials spills. If in doubt, report the release! The following are the reporting procedures from the Cal OES–California Governor’s Office of Emergency Services–California Hazardous Material Spill/Release Notification Guidance [2014]: To report all significant releases or threatened releases of hazardous materials: First Call: 9-1-1 (or local emergency response agency) Then Call: Cal OES– California Governor’s Office of Emergency Services State Warning Center (800) 852-7550 or (916) 845-8911. NOTE: In reviewing our past four reported spills it is also recommended to report all spills to the National Response Center at (800) 424-8802.
Spill or Release Notification
Question (Q): What are the emergency notification requirements in case of a spill or release of hazardous materials? Answer (A): All significant releases or threatened releases of a hazardous material, including oil and radioactive materials require emergency notification to government agencies. The law specifies: Keys Breeze
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z
Who must notify z What information is needed z Which government agencies must be notified z When must government agencies be notified z Release quantity or basis for the report
Who Must Notify
Q: Who is obligated to notify? A: Requirements for immediate notification of all significant spills or threatened releases cover: z Owners z Operators z Licensees z Persons in charge z Employers Notification is required regarding significant releases from: z Facilities z Vehicles z Vessels z Pipelines z Railroads State law: Handlers, any employees, authorized representatives, agent or designees of handlers shall, upon discovery, immediately report any release or threatened release of hazardous materials (Health and Safety Code §25510). Federal law: Notification to the National Response Center is required for all releases that equal or exceed federal reporting quantities: (EPCRA) Owners and Operators to report and (CERCLA) Person in Charge to report.
When to Notify
Q: When must emergency notifications be made? A: All significant spills or threatened releases of hazardous materials, including oil and radioactive materials must be immediately reported. Notification shall be made by telephone. Also, written Follow-Up Reports (Section 304) are required within seven days if the release equals or exceeds the Federal reportable quantities (see web site for more information).
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What Information
Q: What information is required? A: State notification requirements for a spill or threatened release include (as a minimum): z Identity of caller z Exact location, date and time of spill, release or threatened release z Location of threatened or involved waterway or storm drains z Substance, quantity involved, and isotope if necessary z Chemical name (if known, it should be reported if the chemical is extremely hazardous) z Description of what happened Federal notification required additional information for spills (CERCLA chemicals) that exceed federal reporting requirements, which includes: z Medium or media impacted by the release z Time and duration of the release z Proper precautions to take z Known or anticipated health risks z Name and phone number for more information
Which Agencies
No Discharge Areas
It is illegal to release wastes, treated or not, into a federally designated No Discharge Area. Your marine sanitation device (MSD) must be connected to a holding tank or secured to prevent all sewage discharges. California’s No Discharge Areas are: El Dorado County: Lake Tahoe.
Penalties
State Law requires that ANY discharge or threatened discharge of oil into STATE WATERS must be reported to Cal OES. (California Government Code (GC) §8670.25.5; California Water Code (WC) §13272, California State Oil Spill Contingency Plan).Federal and state laws provide for administrative penalties of up to $25,000 per day for each violation of emergency notification requirements. Criminal penalties may also apply. For additional information on green boating guidelines visit the following website: http://www. coastal.ca.gov/ccbn/ccbndx.html. For additional information California Hazardous Material Spill/Release Notification Guidance, visit the following website: http://www.oal.ca.gov.
Q: Who must be notified? A: Notification must be given to the following agencies: z The Local Emergency Response Agency z 9-1-1 or the local Fire Department And the California Governor’s Office of Emergency Services, California State Warning Center: Phone (800) 852-7550 or (916) 845-8911. When reporting a Hazardous Material Spill/Release in the TKPOA West Lagoons, or East Cove please also notify the TKPOA Security at 530-545-0847.
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MAY 2018
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BOARD MEETING SCHEDULE – EXECUTIVE SESSIONS By Kirk Wooldridge, General Manager
A
t the April 21st, 2018 Executive Session the TKPOA Board of Directors decided to adjust the Regular Board Meeting start time to 3:00 p.m. for the Board meeting schedule for the remainder of the 2017–2018 Board Term that ends September 2nd, 2018. By moving this start time, the Board of Directors will be allowed more time for Executive Session. The plan is to conduct these Executive Session meetings from 9:00 a.m. until 3:00 p.m., to end prior to the start of the Open Board Meeting at 3:00 p.m. The revised schedule is as follows:
TAHOE KEYS PROPERTY OWNERS ASSOCIATION — BOARD MEETING SCHEDULE 2017-2018 MONTH
DATE
DAY
MEETING
TIME
LOCATION
5/19/18
Saturday
Executive Session
9:00 a.m.
TKPOA Pavilion
5/19/18
Saturday
Regular Board Meeting
3:00 p.m.
TKPOA Pavilion
6/16/18
Saturday
Executive Session
9:00 a.m.
TKPOA Pavilion
6/16/18
Saturday
Regular Board Meeting
3:00 p.m.
TKPOA Pavilion
7/21/18
Saturday
Executive Session
9:00 a.m.
TKPOA Pavilion
7/21/18
Saturday
Regular Board Meeting
3:00 p.m.
TKPOA Pavilion
8/18/18
Saturday
Executive Session
9:00 a.m.
TKPOA Pavilion
8/18/18
Saturday
Regular Board Meeting
3:00 p.m.
TKPOA Pavilion
9/1/18
Saturday
Regular Meeting – DIRECTOR ELECTION
9:00 a.m.
TKPOA Pavilion
September
9/2/18
Sunday
55th Annual Membership Meeting
9:00 a.m.
TKPOA Pavilion
September
9/2/18
Sunday
TKPOA Homeowner Annual Picnic
12:00 p.m.
TKPOA Pavilion
May May June June July July August August September
The Board of Directors has made this change after conducting these Executive Sessions the past three Saturdays in February, March, and April 2018. This change has been made to better consolidate the commitment of time for the Board of Directors for one day to conduct the Executive Session and Open Board Meeting on a Saturday. By conducting these meetings on a Saturday the thought is the TKPOA would be able to attract more TKPOA property owners to participate as Board Members, especially property owners that are currently in the work force with week day commitments, or raising young families with weekday commitments. The Board of Directors will need to continue to evaluate this based on meeting agendas, and the availability of contracted third parties to attend Saturday meetings.
board meeting schedule Keys Breeze
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Under this legislation, Executive Sessions are meetings (that members cannot attend); members must be given notice of the time and place of an executive session, at least two days prior to the executive session (“Two Day Notice”). The two day notice shall be given in the same manner that Board of Directors provide notice for open session board meetings by posting a notice in a prominent place or places within the common area and by mail to any owner who has requested notification of board meetings at the address requested by the owner (or, with the consent of the member who had requested notification of such board meetings, by email). Executive Sessions of the Board of Directors are provided by statute so Boards can address issues involving privileged information and matters of a private nature. As a result, property owners do not have a right to attend Executive Sessions. As provided for in Civil Code §4935, boards may go into Executive Session for the following matters: 1. Legal Issues. Boards may go into Executive Session to “consider litigation,” or to discuss current litigation. 2. Formation of Contracts. Boards may consider matters relating to the formation of contracts with third parties. 3. Disciplinary Hearings. Boards should meet in executive session for all disciplinary hearings or member disputes. The accused property owners are entitled to attend the Executive Session for that portion of the meeting dealing with property owner’s hearing. 4. Personnel Issues. Personal matters includes anything involving employees including, but not limited to, hiring, firing, raises, disciplinary matters, performance reviews, and adopting or amending employee policies. 5. Payment Plans. Board may meet with property owners in Executive Session to discuss requests by delinquent owners for payment plans. 6. Foreclosure. The decision to initiate foreclosure or collection activities shall be made only by the board of directors of the association and may not be delegated to an agent of the association. The board must approve the decision by a majority vote of the directors in Executive Session.
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Board Meeting and Committee Minutes
board meeting schedule
Executive Sessions
Minutes as a rule, should record what was done at a meeting, not what was said. (Roberts Rules 11th ed., p. 468.) Legally meeting minutes are not required to contain owner comments and should never be a transcript of every statement made by Directors and attendees. Once the minutes are taken, and are proposed for adoption they are marked to indicate draft status, and are available to property owners within 30 calendar days of the meeting. (Civil Code 4950) These draft minutes then go into the board packet for the next meeting for board discussion and approval. As noted above, there is no requirement that draft minutes be posted. There is, however, a requirement that they be distributed to members who request it. If and when draft minutes are posted or distributed, they should have a large “DRAFT” stamp on the page or marked “DRAFT only--not approved by the Board” or something similar to indicate the minutes have not yet been approved by the board and may contain errors. The minutes, proposed minutes, or summary minutes must be distributed to any member of the association upon request. Associations may charge for copying costs. The TKPOA Board of Directors Minutes for Open and Executive Session Meetings can be found on our Website at www.tkpoa.com. There is also a “Board Actions Article” in each monthly Keys Breeze summarizing the Board actions taken at the previous months Open and Executives Session meetings. Minutes for TKPOA Committee meetings for the Water Quality Committee (WQC), Finance Committee and the Architecture Control Committee (ACC), can also be found on the TKPOA website.
Board Meeting Schedule
The TKPOA Board of Directors by vote has the ability to change the Regular meeting of the Board based on the current Bylaws as long as the meetings are properly noticed. To receive additional information on Board meetings please call Heather Houston at (530) 542-6444, ext. 223 or email at HHouston@ tahoekeyspoa.org. You can also contact the TKPOA Front Desk at (530) 542-6444 Monday through Sunday 8:30 a.m.–4:30 p.m.
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EVERYTHING YOU NEED KNOW ABOUT TAHOE IN ONE PLACE. Day and nightlife events, shopping deals, farmers markets, live music, happy hours, and things to do, from all around Lake Tahoe. Get it all on your desktop or mobile device!
GO ONLINE TODAY
tahoe.com
EVENTS
Growing Food in Tahoe Series Tues., May 15, 22, 29, 6:00 p.m.– 7:00 p.m. • S. Lake Tahoe Library. Master Gardener Dave will be presenting a series of three programs on how to grow food plants in Tahoe. Cultural Craft Wednesdays • Weds, May 16, 23, 30 • 11:00 a.m.–2:00 p.m. • Tahoe Modern Makers. Our free events are a great way to end the week and begin your weekend! Open to the entire community. No sign up or purchase required. Friends' Book Club • Weds., May 16th 3:00 p.m. • S. Lake Tahoe Library. Please join us at 3 p.m. on the third Wednesday of each month as we read and discuss a variety of critically acclaimed books. We meet in the Library conference room. Refreshments will be served. For more information, please call Jeanne Benin at 541-1371. May 16: Lilac Girls by Martha Hall Kelly; June 20: Hillbilly Elegy by J. D. Vance. Tahoe Works—Summer Job Fair • Thurs., May 17, 2:00 p.m.– 6:00 p.m. • Tahoe Chamber Are you looking for your next superstar employee? The Tahoe Chamber, in partnership with El Dorado County and ADVANCE, is pleased to announce Tahoe Works Summer Job Fair taking place Thursday, May 17 from
2-6:00 p.m. at Harveys Lake Tahoe. This will be the summer's ultimate hiring event and a great opportunity for you to find the perfect fit for positions you need. Free Craft • Friday–Friday, May 18, 4:00 p.m.–5:00 p.m. • Tahoe Modern Makers. Free Craft Friday is fun for all ages featuring a different craft each Friday! Check our website for the details. Located in Ski Run Shopping Center, 3668 Lake Tahoe Blvd., Ste. K. For information call 530600-3388. Tahoe Truckee Snapshot Day • Sat., May 19, 9:00 a.m.–12:00 p.m. • League to Save Lake Tahoe. Meet at Lake Tahoe Community College Saturday, May 19 at 9 am. Teams led by trained team leaders will then go out to local streams and rivers throughout South Tahoe to collect data to create a snapshot in time of water quality. The data collected can be used for restoration projects and overall watershed protection.Free to attend. All ages welcome. No experience necessary. Refreshments will be provided. Questions, please email protect@keeptahoeblue.org.
Gospel Brunch • Sun., May 20, 12:00 p.m. • The Loft Theatre. The Loft presents our weekly Sunday Gospel Brunch. $39.95 price includes All-You-CanEat southern-style buffet, and live gospel music. Praise the almighty and pass the biscuits, this is a must-see attraction in S. Lake Tahoe, CA. Reservations recommended. Visit thelofttahoe.com/or OpenTable. com.
an irresistible window into the edgy, sexy, sophisticated and sometime sick mind of awardwinning magician-comedian Robert Hall, reserved for those 18 years of age or older. Join Robert, and his beautiful assistant, on this 75–85 minute journey of unique magic, hilarious comedy, and mind-games that will satisfy even the insatiable. The show is for (im)mature audiences only.
One Year Celebration • Friday, May 25, 11:00 a.m. • South Lake Brewing Company. Join us Fri., May 25, and Sat., May 26, for a weekend of live music, food vendors, games, and delicious cold brews of course! Stay tuned for more details to come...
Barton Foundation Annual Golf Tournament • Fri., June 1, 8:00 a.m. • Barton Health. Time to get your argyle on and join us at Lake Tahoe Golf Course for our 24th Annual Golf Tournament. 8 a.m. Shotgun Start, scramble format. Registration begins at 7 a.m. Continental breakfast, two drink tickets, gift bag and lunch following the tournament are included in your registration fee. Net proceeds will benefit the Community Health Endowment! Register your foursome for only $660 for your four players!
Magic After Dark: Robert Hall #unfiltered • Every Friday night at 9:00p.m. Doors: 8:45 p.m./ Show: 9:00 p.m. (event ends at 10:30 p.m.). The Loft Theatre, Magic After Dark gives our patrons who desire a more adult experience an opportunity to enjoy magic unfiltered. It's
YOUR AD HERE! ADVERTISE YOUR SERVICE HERE.
Only $100 per issue! For more information contact Kathy Hess-Slocum at 845-5656 or kathy@justimaginemktg.com
BOAT DOCKS 541-1111 Call for a free estimate!
Doug Gayner • keysboatdocks.com • dgayner@ymail.com General Building & Engineer Contractor • LIC #369533
SHORELINE GENERAL ENGINEERING INC.
545-3188
Docksndeckslaketahoe.com • CA LIC #692692 Docks • Ramps • Pile Driving • Platforms • Piers • Fencing Welding • Custom Railings
Tieslau Excavating 318-0116
Young Adult Writers' Meetup • Sat., May 19, 3:00 p.m. • S. Lake Tahoe Library. Working on a book, story or poem? Meet with fellow writers for an afternoon of socializing, discussion, and, of course, writing! Sponsored by Friends of the Library. Keys Breeze
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laketahoebmp.com • CA LIC #916535 Asphalt & Paver Driveways • Asphalt Sealing Patios • Decks
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REPLACING UTILITY
Transformers in the Tahoe Keys
W
Liberty’s crew installed a new above-ground transformer in the Tahoe Keys ares last fall.
© Kae Reed, Lake Tahoe News
hen the Tahoe Keys area was developed in the 1960s all the utility transformers were put underground for aesthetic reasons. Unfortunately, a high water table resulted in these becoming submersible transformers. Submersible transformers can and have caused service reliability problems Jeff Matthews for Liberty Utilities’ customers over the Liberty Utilities years. When one of these transformers Manager of fails, it is difficult to make repairs. If Engineering & the water table is especially high due Planning to a robust winter, then it may be months before crews can access the equipment so temporarily circuit re-routing may be done which also can compromise reliability. “When Liberty Utilities took over this service territory from NV Energy in 2011, we had 130 submersible transformers in the Tahoe Keys area,” explains Jeff Matthews, Liberty Utilities’ Manager of Engineering and Planning. “We made a commitment to replace about 10 per year at an annual cost of $100,000.” While the number of submersible transformers replaced varies by year depending on accessibility, Matthews noted that about 80% of the original transformers have been replaced to date. “High water table levels are the biggest deterrent to our replacement schedule,” Matthews added. “But another delay can be getting a homeowner’s permission to install an above-ground transformer on their property.” Matthews said he understands a homeowner’s
hesitancy to put a large green box mounted on a concrete pad on their property near the curb, but in the long-run the new transformer will decrease both the frequency and duration of any outages that may occur in the area. According to Matthews, a new transformer uses much improved technology than the older submersible ones with an expected useful life of 30 years. “Our top priority is to provide safe and reliable power to our customers,” Matthews says. “Installation of above-ground transformers in the Tahoe Keys area is critical to improving service to that area.”
It’s easy to be green and save money too! We offer a variety of programs for residential and commercial
Local and Responsive. We Care.
customers to save energy and money — and help our environment.
Twitter@LibertyUtil_CA
And, many of these programs are at no cost to you! Visit www.libertyutilities.com and click on the “Smart Energy Use” link at the top or call 1-800-782-2506. Keys Breeze
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22
John Gonzales
BOARD OF DIRECTORS
What I have learned as a member of the Board of Directors.
D o listen to the Tahoe Keys community. Residents of Tahoe Keys care about their Community and offer great suggestions.
I nform the community. Tahoe Keys residents deserve details and facts related to decisions and pressing issues. R each out to the community. Tahoe Keys residents want to be involved in decisions that affect the Community. E ducation is important for Directors. Projects, budget, and Community improvements are important to Keys residents. C ooperate with neighboring agencies including the City and regulatory agencies to benefit Tahoe Keys. T imely decisions are important to the community. Take action necessary to enhance the Community and prevent serious problems. O rganization. Tahoe Keys residents rely on the Directors and Staff to produce results that benefit the Community. R espect for the Tahoe Keys staff for their hard work keeping the Directors informed and improving our Community.
TKPOA PROJECTS STATUS |
continued from page 11
TRPA for review and approval. TKPOA Vote approved on November 18th, 2017. Of 624 votes received 519 for 105 against. 23. Cove 3A Bulkhead Replacement Reaches 8 and 9 – Design for the replacement of the 3A Bulkhead is moving forward in conjunction with East Channel Bulkhead work performed by Noble Consultants – G.E.C., Inc. and Simon Environmental contracted for permitting. 24. Cove 3A-Exterior Siding Project – Member Voting Ballot sent out for Choice #1-staining and repairs or Choice #2 Remove the wood shingles and existing wood trim, install, new siding and trim. The number of ballots received out of the 22 Cove 3A Property Owners eligible was 16, which established a quorum. The number of Votes FOR [Yes] in favor of Choice #1 cast was 10 and the Votes FOR [Yes] in favor of Choice #2 cast was 6. 25. Bavarian Island Bulkhead Emergency Repairs/ Replacement Project – Plans and report for collapsed bulkhead at Replacement for Properties APN# 022-22209-100, APN# 022-222-24-100 and APN# 022-222-24-100 Water Quality ramp. 26. Bavarian Isle Bulkhead Analysis – Plans for long term bulkhead replacement at Bavarian Isle developed by Noble Consultants-G.E.C., Inc. Town Hall Forum conducted on January 20th, 2018 for Bavarian Isle Property Owners. Keys Breeze
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27. Light House Shores – (LHS) Asphalt Roadway Replacement – Developing proposals
Completed Projects
28. Indoor Pool Replacement of Pool Water Circulation Pump and Filter – [COMMON AREA] This has been completed and included a redesign of the main circulation pump with a high efficiency motor /filter assembly equipment upgrade approved December 16th, 2017 and awarded to Tahoe Pool Service Equipment for a total cost of $8,720. Also during the indoor pool closure of February 5th through February 8th 2018 the 2018 yearly maintenance and cleaning was completed by the TKPOA Recreation and Maintenance Staff. 29. Pavilion Outdoor Pool – Restain /repainting/reseal river rock wainscoting. Project completed. The complete 2018 Reserve Project List is available and updated regularly on the TKPOA Website at www.tkpoa.com. Reserve Fund 30 Year Expenditure Reports for Common, Water Company, Water Quality, Channels & Lagoons, Townhome Subdivisions and Subdivisions with Reserve funds can also be found on the TKPOA website. For questions or information contact: James V. Brooks, Project Coordinator/Property Manager at (530) 542-6444, ext.241, or by email: jbrooks@ tahoekeyspoa.org. MAY 2018
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23
Status of TKPOA Vacation Rental Permits 2018 By Desiree Wright, Operations Manager z z z z z z z z z z z z
As of April 9, 2018 there are 0 homeowners that have not paid there VHR Permit and Late Fees. A total of 285 TKPOA homeowners have been billed the $350 fee for the 2018 TKPOA VHR Permit for total of $99,750. As of April 9, 2018, a total of $98,350 has been collected for the 2018 TKPOA VHR Permit Fees. 184 vacation rental permit fees and applications were received by single family homeowners. One vacation rental permit has NOT been posted in the single family homes. This homeowner will be receiving a letter for a disciplinary hearing. 97 vacation rental permit fees and applications were received by Townhome property owners. One vacation rental permit has NOT been posted in the single family homes. This homeowner will be receiving a letter for a disciplinary hearing. As of March 12, 2018, we have received notification from five property owners that have stated they are not vacation rentals and have requested the 2018 TKPOA VHR fee of $350 be reimbursed. Monday, January 15, 2018, the Security Department started conducting the first VHR permit inspections. Additional security check dates: January 19, and 31, 2018; February 1, 9 and 23, 2018; March 5, 9, 12 and 28, 2018; and April 2, 6 and 9, 2018 275 TKPOA 2018 VHR Permits are confirmed as posted and three TKPOA 2018 VHR Permits have not been posted. One of them is in Cove 1 and this is due to the interior remodeling is not completed. 12 finals notices went out on March 12, 2018, one (1) on March 20, 2018 and (1) on March 28, 2018 reminding all homeowners to post their TKPOA 2018 VHR Permit.
We have provided a tear-out of the City of SLT VHR Enforcement Flyer on How To Avoid a $1000.00 Fine to post in your home as a reminder to your renters.
BILLED
2018 TKPOA VHR HOMEOWNERS 4/9/2018 PAID
NON-PMT
NOT RENTING FEE PERMIT NOT REVERSED POSTED
PERMIT IS POSTED
COMMON
183
179
0
5
1
178
COVE 1
3
3
0
0
1
2
COVE 2
5
5
0
0
0
5
COVE 2A
14
14
0
0
0
13
COVE 3A
6
6
0
0
0
6
COVE 3B
10
10
0
0
0
10
COVE 3C
12
12
0
0
0
12
COVE 4
7
7
0
0
0
7
COVE 5
14
14
0
0
0
14
ISL 1
4
4
0
0
0
4
ISL 2
4
4
0
0
0
4
ISL 3
11
11
0
0
1
9
TMS
7
7
0
0
0
7
LHS
3
3
0
0
0
3
PS 3
1
1
0
0
0
1
PS East
1
1
0
0
0
1
PS West
0
0
0
0
0
0
TOTAL
285
281
0
5
3
276
Income Totals
$99,750.00
$98,350.00
$0.00
-$1,400.00
Keys Breeze
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MAY 2018
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24
Accounting
Report By Don Havard, Accounting Manager
Assessment Payment Schedule
T
he Assessment Payment Schedule is located towards the back of every Keys Breeze. Assessments are due on a Quarterly basis as indicated in the Assessment Payment Schedule. No other payment plans have been approved by the board, so please pay your assessment in full according to the schedule. Quarterly statements are mailed out as a courtesy, however, assessment payments are due even if the statement is not delivered by your mail courier. Mail payments to: Tahoe Keys POA P.O. Box 1026 Roseville, CA 95678-8437
Meetings and Approvals
The Finance Committee monthly meeting was held on April 17th, 2018. A draft of the February 28, 2018, and March 31, 2018, Financial Statements were reviewed and approved by the Finance Committee.
Keys Breeze
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A first draft of the 2019 budget calendar was also reviewed, and will also be reviewed at future Finance Committee meetings in order to be approved at the June Finance Committee meeting. On April 19th, the Finance Committee received a copy of the 2017 Final Audit Report from the outside CPA firm of Gilbert Associates, Inc. On April 21st, 2017, the TKPOA Board of Directors reviewed and approved the February and March 2018 Financial Statements. The 2017 Final Audit Report was also reviewed and approved by the Board of Directors. You can find the 2017 Final Audit Report and the Financial Statements on the website: www.tkpoa.com. Included in this report is a summary of significant financial indicators, as well as Cash Balances in Common, Water Quality, Water Company, and each of the townhome subdivisions, for the month ending March 31, 2018. The next Finance Committee Meeting is scheduled for May 15th, 2018 at 10 a.m. at the TKPOA Pavilion.
MAY 2018
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25
TAHOE KEYS PROPERTY OWNERS ASSOCIATION OPERATING AND RESERVE FUNDS NET INCOME RESULTS AS OF MARCH 31, 2018 (ACCRUAL BASIS)
Operating Funds (Year to Date) FUND
INCOME
Annual Expense Budget % Remaining Budget
EXPENSE
NET INCOME
BUDGETED EXPENSE
Reserve Funds (Year to Date)
PERCENTAGE %
NET INCOME
TKPOA COMMON Common
$585,039
$514,000
71,038
$2,083,308
75.3%
40,159
Water Quality
89,986
30,413
59,573
402,676
92.4%
-5,396
Water Company
118,464
135,029
(16,565)
507,179
73.4%
3,227
793,489
$ 679,442
$ 114,047
$ 2,993,163
77.3%
37,990
TKPOA TOTALS
$
SUBDIVISIONS Cove 1
$11,428
$9,325
$2,103
$46,044
79.7%
(36,057)
Cove 2
12,876
9,498
3,379
40,861
76.8%
10,850
Cove 2A
17,135
13,341
3,794
62,122
78.5%
22,977
Cove 3A
11,182
11,046
136
45,201
75.6%
13,923
Cove 3B
10,568
8,410
2,158
42,748
80.3%
12,119
Cove 3C
19,451
16,065
3,386
77,632
79.3%
10,105
Cove 4
10,601
6,139
4,462
42,507
85.6%
11,887
Cove 5
51,319
40,321
10,998
173,336
76.7%
44,541
Islanders I
5,865
5,152
713
22,025
76.6%
6,848
Islanders II
9,506
9,215
291
38,420
76.0%
12,130
Islanders III
18,910
16,285
2,625
75,627
78.5%
15,048
Tahoe Marina Shores
29,735
21,490
8,245
116,146
81.5%
22,519
Lighthouse Shores
9,398
2,161
7,237
37,623
94.3%
9,485
PineStone East
15,252
280
14,972
3,434
91.9%
12,713
PineStone West
191
186
4
746
75.0%
159
692
686
6
2,713
74.7%
1,757
$234,108 $1,027,597
$169,599 $849,041
$64,509 $178,556
$827,185 $3,820,348
79.5% 77.8%
171,004 $208,994
12
75.0%
PineStone 3
SUBDIVISION TOTALS ASSOCIATION TOTALS Operating Months Remaining
9 Keys Breeze
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MAY 2018
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26
TAHOE KEYS PROPERTY OWNERS ASSOCIATION OPERATING AND RESERVE FUND BALANCE RESULTS AS OF MARCH 31, 2018 (ACCRUAL BASIS)
FUND
OPERATING
RESERVE
TKPOA Common
$385,259
$990,759
Water Quality
170,438
307,275
Water Company
26,004
255,371
TKPOA TOTALS
$581,702
$1,553,406
SUBDIVISIONS Cove 1
$69,533
$690,718
Cove 2
48,434
133,086
Cove 2A
47,567
200,531
Cove 3A
33,452
524,903
Cove 3B
29,785
329,545
Cove 3C
57,489
339,728
Cove 4
31,761
250,351
Cove 5
$(25,685)
642,493
Islanders I
48,041
196,254
Islanders II
36,237
169,726
Islanders III
23,980
596,511
Tahoe Marina Shores
73,273
88,896
Lighthouse Shores
86,745
248,521
PineStone East
7,742
16,578
PineStone West
5,421
9,670
PineStone 3
29,135
25,357
$602,910 $1,184,612
$4,462,869 $6,016,275
SUBDIVISION TOTALS ASSOCIATION TOTALS Keys Breeze
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MAY 2018
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27
Tahoe Keys Property Owners Association ASSESSMENT PAYMENT SCHEDULE QUARTERLY ASSESSMENT
DUE ON:
DELINQUENT AFTER:
1st Quarter
January 1st
January 30th
2nd Quarter
April 1st
April 30th
3rd Quarter
July 1st
July 30th
4th Quarter
October 1st
October 30th
Please mail your payments with the bottom portion of your statements, to: TAHOE KEYS POA P.O. Box 1026 Roseville, CA 95678-8437 While payments may be accepted at the TKPOA office, please use the address above as this saves all association members money as the payments are automatically applied to the homeowner accounts. Quarterly Statements are mailed out as a courtesy. Payments are due, as indicated above, even if a statement is not delivered by your mail courier. Postmarks will not be honored. Payments not received after the 30th will be charged a late fee.
2018 ARCHITECTURAL CONTROL COMMITTEE MEETING SCHEDULE
A full-time Tahoe Keys Resident for over 10 Years
(530) 307-0027
michael@mkeller.com www.mkeller.com
BRE License #01374418
Keys Breeze
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January 8
February 5
March 20
April 9 & 23
May 7& 21
June 4 & 18
July 9 & 23
August 6 & 20
September 5 & 17
October 8
November 5
December 3
All meetings are held at the Pavilion and begin at 9:00 a.m. unless otherwise posted. ACC application submittals are due by noon Wednesday prior to the meeting date. For more information please contact Linda Callahan, ACD Manager, at (530) 542-6444, ext. 239 or lcallahan@tahoekeyspoa.org. MAY 2018
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28
PRESIDENT’S LETTER |
continued from page 3
CTC Land Exchange
The CTC is scheduled to hold their board meeting sometime this summer to give their stamp of approval on the property exchange and the transfer of title to TKPOA. The California Tahoe Conservancy (CTC) Board has already reviewed the proposal and have indicated they are in favor of this deal. All documents will be provided for us to review prior to that meeting. We are getting plans and will be putting out bids for the first phase of the proposed improvements, which we have been planning for in our reserves.
Lighthouse Shore Gate
© Ron Francis
The gate at lighthouse shores is now open for members to enjoy the small beach area on Lot C. Please be respectful of the Lighthouse Shore homeowners’ property and do not trespass or violate the agreement we have with them. I am sure you would not want others to trespass on your property and or sit in your back yard. Also, dogs are not allowed in the gate and a sign is posted there to address this. Please do not let other people who are not members use your card to access the gate. This is a violation of our rules and you will be subject to disciplinary action which could result in loss of your member privileges. The TKPOA Security Staff is working with Lighthouse Shores property owners to identify TKPOA members violations as they occur for trespassing and dogs brought on to the property.
Aquatic Invasive Species (AIS) Weeds - Integrated Management Plan (IMP) “TRPA and the Lahontan Regional Water Quality Control Board have determined that our request for a short-term test of aquatic herbicides must undergo additional detailed environmental review, which will likely delay our ability to conduct the test by at least two years. On the other hand, the agencies have secured over $1 million dollars in funding from the federal government to cover the costs of the additional environmental review and related work. In the meantime, Tahoe Keys continues to enhance its aquatic weed control program. This season we will be installing a bubble curtain with Sea Bin collectors to prevent weed fragments from leaving the Keys and entering Lake Tahoe, will begin a multi-year test of Laminar Flow Aeration to reduce nutrient levels, support owners who want to install bottom barriers, and continue to enhance the boat backup station and our harvesting efforts.”
New Board Members
You will have the opportunity of filling out a self- nominating form in June to become a candidate for TKPOA board in the election coming up in September. There are four seats available and we need members who have the time and can commit their time and effort needed to keeping up property values and creating a good environment for all 1,529 members. Again, please come to meetings and Town Hall Forum and Board Meetings to hear the facts and do not listen to the gossip on Next Door or anywhere else. We want members to participate and voice their constructive ideas to become involved and participate effectively. Bonnie Halleran,
TKPOA BOARD PRESIDENT Keys Breeze
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MAY 2018
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29
“TRPA and the Lahontan Regional Water Quality Control Board have determined that our request for a short-term test of aquatic herbicides must undergo additional detailed environmental review, which will likely delay our ability to conduct the test by at least two years.”
UTH LAK E SO T
CIT Y
OE AH
O
F
19 CA
65 LIF O R NIA
Noise:
Unreasonable noise is never permitted in residential areas. Especially after 10 p.m., keep the neighborhood quiet.
CIT Y
UTH LAK E SO T
Occupancy: OE AH
O
Parking: F
19
65
Hot Tubs: CA
LIF O R NIA
Trash:
UTH LAK E SO T
CIT Y
OE AH
O
Citations:
F
19 CA
CITY OF SOUTH LAKE TAHOE VACATION HOME RENTAL
65
Cars must be parked in the driveway or the garage. Street parking is never allowed. Cannot exceed the maximum number allowed at ANY TIME. No weddings or parties are CITY OF SOUTH LAKE TAHOE allowed at vacation home rentals at ANY TIME. No camping is allowed.
VACATION HOME RENTAL
Use of pools, spas and hot tubs is prohibited from 10 p.m. – 8 a.m. Bear alert! Do not leave trash or food in the car or outside the home. NEVER leave garbage on the ground, in the curbs or in front of dumpsters. Illegal dumping will incur a fine. Our garbage/recycling pickup is only on Fridays and NO garbage allowed out before 6 a.m. Vacation Home Rental guests and owners are subject to minimum fines of $1,000 CITY OF SOUTH LAKE TAHOE to the City due to any violations of the City Code Chapter 3.50. The guest will VACATION HOME RENTAL receive a $1,000 fine and the property owner will receive a $1,000 per violation. CITY OF SOUTH LAKE TAHOE VACATION HOME RENTAL PROGRAM ENFORCEMENT
LIF O R NIA
Johnson Blvd, South Lake Tahoe CA 96150 Noise: Unreasonable noise1352 is never permitted in residential areas. Especially after 10 p.m., keep the VHR Enforcement (530) 542-7474 ~ VHR Permitting (530) 542-6011 ~ VHR Website www.CITYOFSLT.US/VHRenforce neighborhood quiet. Unreasonable noise is never permitted in residential areas. Especially after 10 p.m., keep the NOISE neighborhood quiet. Parking: Cars must be parked in the driveway or the garage. Street parking is never allowed. The number of parking spaces number is limitedallowed to thoseatdesignated for weddings your specific vacation home. Cars PARKING Occupancy: Cannot exceed the maximum ANY TIME. No or parties are must be parked in the driveway or at the garage. parkingisisallowed. never allowed. allowed at vacation home rentals ANY TIME.Street No camping
Hot Tubs: Noise: OCCUPANCY Trash: Parking: HOT TUBS Citations: Occupancy: TRASH
Use of pools, spas and hot tubs is prohibited from 10areas. p.m. – 8 a.m. after 10 p.m., keep the Unreasonable is never permitted in residential Cannot exceednoise the maximum number allowed at ANY TIME.Especially No weddings or parties are allowed neighborhood quiet. Bear alert! Do not leave trash or food inNo thecamping car or outside the home. NEVER leave garbage at vacation home rentals at ANY TIME. is allowed. on the ground, in the curbs or in front of dumpsters. Illegal dumping will incur a fine. Our garbage/recycling pickup onlyison Fridays and NO garbage allowed out before 6 a.m. Cars must be spas parked inhot theis driveway or the garage. parking is never allowed. Use of pools, and tubs prohibited from 10Street p.m.–8 a.m. Vacation Home Rental guests and owners are subject to minimum fines ofare $1,000 Cannot exceed the maximum number allowed at ANY TIME. No weddings or parties to the City due to any violations the City Codethe 3.50. leave The guest Bear alert! not leave trash or food in of the car No or outside home. NEVER garbagewill on allowed at Do vacation home rentals at ANY TIME. camping isChapter allowed. receive a $1,000 fine and the property owner will receive a $1,000 per violation. the ground, in the curbs or in front of dumpsters. Illegal dumping will incur a fine. Our garbage/ Hot Tubs: Use of pools, spas and hot tubs is prohibited from 10 p.m. – 8 a.m. recycling pickup is only on Fridays and NO garbage allowed out before 6 a.m. CITY OF SOUTH LAKE TAHOE VACATION HOME RENTAL PROGRAM ENFORCEMENT Trash: Bear alert! Do not leave trash or food inLake theTahoe car or the home. NEVER leave garbage 1352 Johnson Blvd, South CA outside 96150 VHR Enforcement (530) 542-7474 ~ VHR Permitting (530) 542-6011 ~ VHR Website www.CITYOFSLT.US/VHRenforce on the ground, in the curbs or in front of dumpsters. Illegal will incur fine. Our Vacation Home Rental guests and owners are subject todumping minimum fines ofa$1,000 to the CITATIONS garbage/recycling pickup is only on Fridays and NO garbage allowed out before 6 a.m. City due to any violations of the City Code Chapter 3.50. The guest will receive a $1,000 Citations: Vacation Home Rental guests owners are subject to minimum fines of $1,000 fine and the property owner willand receive a $1,000 per violation. to the City due to any violations of the City Code Chapter 3.50. The guest will receive a $1,000 fine and the property owner will receive a $1,000 per violation. CITY OF SOUTH LAKE TAHOE VACATION HOME RENTAL PROGRAM ENFORCEMENT 1352 Johnson Blvd, South Lake Tahoe CA 96150 VHR Enforcement (530) 542-7474 ~ VHR Permitting (530) 542-6011 ~ VHR Website www.CITYOFSLT.US/VHRenforce
Keys Breeze
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MAY 2018
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30
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