Graduation Show 2023 Information Booklet for Graduates

GRADUATION SHOW 2023

Before, during and after

Make sure to take the time for regular dips in the sea and some beers at the end of the day, or your project will eat you.

Tips from Alumni

Cover image: Work of Ivan Čuić + Photo by Jamal Ageli

Hello Graduate of 2023,

It's time to begin the last part of your studies. This last part of your studies involves the Graduation Show during which you will show your work to visitors from all over the world. It is the end of a story, but it also marks a new beginning. Of course, you will not do this alone. We are very excited to start this process with you and we hope you are too. To help you a bit with the organisation, we have created this booklet. This way, we hope that we will have a nice and smooth Graduation Show. Some information is not there yet but we will make sure it finds its way to you when we can.

Keep in mind that your (graduation) coordinator is always your first point of contact. We are in close contact with the (graduation) coordinators of each department. We will together create a fantastic Graduation Show!

Good luck + enjoy!

Project Team Graduation Show 2023

Co + Clara + Lou

Work of Sienna Matijas + Photo by Emma Grima

Planning + Deadlines

Weekplanning 30 June – 4 July + Diploma ceremonies

Please note: this schedule is subject to alterations

Go to the beach, put your head in the sand and scream. Tips from Alumni

Work of Wies Mobach + Photo by Helena Roig

Before the build-up

WHERE TO EXHIBIT YOUR WORK

You and the other graduates will all exhibit your graduation work in the academy building. This means that the academy will be transformed into a large exhibition space. There are spaces that are already assigned to specific departments and there are spaces outside the department’s spaces, such as; hallways, galleries, courtyards, and so on.

To make a clearer division between the master's and bachelor's programmes for the visitor, the bachelor's programmes will mostly present their work in the Prinsessegracht building. The master's programmes (together with I/M/D) in the back of Bleijenburg. This means that MA graduates can apply for shared spaces in Bleijenburg and BA graduates for shared spaces in Prinsessegracht.

If you want to exhibit within the department space, the (graduation) coordinator will assign you a space. If you want to exhibit in a shared space outside your department, there is a different procedure, see next chapter on ‘Presenting work in spaces outside your department’.

Always talk to your (graduation) coordinator about the space where you would like to present your work. There might be other students wanting the same space, make sure to have a plan A, B and C.

PRESENTING

WORK IN SHARED SPACES OUTSIDE YOUR DEPARTMENT

As explained in the previous chapter there is a different procedure for applying to a shared space outside your department. We will share an overview of the available spaces outside your department with you on the portal.

For MA graduates

If you want to present your work in one of the shared spaces outside your department you have to request this through your (graduation) coordinator. Representatives from the master's departments together with the Graduation Show production leader will review the MA applications.

For BA graduates

If you want to present your work in one of the shared spaces outside your department you need to provide your (graduation) coordinator with a PDF with max 3 A4 including the following information:

• Cover page with your name, student number, department and which space you request with 2 alternatives (including space number if available).

• Max. 5 sketch/images of your proposed presentation.

• A description of your graduation work (max. 250 words).

• A description of why you request this particular space (max. 250 words).

• A description of technical needs for your presentation (max. 250 words).

Representatives from the bachelor's departments together with the Graduation Show production leader will review the BA applications.

Important to know about shared spaces outside the department

• The galleries are daylight spaces, they cannot be darked.

• Preferably the doors between Gallery 1, 2, and 3 are open.

• It is not allowed to place works on the roof of the academy.

• If you’re application was not successful, you will exhibit with the already assigned department space. Your (graduation) coordinator will then help you further find a space for your work. Therefore, it is very important to have a plan A, B and C.

Review guidelines

When the applications are reviewed, the representatives from the departments and the Graduation Show production leader will use the guidelines listed below to make a space division:

Space

• How does the work relate to the space?

• Is the plan achievable within this space and do we need to make large adjustments to the space?

• Is the space the only option for the work?

Work

• Is the work achievable?

• Is the work combinable, or does it need its own space?

• What are the elements that will influence the surrounding works?

Curatorial

• How do the works relate to one another?

• How does the work come together in the space?

Deadlines

Make sure that your (graduation) coordinator knows your choice of space on Tuesday 14 March. This is also the deadline to hand in the application for the spaces outside of your department.

On Wednesday 5 April the (graduation) coordinators will be informed about the division of spaces and they will further inform you, the graduates.

PAYING THE DEPOSIT

You need to pay a deposit of €100, - before you can start the build-up of your work:

• The € 100 deposit is per person. If you share a space, every graduate in the space needs to pay individually.

• Only personal payments are being accepted; this means that a classmate cannot pay for your deposit.

• If you have challenging work, your deposit might be higher. You will be contacted in that case by your (graduation) coordinator or the Facilities department.

• In case of damage or if the deposit does not cover the expenses to restore the space, you are accountable for the extra restoration costs.

• In case no payment is received, access to the exhibition space will not be granted and the build-up for the exhibition cannot take place.

• You can pay your deposit of € 100, - at the Rental. You can only pay by credit or debit card. Payments can be done from Tuesday 25 April until Friday 26 May.

Deadline for payment: Friday 26 May before 20:00.

FURNITURE IN ROOMS

For the Graduation Show we need to create space and store away the academy's furniture. Some rooms and basements will be assigned as storage space, but some furniture still has to be stored within the department spaces.

The Graduation Project Team and Facilities will contact each department separately and make a plan for the furniture. This will take place after the space division is done.

You as a student will receive more information about this from your (graduation) coordinator and if you have questions, they are always your first point of contact.

Photo by Roel Backaert

It's the start of many projects, you'll do good at this one, better at post-graduates projects.

Tips from Alumni

During the build-Up

STARTING YOUR BUILD-UP

You have been allocated a space and you have paid your deposit at the Rental, so you can start building up your work.

From Saturday 10 June onwards the build-up for the Graduation Show starts. The build-up schedule will be set by each department due to exams, so there can be exceptions to this official date for you. Contact your department’s (graduation) coordinator for the exact dates of the build-up.

During the build-up, the academy will be open on both Saturdays and Sundays from 10:00 – 17:00h. The academy will be closed on Saturday 24 June.

SOME REGULATIONS TO KEEP IN MIND WHEN BUILDING UP

Some things are just important to keep in mind when building up your work. Also, some of the regulations listed below are there to keep you, your fellow students and Graduation Show visitors safe. Contact your teacher first. If they cannot help you can reach out to the workshop employees. If you have more specific questions or questions regarding the building, please contact facilities@kabk.nl

Keep the following regulations in mind when building up:

• You are responsible for your own presentation.

• You may not remove anything from your space that is sustainably connected to the building (lamps, doors, installations of any sort, etc.).

• Doors cannot be blocked.

• Keep emergency exits, fire detectors, fire hoses, halls, and stairways always unobstructed.

• It is not allowed to present works or hang objects in staircases.

• It is not allowed to drill in floors.

Contact Joop from the Facilities department via facilities@kabk.nl if you are planning to:

• Drill in the ceilings.

• Use a smoke machine.

• Use a strobe light.

• Paint with other paint or colours than provided by the school.

• Use water.

• Use heavy materials.

If you have doubts or concerns regarding your space during the build-up, you can call the Facilities department, available from Saturday 10 June onwards:

• Spaces in Prinsessegracht: 070-3154703

• Spaces in Bleijenburg: 070-3154704

MATERIALS YOU CAN BUY FOR YOUR PRESENTATION

There are materials that you can buy from the KABK for the build-up of your presentation. There are also some materials provided for free. All these materials you can buy or collect at the Rental. The overview of prices and opening hours of the Rental you can find on the Portal or at the Rental. Materials listed below can be purchased at the Rental

Building material

• Chipboard 125x250 cm USED (if available)

• Chipboard 125x250 cm NEW (12mm)

• Slating battens 18x28 mm (240cm)

• Slat 18x68 mm (270cm)

• Beam 28x45 mm (240 cm)

• Beam 45x68 mm (240 cm)

Painting equipment

• Paint-roller width 18 cm

• Paint-roller bucket grid 23x26 cm

• Roller tray big 25x32 cm

• Roller tray big, changeable inlay

• Frame 26 cm. for roller sleeves 10 cm

• Roller sleeve. 10 cm soft for latex p/p

Free materials

• Latex Paint, only for walls RAL 9010 (only after request at the Rental)

• Roller tray small 16x31 cm

• Paint-bucket 8 litre

• Roller tray small, changeable inlay

• Paintbrush round 12 mm

• Paintbrush round 16 mm

• Paintbrush round 18 mm

• Filler-knife wide

• Masking-tape, 19 mm, 25 m

• Masking-tape, 48 mm, 25 m

• Polythene dust sheet 4x5m

• Wall filler During the build-up

Work of Aya Kone + Photo by Helena Roig

RENTING EQUIPMENT

You can of course rent equipment from the Rental for your presentation. The request for equipment will open on Tuesday 25 April. To request equipment, you need to go to the Rental in person (email requests will not be handled). Take into account that you will have to pay both a rental price and a equipment deposit. The equipment deposit is a separate deposit from the space deposit and will be reimbursed if the equipment comes back in the same condition.

When you have decided on what equipment you like to request, you need to pay the rental price and the equipment deposit directly. This payment confirms the request. At the Rental you can only pay with a debit or credit card.

Take into account that the academy has a limited amount of equipment, and it might be that you will not get the equipment that you requested. Therefore, it is important that you request your equipment in time and have considered what you need to use. Each student needs to do this individually, the department will not do this for you. If you need advice, please contact the Rental.

You can pick up your requested equipment when the build-up starts, Saturday 10 June. In case anything goes missing or gets damaged during your rental period, the height of your own risk is set at a maximum of € 500,- euros.

1. Rent is for the entire period (exam+exhibition)

2. Rent is including cables (such as HDMI, mini-jack ,etc)

3. All other items from the rental are also to rent!!

During the build-up

SUSTAINABILITY + TRASH

Make sure you bring your trash to the designated areas in or out outside the academy. Outside, between the academy buildings, there are blue bins for normal trash and paper. During the buildup and build-down there will be a container for larger trash. If you have chemical waste this need to go to a chemical disposal outside the academy.

Recycle center

In the Prinsessegracht basement there is now a student run recycle station ‘Ginko’. Here you can bring materials that are in good condition if you think another student can reuse it. You will also find an information sheet with rules and regulation, please read this before you leave you materials at the station. Have a look and recycle!

Refund for chipboards

If you have chipboards that are in good condition, you can bring them back to the Rental for a small refund. The academy will reuse these chipboards. The chipboards can be brought back if they are not sawn, have no screws attached (screw holes are not a problem), and only if they are painted with white latex paint.

POINTS OF SAFETY ATTENTION

During the build-up and the Graduation Show we are transforming KABK into a large exhibition space. This means that we need to take certain safety measurements to keep both you, your work, the building, and more than 7000 visitors safe.

Make sure you apply the right safety measure(s) to your work and yourself during the build-up, the Graduation Show and the build-down. Do you have questions regarding your work in relation to safety? Contact your tutor first. If they cannot help you

can reach out to the workshop employees. If you have more specific questions or questions regarding the building, please contact Joop from Facilities, you can reach him via the reception or facilities@kabk.nl

Safety measures

General Use the right Personal Protective Equipment for construction (glasses, shoes, ear-defenders).

• If necessary, supervision needs to be arranged.

• If necessary, locate the emergency stop of the machine you like to use before using it.

• It is not allowed to include any type of animal in the works or presentations. Even if it is insects, ants, or smaller living beings.

Electrical safety

• Current-carrying parts need to be insulated.

• Make sure the heat from electrical components dissipates properly.

• Is the voltage in your work higher than 220V and/or are there any (high voltage) parts modified in/to your work? Contact your teacher or facilities.

Physical safety

Make sure:

• There are no loose objects/wires that people could trip over. Especially when the room is dark.

• There are no heavy components that could fall.

• There is nothing you can fall off or over.

• There are no hot surfaces or sharp objects that could cause burns or cuts.

• You check the dB if you work with hard sound. Is it over 85dB? Contact your teacher or facilities.

• If you have a work that is mechanical or moves, make sure visitors cannot get in contact with the moving parts or that parts can break loose and hit visitors.

Chemical safety

• Are there hazard symbols on the substances that you use?

• Are there harmful substances, gases or vapours in the process released?

• Follow the safety instructions of the product or contact the Facilities department.

Fire safety

• Make sure that escape routes/doors/stairs are clear (minimum path width of 1 metre 20).

• Make sure the escape route signs are clearly visible.

• Make sure the fire extinguishers and fire hoses are easily accessible.

• Make sure that there are no inflammable items in the escape routes.

• Make sure all flammable materials are impregnated (textile curtains etc.).

• Make sure that electrical equipment, such as projectors, gets enough ventilation and not overheat.

• Open fire of any kind, including candles and sent sticks, is forbidden.

Safety check by facilities

Before the Graduation Show opens, the Facilities department will do a safety check if the works and the building are up to safety standards. It can happen that you will be asked to take (more) safety measures, so please check your work and instal-

lation in time. Use the previous mentioned points as guideline. If you have any doubts, consult your tutor or the workshop employees. The safety check will happen on Monday the 26 of June.

MAKING A NAMEPLATE

When a visitor or professionals from the professional field visit the Graduation Show it is essential for them to know whose project they’re looking at and that they have the possibility to read more about the project. Visitors and professionals from the working field also make photos of nameplates to look back to after the show.

Therefore, we want to ask every one of you to hang a nameplate with a short description next to your project. We will make an interactive PDF template for you and publish it on the portal. You can fill in this PDF and print the nameplate on thick paper in the Computer Workshop. We provide the paper for you. There is a limited amount of characters that fit onto the name plate, so please keep it max. 570 characters.

Please hang or place the nameplate next to your work on a visible spot for the visitor. We will upload the template on the Portal at the start of the build-up on 10 June.

Please make sure to print your nameplate before Monday 26 June!

Involve early on people in your project, you'll underunder stand at a later stage how they can help you.

During the build-up

Tips from Alumni

GRADUATION SHOW CAMPAIGN

The academy will set up a promotional campaign to attract people to visit the Graduation Show. This campaign will feature the banner on the front side of the building, a poster campaign, and a social media campaign, amongst others.

Word of mouth is the best promotion so we would appreciate it a lot if you can help us and spread the word as much as possible. Also, follow our Instagram @royalacademyofart.thehague, Facebook RoyalAcademyKABK, Twitter KABKnews, and LinkedIn @KABK and share and like the Graduation Show event page on Facebook. We will use the hashtag #kabkgraduation2023, so use this hashtag and tag us with @royalacademyofart.thehague and we will try to share it in our stories as well.

GRADUATION CATALOGUE

Last year, studio Lennarts and the Bruin created a brand-new Graduation Catalogue website (graduation.kabk.nl). The goal of this catalogue website is on the one hand to showcase your work to the professional field and other interested of the Graduation show and on the other hand the academy uses it to inform press and other relevant parties about your work. Curators, galleries and other professionals also use it to find your work back after the Graduation Show because they maybe consider to invite you for an exhibition, workshop, or other job opportunities. We as an academy also actively use this catalogue website to, for example, show to prospective students or collaborators what your graduation work looks like. Next to that, it is an archive of graduation works from the past years. In this way it becomes a very valuable collection of the works of KABK alums. This year, we want to use the content on the catalogue website even more than before. It would be great if you can not only upload the final

result of your project but also information about your research process, sketches or any other relevant information. In this way, we create a valuable afterlife for the stories and topics your work addresses. The content will also be used in the promotion of the Graduation Show on our channels such as Instagram, the website and Facebook.

It works as follows: you will get your own personal page where you can show your graduation work. You can upload images, videos, and texts. After the Graduation Show the catalogue for the year 2023 will stay online for at least two years. We will soon provide more information about how and when to upload your projects onto the graduation catalogue website. Keep an eye on your KABK-mail.

You can change the content until the end of August 2023. So, if your graduation work for example includes a performance, we highly recommend uploading photos taken during the Graduation Show.

DOCUMENTATION OF YOUR WORK

We will photograph all graduation works for accreditation purposes and to use in our academy wide communication. The photographs will also be shared with you after the Graduation Show. If you use the photos on your website or other purposes, always mention the credits of the photographers.

We advise you to document your own work as well, because the documentation we make is pretty straight forward and ‘boring’ as it is for accreditation purposes. So, if you wish to have more dynamic documentation you can for example hire a photography alum or photographer experienced with making installation shots. You can of course also do it yourself.

During the build-up

Tips from Alumni

Try to enjoy the graduation time, it will get quite different after.

The build-down

WHAT NOW

Many people have seen your work and it has been a hectic few months. There is only one thing left now. The build-down. From Wednesday 5 (09:00h) to Friday 7 July (17:00h) you have the time to build down your work. You need to build down your work yourself. If you shared a space with another graduate, you are both responsible for cleaning the space. This means that your space needs to be clean and restored into the same condition you have received it in. When you are done building down, the Facilities department will check your space.

SPACE CHECK + REFUND DEPOSIT

When you, or the people you share a space with, have cleaned and restored the space, you need to contact Facilities. They will then come and check if the space is still in a good condition. If you have shared a space, at least one person needs to be present for the final check. To have your space checked call the Facilities department:

• Spaces in Prinsessegracht: 070-3154703

• Spaces in Bleijenburg: 070-3154704

The deadline for having the space checked is Friday 7 July, before 17:00h.

It will take about two weeks to refund your deposit. If you miss the deadline of Friday 7 July, your deposit will be refunded after the summer break. The deposit will be refunded to the same account from which the deposit payment was made. If necessary, the deposit will be offset against outstanding bills. Questions about your refund? Contact facilities@kabk.nl

Work of Zhao Zhou + Photo by Eric de Vries

Who to contact

Your first point of contact is always your (graduation) coordinator.

General questions regarding the build-up, the building and safety: Joop from Facilities, you reach him via the reception or facilities@kabk.nl

Questions regarding equipment: rental@kabk.nl

From 10 June onwards you can call for build-up support:

• Prinsessegracht Building: 070-3154703

• Bleijenburg Building: 070-3154704

Health and Safety

Talk to your teachers about safety in relation to your own project. Ask the employees of the workshops for advice on safety when you use the workshops. Email the coordinator of Health and Safety if you have extended questions: Bart Vissers b.vissers@kabk.nl

Contact persons for the (graduation) coordinators are:

Project manager & Communication: Co Knol – c.knol@kabk.nl

Production manager Facilities and Space division: Clara J:son Borg – c.jsonborg@kabk.nl

Production Facilities: Lou Top – l.top@kabk.nl

Think

Colophon

Published by

Royal Academy of Art, The Hague

© February 2023

Text Co Knol, Clara J:son Borg, and Evita Bruin

Design

Jaap Smit

Typeface

Marr Sans (Commercial Type)

Disclaimer: The information shown in this publication has been compiled with care by the Royal Academy of Art, The Hague, but the correctness and completeness of it cannot be guaranteed. We have done our best to trace all copyright. holders with regard to visual material.

www.kabk.nl

#kabkgraduation2023

Good luck!

The Royal Academy of Art, The Hague