Carnival Day 2024 - Stallholder Agreement
Please thoroughly read through the following Terms & Conditions.
The King’s Christian College Carnival Day will run on Saturday 10 August 2024 from 12pm – 4pm in the school grounds at 68 Gemvale Road, Reedy Creek QLD 4227.
1. There is no stall fee for the day. Instead we are asking for a prize donation to our Cent Auction which will be conducted on the day. This also provides a great opportunity to promote your business throughout our school community in the lead up to Carnival Day and on the day itself. This item MUST be delivered to the school no later than one week (Friday 2nd August) prior to Carnival Day between 9am-2pm to (Main Administration Building), if this deadline has not been met a stallholder fee of $100 will be invoiced.
2. You will need to provide your own shade shelter/umbrella/marquee, table/s, chair/s or anything else you require to run your stall for the day. Please ensure that all shade shelters, displays etc are weighted down. Please note you will NOT be allowed to use any pegs or stakes on our grounds.
3. There will be no power available for stallholders. Please make alternative arrangements if your stall requires power and advise the event coordinator accordingly of what that is
4. Bump in times plus a mud map will be emailed to you one week prior to Carnival Day. Please note the mud map will not show a specific position of your marquee. You will be directed to a spot by staff on the day as you arrive.
5. Due to the high traffic of stallholders and vendors during bump in, your vehicle MUST BE removed from the unloading area as soon as you have unloaded and before you begin your set-up. All vehicles are to be removed from the unloading area by 10:30am.
6. At the end of the day, you may begin packdown only after 4pm. You will not have access to bring your vehicle to the loading area until after 4.15pm or as soon as the Event Manager has given clearance.
7. Please ensure that you leave your area clean and free of rubbish, by using the bins provided.
8. If you are unable to attend due to unforeseen circumstances, please ensure you notify the Marketing Department 48 hours in advance via email at carnivalday@kingscollege.qld.edu.au. If, on the day, you are unable to attend for any reason please contact the Marketing Department on 0435 792 385 prior to 8am.
9. All stallholders are responsible for their property and must ensure that their activities do not endanger the safety or security of any people at Carnival Day. King’s Christian College WILL NOT be liable for any claims with respect to personal injury or property loss or damage caused by any stall and you are strongly encouraged to seek your own advice regarding public liability insurance.
10. In the event of extreme weather, a wet weather plan will be actioned and all details (mud map, new bump in & out times, locations etc.) emailed to you ASAP before the event day If in doubt, please phone the Marketing Department on 0435 792 385.
11. Please note King’s Christian College reserves the right to decline any Stallholder’s applications that do not align with our school ethos. Items must be appropriate for all ages. We are a Christian school, and stalls must not present in a way that conflicts with our Christian values. The College reserves the right, at its complete discretion, to ask for items to be removed from stalls on the day that the College deems inappropriate.
12. It is important that our vendors receive the most exclusive experience as possible. We will do our best to see any stalls do not replicate the exact same items that another stallholder’s products.
13. If you have any questions or need help on the day, please find Toni Colbron, Event Coordinator. Alternatively please seek out a member of the King’s staff.
If you have any questions or concerns regarding the above Stallholder Terms & Conditions please do not hesitate to contact one of our Marketing team members on (07) 5587 7600 or email us at carnivalday@kingscollege.qld.edu.au
Kind regards,
Toni Colbron