Pupil & Parent Handbook 2023 by Kingswood School

Pupil and Parent Handbook

Kingswood School Founded by John Wesley in 1748 Mr T Lindsay Chair of Governors Kingswood School Lansdown Bath BA1 5RG Telephone: 01225 734300 Mr A Gordon-Brown Headmaster Kingswood School Lansdown Bath BA1 5RG Telephone: 01225 734202

“Do all the good you can; By all the means you can; In all the ways you can; In all the places you can; At all the times you can; To all the people you can; As long as ever you can.” John Wesley 1703-1791

Kingswood School, Lansdown, Bath BA1 5RG Tel: 01225 734200 Email: reception@kingswood.bath.sch.uk www.kingswood.bath.sch.uk REVISED: September 2023

Kingswood School Pupil & Parent Handbook Contents Page No. Kingswood Foundation Vision

Communication between Parents and the School Contacting the School Reporting and Parents Meeting Schedule Complaints Policy and Procedure

2 3 4 5

Pupils and their Organisation The Daily Timetable Registration and Permission to be Absent from School Lessons and Prep Commitments to School Meals Mid-week Parties The Dixon Sixth Form Centre The Sixth Form Association Café Day Pupils

8 8 9 10 11 11 14 12 13 14

Pupils and their Behaviour Introduction Bounds Discipline Matters Specific School Sanctions School Uniform Specific Boarding Sanctions Rewards

15 15 17 17 19 21 21 21

Pupils and their Pastoral Care and Welfare Pastoral Care and Parental Involvement Guardianship: Terms and Conditions (Boarders) Split Families Pupils with Special Educational Needs Personal, Social, Health, Citizenship & Education / Life Skills Pupils’ Personal Matters – Dealing with Concerns and Complaints Safeguarding

24 24 24 26 26 26 27 28

Pupils and their Health Health and Wellbeing Centre General Medical Arrangements Immunisations Medication School’s Medical Scheme with ‘AXA PPP’ Health and Safety Sports Safety

29 29 30 31 31 32 32 32

Pupil Appearance and Personal Belongings Dress and Appearance Make Up School Uniform Shop Second Hand Uniform Shop Dress Code and Requirements (Years 7 – 11) Sixth Form Dress Code and Regulations Games Wear Summer Dress Books and Equipment Naming Property Bedding (Boarders) Lost Property Money and Personal Property Portable Appliances (Boarders)

34 34 34 35 36 36 37 38 39 39 39 40 40 40 41

Official School Policies Anti-Bullying Pupil Acceptable Use Agreement Boarding Pupils and Internet Access Mobile Broadband and E-Safety Keeping in Touch with Home (Boarders) Mobile Phones Drugs Education and Prevention Policy Sixth Form Driving and Passenger Policy Driving Lessons Cars, Motorcycles, Scooters and Bicycles

42 42 48 51 52 53 53 54 56 58 58

Fees, Charges and Payment of Accounts Fees Extras Day Pupils’ Temporary Boarding Extra Provisions

59 59 59 59 59

Instrumental and Singing Lessons

Other Information Photographs

62 62

Revised Edition August 2023

Kingswood Foundation Vision 'Do all the good you can, by all the means you can, in all the ways you can, in all the places you can, at all the times you can, to all the people you can, as long as ever you can.' John Wesley

Our Vision To transform lives through the power of holistic education so that young people grow in mind, body and spirit within a diverse and inclusive community.

Our Mission To be a co-educational day and boarding school that inspires, challenges and prepares pupils to take their place as global citizens. We aim: • To be a caring, inclusive, balanced co-educational community committed to the development of the full potential of each individual • To maintain excellent standards in all academic, cultural and sporting activities • To work with and in the communities we serve • To uphold Christian values in practice as well as in theory, whilst welcoming all in a spirit of openness and respect • To encourage pupils to think critically and develop a personal philosophy to guide them throughout their lives • To be a great place to work, inspiring and empowering our people to work collaboratively as they seek to move the school forwards • To safeguard the school for current and future generations through solid governance, clear-sighted leadership, sound financial performance and environmental best practice

Four Strategic Priorities • Our plan is centred around four strategic priorities: Care for Each Individual, Educate for Life, Serve the Community and Live Sustainably. With our pupils at the heart of everything we do, these core priorities are our focus as we pursue the goal of excellence in all areas as one Kingswood Foundation.

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Communication Between Parents and the School Contact Numbers Headmaster Tel: 01225 734202 (Mr Andrew Gordon-Brown) Email: headmaster@kingswood.bath.sch.uk

Headmaster’s Executive Assistant Tel: 01225 734202 (Miss Emilie Prior) E-Mail: eprior@kingswood.bath.sch.uk

Senior Deputy Head (Mr John M. Davies) E-Mail:

The School Office (Mr Theo Brown) E-Mail:

Tel: 01225 734214 Mob: 07753 457632 jmdavies@kingswood.bath.sch.uk

Tel: 01225 734273 tbrown@kingswood.bath.sch.uk

Deputy Head (Academic) Tel: 01225 734249 (Dr Rachel McIlwaine) Mob: 07754 553127 E-Mail: rmcilwaine@kingswood.bath.sch.uk

To report a pupil absent Tel: 01225 734200 E-mail: registration@kingswood.bath.sch.uk

Deputy Head (Co-Curricular) Tel: 01225 734219 (Mr John W. Davies) Mob: 07436 168781 E-mail: jwdavies@kingswood.bath.sch.uk

Health and Wellbeing Centre Tel: 01225 734483 E-mail: health&wellbeing@kingswood.bath.sch.uk

Deputy Head (Pastoral) and Tel: 01225 734212 Designated Safeguarding Lead Mob: 07436 167397 (Mr Jamie Matthews) E-mail: jmatthews@kingswood.bath.sch.uk

Chaplain Tel: 01225 734216 (Rev. Katy Thomas) Mob: 07513 129354 E-Mail: kthomas@kingswood.bath.sch.uk

Head of Sixth Form Tel: 01225 734276 (Mr Craig Woodgate) E-mail: cwoodgate@kingswood.bath.sch.uk

Director of Sport (Mr Tim Reeman) E-mail:

Co-Heads of Middle School Tel: 01225 734262 (Mrs Sarah Herlinger) Mob: 07754 552159 E-mail: sherlinger@kingswood.bath.sch.uk (Mrs Laura Smyth) Mob: 07754 552885 Email: lsmyth@kingswood.bath.sch.uk

Head of Drama (Ms Jo Brayton) E-mail:

Head of Lower School Tel: 01225 734486 (Mr Stephen Pentreath) E-mail: spentreath@kingswood.bath.sch.uk

Director of Music (Mr Andy Barton) E-Mail:

Head of Boarding (Mr Darrell Harding) E-Mail:

Music Secretary (Ms Hayley Smith) E-Mail:

Tel: 01225 734207 Mob: 07436 168780 dharding@kingswood.bath.sch.uk

Director of Finance and Operations Tel: 01225 734300 (Mr Alan Neale) Email: cdamman@kingswood.bath.sch.uk

treeman@kingswood.bath.sch.uk Tel: 01225 734403 jbrayton@kingswood.bath.sch.uk

Tel: 01225 734254 abarton@kingswood.bath.sch.uk Tel: 01225 734215 hsmith@kingswood.bath.sch.uk

John Moore Sports (School Uniform) Email

Director of Admissions, Marketing and Communications (Mrs Hannah Drew) Tel: 01225 734326 E-Mail: hdrew@kingswood.bath.sch.uk Director of Fundraising Tel: 01225 734399 (Mr Graham Papenfus) E-Mail: gpapenfus@kingswood.bath.sch.uk Chair of Governors (Mr Tim Lindsay) E-Mail:

Tel: 07713 106172

Tel: 01225 734300 cdamman@kingswood.bath.sch.uk

Weekend Member of Staff on Duty

07738 104983

Weekend Senior Management Team Member on Duty

01225 734444

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Tel: 01225 466341 enquiries@johnmooresports.co.uk

HOUSE STAFF DUTY MOBILE Fonthill

07436 152341

Hall

07436 152342

Middle

07436 152343

School House

07436 152344

Summerhill

07436 152345

Upper

07710 163879

Westwood

07436 152347

CONTACTING THE SCHOOL: We welcome suggestions and comments from parents, and we aim to deal properly with any concerns parents may raise within a reasonable time and in a courteous and efficient way. “I am not sure whether to raise my concern or not?” If parents have concerns, we would much rather hear them as soon as possible. If in doubt, you should contact the school as we are here to help. “How should I raise my concern?” The obvious approach is to talk directly to an appropriate member of staff or to communicate the issue in writing or by telephone. Be as clear as possible about what is troubling you. It is usually best to start with the person most closely connected with the issue. Most concerns are best aired first with the Senior Houseparent of the House to which your child belongs. WESTWOOD (Junior Pupils: 11-13 years) Head of Lower School: Mr Stephen Pentreath

Email: spentreath@kingswood.bath.sch.uk Telephone: 01225 734486 07561 702825 (Duty Mobile)

BEACONFIELD (Junior Boarders: 11-13 years) Boarding Houseparent: Mr George Newbould

E-Mail: gnewbould@kingswood.bath.sch.uk Telephone: 01225 734291 07436 152347 (Duty Mobile)

FONTHILL (Senior Girls: 13-18 years) Senior Houseparent: Mrs Juliette Mainwaring

E-Mail: jmainwaring@kingswood.bath.sch.uk Telephone: 01225 734498 07436 152341 (Duty Mobile)

HALL (Senior Boys: 13-18 years) Senior Houseparent: Mr Barney Brown

E-Mail: bbrown@kingswood.bath.sch.uk Telephone: 01225 734410 07436 168780 (Duty Mobile)

MIDDLE (Senior Boys: 13-18 years) Senior Houseparent: Mr Steven Smyth

E-Mail: ssmyth@kingswood.bath.sch.uk Telephone: 01225 734452 07436 152343 (Duty Mobile)

SUMMERHILL (Senior Girls: 13-18 years) Senior Houseparent: Mrs Monica Lopez

E-Mail: mlopez@kingswood.bath.sch.uk Telephone: 01225 734457 07436 152345 (Duty Mobile)

SCHOOL (Senior Girls: 13-18 years) Senior Houseparent: Mrs Sarah Musgrove

E-Mail: smusgrove@kingswood.bath.sch.uk Telephone: 01225 734415 07436 152344 (Duty Mobile)

UPPER (Senior Boys: 13-18 years) Senior Houseparent: Mr James Brown

E-Mail: jbrown@kingswood.bath.sch.uk Telephone: 01225 734427 07710 163879 (Mobile) -3-

Alternatively, you may wish to contact one of the following: a)

b) c) d) e) f) g) h) i) j) k) l) m) n) o) p)

your child’s Tutor. Your child’s tutor will contact you at the start of the academic year. This will normally be by email and will subsequently allow parents to contact tutors on day to day academic and pastoral issues. (The school does not give out the private telephone numbers or home email addresses of its tutors). the Senior Deputy Head, Mr John M. Davies, 01225 734214 for general matters. the Deputy Head (Academic), Dr Rachel McIlwaine, 01225 734249 who is able, for example, to put you in touch with appropriate Heads of Department. the Deputy Head (Pastoral) and Designated Safeguarding Lead, Mr Jamie Matthews, 07436 167397 for pastoral, safeguarding and child protection matters. the Deputy Head Co-Curricular, Mr John W. Davies, 01225 734219 for issues concerning activities and school trips. the Head of Boarding, Mr Darrell Harding, 07436 152342, for issues concerning boarding. the Chaplain, Rev. Katy Thomas, 01225 734216 for confidential support, help and advice on any matter – or just for a friendly chat! the Head of Lower School, Mr Stephen Pentreath, 01225 734486 for issues concerning Year 7 and 8. the Co-Heads of Middle School, Mrs Sarah Herlinger and Mrs Laura Smyth, 01225 734262 for issues concerning Years 9, 10 and 11. the Head of Sixth Form, Mr Craig Woodgate, 01225 734276 for issues concerning the Sixth Form. the Director of Sport, Mr Tim Reeman, 01225 734256 for issues concerning sport. the Director of Music, Mr Andy Barton, 01225 734254 for issues concerning music. the Head of Drama, Ms Jo Brayton, 01225 734473 for issues concerning drama. Health and Wellbeing Centre, 01225 734483 for medical matters. the Director of Admissions, Marketing and Communications, Mrs Hannah Drew, 01225 734326 for issues that concern prospective pupils. The Financial Controller, Mrs Katy Tindall, 01225 734302 for financial matters.

If you are not satisfied with the outcome or feel that your concerns have not been fully and fairly considered, then you should contact the Senior Deputy Head, Mr John M. Davies (01225 734214) or the Headmaster, Mr Andrew GordonBrown (01225 734202).

Reporting and Parents’ Meeting Schedule 2023-2024 The detailed reporting schedule for 2023-24 will be available on the Parent Portal from September. Reporting activities for each year group are as follows: Year 7 – Two Parents’ Meetings / One Full Report / Two Interim Reports / One additional Tutor Report Year 8 – One Parents Meeting / Two Full Reports / Three Interim Reports Year 9 - One Parents Meeting / Two Full Reports / Three Interim Reports Year 10 - One Parents Meeting / Two Full Reports / Two Interim Reports Year 11 - One Parents Meeting / One Full Report / Two Interim Reports Year 12 – Two Parents’ Meetings / One Full Report / Two Interim Reports Year 13 - One Parents Meeting / Two Full Reports / One Interim Report / One additional Tutor Report Results from whole-cohort internal assessments/examinations are also communicated to parents independently of reports at the following times: Year 7 – May/June Year 8 – June Year 9 – June Year 10 – April/May Year 11 – November Year 12 – January and June Year 13 - January

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Complaints Policy and Procedure Introduction Kingswood School (“the School”) aims to provide high quality teaching and pastoral care to its pupils. However if parents do have a complaint, they can expect it to be treated by the School with care and in accordance with this procedure. The School makes its complaints procedure available to all parents of pupils and of prospective pupils on the School’s website and in the School Office during the school day. The School will ensure that parents of pupils and of prospective pupils who request it are made aware that this document is published or available and the form in which it is published or available. However, the procedure set out in this document is normally intended for parents of current registered pupils only. In accordance with paragraph 32(1)(b) and 32(3)(f) of Schedule 1 to the Education (Independent School Standards) Regulations 2014 (“the Regulations”), the School will make available to parents of pupils and of prospective pupils and provide, on request, to the Chief Inspector , the Secretary of State or the ISI for the purposes of section 162A(1) of the Education Act 2002 (as subsequently amended)(“the Act”), details of the complaints procedure and the number of complaints registered under the formal procedure during the preceding school year. Complaints and Appeals The complaints policy provides the procedure for dealing with complaints by informal resolution (Stage 1) and formal resolution (Stage 2). Stage 3 provides a further stage in the nature of an appeal by reference to a Complaints Panel. Appeals against a decision of the Headmaster, whether resulting from a decision to exclude a pupil or any other matter, will be dealt with under the Stage 3 (Panel Hearing) procedure. Complaints by parents of former pupils will be dealt with under this Complaints Procedure only if the complaint was initially raised when the pupil to which the complaint relates was still registered as a pupil at the School. Timeframe for dealing with Complaints All complaints will be handled seriously and sensitively. The School aims to acknowledge a complaint within five working days. It is in everyone’s interest to resolve a complaint as speedily as possible. The School’s target is to complete the first two stages of the procedure normally within 28 days, and for Stage 3, the Complaints Panel Hearing, to be completed normally within a further 28 days if the complaint/appeal is lodged during term-time and as soon as practicable during holiday periods. It may not always be possible to meet those targets, depending on the circumstances, particularly if the complaint is made during a holiday period. Recording Complaints The School will keep a written record of all formal written complaints, whether they are resolved at the formal resolution stage or proceed to a panel hearing, and any action taken by the School as a result of such complaints (regardless of whether the complaints are upheld). A record of complaints that are resolved informally will be maintained by the Headmaster’s Office. At the School’s discretion, additional records may be kept which may contain the following information: • • • • • • • •

Date when the issue was raised Name of parent Name of pupil Description of the issue Records of all the investigations (if appropriate) Witness statements (if appropriate) Name of member(s) of staff handling the issue at each stage Copies of all correspondence on the issue (including e-mails and records of phone conversations).

Correspondence, statements and records relating to individual complaints (including notes and minutes of meetings, documents and witness evidence) and the matters discussed at meetings or hearings are to be kept confidential by all parties except to the extent required by paragraph 33(k) of Schedule 1 to the Regulations by the Secretary of State or -5-

where disclosure is required by the ISI under the Act or under other legal authority. The Headmaster will ensure that all School staff are aware of the need to maintain privacy and confidentiality in relation to any complaint. It is hoped and expected that all parties making use of this procedure conduct themselves at all times with courtesy and discretion, having regard to the importance and sensitivity of the matters that may be under consideration. STAGE 1 – Informal Resolution • • •

• •

•

It is hoped that most complaints and concerns will be resolved quickly and informally. If parents have a complaint they should normally contact the member of staff concerned. If this is not appropriate or if that member of staff has been contacted but the matter has not been resolved satisfactorily, parents should contact their child’s Senior Houseparent. It may be necessary or appropriate for the Senior Houseparent to consult or involve other teachers. Contact details for all Senior Houseparents are contained in this Handbook. Complaints made directly to a Head of Department/the Deputy Head/the Headmaster will usually be referred to the relevant Senior Houseparent unless it is inappropriate for them to deal with the matter personally. The Senior Houseparent or such other teacher as is dealing with the complaint will make a written record of all concerns and complaints and the date on which they were received. Should the matter not be resolved, parents will be advised to proceed with their complaint in accordance with Stage 2 of this procedure. If the complaint is against the Headmaster, parents should make their complaint directly to the Chairman of Governors, via the Clerk to the Governors.

STAGE 2 – Formal resolution •

•

If the complaint cannot be resolved on an informal basis, then the parents should put their complaint in writing to the Headmaster. The Headmaster will decide, after considering the complaint, the appropriate course of action. In most cases the Headmaster will meet or speak to the parents concerned, normally within seven days of receiving the complaint, to discuss the matter.

It may be necessary for the Headmaster to carry out investigations. He may appoint another person to carry out an investigation, and may decide what form of evidence would be most appropriate, who should be sent the investigator’s written report at the conclusion of the investigation and what the timescale should be for the investigation. • •

•

The Headmaster will keep written records of all meetings and interviews held in relation to the complaint. Once the Headmaster is satisfied that, so far as practicable, all of the relevant facts have been established, a decision will be made and parents will be informed of this decision in writing. The Headmaster will also give reasons for his decision. If the complaint is against the Headmaster, the Chairman of Governors or, at the Chairman's discretion, another Governor will call for a full report from the Headmaster and for all relevant documents. The Chairman or nominated Governor may also call for a briefing from members of staff and will in most cases speak to or meet with the parents to discuss the matter. Once the Chairman/nominated Governor is satisfied that, so far as is practicable, all relevant facts have been established, the parents will be informed of their decision in writing. The Chairman/nominated Governor will give reasons for their decision. If parents are not satisfied with the decision, they may proceed to Stage 3 of the procedure.

STAGE 3 – Panel Hearing •

•

If parents seek to invoke Stage 3 (following a failure to reach an earlier resolution or in the event of an appeal against a decision made by the Headmaster to exclude a pupil) their complaint will be referred to the Convenor appointed by the Governors to call hearings of the Complaints Panel (usually the Clerk to the Governors). The matter will then be referred to the Complaints Panel for consideration. The Complaints Panel will consist of three persons not directly involved in the matters detailed in the complaint, two of whom will usually be Governors and one of whom shall be independent of the management and running of the school. One of the Complaints Panel will act as chair of the Panel. The Convenor, on behalf of the Panel, will acknowledge the complaint/appeal and schedule a hearing to take place as soon as practicable and normally within 14 days of such acknowledgment, notifying all relevant parties. -6-

•

• • • •

If the Panel deems it necessary, it may require that further particulars of the complaint/appeal or any related matter be supplied in advance of the hearing. Copies of such particulars shall be supplied to all parties normally no later than three days before the hearing. The parents may attend the hearing and be accompanied by one other person if they wish. This may be a relative, teacher or friend. Legal representation will not normally be appropriate. If possible the Panel will resolve the parents’ complaint without the need for further investigation. Where further investigation is required, the Panel will decide how it should be carried out. After due consideration of all facts they consider relevant, the Panel will make findings and may make recommendations. The Panel will write to the parents informing them of its decision and the reasons for it, normally within seven days of the hearing. The decision of the Panel will be final. A copy of the Panel’s findings and recommendations (if any) will be sent by electronic mail or otherwise to the parents, and where relevant, the person complained about as well as the Chairman of Governors and the Headmaster and also made available for inspection on the School premises by the Governors and the Headmaster.

Records of Complaints The School will provide OFSTED on request with a written record of all complaints made during any specified periods, and the action which was taken as a result of each complaint. The record of such complaint will be kept for at least three years. During the 2022/23 academic year the School dealt with one Stage 2 complaints and one Stage 3 complaint. Boarders Instead of or in addition to making a complaint under this procedure, parents of boarders may lodge a complaint about the boarding care provided by the School to their child directly to the Independent Schools Inspectorate (ISI) (see below) which has responsibility for boarding care provision. concerns@isi.net Telephone 0207 600 0100. General The School aims to deal with all complaints as speedily as possible and in a fair and just manner. The School recognises that parents are entitled to have their concerns considered fully and hopes to work with all parents in the best interests of the children and young people in its care.

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Pupils and their Organisation The Daily Timetable Monday to Friday 7.35 a.m.

Breakfast Pupils in Years 7 to 11 must be in Breakfast by 7.50 a.m. and Sixth Formers by 8.05 a.m. All meals must be cleared by 8.20am

8.20 a.m.

Arrival at School for all day pupils

8.25 a.m.

Registration followed by School Assembly, Chapel, Tutorial or House Assembly

9.00–9.55 a.m.

Period 1 (School Service for some year groups on Fridays)

10.00-10.55 a.m.

Period 2

10.55-11.20 a.m.

Quarter

11.20-12.15 p.m.

Period 3

12.20-1.15 p.m.

Period 4 (Lesson or Lunch)

1.20-2.10 p.m.

Period 5 (Lesson or Lunch and Activities)

2.10-2.35 p.m.

Afternoon Break

2.35-3.25 p.m.

Period 6

3.30-4.20 p.m.

Period 7

4.20 p.m.

Tea

4.35 p.m.

Activities (pupils who have no school commitment, and with permission, may sign out and leave)

5.30 p.m.

Official End of School Day

5.30 p.m.

Supper (Westwood pupils have priority)

6.15 p.m.

Prep for Years 7 and 8 (until 7.30 p.m.)

6.30 p.m.

Prep (until 8.00 p.m. for Year 9; until 8.30 p.m. for Years 10 and 11 and Sixth Form)

7.30 p.m.

House arrangements for Years 7 and 8

8.30 p.m.

Year 9 to be back in Houses

9.00 p.m.

Years 10 & 11 to be back in Houses

9.00 p.m.

Dixon closes

10.00 p.m.

Sixth Form to be back in Houses

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Saturday There are no academic lessons on Saturdays and there is no formal prep time on Saturday evenings. Matches and practice sessions take place on Saturday afternoons (and some Saturday mornings) and pupils are expected to be available for these when required. Details are published in the Calendar. Morning

Breakfast in Houses

10.00 a.m.

House check

12.00 p.m.

House check

12.00 – 12.30 p.m.

Lunch

5.30 p.m.

Supper

6.30 p.m.

House check

Evening

House arrangements

Sunday Morning

Breakfast in Houses

11.00 a.m.

Brunch (Servery closes at 12.00 noon)

12.00 p.m.

House check

5.30 p.m.

Dinner

6.30 p.m.

House check

6.30 p.m.

Quiet time for Years 11 and below (until 7.00 p.m.)

Evening

House arrangements

Details of weekend activities are posted on a weekly basis. Pupils should check emails and listen carefully to announcements in Monday School Assembly and Friday House Assembly each week.

Registration and Permission to be Absent from School 1.

Registration takes place in the morning and in the afternoon. All pupils are registered at every lesson throughout the school day. Legal obligations placed on the School mean that it is particularly important that pupils attend Registration. They should miss Registration only if unavoidably late or engaged in a legitimate school activity. Pupils not present at Registration will be marked absent. Pupils having a Music lesson at 8.25 a.m. must either see House Staff before the lesson, to ensure that they are marked present, or report to the School Office immediately after the lesson and sign in. Day pupils who arrive late must report to the School Office immediately on arrival at School and sign in.

Term dates are published well in advance so that parents/guardians can make travel and holiday arrangements that avoid disruption to the term. Parental requests for a pupil to arrive late or leave early must be made to the Senior Deputy Head well in advance and should be seen as an exceptional occurrence, made because of exceptional circumstances.

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Parents of full boarders may request exeats for their child to go home at the weekend. They can also request a day exeat to take out a pupil on Saturday or Sunday. It is expected, however, that school commitments (e.g., to a team) will be honoured. The school has no weekends when all boarders are expected to have an exeat and be off site.

Permission for an exeat is given by Senior Houseparents, in response to a request from the pupil concerned and when the request is supported by parents/guardians. Such requests should, wherever possible, be made in writing no later than 48 hours in advance. Our assumption is that pupils spend day and weekend exeats with their parents/guardians. If a pupil wishes to spend an exeat elsewhere, parents/guardians must give permission. If a pupil wishes to spend an exeat at the home of another pupil, both sets of parents/guardians must give permission.

Proposals for term-time parties to which boarders are invited must be discussed with the Head of Boarding well in advance. The school will need to be satisfied that adequate adult supervision will be provided before permission for boarders to attend is given. An exeat request must be supported by both the parents/guardians of the pupils wanting the exeat and the host parents/guardians and at least one working weeks’ notice given in advance.

Specific permission must be obtained by every pupil who wishes to be absent from school during lessons, private study time, Chapel, school meals, after supper or overnight. The only exceptions are if a pupil is absent because of membership of a school team or of a school party organised by a teacher.

Lessons and Prep Pupils must adhere to the classroom code of conduct, as set out below, at all times. Classroom Code of Conduct Before ✓ make sure that you are on time and wearing your uniform correctly ✓ bring the correct books and equipment ✓ wait quietly, as instructed by your teacher Beginning ✓ sit where you have been asked to sit ✓ unpack your books etc. as soon as you have sat down ✓ put your bag on the floor out of the way During ✓ listen carefully to your teacher ✓ always put up your hand if you want to ask or answer a question ✓ consider others’ opinions ✓ keep your work area tidy ✓ do not distract others from working ✓ be aware of, and obey, safety rules in specialist areas End ✓ check that you have written down your prep accurately ✓ pack your bag quickly and quietly ✓ put your chair under your desk ✓ wait to be dismissed

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The following information should also be taken on board: • Pupils in Years 7-11 should carry their books and equipment in a suitable backpack or bag. • Pupils must not eat sweets in lessons. • Chewing gum is a banned substance in school. • Pupils must not write on desks, walls, or other inappropriate surfaces. • If a pupil needs to miss a lesson – e.g., because of a Music lesson, match, or a Careers interview – he/she must contact the member of staff whose lesson will be missed and ask permission to be absent. • Pupils are expected to complete and hand in prep on time. • Pupils must regard as a matter of priority the catching-up on classwork and prep missed because of absence.

Commitments to the School Sports Matches All pupils are expected to be available for matches and practice sessions when required. Most fixtures take place either on a Saturday morning or afternoon, but sometimes they can occur at other times or on other days of the week. Parents are welcome to attend matches and support their child. Details of fixtures are given in the termly calendar and weekly newsletter. Provisional timings are also sent to parents before the start of each term. At least one week’s notice is required if pupils will be missing a fixture. Parents are asked to note that pupils representing the school will be required to travel to other venues for away fixtures. Transportation to and from school is provided by coach, minibus or other suitable means and parents, in accepting that their child will represent the school, give their assent to that transportation. Music Performances or Drama Productions Pupils who have been chosen to take part in any musical performances or drama productions are expected to give equivalent commitment to these events as that shown to sports matches. This will also apply to rehearsals, including at weekends. Open Mornings and Formal Occasions Pupils will be required to attend the annual Open Morning, Christmas Carol Service, Commemoration Day, and any other formal occasion that may from time to time appear in the School Calendar. Parents will be given sufficient notice of all of these dates.

Meals 1.

For boarders, attendance at all meals is compulsory, except for Saturday, and Sunday breakfast. Pupils who wish to be absent from other meals must seek permission from House Staff on each occasion.

Pupils have an opportunity to discuss the meals provided through the School Councils. Arrangements can be made for those who require a special diet.

Years 7 - 11 must queue for lunch in the Dining Hall via the Glass Passage, and Years 12 – 13 access the Sixth Form Dining Area via the Main School central corridor. All pupils queue for supper in the Dining Hall via the Glass Passage. Whenever the queue occupies the Glass Passage, everyone there must sit on the benches. In the Gong Passage (the corridor leading to the Dining Hall) the queue must keep to the left and be no more than two abreast. The Well, the Glass Passage and the Gong Passage must remain as thoroughfares.

The Caterer will provide meals at times other than normal only when requested in writing by a member of staff.

Day Pupils This Code applies equally to day pupils in almost all aspects but there are some which apply only to day pupils. 1.

Day pupils are, like boarders, under the direct care of the Head and House Staff from 8.25 a.m. until the end of the school day. If, therefore, they wish to visit their homes at any time during the week within those - 11 -

hours they must ask permission from House Staff on each occasion.

Day pupils coming onto campus during the weekend, other than for a staff led activity, must report to the member of staff on duty on arrival at school.

Parents of day pupils may opt for their child to stay for supper and prep on a regular basis Mondays to Fridays. Please inform your child’s Senior Houseparent at the beginning of each term. A charge will be made for this on the school bill.

Day pupils wishing to stay for supper and prep on an evening other than that/those previously requested by parents may do so but they are required to sign in with their Senior Houseparent at registration or the School Office (by the end of Quarter) to request an evening meal. A charge will be made for this on the subsequent school bill. Pupils should also ensure that House Staff are aware of their presence.

Day pupils may have breakfast at school if they wish. A charge will be made for this on the school bill. Day pupils attending an early morning activity should sign in for breakfast with the teacher in charge of the activity. Day pupils not attending an activity should sign in with their Senior Houseparent or the School Office.

The rules for visiting Bath during the day are the same for day pupils as for boarders.

When day pupils are absent from school through illness or for any other reason, parents/guardians are asked to email registration@kingswood.bath.sch.uk copying their child’s tutor and Senior Houseparent in. They are asked to do this on the first day of absence and any subsequent days. After 8.00 a.m. parents may also contact the School Office on 01225 734200.

If a day pupil's parents consider that the pupil is temporarily unable to take part in school games, a signed note should be brought to the Houseparent and then taken to the appropriate member of the Games staff.

If pupils are unable to take part in some or all games owing to continuing illness or injury, the family doctor should be asked to write to the School’s Health and Wellbeing Lead.

Mid-Week Parties As a boarding community, we do not allow boarders to attend mid-week parties that occur Sunday to Thursday inclusive. This could be counter-productive to the students’ work undertaken the following day, and may have a detrimental impact upon their prep. We encourage the parents of day pupils to adopt a similar stance for the sake of parity and to give their child every chance of achieving their best.

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The Dixon Sixth Form Centre 1.

Sixth Formers are expected to work in the Dixon during study periods. In the evening, day and boarding pupils may also use the Dixon as a study space from 18:30-20:30. The following rules apply: Private Study Periods: i) A quiet and purposeful working environment should be maintained in the building, with minimal movement between studies for the duration of each study period. ii) Students wishing to work in a study other than their own should ask permission from the member of staff on duty. At no point should there be more students in a study than the room is designed to accommodate. iii) Music may be played during study periods, but it must not be audible outside the study; students are encouraged to use headphones. iv) Students are not allowed to play games or watch films/TV during study periods. v) Students may use the Dixon kitchen facilities or visit the Association Café during the breaks between study periods. vi) Students may choose to work in the Association Café during a study period. Should they wish to study elsewhere e.g. in the Library, the Art Dept. they should sign out with the member of staff on duty before leaving the building. vii) Students who fail to adhere to the above may be asked to work under direct teacher supervision during their study periods. Evening Prep: i) All students staying for evening prep in the Dixon must sign in with the duty member of staff between 6:20 and 6:30. ii) Day pupils are not allowed to arrive late for prep e.g. because they are waiting for an evening activity to begin. iii) The rules outlined above for private study periods also apply to evening prep. Students wishing to study elsewhere on the campus must sign out with the member of staff on duty.

Deliberate damage to any part of the fabric of the Dixon, or that which occurs through irresponsible behaviour, must be paid for. This includes repainting owing to graffiti.

Studies must be kept clean and tidy. Regular inspections will be made. In addition: a) The occupants of a study are collectively responsible for maintaining the study’s good condition. This includes keeping work surfaces clear of clutter and removing sports clothes and shoes after sports sessions. b) Cooking equipment, televisions, mini fridges, heaters and mains fairy lights are not permitted in studies. c) All electrical equipment must be tested by a school approved electrician. Any items found not to have been tested may be removed. c) Nothing should be hung around or beneath the lights that might constitute a fire risk. d) Blu-tac only is to be used to affix cards, photographs, etc. on the study door and cupboards. Pictures, notices, and posters must be placed on the pinboards only and not on the bare walls and ceiling. Display areas must not contain any images that may offend. e) It is the responsibility of all students to lock away valuable possessions in the cupboards provided. f) The last person to leave a study should ensure that lights are off, and windows closed.

Kitchen areas may only be used during the breaks between lessons and not during prep. When electrical equipment is being used, it must not be left unattended.

In the interests of safety, nothing may be thrown out of windows.

Students arriving to school late or departing early should sign in/out at the School Office.

Smoking, vaping and the drinking of alcohol are not permitted in the Dixon. Students found to be in breach of school rules will be subject to the standard school sanctions.

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The Sixth Form Association Café Opening Times 8.00am to 3.35pm, Monday to Friday Menu • Hot & Cold Drinks • Pastries & Cakes • Confectionery & Crisps • A selection of hot snacks • Fruit (free) Payment • There is a charge for all food and drink sold at the café, apart from fruit which is available for free. • The café accepts card payments only; no cash. Takeaway • Students can buy a drink or snack from the café to take back to their study. They will need to bring their own mug. • Takeaway drinks should be purchased at the start of study periods. • Café crockery must not be taken out of the café. Lunch • Lunch will continue to be served in the Sixth Form Dining Room. Hot snacks will not be served in the café over the lunch period. Use • The café is available throughout the school day. • At the common breaks i.e. Quarter, the Afternoon Break the café can be used as a Common Room. • The café is also available as a study space during study periods. At these times the following rules apply: o Students should go to the café at the start of the Study Period and base themselves there for the whole period; no wandering back and forth to their study. o Individual or small group work is permitted, but noise levels should be kept to a minimum. If noise levels disrupt neighbouring classrooms students will be asked to leave. o Students are expected to work during study periods; if students are socialising they will be asked to leave. • Students are not allowed to bring food/drink in from outside to consume in the café. CCTV • Please note that the Association Café has CCTV which records 24 hours a day.

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Pupils and their Behaviour Section 1 – Introduction A happy community relies on all its members supporting each other and making positive use of all the opportunities that will be offered for individual and shared development of potential. The following code of behaviour is made in the interests of the whole School community. It cannot cover all aspects of School life and, in every situation, whether or not it is covered by a written regulation, pupils are expected to behave with good sense, good manners and good will. Positive contributions made by pupils are richly rewarded by the Rewards Policy. On occasions where staff have to apply sanctions this will always be done in as supportive a way possible. In addition to this, students will be offered support from their tutor or Senior Houseparent as appropriate. Scope This policy applies to the Senior School. Teachers may discipline students for misbehaviour when the pupil is: • On school grounds. • Taking part in any school-organised or related activity – for example trips and visits. • Travelling to and from school. • Wearing school uniform. • In any other way identified as a student at the school. Or misbehaviour at any time, whether or not the above conditions apply that: • Could have repercussions for the orderly running of the school. • Pose a threat to someone else. • Could adversely affect the school’s reputation. In all cases of misbehaviour, the teacher may only discipline the pupil when on school premises or elsewhere when the pupil is under the lawful control of the teacher. Equal Opportunities The School is active in its responsibilities under the Equality Act 2010 and will not discriminate based on protected characteristics including race, colour, religion or belief, national ethnic or social origin, gender, gender reassignment, sexual orientation, disability, or special educational need. When considering sanctions, the needs of students with special educational needs or any disability will be specifically considered. The school recognises that where challenging behaviour is related to a student’s special educational needs or disability, use of positive strategies may enable the school to manage the pupil’s behaviour more effectively and improve their educational outcomes. All sanctions must be reasonable under the circumstances and must take into account the student’s age and any relevant protected characteristics. Roles and Responsibilities The Governing Body is responsible for ensuring that arrangements are made to safeguarding and promote the welfare of pupils. In pursuance of their duties, the Governors will support the school in maintaining high standards of behaviour and will promote good behaviour through the policies which it will keep under review with the Headmaster. The Senior Deputy Head, working with the Deputy Head Pastoral, is responsible for ensuring the implementation and day-to-day management of behaviour and will oversee support for staff faced with challenging behaviour from pupils. Teaching staff are responsible for implementing the behaviour policies fairly and consistently and advising the Senior - 15 -

Deputy Head and Deputy Head Pastoral of the efficacy of the procedures. Parents, guardians, and carers are responsible for the behaviour of their children both inside and outside school. They are encouraged to support and work with the school. When accepting a place for their child, parents agree that the Senior Deputy Head may authorise such disciplinary or preventative action as is necessary. Students are expected to take responsibility for their own behaviour. They have a responsibility to ensure that all incidents of disruption, violence and bullying are reported. They will be supported and guided by those staff with pastoral and academic responsibilities to include their tutor and Houseparent. General Principles 1.

Pupils are expected to behave with good sense and good manners in every situation, whether or not it is covered by a written rule or regulation.

Pupils are expected to treat the facilities of the school with respect so that the community may benefit from them. Any damage to school property must be reported immediately to the member of staff on duty or the appropriate Houseparent.

Pupils must observe the rules relating to behaviour in their Houses. Members of a House are collectively responsible for its condition. Access to other Houses is by invitation only.

Pupils must observe the regulations on school uniform and dress.

All personal property must be clearly marked. Pupils must not keep large sums of money in their possession but deposit it with their Houseparent.

Pupils are normally expected to be in the school area and to observe the regulations on school bounds. When visiting the town of Bath, pupils should be careful to behave in such a way that they bring no discredit on themselves or on the school. They should always be courteous and considerate to other people.

Pupils are required to seek permission from the Head of Sixth Form before bringing a motor vehicle to School. When permission is granted, such vehicles are for personal use only and subject to strict conditions. Vehicles are not to be used during the working day.

Pupils are expected to know and observe safety and fire regulations. No pupil may have or use fireworks, firearms, knives or other dangerous implements or materials.

All accidents must be reported to the Health and Wellbeing Centre at once, and pupils must observe the Health and Wellbeing Centre regulations in the case of illness.

10. In the interests of safety and good health, and discipline, smoking and vaping are not allowed and those found in possession of smoking or vaping paraphernalia may be subject to serious sanctions. 11. Any pupil found in possession, or in the company of others in possession, of illegal drugs and substances is liable to face immediate and permanent exclusion. 12. Pupils are expected to recognise the importance of working together as a community and are therefore expected to observe House rules and all other regulations relating to general behaviour, money and personal property, permission to be absent from School, use of sporting facilities, use of the Dixon Building, etc. 13. The following are considered to be serious anti-social offences against the Kingswood community: a) The possession of illegal drugs and substances including New Psychoactive Substances (NPS). b) The possession of knives or other weapons. c) Bullying. d) Racial or sexual harassment. e) Theft. f) Alcohol abuse. g) Smoking (this includes using electronic cigarettes). h) Dishonesty. i) Malicious damage. j) Leaving Houses after lights-out.

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Section 2 - Bounds External 1. a) Boarding pupils are allowed to visit Bath (i.e. the city area below Hamilton Road) on Saturdays and Sundays. They must sign out, and in, in their Houses on each occasion. On other days it is expected that they will be in the school area. If there are specific reasons for a pupil going to visit Bath during the week, they must seek the special and express approval of their Senior Houseparent. They must sign out, and in, in their Houses on each occasion. b) Sixth Formers may go into Bath on any afternoon after 4.20pm when they are not involved in a school activity, but they must first seek the approval of House Staff. They must sign out, and in, in their Houses on each occasion. (This includes Sixth Form Day pupils who are returning to school for supper and prep.) c) No boarders may go beyond the city area without permission from their Senior Houseparent. d) Boarders who have been away from School must return by 6.00 p.m. at the latest and must go to supper. After 6.00 p.m. no boarder may leave the school area without the permission of House Staff. 2.

Apart from the Upper and Middle playing fields, pupils are normally expected to be in the School area, i.e. the area bounded by Lansdown Road, Fonthill Road, Hamilton Road and College Road.

Boarding pupils must never leave their Houses after lights-out or before the rising bell without the permission of their Senior Houseparent, except in an emergency. Breaking this rule is regarded as a major offence and may lead to exclusion.

Especially when visiting Bath, pupils should be careful to behave in such a way that they bring no discredit on themselves or on the school. They should always be courteous and considerate to other people.

Internal 1.

Except in an emergency or with special permission, these are out of bounds to all pupils: a) All fire escapes. b) All roofs (including flat ones).

The main entrance (under the Tower) may not be used by pupils.

For safety reasons care should be taken when using the side entrance by the Dining Hall during the serving of meals.

Westwood and its grounds are out of bounds to pupils in Year 9 and above, except with special permission. This area includes Westwood Woods except for the path to the Middle playing field.

The Main School Houses and the Dixon Building accept visitors at certain times, by invitation.

Section 3 - Discipline Matters Pupils are expected to behave with good sense, good manners, and goodwill in every situation, whether or not it is covered by a written rule or regulation. The use of improper language is not tolerated. Friendliness, helpfulness, courtesy, and sensitivity to others are a reflection not only of good upbringing, but also of the respect one has for others. 1.

Drug related matters The school forbids a student from the possession, use or supply of drugs and related substances. Please refer to policy number 2.8 - Drugs Education and Prevention Policy.

Bullying Bullying, in whatever form it manifests itself, constitutes unacceptable behaviour at Kingswood and will be treated very seriously. Full details of the school's policy on bullying, including solutions, can be obtained from the Senior Deputy Head, Deputy Head Pastoral or School Office and the policy is displayed on the school website. If any pupil, parent, or teacher is aware of anyone who is being isolated, picked on or physically abused it is vital that the issue is dealt with at the earliest stage. It should be reported at once to any member of staff. All teaching staff will know how to deal with such issues sensitively and firmly. - 17 -

Alcohol a) Alcohol must not be brought onto, or consumed on, School premises. b) While pupils are under the school's control, they are forbidden to visit licensed premises and to purchase alcohol. This always applies to day pupils during the school day and to boarders, except Sixth Form pupils who have been granted town leave at a weekend or for a special evening event. Pupils are reminded that it is a breach of the law for persons under the age of 18 to purchase alcoholic drinks. c) Drunkenness will be severely punished. Sanctions are as outlined at section 4.

Smoking and Vaping Smoking and Vaping are forbidden, both on School premises and while pupils are under the school's control (including while they are travelling to and from School). Pupils are also forbidden to bring smoking/vaping materials onto School premises. Sanctions are outlined at Section 4.

Sexual Relations Pupils should not engage in public demonstrations of romantic affection around the school. We expect pupils to observe sensible norms of behaviour at all times. A child found in compromising circumstances must expect the respective parents to be informed. Where there is evidence of a full sexual relationship, the couple involved face the prospect of immediate and permanent exclusion from the school. Kingswood does not tolerate sexual harassment - physical or emotional, verbal, or visual. Sexual harassment may include, not only direct suggestions or slurs, but also offensive movements or gestures, as well as drawings or posters which may be taken as suggestive or demeaning to either gender.

Corporal Punishment and Other Sanctions which are Prohibited It must be stressed that corporal punishment and the threat of corporal punishment is prohibited. This applies to all members of staff and voluntary helpers whether on school property or elsewhere. Other punishments including those which are designed to humiliate or deprive basic needs are also prohibited in line with the National Minimum Standards for Boarding Schools.

Recording of Sanctions Administration of major punishments are recorded on CPOMS with the name of the student concerned, the year group, the nature and date of the offence, the reason for the sanction, and the name of the person administering it.

Boarding Houses Each boarding house has a sanctions book which is reviewed by the Head of Boarding to ensure consistency across Houses. Serious sanctions of any kind are always recorded centrally, and a letter sent to parents.

Malicious Allegations Against Staff If a student makes a malicious allegation against a member of staff and the accusation is shown to have been deliberately invented, the Headmaster will consider what form of disciplinary action to take in accordance with this policy. Where a parent makes a malicious allegation, the Headmaster will consider whether to require that parent to withdraw their child or children from the school on the basis that they have threatened the school or staff member unreasonably. In accordance with the DFE’s guidance, “Dealing with allegations of abuse against teachers and other staff” (October 2012) the School will consider a malicious allegation to be one where there is clear evidence to prove that there has been a deliberate act to deceive and the allegation is entirely false. Irrespective of whether the person making the allegation is a pupil or parent (or other person), the School reserves the right to contact the police in appropriate circumstances.

10. Child Protection and Liaison with Other Agencies Where behavioural issues give cause to suggest that a child is suffering or is likely to suffer significant harm, the School’s Safeguarding and Child Protection Policy will apply. On occasion it may be appropriate to liaise with external agencies regarding concerns arising from behavioural issues and so undertake a multi-agency approach. - 18 -

Under normal circumstances, the School will do this in liaison with parents unless there are child protection concerns which would indicate that this is not appropriate. 11. Managing Transitions and Support in School The School supports all students at transition points. Such support includes: a) The Senior Management Team at the Prep School and Head of Lower School will go through all class lists and files of pupils from KPS (Kingswood Prep School) with their Year 6 class teachers in the summer term before they join. The Head of Lower School will liaise with the Senior Deputy Head and Deputy Head Pastoral regarding any issues of concern. b) Students joining from other schools will have their files reviewed and any issues will be addressed and supported appropriately. c) Westwood Prefects and Year 7 tutors hold an induction evening and team building day in the first two weeks of school. d) Students joining other Year Groups are always supported by other pupils already at the school who act as mentors. e) Tutors are allocated to specific Year Groups and are therefore able to provide appropriate support. 12. Complaints The School has an open-door policy, and we encourage parents to talk openly to us about any concerns, worries or complaints in the knowledge that the School takes such matters seriously. The School’s complaint policy is available on the website and in hard copy form on request. 13. Monitoring and Review of this Policy The Headmaster, Senior Deputy Head and Deputy Head Pastoral review this policy annually in conjunction with the Educational and Pastoral Committee. The sanctions are monitored for trends by the Senior Deputy Head and the Deputy Head Pastoral (also DSL).

Section 4 - Specific School Sanctions The School keeps an internal record of minor and major misdemeanors for tracking and monitoring purposes. Whilst codifying behaviour always requires a degree of professional, contextual judgement, School sanctions are organised as follows: Level 1 This will apply for prep not done, having no books, poor effort in tests, low level disruption etc. The teacher deals with the matter using a range of context-specific strategies, which may include extra work, appropriate to the offence, is set for return at an agreed time, verbal reprimand, moving seats, a short lunchtime or after school detention. Such incidences will be recorded internally but parents are not informed as standard at this level. Level 2 This will apply where Level 1 sanctions have been tried and more needs to be done or where behaviour is repeated, or more serious than ‘low level’. HOD Detention: organised by the Head of Department. It usually operates on the following days but could take place on any day of the week: Monday: 4.30 - 5.30 p.m. Wednesday: 4.30 - 5.30 p.m. Friday: 4.30 - 5.30 p.m. Department Detention takes place in a designated room in the department and takes priority over all other activities. If a pupil fails to attend a departmental detention, the Head of Department should interview the student. Failure to attend without a good excuse will result in a Level 3 sanction which is a School Detention. Senior Housestaff will operate a similar level of sanction for unacceptable behaviour outside the classroom.

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Support Card: A support card may be issued and monitored jointly by tutor and Houseparent. The pupil is expected to present the card to staff at the beginning of each lesson. Staff are asked to sign it and to make a comment in response to the area of concern identified on the card by the Head of Department or Senior Houseparent (e.g. punctuality, correct books brought to lessons, prep, focus in lessons, etc.). The pupil should show the card to the tutor and/or Senior Houseparent at a set time each day. Completed Support cards should be shown during a meeting with the Senior Deputy Head, Deputy Head Academic or Deputy Head Pastoral at an agreed time at the end of each week. The completed card will then be handed in to the pupil’s tutor and filed. Level 3 A School Detention: happens on a Friday 5.30 - 6.15 p.m. supervised by a member of the Senior Management Team. Work is set by Senior Manager in charge and, if appropriate, may involve community service. School Detention is a serious punishment, imposed for a serious breach of expectations (whether academic or behavioural). Three school detentions within the same term will result in the pupil having to attend a one-hour Saturday detention. Level 4 This will apply when Levels 1, 2 and 3 have been tried and problems persist. The Senior Deputy Head or one of the Deputy Heads may also apply this sanction in response to a pupil’s inappropriate behaviour towards staff or any other matter deemed to warrant a Level 4 Sanction. A Senior Management Team Detention: this happens on a Saturday morning between 8.30 a.m. – 11.30 a.m. Pupil's report to the relevant Deputy Head’s office in school uniform. Pupils will be given appropriate tasks to undertake during the detention. Sometimes an extended community task will be applied. Level 5 This will always involve the Senior Deputy Head or Headmaster, with the consideration of suspension or exclusion. Prior to suspension, a ‘gating’ will be considered: a) Internal Suspension This requires the pupil concerned to work outside the Deputy Head’s office during the school day. b) External Suspension A pupil may be suspended by either the Senior Deputy Head or Headmaster. This sanction requires pupils to not attend school for a specific period of time. c) Permanent Exclusion The decision to impose the ultimate sanction of permanently excluding a pupil from the school is taken by the Headmaster. Unless the sanction has to be imposed, e.g., for criminality or other extremely serious matters, its use – which at Kingswood is extremely rare – would follow the failure of earlier sanctions to ensure that a pupil meets the school’s academic and behavioural expectations. For sanctions at Levels 4 and 5 there will always be written communication with parents or guardians and any other agencies, as appropriate. Sanctions in relation to Smoking, Vaping and Drinking Alcohol A breach of the ban on smoking/vaping rule is regarded as a serious matter as is a breach of the rules concerning the consumption of alcohol. For a breach of the smoking/vaping rule it may be considered appropriate for a suspension to be imposed. The same applies for a breach of the consumption of alcohol rule e.g. being in possession of or drinking alcohol on the school site. Those who do consume alcoholic drinks at permitted times and places are expected to drink in moderation and to ensure that they remain in good order. Anyone returning to School and judged to be in a drunken state will be deemed to have committed a serious breach of discipline and face suspension. The above sanctions apply, not only to those found smoking/vaping and drinking alcohol, but also to those found in the company of those smoking/vaping and drinking alcohol (other than in accordance with the guidance around the consumption of alcohol).

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Section 5 - School Uniform A teacher may ask a pupil to improve their standard of presentation and report to the teacher properly dressed at a given time. If students fail in this or a poor standard of presentation persists, the issue will be logged internally, their Houseparent will be informed, and a House sanction will be applied. If the problem continues, a school detention will follow and then the consideration of other sanctions.

Section 6 – Specific Boarding Sanctions House sanctions will usually be given for persistent breaking of rules which impinge on the community. These include: a) Issues of lack of punctuality (return from town/late to bed/late for meals/late for meetings). b) Issues which go against the code of conduct we expect from all pupils (lack of honesty/rudeness to staff, housekeepers, prefects, each other). c) Issues which affect others and go against personal standards expected (tidiness/lack of respect for House and others’ property). d) Misuse of IT (contravening the Acceptable Use Policy/use of IT after lights out). Further details of Kingswood Boarding Sanctions can be found in the Senior Boarding House Handbook.

Section 7 - Rewards At Kingswood, recognising pupils’ achievements and offering appropriate rewards is an important aspect of our overriding aim to encourage every pupil to make the most of their individual talents. We recognise that in many situations within a senior school, formal rewards as such are not always necessary and that authentic praise is reward enough. The intrinsic satisfaction of a task well done is obviously made that much greater if acknowledged by another individual. In addition to this a tutor or Houseparent will sometimes choose to send an email, or contact home, if an individual has done particularly well. On occasions a member of the SMT team might also write a note or a more formal letter to acknowledge an outstanding achievement. This sort of contact is very much part of the ethos at Kingswood and is valued by both parents and pupils. Pupils are also rewarded by being offered positions of responsibility within the school. Within each Year Group there are opportunities for pupils to look after / help with activities, monitor events and lead their peers. We do, however, also believe that there is considerable merit in having a clear and consistently used formal system of rewards. These are detailed below. There are specific rewards given for outstanding achievement and / or effort with academic work: Merits Merits are awarded to pupils in response to particularly good work and behaviour, including acts of kindness and service. Merits are not awarded to pupils in response to them meeting ‘normal’ expectations, such as handing in work on time or arriving to lessons with all necessary equipment, or indeed listening carefully to teachers’ instructions. These behaviours are expected as standard at Kingswood. All Merits will be logged on iSAMS, and will be credited both to the pupil and to their house. At the end of each term, houses and pupils with the highest number of Merits will be publicly celebrated. Commendations Commendations are awarded to pupils in response to outstanding work and behaviour, including acts of kindness and service. Commendations are the highest awards we offer during the year and should be reserved for particularly notable achievements or behaviours. Commendations will also be logged on iSAMS and credited to pupils and houses. Each commendation will be counted as five Merits for the purposes of calculating total scores at the end of each term.

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Recognition At the end of each term, if an individual pupil has collected 50 Merits (made up of Merits and Commendations), they will be publicly acknowledged in the end of term assembly. If an individual pupil has collected 100 Merits (made up of Merits and Commendations), they will receive a congratulatory letter and a small prize from the Deputy Head Academic, and also be publicly acknowledged in the end of term assembly and the weekly e-newsletter. This will also be the case if a pupil achieves the next milestone of 200 Merits. The House that achieves the highest number of Merits/Commendations each term will be rewarded with public praise in the end of term assembly. The Senior House that is the overall winner at the end of the school year will be celebrated in the Final Assembly and will receive a trophy. Senior Houses will run a separate House League to Westwood, who will run their own Tutor Group League within Year 7 and Year 8. Winning tutor groups will be publicly acknowledged in the end of term assemblies alongside the winning Senior Houses, but there will not be a trophy. Boarding House Rewards All staff aim to promote positive behavior and engender an atmosphere of co-operation in the House. We should expect that pupils behave with courtesy to all and respect property etc. and should not be rewarded for specifically doing what we expect, but some sort of reward for consistent behaviour or exceptional behaviour reinforces to others our levels of expectation. Further details of Kingswood Boarding House Rewards can be found in the Senior Boarding House Handbook. There are also specific rewards for outstanding effort and attainment in sport: Colours Award Criteria Colts Colours: awarded to pupils in Year 11 who show outstanding ability in a particular sport, set a good example in training throughout the year and contribute at a level deemed of a 1st team standard by the coach. (Badge to be worn on blazer). Half Colours: awarded to pupils who make a significant contribution to senior team sport, usually at 1st team level, and who have shown a positive attitude in training and in matches, throughout the term. (Tie to be worn with formal wear). Full Colours: awarded to pupils who fulfil the criteria for half colours but, in addition, show a level of performance consistent with that of a county standard. (Blazer which is again worn with formal wear). These awards are made in the whole school assembly on a Monday morning. Kingswood celebrates the achievements of other areas of school life in a number of ways: Music and Drama Awards The Music and Drama departments hold an annual award ceremony to recognise the achievements of their students in Years 10-13. These awards offer the chance for each subject within the faculty to showcase their top students while recognising the enormous talent that exists in every area at every level. The award evening itself consists of a dinner and award ceremony. It is a black-tie event in the school theatre that the staff from this faculty, along with the maintenance and catering departments, transforms into a special setting with lights, sound and back projected images of the nominees and the winners. This is coupled with live performance of music and drama and the presentations are made by an invited guest – often a former student who has based his or her career in the Arts. Each subject offers several awards in its own area – best composer, solo artist, best newcomer, best group performance etc. Students are recognised for their achievements across all areas of music and theatre from musicians, singers and actors, to composers and designers of lighting, sound, set and costume. Governors, staff of the faculty and Senior Management are invited to the whole event, with parents being invited to a drinks reception and the post dinner award presentation. The evening usually ends with a stunning finale and a musical performance by a group of Year 13 leavers. Now a regular feature of the calendar, the whole event is seen by all students as an enjoyable, worthwhile, and exciting event with the awards creating considerable encouragement for all students within the faculty. - 22 -

Art and Design Technology Awards Exhibition This is held near the end of the summer term either in School or in a gallery in Bath. As well as displaying the work of all GCSE and A Level students, there are awards made to the most outstanding students in each area. In addition to Gold and Silver awards, Best in Show awards are given to the students producing the most exceptional work. The Exhibition is officially opened by an invited guest, and the atmosphere is that of a professional exhibition, reflecting the extremely high standards achieved by the students in Art and Design Technology. Prize Giving Like many schools Kingswood holds an annual prize giving ceremony at the end of the academic year. In addition to prizes for outstanding academic achievement there are also awards for effort and contributions to the wider life of the school.

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Pupils and their Pastoral Care and Welfare Pastoral Care and Parental Involvement The strong pastoral system is centred within the seven Houses. Each pupil, whether day or boarding, has a personal tutor, a member of the House Staff, who guides and advises them on academic work and personal development and acts as a listening ear. The tutor keeps in close contact with parents or guardians. Some of the teaching staff and Senior Management live on the campus and so are readily available to help the pupils. In addition, the Chaplain is available, as are members of the Health and Wellbeing Centre. The first point of contact for parents is the Senior Houseparent. They should be made aware of any matters regarding a pupil e.g., sickness, family issues, general well-being, etc. They see the maintaining of good communications with parents as one of their primary functions. Senior Houseparents will write to all parents who are new to the school during the summer holiday, giving further details of their individual Houses, postal address and telephone numbers, routines, etc. It is also essential that parents should inform the school of any change of address or telephone number. This includes up to date emergency contact numbers for parents or nominated guardians which can easily be forgotten when changes occur. It can cause considerable work and added distress if staff are unable to contact parents immediately. All changes should be notified to the School Office in writing, who will circulate the details to staff. Parents' Meetings for each age group are held annually, sometimes twice a year. Details are sent to parents and guardians through our regular mailings and/or the Parent Portal. We anticipate continuing to offer remote Parents’ Meetings, particularly for parents based overseas. In addition, if a parent has a concern in a particular subject, appointments can be arranged with staff at any stage through the year. Curriculum booklets for Key Stage 3, GCSE and Sixth Form are on the school’s website. In addition, we have a Higher Education booklet for the Sixth Form. Kingswood is committed to ongoing curriculum development and the Governors reserve the right to vary policy without reference to parents. Developments and changes are normally notified to parents through the newsletter, if changes affect the whole school, or through individual letters for year groups. To keep parents in touch with Kingswood, we publish "Kingswood in Focus" annually as our school magazine. There is also a weekly newsletter from the Headmaster sent to all parents by e-mail. If a parent has cause for concern regarding any aspect of school, they should contact the Senior Houseparent in the first instance. If the Senior Houseparent is unable to help or parents wish to take matters further, they should contact one of the Deputy Heads, Senior Deputy Head or the Headmaster. In the case of a serious grievance, issues may be brought to the Chairman of Governors and letters should be addressed care of the school for onward transmission.

Guardianship: Terms and Conditions (Boarders) ▪ Following the Children Act (1989), the Protection of Children Act (1999), the Care Standards Act ( 2000) and the updates to the National Minimum Standards for Boarding Schools (2022) Kingswood School, in promoting and safeguarding the welfare of every pupil, requires parents who do not live in the United Kingdom, and whose child is under the age of eighteen years, to appoint a guardian to act on their behalf. The above legislation protects the rights of children and makes ‘proper and appropriate care’ a compulsory requirement. During term time the school is legally responsible for each pupil’s welfare and undertakes parentally delegated responsibilities. However, there are times (e.g. half-term breaks, or when a child is suspended or expelled by the school, etc.) when the school must be able to hand over these parental responsibilities to another adult – a properly appointed guardian. ▪ Guardians may be a family member, or family friend who is over 25 years of age and who is not a full-time student, but who is resident in the UK. If such a contact in the UK is unavailable, guardians can be provided by a reputable - 24 -

guardian organisation. Kingswood School will undertake checks with appointed guardians to ensure that sufficient standards of care are in place, in line with the National Minimum Standards guidelines. ▪ Kingswood School is a member of AEGIS – a national body for monitoring and regulating the welfare of international students. AEGIS provides accreditation of guardianship organisations in line with the new National Minimum Standards for Boarding and guidance from the NCSC (The National Care Standards Commission). We strongly recommend that parents engage only a guardianship organisation that has been accredited by AEGIS. (Please contact the Registrar for a list of AEGIS accredited Guardianship Organisations). ▪ Kingswood School will not recommend a guardian or guardian organisation. It is the parents’ responsibility to appoint a reputable guardian or guardian organisation. ▪ An appointed guardian will: 1. Be a 24-hour point of contact for parents, pupil and school (and host family if applicable). 2. Act with delegated parental authority in the case of an emergency or crisis and in other matters agreed by the parents. 3. Provide both pastoral and educational support. 4. Liaise with the school and parents over holiday and exeat arrangements. 5. Make appropriate arrangements for medical care. 6. Inform the school in writing about all the details of travel arrangements made prior to a child leaving the school for an exeat weekend or a longer holiday period. The school must know the exact details of each pupil’s accommodation and methods of transportation. Guardians should also respect the rights, religion and customs of a child, and adhere to what is commonly regarded as best practice in the guardianship and hosting of international students. This includes having in place a proper agreement with the pupil’s parents as to what the guardian’s responsibilities are. ▪ If a pupil does not have a guardian when required to do so by the school, or the appointed guardian is considered by the school to be unsatisfactory through lack of contact, reports of poor provision, poor welfare or poor accommodation from the returning child, etc., the school will invite parents to find a new guardian. Should parents fail to do so, they will be required to use an AEGIS accredited organisation to make adequate guardianship arrangements. The school reserves the right not to admit a pupil, or to exclude a pupil, for whom proper guardianship arrangements are not in place. ▪ The appropriate ‘Guardian’s Nomination’ and ‘Guardian’s Agreement’ forms will be sent by the Admissions Office to all parents new to the school for completion prior to the arrival of new pupils. ▪ All appointed Guardians must keep Senior Houseparents informed of any dates on which they themselves will be on holiday or are unable to take care of pupils owing to other absences or sickness and advise on alternative ‘cover’ for pupils during these periods. ▪ Under no circumstances will school staff act as educational guardians for Boarders. Airport Transfers It is expected that guardians will make transport arrangements for pupils. However, if the guardian is unable to meet children at the airport, we use a number of local companies to provide this service. The cost is charged to parents but if several pupils are to be collected at the same time, the cost can be shared. Parents should contact Senior Houseparents for further information. Full details of flight number, airport, arrival time and terminal number are essential. Parents should note that immigration may not permit younger children travelling alone into the country if they do not have precise travel plans. There is a good rail service to Bath. From Heathrow, this is joined at Reading via an airport coach service. National Express Coaches run a regular and inexpensive service to Bath but will not take children travelling alone under the age of 14. Bristol International Airport is also only 40 minutes from Bath.

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It is expected that boarders will return to school between 5.30pm and 8.30pm on the appointed day of return. If, for reasons, for instance, of flight times, a boarder has to return outside these times, then contact should be made in advance with the appropriate Senior Houseparent. Where an earlier arrival is advised, we will try to assist by opening the House. In circumstances where pupils are significantly delayed due to transport problems, guardians are expected to act to ensure their safe arrival. Where anticipated returns are after 10.00pm this may involve caring for the pupil in their own homes or booking Bed & Breakfast accommodation on their behalf. Parents and/or Guardians should liaise with Senior Houseparents in the event of such a delay.

Split Families The school recognises that sometimes divorce or separation of parents can be complicated. It is the school's policy not to become involved in disputes but to treat each party fairly and to carry out its legal obligations. Under the Children Act 1989, parents retain "parental responsibility" when they separate and continue to do so unless the court intervenes. This means that we, therefore, cannot refuse information to another party because a parent feels aggrieved by the circumstances of their divorce. However, in some circumstances, a party may not have access to the child and a Court Order may be in existence. It is, therefore, essential that parents provide the school with any relevant information. Information is confidential and disseminated on a need-to-know basis but, obviously, in the case of no access, has to be widely known by all staff. Where parents are separated or divorced, mailings are sent to both parties.

Pupils with Special Educational Needs Kingswood prides itself on its capacity to cater for pupils with mild Specific Learning Difficulties. Our record of success with these pupils is very good. We have well-qualified specialist teachers to provide one-to-one support alongside the core timetable to enable students to access the curriculum and develop into independent learners. Students with identified Specific Learning Difficulties will be placed on the SEND Register so teachers can support them according to their needs. All pupils are screened for potential underlying Specific Learning Difficulties on entry. If your child is newly identified once at Kingswood, please contact the Head of the Learning Support department immediately to discuss support available. Pupils, parents and teachers can all raise concerns about potential underlying Specific Learning Difficulties with the Head of Learning Support at any time. Individual lessons with a specialist teacher are charged as an extra and designed to support students on the SEND Register. It is usual for pupils to have one lesson per week after a conversation with the Head of Learning Support. Please contact the Finance Office to confirm the cost of each session. We recognise equally the many talents of our pupils, including those who may require additional support and challenge to reach their potential at an elite level. Enrichment activities form part of each key stage curriculum, as do extra-curricular activities. Where appropriate, the curriculum is adapted to encourage the specific strengths of particularly talented pupils. Our Head of Academic Enrichment monitors the academic progress of our scholars, liaising with their tutors and the Deputy Head (Academic). The school also has a policy relating to Gifted and Talented Pupils. Please contact the School Office if you would like to receive a copy of this policy.

Life Skills All pupils at Kingswood receive timetabled Life Skills lessons. These cover crucial aspects of personal development such as physical and mental health and wellbeing, online safety, citizenship, personal finance, careers, relationships and sexual health to prepare our pupils for the challenges of adolescence and adulthood. Aspects of the curriculum are statutory Relationships, Sex and Health Education as set out by the Department for Education. Pupils attend assemblies every week and these regularly include the presentation of topics that complement the Life Skills programme. The Sixth Form also attend General Studies talks each week which feature guest speakers who expand on the topics of the Life Skills course. In addition, the tutorial programme at Kingswood is closely linked with the Life Skills programme and students discuss topics with their tutor in small groups.

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While we believe this programme will help to prepare our students to navigate the challenges of adolescence and adulthood, we hope that parents will recognise the importance of their own role in this area. Parents receive regular communication about upcoming topics and additional resources to support discussions at home. Should parents wish to discuss the Life Skills curriculum including ways in which to support their children, they should contact the Head of Life Skills who will be happy to help. The school also offers the following information to all pupils:

Personal Matters – Dealing with Concerns and Complaints This section explains what you can do if you feel worried about something and what you may do if you wish to complain about how you are being, or have been, treated. If you misplace this booklet and think there is something you need to complain about, you can obtain another copy from your Houseparent or from the School Office. If you do not understand anything in this section, get a member of staff, a friend, or an older pupil to explain it to you. There are many problems and situations which may upset you. No list can ever be appropriate for all individuals at all times, but you may not be able to manage alone in the following situations: •

You feel you are unable to cope owing to problems with work or for social reasons (e.g., pressure or difficulties with friendships).

•

You feel you are being discriminated against on grounds of race, religion, gender or for any other reason.

•

Someone has hurt, abused, or harassed you or has made suggestions - sexual or otherwise - that you feel are inappropriate.

•

You feel you have been treated unreasonably by a member of staff.

•

You are being bullied or treated unkindly or unfairly by another pupil.

•

You think you are being badly taught, and you are not receiving a fair deal.

The school’s pastoral and counselling system should support you through your time at Kingswood and deal with most matters of concern. Under some circumstances you may wish to make a formal complaint in writing, especially if an informal complaint has not been satisfactorily resolved. Whether you deal alone with a problem, seek advice, or help, in sorting it out informally or decide that a formal complaint is appropriate, is a matter for you to decide. What do I do if I just want to talk to someone? Remember you have close friends who may be able to help, or an older pupil to whom you feel you can turn. Your Houseparent or tutor is always ready to help. You may use any other member of staff (including Housekeepers) with whom you can comfortably talk. The Headmaster, the Deputy Head (Pastoral), the Senior Deputy Head, the Deputy Head (Academic), the Head of Boarding or the Chaplain are also available: do not be afraid of raising issues with them. There may be times when you feel you cannot talk with a member of the academic or House Staff - this is perfectly alright and natural. You can scan the QR code on the posters around school to complete a ‘Talk in Confidence’ form. This allows you to report anonymously if you wish, select your preferred method of communication for responses and suggest how you would like your issue followed up and who you would like to be involved. You can also talk, telephone, or write to any of the following: •

Your parents

•

The Health and Wellbeing Lead (or any of the Health and Wellbeing Centre staff) (Telephone: 01225 734483).

•

The School Counsellors. Details of how to contact them are posted on House noticeboards.

•

Off the Record, Open House Centre, Manvers Street, Bath, BA1 1JW (Telephone: 01225 312481). A member of staff from Off the Record visits the school on a weekly basis and is available for short assessment and follow-up sessions with pupils. Appointments are made by referral through the Health and Wellbeing Centre. There is also a ‘drop-in’ facility which operates outside of lesson times. Details are in the Health and Wellbeing Centre and on House notice boards.

•

Childline (Telephone: 0800 1111).

•

If you have a particular concern about drugs, you can contact Off the Record (Telephone: 01225 312481), or - 27 -

FRANK (Telephone: 0300 1236600). •

If you are concerned that you may have become pregnant, or may have made someone pregnant through unprotected sex, you should seek immediate advice and certainly within 72 hours, from either the Health and Wellbeing Centre (Telephone: 01225 734483) or contact the Riverside Clinic (Contraception and Sexual Health Service) (Telephone: 01225 826855).

•

The NSPCC has launched a dedicated helpline for children and young people who have experienced sexual harassment or abuse at school. (Telephone 0800 136 663 or email help@nspcc.org.uk)

•

If you have a particular concern about boarding, you can contact the Office of the Children’s Commissioner (Telephone: 0800 528 0731).

What happens if I want to make a complaint about something? Sometimes you may feel that you would like to complain about something that is worrying you. This might be about how you are being treated. The first thing you should do is speak to any member of staff you trust e.g., your Houseparent or tutor. It is particularly important for you to realise that if you are troubled over something you can have your tutor or a friend with you when you are talking with your Houseparent. The Headmaster, the Deputy Head (Pastoral), the Senior Deputy Head, the Deputy Head (Academic), the Head of Boarding or the Chaplain are also available; do not be afraid of raising issues with them. If the matter cannot be easily settled to your satisfaction, then you can make a formal complaint. You will need to do this by: a)

writing to your Houseparent or the Headmaster, or telling your Houseparent that you wish to make a formal complaint, then

he or she will ensure the complaint is recorded in the complaints log held by the Headmaster’s Executive Assistant.

you will receive a response within five working days of you making the complaint.

You will then be asked to talk the matter through with the appropriate member of the Senior Management Team and you can have a friend with you or your tutor or any member of staff.

If you feel the matter has still not been dealt with seriously, you have the right, under the Children’s Act, to contact the Social Services department about the matter (Telephone: 01225 396312). Alternatively, you may wish to contact an outside agency like Off the Record or Childline.

Safeguarding The Kingswood School Foundation (which comprises Kingswood Senior School and Kingswood Preparatory School) places the safety and wellbeing of all its pupils as our highest priority. Our business is to know everyone as an individual and to provide a secure and caring environment so that every pupil can learn and undertake educational activities in safety. Safeguarding and promoting the welfare of children includes protecting children from maltreatment and ensuring they can grow up in circumstances consistent with the provision of safe and effective care. Action will be taken to ensure all children have the best outcomes. The Counter Terrorism and Security Act (2015) places a duty on specified authorities including schools to have due regard to the need to prevent people from being drawn into terrorism (the Prevent duty). At Kingswood School, we are committed to supporting vulnerable students through our safeguarding policies and procedures and recognise that this will support the school’s contribution to the Prevent duty. At the school, we build pupils’ resilience to radicalisation by promoting fundamental British values and enabling our pupils to challenge extremist views. The school has engaged positively with appropriate training to ensure all staff have the skills and knowledge to refer any concerns appropriately with Mr James Matthews being the Lead for the school on Prevent. The Foundation's Child Protection and Safeguarding Policy can be found on the school website. The Designated Safeguarding Lead for the Senior School is Mr Jamie Matthews who can be contacted on 07436 167397 or jmatthews@kingswood.bath.sch.uk

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Pupils and their Health The School Health and Wellbeing Centre Kingswood is fortunate to have an excellent Health and Wellbeing Centre which is staffed during term time by a team of dedicated, qualified, medical personnel. The team have a wide range of experience and are committed to supporting the students’ physical and mental health needs throughout their school journey. There are twice weekly GP clinics run onsite for boarders, provided by Combe Down Surgery, which are on Monday and Friday morning. The school’s Lead GP is Dr Kate Jenkins MBBS, MRCP, DFFP, DRCOG London 1996 MBBS London, DipFRSH. who can be contacted via the Health and Wellbeing Centre. There is also a weekly physiotherapy clinic for all pupils alongside access to Counselling and a confidential mental health support service provided by Off the Record. The Health and Wellbeing Centre staff also liaise closely with external agencies, as needed, and the Royal United Hospital (RUH) is close by in the case of an emergency. When Hospital and/or Specialist appointments are arranged, transport by taxi is organised by the Health and Wellbeing Centre staff and pupils under 17 years are accompanied. Boarders in the Sixth Form are given the option of having a member of staff accompany them. Any cost is included on the school bill. There are designated nurse-led school clinics each day. In addition, appropriate staff are available at other times throughout the school day. In order that the Health and Wellbeing Centre can operate as effectively as possible, all pupils are asked to access the clinics at the follow times below: 1.

School clinic times: Monday to Friday

Saturday

10:55 – 11:20 12:20 – 13:45 16:20 – 17:00 Additionally boarders can be seen between 7:45 - 8:30 and 17:00 – 18:00 12:00 – 17:00

Out of Hours: Pupils should visit the Health and Wellbeing Centre outside of these hours only if urgent. In this case if it is: a (a) during lessons – they should see the teacher of the lesson they are about to miss and obtain a written note from that member of staff before coming to the Health and Wellbeing Centre. (b) during prep – they should speak to the member of staff on duty who will ring the Health and Wellbeing Centre before sending the pupil. (c) after prep – they should let house staff know that they feel unwell who will then contact the Health and Wellbeing team as required 2.

Day Pupils: We ask that day students feeling unwell are not brought into school in the morning to attend the Health and Wellbeing Centre. If they are unwell at home we ask parents to provide the care needed and, if necessary, keep their child at home. Any day pupil that becomes unwell during their school day will be cared for in the Health & Wellbeing Centre. Parents/guardians will be contacted to collect pupils if they are unable to return to lessons. Pupils must be collected by a parent or guardian or a designated adult where parental verbal or written consent has been received by the Health and Wellbeing Centre.

Boarders: Entry to Kingswood School is conditional upon all pupils who are boarding having a full medical before arrival, and receipt of the completed Medical Information Form to School. Any outstanding UK immunisations will be brought up to date, as necessary. At the start of the academic year additional health checks may be carried out as necessary. - 29 -

Ongoing Medical Needs: If a day or boarding pupil has a previously diagnosed medical condition, please ensure that the Health and Wellbeing Centre is made aware in advance, and that any care plans or medication plans are passed on in full. If appointments have been made for boarders’ during term-time, please inform the Health and Wellbeing Centre in advance. If your child’s medical needs change please inform the Health and Wellbeing Centre.

General Medical Arrangements The admission or retention of any child is conditional on acceptance of the following: • All boarding pupils must have a medical with their family or School Doctor before entering Kingswood. • All parents are required to complete the Contact Sheet and Medical Information Record. These forms must be received by the school prior to the child's admission. • The Health and Wellbeing Team must be informed of any medical issue and, if possible, a summary from the Family Doctor should be sent to the School Doctor before entry to Kingswood. Full Boarders and Weekly Boarders Registration: In order that the best use may be made of the facilities and services provided under the National Health Service, every overseas boarder must be registered on the list of the School Doctor throughout their time at school. During the school holidays, medical treatment should be obtained under the National Health Service Act as a "temporary resident". Parents must send their child's Medical Card and complete the Medical Information Record as provided in the induction mailing. UK boarders will have the option to either remain with their own GP practice or join the one allocated with the school but if they remain with their own GP they will only be seen as temporary resident when at school. This is outlined in the Medical Information Record paperwork. Please don’t hesitate to contact the Health and Wellbeing team if further advice is required. Consent to Treatment: If a boarder requires emergency medical treatment, every effort will be made to obtain the prior consent of the parent or guardian (or the pupil personally if aged 16 or over). Should this be impossible in the time available, the Headmaster or Senior Houseparent, acting "in loco parentis", is authorised to give valid consent to such treatment (including anaesthetic or operation) as may be recommended by the School Doctor or Hospital Specialist. Please see the parental consent form in the induction mailing. Should it be necessary for a pupil to seek medical advice during the school holidays, we ask that the doctor consulted provides a report of the episode of care, to enable the Health and Wellbeing Centre staff to be informed and provide continuity of care once term starts. This is particularly important if there is continuing medication, and it is imperative that all medication is clearly labelled and, if from abroad, in English. A report (again in English if from abroad) is helpful when treatment is to be continued. It is only possible for the school to take responsibility for the administration of medication if prescription and dosage is clear. Confidentiality: Throughout a pupil's time as a member of the school, all medical matters are treated with full confidentiality. Day Pupils Day pupils are usually registered with their own family doctor, but they may become registered with the School Doctor if they live within the City of Bath. An annual form will be sent home, to be completed after the summer holidays, to update the Health and Wellbeing Centre of any changes, such as new allergies, on-going medication, and vaccinations.

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Immunisations It is most important that we should not only protect individuals against infectious diseases but should also ensure a high level of immunity within the school community. Therefore, on the Medical Information Record, we ask you to state the dates when your child was immunised against various diseases and the number of injections they received. If a boarder comes to the school and they have not been satisfactorily immunised or if the immunity has expired, we shall ask to carry out further immunisations with parental consent. In addition, pupils are offered immunisation against influenza each year in the Autumn term. Further advice will be sent out by the Health and Wellbeing Centre once a date has been confirmed. A small charge may be required for this immunisation, unless the pupil, who is registered with the School Doctor, suffers from asthma or other similar conditions, when it is available at no cost. In a Boarding School environment, influenza can spread rapidly and vaccines help to reduce this risk. It is school policy to adopt the National Immunisation Programme and therefore your child, if a Boarder (or a Day Pupil who is registered with the School Doctor and with parental consent), will be immunised in accordance with national recommendations unless the Health and Wellbeing Lead is notified to the contrary. See Medical Information Record in the induction mailing for parents new to the school. Some vaccines for overseas travel are not available under the National Health Service and a charge will be made to parents for these. You will be notified in advance if a charge is applicable. Anti-malarial drugs are not available on NHS prescription and a charge is made for these. We do not ask for health certificates, but we must be notified in writing, before the following term, if pupils were in contact with any known infection during the holidays. Human Papillomavirus (HPV), Diphtheria, Tetanus, Polio and MenACWY Vaccinations: In line with NHS recommendations all Year 8 pupils will be offered the Human Papillomavirus vaccine in the Spring Term. In Year 9 they will receive a booster of the Human Papillomavirus vaccine, their Diphtheria, Tetanus and Polio booster and the MenACWY vaccine. NHS consent forms will be sent by the Health and Wellbeing Centre to the relevant parents close to the time.

Medication Parents are requested NOT to send their child to school with any medicines for their personal use to keep all pupils safe and medications accounted for. We ask that necessary medicines of any kind be given to the care of the Health and Wellbeing Centre staff, who will ensure that they are available to the pupil as required and the appropriate documentation is completed. The only exceptions to this should be emergency medication which may be unexpectedly required such as asthma inhalers and self-administered EpiPens and we ask that the Health and Wellbeing Staff are notified of these and appropriate forms completed. All medication requirements must be discussed with the Health and Wellbeing Centre so that we are aware and can optimally care for your child. A consent form will be sent out when a pupil joins Kingswood School and will stay on their record until they leave the school. This must be signed and returned and will give the Health and Wellbeing Centre staff permission to give over the counter medications, such as Paracetamol and/or Ibuprofen, as appropriate and the use of a Salbutamol Inhaler if your child’s is missing. Parents are asked to contact the Health and Wellbeing Centre with any changes. Epipen Policy: It is current UK medical guidance for all epipen carriers to carry two epipens on them. Please ensure that your child has their two epipens with them at school and that an allergy action plan has been completed for them. Please contact the Health and Wellbeing Team if you have any questions. Spare epipens are located around the school and in the Health and Wellbeing Centre for emergency use. The Health and Wellbeing Lead can be contacted at the Health and Wellbeing Centre (tel. 01225 734483) at any time during term-time when parents may wish to discuss medical or pastoral problems. - 31 -

School’s Medical Scheme with ‘AXA PPP’ Whilst we are fortunate in having an excellent local hospital, with sympathetic and expert specialists, it is nevertheless often difficult to arrange appointments for non-urgent matters as quickly as one would wish. Often conditions which are minor can produce significant disruption to the academic and sporting lives of our pupils, and having such matters dealt with promptly is highly desirable. The School’s Medical Scheme not only provides cover for specialist consultations and physiotherapy but also allows for scans to be carried out very promptly. Details of this scheme are available from the Admissions Office for parents of new pupils and the Finance Office for parents of current pupils. If you already belong to a private medical health scheme, which includes the provision of private treatment for your child, please provide details of the policy and what is included and excluded.

Health and Safety In the school's Health and Safety statement there is a section which relates to the duties of pupils. Pupils are required to be aware of, and to comply with, the following expectations: a)

To exercise personal responsibility for the safety of self and classmates.

To observe standards of dress consistent with safety and hygiene.

To observe all the safety rules of the school and in particular the instructions of teaching staff given in an emergency.

To use and not wilfully misuse, neglect or interfere with things provided for their safety.

Not to have in their possession or use fireworks, firearms, knives or other dangerous implements or materials.

To take care in the use of electric and gas fittings to avoid risk of fire.

Not to make any alteration to electric wiring or appliances. All electrical equipment used in Houses and common rooms must be approved by Senior Houseparents, used with due regard to safety and pass a safety inspection.

To acquaint themselves with the fire regulations applicable to their own Houses, as well as school fire regulations.

Sports Safety 1.

In the Sports Hall it is important that the following regulations are obeyed: a)

Correct kit and correct footwear must always be worn.

Only one game (or, if the nets are drawn, two games) should be played at any one time.

There should be no use of the climbing wall or of gymnastic equipment without staff supervision.

There should be no use of the weights room or playing of hockey without either staff supervision or the permission of sports staff.

No eating or drinking is allowed.

All pupils must observe the more detailed rules for each sports area in the Sports Hall.

The Squash Court is available for pupils' use whenever it is free. Safety goggles should be worn when playing and pupils should see a member of the Games staff to borrow some if they do not have their own.

There is no swimming without supervision by a member of staff. Pupils must also observe the following: a)

Going to and from the pool (and the changing rooms), track suit and shoes must be worn.

Correct swimming kit must be worn in the pool (shorts and cut-off jeans etc., are forbidden).

Running along the pool side is forbidden and diving must take place only at the deep end.

Heavy or sharp objects must not be taken into the pool and balls may be used only with permission.

Improper use of life saving equipment is forbidden. - 32 -

When going to the Upper, pupils must use one of two routes: a)

Pupils may cross the road at the Chapel Crossing and walk up the right-hand side of Lansdown Road.

Pupils may also go to the Upper via the Middle Field. Pupils must cross at the Ensleigh Crossing using the lights. They should walk to the Upper on the right-hand side of Lansdown Road.

Pupils in Years 7 and 8 must be crossed over Lansdown Road by staff or Gap Students whenever they are accessing the Upper Playing Fields – the Chapel or Middle Field Crossings must be used.

All pupils will receive a briefing at the start of each term from Games Staff. For large events, such as Sports Day, further arrangements will be put in place.

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Pupil Appearance and Personal Belongings Dress and Appearance 1.

The school's dress regulations are intended to ensure that pupils are dressed smartly during the school day. Full details of current dress regulations are on pages 36-38.

The same standard of tidiness is also expected in hairstyles. We prefer hair not to be dyed at all, however, if hair is dyed, it should be dyed only in a single natural colour. A pupil must expect to be sent home if hair dye leads to an inappropriate appearance in our opinion. Hair bands and clips may be worn but must be completely plain. Shaven heads, No 1 and No 2 haircuts are not permitted. We adopt a slightly more flexible approach in the Sixth Form, subject to hair being judged to be smart and acceptable.

Body art tattoos of any description, whether permanent or temporary, are unacceptable.

The school cannot accept liability for damage or loss to items of jewellery and any articles of value must be covered by the parents' or pupils' insurance. For reasons of safety and security, pupils are only allowed to wear a limited amount of jewellery during school hours. Restrictions do not operate during free time with casual clothes, but we do not expect fashion to be extreme. This means that for formal and school wear we apply the following rules: a)

Pupils are not permitted to wear tongue, nose, or eyebrow studs or indeed any visible piercing judged unsuitable. Earrings are expected to be inconspicuous; only a matching pair of studs may be worn, and they should be simple and small, and without any dangling attachments. If ears are pierced there should be only one hole in each ear and the piercing must be carried out under the supervision of parents or guardians. It must not, under any circumstances, be done by other pupils.

One ring may be worn on each hand, but these will have to be removed for safety reasons in some lessons. Rings should be of simple style and reasonably small size.

A single simple bracelet may be worn on each wrist.

Non-school badges, or ankle chains must not be worn with school uniform. Pupils may wear a thin gold/silver/metal chain under the neckline of a blouse/shirt.

Jewellery should be subtle. It should not be distracting or detract from the wearing of a smart Kingswood uniform. Pupils in Sixth Form Pupils in Sixth Form are permitted to wear more than one earring in each ear. These must be small studs or small hoops. They are also permitted to wear a small discrete nose stud in the nostril (not in the septum).

Make-Up Pupils in Years 7-11 are allowed to wear subtle, natural make-up which seeks to cover blemishes. In practise, this means concealer on spots and under the eyes and/or a light application of tinted moisturiser, which should be as close to the natural skin colour of the pupil as possible. This does not mean… a) Heavy use of foundation or any concealer/tinted moisturiser that creates a discernibly different skin colour than the natural skin colour of the pupil. b) Blusher/bronzer c) Eye-liner d) Eye shadow e) Mascara (pupils in Year 11 are permitted to wear subtle mascara of a natural colour) f) Brow pencil/colour g) Lip gloss, liner or colour - 34 -

Nail polish of any colour – nails should be kept short (no longer than the end of the finger for safety) and should not have polish, gels or tips.

Pupils in Sixth Form Pupils in Sixth Form are allowed more freedom with make-up, although are still expected to present themselves in an appropriately formal way. If make-up is judged to be excessive and/or inappropriate, the school reserves the right to ask pupils to remove their make-up, or send them home. A uniform list giving full details of what is required (for boarders and day pupils) will have been provided in your induction mailing. All articles of clothing (including casuals and games kit) must be sent to school in a clean, good condition and clearly marked with the owner's name and House. A charge will be made to boarders for repairs to damaged clothes, or for marking unnamed clothes sent to school. The school laundry operates commercial washing and drying machines. All clothing is tumble-dried, and articles must be able to withstand the rigors of this system. Clothing should be colour-fast and those requiring special treatment, e.g., thermal wear and all-wool sweaters, should not be brought to school. This especially applies to casual wear and the school accepts no responsibility for damage to such items. Boarders may change into casual clothes to attend supper in the evenings and wear casual clothes at weekends. There is no specific restriction on the type of casual clothes worn or the amount to be brought, but common sense should prevail over the choice. If not, we shall send home what we consider to be inappropriate items. Please remember that if a pupil brings too many casual garments, problems of laundry, storage and lost property are created. Day pupils in Years 7 – 11 may not bring casual clothes to school unless specifically requested to do so for the purposes of an activity or excursion.

School Uniform Shop www.johnmooresports.co.uk email: enquiries@johnmooresports.co.uk 2 Argyle Street, Bath, BA2 4BA Opening times: Mon-Fri: 09.30 - 17.30 Saturday: 09:00 - 18:00 Sunday: 10:30 - 16:30 Bank Holidays: 10.00 - 17.00 Tel: 01225 466341 Day Pupils Schoolwear appointments can be made via the John Moore Sport website above. Select ‘Schools and Clubs’ and then ‘Schoolwear Appointments’ or you can call John Moore Sports on 01225 466341. UK Boarding Pupils Appointments should be made as per Day Pupils with a personal visit to John Moore Sports if possible. If a personal visit is not possible then items can be ordered to be delivered to either your home address or to your boarding house (free delivery to UK). Overseas Boarding Pupils Orders can be made online – unless an earlier visit to the UK is planned when an appointment should be made (as per Day Pupils). If ordering online, please arrange for uniform items to be delivered to your boarding house. John Moore Sports can advise on sizing via email or telephone call. School staff will collate any changes in uniform needed on the first day of school and John Moore Sports will arrange for fast delivery of replacement items.

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Payment Payment is required by the provider at the time of ordering and can be made by credit card, debit card or PayPal. Naming of Uniform It is a School regulation that ALL items of clothing (both uniform and casual wear for boarders) are named with a sewn-in name tape. Name tapes should be ordered through John Moore Sports or purchased privately.

Second Hand Uniform Shop The Friends of Kingswood second-hand shop offer blazers, skirts, trousers, ties, sports kit, sports equipment and more. All the money raised from the sales of the second-hand uniform goes to the Friends of Kingswood to help our school. The shop is situated on the left side of Fonthill Road, before the Sports Hall, with black double doors. Only cash, cheques or cards are accepted; purchases cannot be added to a child’s school account. Items to donate: Any item of school uniform and sports kit, including hockey sticks, racquets and cricket bats can be donated for sale. Items must be current uniform and in good, clean, saleable condition. Donations should be put in the Uniform Recycling Bank situated outside the shop. The committee reserve the right to refuse any article that they feel is unsatisfactory, in which case the item will be donated to charity. They also reserve the right to donate to charity any item that remains unsold after one year. The second-hand shop is a sub-committee of the Friends of Kingswood.

Dress Code and Requirements for Years 7–11 We want our community to be as purposeful and professional in appearance as is possible during the working day. This means that we expect pupils to look as smart as they can. The main points in this respect are as follows: • Shirts must be tucked in at all times. • Rolled-up sleeves when wearing a tie are not permitted. • When wearing a shirt, ties must be worn at all times; these will be done up properly at the neck. (The one exception is when Summer Dress is operable.) • The hem of the skirt should not be more than 3" above the centre of the knee. If a pupil persistently wears a skirt shorter than this, they will be asked to replace it with a longer one or wear trousers. • Scarves – only the school scarf may be worn, although this is an optional item. • Winter coat. Whilst we do not insist on a particular style of school coat, in periods of inclement or wintry weather we recommend that pupils do have a warm dark coat or jacket to be worn over the blazer. School Wear: this is for lesson time, meals, week-day wear, visits to other schools, special occasions, and certain school functions. It consists of: • Black school blazer with school crest* • Charcoal V-neck pullover* • White shirt (long or short sleeve) with school tie* (short sleeve for the summer term only) or • White blouse (long sleeve, 3/4 sleeve or short sleeve open Rever collar* (short sleeve for the summer term only) • Charcoal grey trousers* with plain grey or black socks or • Tartan school skirt*, no shorter than 3” from centre of the knee, with black tights (optional grey or white socks in the Summer Term) • Black leather shoes (not completely flat, heel must not be higher than 2”. Boots, suede shoes, trainer style shoes and casual shoes are not acceptable) • School scarf* (optional) • Black cagoule* (optional)

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Sixth Form Dress Code and Regulations The following dress regulations are intended to ensure that pupils are dressed smartly during the school day. Items of clothing which, by their style or use of materials, undermine this aim, are not acceptable. Pupils are expected to respect the spirit, as well as to adhere to these regulations. Formal dress will be required on certain occasions – e.g., Open Day, Carol Service, Commemoration Day, Leavers’ Service, etc., and any other important school events, as directed by the Senior Deputy Head. Formal Wear: This is for special occasions – e.g., certain Kingswood functions, visits to other schools and interviews. It consists of: •

A dark tailored suit (i.e., black, grey, or navy jacket and trousers or skirt of the same material). The hem of the skirt should not be more than 3" above the centre of the knee.

•

A white long-sleeved tailored ‘business’ shirt (which must be tucked in)

•

School tie

•

A plain, dark V-neck pullover may be worn

•

Polished black leather shoes. The heels should not be more than 3" high. Stiletto heels are not permitted for either formal or school wear. Trainer style shoes and casual shoes are not acceptable.

•

Black socks (when wearing trousers)

•

Plain flesh-coloured or plain dark tights (when wearing a skirt)

•

If a Colours jacket is worn on a formal occasion, the formal trousers or skirt must be plain black or grey

•

If a belt is worn it must be either black or brown

School Wear: •

A dark tailored suit (i.e., black, grey, or navy jacket and trousers or skirt of the same material). The hem of the skirt should not be more than 3" above the centre of the knee.

•

A shirt which buttons at the neck and which has a stiff collar, or a shirt which has a Rever collar. Shirts may be plain or small checked or striped and must be tucked in.

•

A tie must be worn with a stiff collar shirt

•

A plain knitted V-neck pullover may be worn with a shirt or blouse

•

A plain knitted Quarter Zip may be worn when wearing a shirt and tie

•

Socks (when wearing trousers)

•

Plain flesh-coloured or plain dark tights (when wearing a skirt)

•

Shoes should be black or brown. Heels should not be more than 3” high. Boots, slingbacks, backless shoes, trainer style shoes, moccasin-type shoes and casual shoes are not acceptable.

•

A non-school scarf may be worn, although not in lessons, the dining hall or assembly

•

If a belt is worn it must be either black or brown

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Games Wear All Pupils Required for all terms: Kingswood tracksuit* (this is essential: our playing fields are very exposed and can be extremely cold) White/red games shirt* Kingswood mid-layer* (optional) Kingswood hoodie* (optional) Thermal top/skins* (optional black or white) Black rugby shorts* or black games shorts* or black games skort* (combined skirt/shorts) Black swimming trunks* or one-piece black swimming costume* and black swimming cap White sports socks Black and red school games socks* Reversible black/red rugby shirt* (for boys’ rugby) Kingswood ¾ leggings* (optional) Summer Term: Cricket shirt* (team players only) School cricket jumper* (team players only) White cricket trousers (team players only) Note: Only school team players must have all the cricket kit – optional for normal sports wear Athletics vest* (optional) Athletics shorts (optional) White tennis skirt (optional) The wear in the Summer term depends on choice of games. (See uniform lists supplied for options) *Items must be purchased from the uniform shop. Equipment: Sports Hall shoes (indoor training shoes with non-marking soles) Trainers for outside use Rugby boots (for boys’ rugby) Astro Turf shoes (optional) Shin pads Opro gum shield (available through school) Hockey stick Tennis racquet Sports Bag Backpack Please note: 1.

Black blazers are supplied with an integral embroidered school crest. We do not provide badges to be sewn on to other blazers.

We request that indoor training shoes are not dark or black and have non-marking soles to protect the sports hall floor against damage from dirt and grit.

Sixth Form Games Kit Sixth Formers who have come from other schools and are not in rugby or hockey teams may wear games clothes and swimming trunks from their previous school until they need replacement, providing they are smart. For additional sports requirements, please see uniform/kit list and check with Games staff.

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Summer Dress 1. 2.

The Senior Deputy Head may, in exceptionally warm weather, announce that summer dress may be worn instead of normal school dress. Those wearing summer dress are still expected to be attired smartly and appropriately. Normal regulations will apply, except for the modifications below. Those who contravene the regulations will be required to wear normal school dress.

When wearing a shirt a) b) c) d) e) f) g)

Jackets and ties may be left off. If a tie is not worn, the top button - and only the top button - of the shirt must be undone. Ties may be worn when jackets are left off. Whenever a tie is worn, the top button of the shirt must be fastened. If a jacket is worn, a tie must also be worn. A V-neck pullover may be worn instead of a jacket. If a pullover is worn, a tie must also be worn. Shirts must be tucked in. A short-sleeve shirt may be worn. If a long-sleeve shirt is worn, the sleeves may be rolled up neatly when no tie is worn. T-shirts worn underneath school shirts are not permitted.

When wearing a blouse a) Blazers may be left off. b) c) d)

A short-sleeve blouse may be worn. If a long sleeve blouse is worn, the sleeves may be rolled up neatly. A V-neck pullover may be worn instead of a jacket. Blouses must be tucked in at all times.

When wearing a skirt a)

Ankle socks may be worn. They may be white or grey. Tights may be worn.

Sixth Form Summer Dress As above, where relevant, plus: a) Normal school shoes must be worn. Backless shoes, sandals, slingback shoes and open-toe shoes are not permitted. b) Smart chino trousers of an appropriate colour (e.g. brown, navy, stone) may be worn.

Books and Equipment We do not charge extra for class books used throughout the year, although a charge will be made for lost or damaged books. We also recommend the following: a) Every pupil in Years 7 to 11 (together with those in the Sixth Form studying subjects involving numerical work) needs to have a calculator. Parents may wish to buy one in advance, in which case any calculator described as "scientific" will be suitable. Alternatively, calculators can be ordered through the Mathematics Department at the beginning of term if parents prefer; the prices are competitive, and the charge can then be added to the end of term bill. b) Appropriate stationery including blue/black pens, pencils, ruler etc. c) All pupils should have their own headphones.

Naming Property It is a school regulation that ALL items of clothing (both uniform and casual wear for boarders) have name tapes sewn into them. Name tapes can be ordered through the School Uniform Shop or purchased privately. For overseas boarders, parents may arrange with Senior Houseparents for Housekeepers to assist in sewing on labels, but a charge will be added to the bill for this service. Other items, such as shoes and personal property, should be named using security marker pens etc. This includes cameras, laptops, and watches. - 39 -

Bedding (Boarders) Most boarders prefer to have a duvet on their bed. Parents should provide the duvet, two duvet covers, pillowcases and two single sheets.

Lost Property Items of lost property found are either handed in to the Laundry or to the caretaker in the Domestic Office (behind the swimming pool). All items of value that are not clothing are kept in the Domestic Office. All items held in the Domestic Office will be returned providing the pupil can describe the lost item and will be asked to sign for its return. Articles of clothing are kept in the Laundry. Items that are named are laundered and returned to the appropriate House, where pupils may check with the Housekeepers in the first instance. Any non-named items are held in the Laundry and can be inspected between 1.30 p.m. and 2.00 p.m. (Monday to Friday only). Sports equipment, school books and bags will be taken to the Lost Property Room (in the corridor by the Library) which will be open between 1.30 p.m. and 2.00 p.m. (Monday to Friday only) when pupils can view. Parents may make enquiries with either of the above departments by telephoning the laundry on 01225 734334 and the Domestic Office on 01225 734285. Any items of unclaimed clothing at the end of each term will either be sold through the Second Hand Uniform Shop or donated to charity. Items of value unclaimed at the end of the year will be sold, and the funds donated to a designated charity.

Money and Personal Property (Boarders) 1.

Pocket Money provided by parents of boarders should not be excessive. We would not expect any pupil in Years 7 – 9 to have more than £10 per week and most happily cope with far less. In addition: a)

All pupils should either deposit pocket money with House Staff or produce a letter completed by a parent or guardian authorising them to make use of a bank or building society account. Those in Years 7 - 8 must deposit the account book/plastic card with their House Staff. Other year groups are strongly recommended to do so.

Money received for boarders during the term must be deposited with the House Staff on the day of receipt if the bank etc. cannot be reached on that day. We recommend that pupils do not carry substantial amounts of cash at any time, nor should large sums be kept amongst their belongings. Safe keeping should be arranged with House Staff.

Pupils who use plastic cards to withdraw money from their account should not disclose their PIN number to other pupils nor ask others to withdraw money on their behalf.

We would strongly recommend that all pupils hand their passports to Senior Houseparents at the beginning of term.

All personal property must be clearly marked with its owner's name. It is strongly urged that valuable personal property (including any mobile phones or musical instruments) be privately insured.

Loss of money or property must be reported at once to House Staff.

Pupils are discouraged from borrowing money from each other and from buying / selling to each other.

Pupils must seek permission in advance from House Staff before bringing to school electrical items such as computers. Personal television sets, refrigerators etc. are not allowed.

Pupils whose parents own property in Bath but who do not live in it, must not have in their possession the family keys. If parents want their child to have access to the property at certain times, the keys must be given to their Senior Houseparent for safe keeping.

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Portable Appliances (Boarders) If boarders plan to bring any portable equipment with them, for example, laptops, hair-dryers, chargers etc. please ensure, as far as is practicably possible, that the power supply cable is in good condition; that the plug is not damaged or corroded; that the flex has no signs of tears/breaks; and is either the original cable supplied or a replacement approved by the manufacturer of the equipment to be used. For all equipment, including chargers, you should check that the equipment will function appropriately using the 240 Volt supply in the UK. The power cable should also be fitted with the correct size fuse – 3 amp for equipment below 700 Watts, and a 13-amp fuse for anything over 700 Watts. All adaptors should be UK approved to comply with our safety regulations. Apple plugs and chargers should be bought in the UK for laptops, phones and iPads. Please do not buy travel adaptors, plugs, chargers and adaptors at the airport as they are not suitable for use in school. Kingswood School will undertake tests on any equipment brought to the school to determine its safety. Should unsafe equipment be found, it will be removed from use.

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Official School Policies The school’s website contains several written policies. If you would like to receive a copy of a particular policy, please contact the School Office who will be happy to assist you. All these policies are important. We have chosen to print below four of the most important policies which ensure the continued wellbeing of Kingswood pupils.

Anti-Bullying Policy Introduction 1. 2. 3. 4. 5. 6. 7.

Every child has the right to an education free from bullying. The school sees bullying as a serious matter and has developed both proactive and reactive measures to prevent bullying in all its forms and deal with it in a sensitive and constructive way. This policy has been created in accordance with Preventing and Tackling Bullying, 2017. Kingswood recognises the seriousness of all forms of bullying and the potential it has for inflicting long term physical and / or emotional damage on those affected by it. The school aims to foster healthy personal relations and to create a positive, caring, and supportive community. It is unacceptable that any member of our community should suffer either mentally or physically at the hands of any other member or members, and the school is unequivocally committed to supporting this principle. The school aims to make all students and staff members aware of how bullying manifests itself and to take positive and corrective steps in responding to bullying.

What Is Bullying? 8. The school views bullying to be the wilful and conscious desire to hurt, frighten or threaten another person, several times on purpose. 9. Bullying can take the form of repeated physical acts, spoken words, written words, pictures, or silent gestures. It can be physical or emotional and can be motivated by actual differences between children, or perceived differences. 10. Bullying is repeated over time and intentionally hurts another pupil or group physically or emotionally 11. Bullying is often motivated by prejudice against particular groups for example on the grounds of race, religion, culture, sex, gender, homophobia, special educational needs, and disability or because a child is adopted or a carer. 12. It may occur directly or through cyber-technology (social websites, mobile phones, text messages, photographs, or email). 13. The following actions are viewed as examples of such behaviour: a. Hitting, kicking, biting, jostling, and spitting, including encouraging someone else to do so. b. Verbal or visual insults, name-calling, put downs, graffiti and gestures. c. Gender based violence. d. Spreading rumours. e. Removing/hiding belongings. f. Isolation or excluding people from groups or games and deliberately not speaking to people. g. Cyber bullying (e.g., by use of e-mail or text messages, social websites, mobile phones, photographs). h. Deliberately causing distress to another person. 14. Bullying can cause psychological damage and in extreme cases can cause a victim to feel suicidal. All pupils and staff should always avoid prejudice-based language. Bullying and Child on Child Abuse (See also Child-on-child in Child Protection and Safeguarding Policy) 15. As detailed in Keeping Children Safe in Education (KCSIE) 2022, children can abuse other children. 16. This is generally referred to as child-on-child abuse and can take many forms, to include bullying, relationship abuse, domestic violence, child sexual exploitation, harmful sexual behaviour, and/or gender-based violence and any other form of prejudice-based bullying. 17. It can occur when there is any kind of physical, sexual, emotional, or financial abuse or coercive control exercised between children. It includes bullying, cyberbullying (through social websites, mobile phones, text messages, photographs, and email), sexual violence including upskirting and harassment.

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18. Upskirting typically involves taking a picture under a person’s clothing without them knowing, with the intention of viewing their genitals or buttocks to obtain sexual gratification, or cause the victim humiliation, distress, or alarm. 19. It should be recognised that the behaviour in question is harmful to both the perpetrator (who is a child) and the victim and should be treated as a safeguarding concern. 20. Staff are aware that for incidents of serious bullying and therefore child-on-child abuse, the school’s safeguarding procedures must be followed, and the DSL contacted. 21. For further information, please see our Child Protection and Safeguarding Policy available in the School Handbook. Cyber-bullying / Online Bullying 22. Cyber bullying is any form of bullying which takes place online or through smartphones and tablets. Social networking sites, messaging apps, gaming sites and chat rooms such as Facebook, Xbox Live, Instagram, YouTube, Snapchat and other chat rooms can be great fun and a positive experience, however they can also create an environment where bullying can occur. 23. There are many ways of bullying someone online and for some it can take shape in more ways than one. Some of the types of cyber bullying are: a. Harassment - This is the act of sending offensive, rude, and insulting messages and being abusive. Nasty or humiliating comments on posts, photos and in chat rooms. Being explicitly offensive on gaming sites. b. Denigration – This is when someone may send information about another person that is fake, damaging and untrue. Sharing photos of someone for the purpose to ridicule, spreading fake rumours and gossip. This can be on any site online or on apps. We even hear about people altering photos of others and posting them online for the purpose of bullying. c. Flaming – This is when someone is purposely using really extreme and offensive language and getting into online arguments and fights. They do this to cause reactions and enjoy the fact it causes someone to get distressed. d. Impersonation – This is when someone will hack into someone’s email or social networking account and use the person's online identity to send or post vicious or embarrassing material to/about others. The making up of fake profiles on social network sites, apps and online are common place and it can be really difficult to get them closed down. e. Outing and Trickery – This is when someone may share personal information about another or trick someone into revealing secrets and forward it to others. They may also do this with private images and videos too. f. Cyber Stalking – This is the act of repeatedly sending messages that include threats of harm, harassment, intimidating messages, or engaging in other online activities that make a person afraid for his or her safety. The actions may be illegal too depending on what they are doing. g. Exclusion – This is when others intentionally leave someone out of a group such as group messages, online apps, gaming sites and other online engagement. This is also a form of social bullying and is very common. Bullying by spreading rumours and gossip h. A key issue regarding social networking sites and messaging apps is that malicious messages can be quickly viewed by many individuals, and such content can be spread very rapidly amongst members of the school community. This can have a very damaging effect on the victims of such content. i. Based on our experience of online bullying, the most vicious gossip and rumours are often spread by people who were once close friends so it is important to be very careful about sharing secrets and personal information. Posting false and malicious things about people on the internet can be classed as harassment. Threatening behavior j. Anyone who makes threats on the internet could be committing a criminal offence. It's against the law in the UK to use the phone system, which includes the internet, to cause alarm or distress. It could also be against the 1997 Harassment Act. If threats are made against you then it's essential you confide in your parents, or someone you trust so that they can make a complaint to the police. If you can't print out the threats use the "print screen" button or snipping tool to take a snapshot of the computer screen and then save that somewhere safe. Or if you have a phone or tablet, use the screenshot function and keep these images safe. Blackmail and grooming k. There are an increasing number of reports from young people regarding ‘friends’ online who have tried to pressure them into taking their clothes off and filming or taking images of themselves. Threats have been made that their parent will be told embarrassing things if they don't take part or they will send the images to everyone they know if they do not do it. Such threats are considered ‘blackmail’ and can result in criminal conviction. - 43 -

‘Grooming’ is another tactic used to take advantage of young people. It generally involves a process over time whereby children are enticed into a relationship through which they can be manipulated, exploited or abused. Grooming can be treated as a criminal offence. Remember: everyone you meet on the internet is a stranger and you need to keep personal things personal to you; don't share your secrets with other people and if anyone asks you to do anything that makes you feel uncomfortable then don't do it. m. On occasions, boyfriends or girlfriends send images of themselves to prove they love their partner or want to be with them (sometimes referred to as sexting). It is against the law for anyone under the age of 18 to take, send or redistribute pictures of anyone under the age of 18. n. Staff are aware that for incidents of serious bullying and therefore child on child abuse, the school’s safeguarding procedures must be followed, and the DSL contacted. For further information, please see our Child Protection and Safeguarding Policy available on the school website and on the intranet. Prevention 24. We recognise that high self-esteem, confidence, supportive friends, and good lines of communication with a trusted adult help prevention. 25. The school will: a. Aim for every pupil to be able to attend school in safety and free from humiliation, oppression, and abuse. b. Create and support an inclusive environment which promotes the culture of mutual respect, consideration and care for others which will be upheld by all. c. Ensure that education takes place in an atmosphere, which is caring and protective. d. Continue to develop a culture where children are listened to without fear of put-down or dismissal and where concerns are shared, as an integral part of the school ethos. e. Encourage pupils to share any difficulties with friends, teachers, and parents. f. Work with staff and outside agencies to identify all forms of prejudice-driven bullying. g. Actively provide systematic opportunities to develop pupils’ social and emotional skills, including their resilience. h. Recognise that bullying can be perpetrated or experienced by any member of the community, including adults and children (peer on peer abuse). i. Provide a range of approaches for pupils, staff, and parents/carers to access support and report concerns. j. Challenge practice which does not uphold the values of tolerance, non-discrimination, and respect to others. k. Consider all opportunities for addressing bullying in all forms throughout the curriculum and supported with a range of approaches such as through displays, assemblies, peer support and the School Council. l. Regularly update and evaluate approaches to take into account the developments of technology and provide up-to-date advice and education to all members of the community regarding positive online behaviour. m. Proactively gather and record concerns and intelligence about bullying incidents and issues to effectively develop strategies to prevent bullying from occurring. n. Take appropriate, proportionate, and reasonable action, in line with existing school policies, for any bullying brought to the attention of staff which involves or effects pupils even when they are not on school premises, for example, when using school transport or online etc. o. Actively create ‘safe spaces’ for vulnerable children. p. Use a variety of techniques to resolve the issues between those who bully and those who have been bullied. q. Work with other agencies and the wider school community to prevent and tackle concerns. r. Celebrate success and achievements to promote and build a positive school ethos; s. Be encouraged to use technology, especially mobile phones, social media, and online games responsibly. t. Make all students and staff members aware of how bullying manifests itself and to take positive and corrective steps in responding to bullying. u. Include in the curriculum, house assemblies, assembly, and worship patterns of the school, material which will help children develop realistic attitudes to the responsibilities not only of their lives at school, but also help them to develop realistic attitudes to later adult life. v. Train its staff in the recognition, reporting, investigation, and resolution of bullying issues. w. Take action to reduce the risk of bullying at times and in places where it is most likely to happen. 26. Where older pupils are given positions of responsibility within the boarding house, a briefing is given by the houseparent/s and a clear job description is agreed by both parties.

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27. Everyone within the school community has a responsibility to nurture and support the aims of this policy and ensure that unacceptable behaviour does not occur. This will be encouraged throughout the whole life of the school. Ignoring acts of bullying is condoning it. Identification 28. A child may indicate by signs of behaviour that he or she is being bullied. 29. Staff should be aware that these are possible signs and that they should investigate if a child: a. is frightened of walking to or from school b. is unwilling to go to school c. begins to do poorly in schoolwork d. becomes withdrawn, starts stammering e. regularly has books or clothes destroyed f. becomes distressed g. stops eating h. cries easily i. becomes disruptive or aggressive j. has possessions go ‘missing’ k. has money continually ‘lost’ l. starts stealing money (to pay bully) m. is frightened to say what’s wrong n. runs away or makes a cry for help by drastic actions of another kind What Can We Do to Prevent Bullying. 30. Reactive: As a school community we will not allow cases of bullying to go unreported but will speak up. 31. Proactive: a. Every effort will be made to supervise all areas with an adult presence as appropriate. b. The topic ‘Bullying’ will be part of the PSHE programme for children in the Pre-Prep and Prep school. c. The school will observe the national annual Anti-bullying week, part of which will involve anti-bullying assemblies. d. All staff have a vital role to play as they are at the forefront of behaviour management and supporting pupils’ sense of well-being. They have the closest knowledge of pupils in their care and should build up a relationship underpinned by mutual support, trust, and respect. e. This requires staff and all members of the school community to: i. Be positive role models in word and action at all times. ii. Ensure that all pupils know how to express worries and anxieties about bullying. iii. Report any such incidents as laid down by school procedure. iv. Make detailed records of all incidents and log these on the Pastoral tracker (CPOMS), including actions that were taken and communication with parents or guardians. v. Make detailed records of any incident which may have happened with intent, even if this is not confirmed and ensure that any concerns are discussed with the Deputy Head Pastoral. vi. Have a zero-tolerance approach to bullying. vii. Make efforts to remove occasions for bullying by active observation and discussion during play times. viii. Ensure that all pupils are aware of the range of sanctions which may be applied against those engaging in bullying. ix. Publicise the details of helplines and websites. x. Involve pupils in anti-bullying campaigns in schools and embedded messages in the wider school curriculum. xi. Take steps to help victims and remove sources of distress without placing the victim at further risk. f. Discuss bullying with their class as part of Life Skills and PSHE topics and reiterate the severity of bullying. g. Be observant of signs of distress or suspected incidents of bullying. h. This requires pupils to refuse to be involved in any bullying situation. If you are present when bullying occurs, report the incident or suspected incident, and help break down the code of secrecy. i. The school recommends that parents: i. Watch for signs of distress in their son or daughter. ii. Take an active interest in their children’s friends. iii. Advise their children to tell a member of staff about the incident. If possible, allow him or her to report the problem themselves. - 45 -

j. k. l.

Inform the school if bullying is suspected. Do not encourage retaliation. Be willing to attend interviews at the school if their child has been involved in any bullying incidents.

Procedures 32. If bullying is suspected or reported, the incident will be dealt with immediately by the member of staff who has been approached. 33. If it is found that the matter is a friendship issue, the class teacher will endeavour to resolve the situation directly and reconcile the pupils concerned. Who to tell / Investigation. 34. Some instances require no detailed investigation to prove that bullying is taking place (e.g., if bullying behaviour is directly observed by a member of staff) though the reasons behind what has happened may need investigation. 35. Some instances may require investigation to establish whether bullying is taking place and, if so, why and in what form. 36. Some students will deny that they are bullies and so it is helpful if corroborative evidence can be found to support the statements of the person who says he or she is being bullied. 37. It is not always possible to collate the evidence (it is in the nature of some bullying that it is done when no one can observe what is happening) so the lack of corroborative evidence should not be assumed to mean that nothing is taking place. 38. In an investigation the following will normally take place: a. The person being bullied will be interviewed by an appropriate member of staff (dependent on the nature of the bullying) and asked to provide the name/s of the perpetrator/s, specific instances, and any witnesses to the events. Written notes will be taken and agreed with the provider. In the Senior School the member of staff will normally be either the Senior Houseparent, the Deputy Head (Pastoral), the DSL or a member of the DSL’s team, the Head of Middle School, the Head of Lower School, the Head of Sixth Form, the Deputy Head, or the Headmaster (or a combination of two of these). In the Prep School the member of staff will normally be either the Assistant Head Pastoral or the Headmaster. However, if a pupil has a particularly good relationship with the tutor or Houseparent or another member of staff that person may be used instead. b. Those named as witnesses will be interviewed in the same way. c. Those named as perpetrator/s will also be interviewed in the same way and the details of what they are accused of will be made known to them. They will be given an opportunity to explain their side of the story. They will also be told that any repercussions visited upon the accuser after the interview, will seriously worsen their position. d. If, in the school’s view, the case is proven, appropriate sanctions will be imposed. 39. If any member of the school suspects that bullying has occurred then the following procedure should be followed: a. Details of the incident/s should be communicated to form teachers, and if necessary, Houseparents, as soon as possible. b. Form teachers/houseparents will investigate the incident in an appropriate manner ensuring that a record is kept. c. All incidents should be recorded by the member of staff who reported the incident. This should then be passed to the Deputy/Assistant Head Pastoral. d. It should then be passed on to the Deputy Head Pastoral or Assistant Head Pastoral. They will evaluate the incident and identify any indication of pattern of behaviour and complete a report. The reporting will all be captured on the pastoral tracker (CPOMS). e. If appropriate, this information must be communicated to the Headmaster and other members of staff. f. If it is seen to be appropriate, parents of all involved parties will be contacted and a record of this kept on each pupil’s file. This may mean that a meeting needs to be arranged to discuss the strategy to be adopted. The outcome of such a strategy will be passed on to the Deputy Head/Assistant Head Pastoral and an appropriate record kept of actions being taken. g. The school reserves the right to request that parents of any offending children be asked to remove them for the rest of that particular day. In extreme cases the Headmaster may, after consultation, decide to send the pupil(s) who has/have been bullying, home, for a period of time. h. A behaviour programme will be set in place by the Deputy Head/Assistant Head Pastoral and class teacher/Houseparents. - 46 -

The school will ensure that full pupil records, including instances of bullying, are included in the transfer of records, when the pupil passes on to senior school or new setting. j. If necessary, sanctions will be used. (See Rewards and Sanctions policy / Positive Behaviour Policy). 40. Any adult or child reporting a bullying incident will be immune from any retribution or disciplinary action for ‘Whistle Blowing’ in good faith. Sanctions 41. In many cases, the bullying may well be corrected by simple verbal reprimand from a teacher. It is recognised that students are often sufficiently reflective when they hear that what they considered to be playful is, in fact, hurtful. 42. Once they have adjusted their own definition of what constitutes bullying, they have an opportunity to amend their ways. However, it may be judged appropriate to also impose sanction / punishment. 43. Where the first instance is of a serious nature, for example, physical contact or evidence of prolonged bullying (several times on purpose) revealed after an investigation, staff will impose sanctions commensurate with the offence. 44. Sanctions will range from restrictions in movement during the school day, participation in a behaviour programme set in place by the Deputy Head/Assistant Head Pastoral and class teacher/Houseparents, to suspension or even, in extreme circumstances expulsion. 45. Notification to Parents/Guardians will always take place and parental discussions with senior management are certain. 46. A note will also be made on the pupil’s school record. Persistent Bullying 47. Where inappropriate behaviour persists beyond the initial sanction, is clearly targeted, unprovoked and comes supported by statements or evidence from independent witnesses, the school will take a very serious view of matters. 48. Parents/Guardians will be informed by telephone and asked to come into school for discussions. 49. The Headmaster or the Deputy Head of the respective School (Kingswood Prep or Kingswood Senior School), will either suspend (for a longer period than applied in the first instance) or exclude the pupil responsible for the bullying. Unkindness / Lack of Consideration 50. The issues of unkindness, lack of consideration for one another and bullying, whether it be cultural, relating to disability, emotional, LGBTQ+, physical, racial, religious, relating to Special Educational Needs, sexual, sexist or any type of cyber-bullying, form part of the Life Skills/PSHE programme. 51. The school will do its utmost to protect pupils from any action that may damage them in any way and staff will take appropriate and timely action when pupils are found guilty of them. 52. Pupils who are unkind, show a lack consideration or bully can expect sanctions, in line with the School Behaviour Policy Support For pupils who have been bullied 53. The school will assure the bullied student of continued interest in their welfare and offer any time required for talking through recent events. 54. The school will explain what steps have been taken to offer protection for the future and give an undertaking that it will respond to any further instances affecting that student. 55. Teaching staff, House staff, Health and Wellbeing Centre staff and pupil friends are all expected to play a part in restoring the pupil’s confidence in the safety of day-to-day routines in the school. 56. If counselling is required, the Headmaster, Chaplain, the schools Independent Listener or external bodies via GP referral can become involved. 57. The school has counsellors available within the school. 58. Students may self-refer or be referred through staff, or the Health and Wellbeing Centre. 59. Should it be necessary, referrals can be considered to external agencies, usually with the parents’ consent. 60. For any referral, the procedures in the child protection and safeguarding policy will be followed. For pupils who have bullied 61. Whilst an applied sanction is both corrective and appropriate, the school will also take extra steps to educate the bully when they remain in or return to the school. - 47 -

62. Time will be spent in counselling and in encouraging the bully to empathise with the victim so that learning might prove the best deterrent to any repeat behaviour. 63. The Headmaster/Deputy Head/Assistant Head Pastoral/Chaplain will take responsibility for ensuring this happens. 64. In some cases, counselling may also be appropriate and is available as above. For pupils with Special Educational Needs (SEN) who have been bullied or who have bullied 65. We recognise that where individual pupils are engaging in continuing disruptive behaviour this can be as a result of unmet needs. 66. Children with disabilities and SEND may be particularly vulnerable to being bullied and may not show outward signs of distress. 67. If such needs are identified, we will do all we can to ensure that the pupil receives appropriate support. 68. We recognise our legal duties under the Equality Act 2010 in respect of pupils with SEN and/or disabilities. 69. All members of the Kingswood community are expected to show tolerance and respect for the needs of each other. 70. Through INSET, Life Skills/PSHCE and assemblies, students and staff are made aware of issues of equality. 71. Whilst all pupils identified with SEN and/or disabilities are covered under this policy, we recognise that these pupils often require support, which is different from, or in addition to, that required by their peers in order to take full advantage of the educational opportunities available to all pupils. 72. An Individual Behaviour Plan will be used for pupils whose SEN and/or disabilities cause them to display challenging behaviour. 73. Advice will be sought from external agencies where necessary to assist with putting in place appropriate support strategies, which will be monitored and reviewed. 74. Please read the school’s Special Educational Needs Policy for more information. Action in the case of false or malicious allegations 75. Where an allegation is proved to be false, the head teacher and chair of governors may refer to social services to determine whether the child needs support or has been abused by someone else. 76. The school’s behaviour policy sets out the disciplinary action that may be taken against pupils who are found to have made malicious allegations against school staff. The Headmaster may consult the school governors when considering what action to take. 77. If the claim has been made by a person who is not a pupil, the school may pass the information to the police who may take further action against that person. Parental concerns 78. Parents of EYFS children should be aware that they have the right to refer a complaint directly to Ofsted if they are unhappy about the way it is handled by the school. 79. Anyone wishing to do this should contact the Ofsted helpline on 0300 1231231, or email enquiries@ofsted.gov.uk. 80. Ofsted have produced a leaflet, ‘Complaints to Ofsted about schools: guidance for parents’ which gives more information about how to raise concerns. For Additional advice and Support Keeping Children Safe in Education (KCSIE) 2022, which is available in the School Handbook - Appendix 10 or from DfE details links and content in Annex A.

Pupil Acceptable Use Agreement Introduction 1. Digital technologies have become integral to the lives of children and young people, both within schools and outside school. 2. These technologies are powerful tools, which open up new opportunities for everyone. 3. These technologies can stimulate discussion, promote creativity and stimulate awareness of context to promote effective learning. 4. Young people should have an entitlement to safe internet access at all times. 5. Kingswood school’s policies are informed by a range of material from organisations with experience and expertise in the area of E-safety. These include the South-west Grid for Learning (SWGfL) and the Child Exploitation and Online Protection Centre (CEOP). 6. We recommend that pupils and parents consult the information available from these two organisations which is easily accessible online. - 48 -

7. 8. 9.

We have an accredited filtering service for Internet provision which applies Internet filtering based on year group. It covers the use of personal mobile devices using the Kingswood School Wi-Fi infrastructure. In addition to the web filtering service, we monitor for harmful or inappropriate material created or accessed on the school network. This Acceptable Use Agreement is intended to ensure; • That young people will be responsible users and stay safe while using the internet and other digital technologies for educational, personal and recreational use. • That school systems and users are protected from accidental or deliberate misuse that could put the security of the systems at risk. • That young people will have good access to digital technologies to enhance their learning and will, in return, be expected to agree to be responsible users.

Acceptable Use Policy Agreement 10. I understand that I must use school systems in a responsible way, to ensure that there is no risk to my safety or to the safety and security of the systems and other users; more details are given in the schools E-Safety policy. 11. For my own personal safety; • I understand that the school will monitor my use of the systems, devices and digital communications and that the school has accredited filtering service for Internet provision which applies Internet filtering based on year group. This also covers the use of personal mobile devices using the Kingswood School Wi-Fi infrastructure. • I will keep my username and password safe and secure – I will not share it nor will I try to use any other person’s username and password. I understand that I should not write down or store a password where it is possible that someone may steal it. • I will be aware of “stranger danger” when I am communicating online. • I will not disclose or share personal information about myself or others when online. Personal information could include names, addresses, email addresses, telephone numbers, age, gender, educational details, financial details etc. • I will immediately report any unpleasant or inappropriate material or messages or anything that makes me feel uncomfortable when I see it online. 12. I understand that everyone has equal rights to use technology as a resource; • I understand that the school systems and devices are primarily intended for educational use and that I will not use them for personal or recreational use unless I have permission. • I will not try (unless I have permission) to make large downloads or uploads that might take up internet capacity and prevent other users from being able to carry out their work. • I will not use the school devices for online gaming, online gambling, internet shopping, file sharing, or video broadcasting (e.g. YouTube), unless I have permission from a member of staff to do so. 13. I will act as I expect others to act toward me; • I will respect others’ work and property and will not access, copy, remove or otherwise alter any other user’s files without the owner’s knowledge and permission. • I will be polite and responsible when I communicate with others; I will not use strong, aggressive or inappropriate language and I appreciate that others may have different opinions. • I will not take or distribute images of anyone without their permission. 14. I recognise that the school has a responsibility to maintain the security and integrity of the technology it offers me and to ensure the smooth running of the school; • I will only use my own personal devices in line with the schools E-Safety Policy, Section 6 BYOD (Bring your own device). • I understand the risks and will not try to upload, download or access any materials which are illegal or inappropriate or may cause harm or distress to others, nor will I try to use any programmes or software that might allow me to bypass the filtering / security systems in place to prevent access to such materials. • I will immediately report any damage or faults involving equipment or software, however this may have happened. • I will not open any hyperlinks in emails or any attachments to emails unless I know and trust the person / organisation who sent the email, or if I have any concerns about the validity of the email (due to the risk of the attachment containing viruses or other harmful programmes) • I will not install or attempt to install or store programmes of any type on any school device, nor will I try to alter computer settings. - 49 -

• I will only use social media sites with permission and at the times that are allowed as outlined for Boarding Pupils. 15. When using the internet for research or recreation, I recognise that; • I should ensure that I have permission to use the original work of others in my own work. • Where work is protected by copyright, I will not try to download copies (including music and videos). • When I am using the internet to find information, I should take care to check that the information that I access is accurate, as I understand that the work of others may not be truthful and may be a deliberate attempt to mislead me. 16. I understand that I am responsible for my actions, both in and out of school; • I understand that the school also has the right to take action against me if I am involved in incidents of inappropriate behaviour, as covered in this agreement, when I am out of school and where they involve my membership of the school community (examples would be cyber-bullying, use of images or personal information). • I understand that if I fail to comply with this Acceptable Use Policy Agreement, I will be subject to disciplinary action. This may include loss of access to the school network / internet, detentions, suspensions, contact with parents and, in the event of illegal activities, involvement of the police. Pupils and parents/guardians are asked to sign agreements to show that they have read, understood and agree to the rules included in the Acceptable Use Agreement. The agreements are as follows:

Pupil Acceptable Use Agreement Form Pupil Signature 17. Please complete the sections below to show that you have read, understood and agree to the rules included in the Acceptable Use Agreement. If you do not sign and return this agreement, access will not be granted to school systems. 18. I have read and understand the above and agree to follow these guidelines when: • I use the school systems and devices (both in and out of school) • I use my own devices in the school (when allowed) e.g. mobile phones, gaming devices, USB devices, cameras etc. • I use my own equipment out of the school in a way that is related to me being a member of this school, e.g. communicating with other members of the school, accessing school email, VLE, website etc. Parent Signature 19. As the parent or legal guardian of the pupil signing above, I grant permission for my child to use the school digital systems. I understand that pupils will be held accountable for their own actions. 20. I also understand that some materials on the Internet may be objectionable and I accept responsibility for setting standards for my daughter or son to follow when selecting, sharing and exploring information and media. 21. Where a pupil is supplied a personal device with direct access to the internet, it is a parental obligation to ensure the device has effective internet filtering installed or is filtered via the provider (this includes, but is not limited to, mobile phones, tablet with mobile sim and laptops with mobile sim). 22. Parental controls must be enabled and any alerting monitoring is setup and configured to alert the parent. 23. Please be aware the use of mobile internet sharing modems/hotspots is prohibited as they cannot be filtered. 24. Whilst we do all of the above, we cannot guarantee one hundred percent E-safety because you will understand, as indicated above, that it is impossible to filter mobile phones with Internet access and laptops with mobile broadband access. 25. The pupils concerned can bypass our accredited filtering service and so view any material that they choose.

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Boarding Pupils and Internet Access Boarding pupils will be allowed to use the Internet for non-academic purposes such as online games and websites relating to their personal interests under the following conditions: 1.

Access to such websites takes place outside of the academic day, which is defined as being between 7.30 a.m. and 8.30 p.m. Monday to Friday.

They have provided information on the sites they wish to visit using the appropriate online form and the sites have been deemed as appropriate by the ICT Committee.

That it is understood that information on the websites concerned, their nature and content are provided as accurately as possible by the requesting pupil (especially important in the case of foreign language websites).

That if the nature and content of the requested websites are found to be unsuitable at a later date then permission to use the sites concerned will be withdrawn and the sites added to the Internet filter list.

Please note that in the case of social networking websites such as WeChat, TikTok, Instagram, Snapchat, Facebook, Twitter or any website that allows the online sharing of personal data and/or contact with persons not known by the individual concerned, a separate consent form from the parent/guardian is required. (As most social networking websites have a minimum age of 13 for users, pupils in Years 7 and 8 will not be allowed to access such websites via the school’s network.) Social Networking The school allows boarders access to approved social network websites such as Instagram at times as deemed appropriate by House Staff, providing the necessary consent is returned by parents. This is only for pupils in Year 9 and above (the Law states that a child must be 13 or over to access such sites). The school will endeavour where possible to adhere to the terms and conditions of third-party systems accessed via its network and will use adaptive filtering technology to block access to age restricted services. Given the number of applications and services offered worldwide is in the millions we will concentrate on the most popular to ensure compliance. In practice this means for example WhatsApp’s terms and conditions now state users of their platform need to be 16 or above so the school will restrict access to this age group. We maintain an online table of the most common social media services, terms, and conditions they stipulate and pupil years we allow access to, this can be accessed here https://kingswoodschool48.sharepoint.com/:b:/s/SharedLinks/Ed_PVoxYSxJDinHbVbyJ-xMBHig0GsJbxUS4nArG9y7TvA?e=tbPwf7

Undoubtedly social networking is extremely popular with young people and has become an important part of their lives. However, as many of you are aware, it is not without its risks. For that reason, access will be carried out through the school’s normal filtering system so most unsuitable material should be screened out. However, no system is 100% effective, and our filtering system is least effective against non-English language websites. It is important that you should know that: • • • •

•

We cannot be responsible for student behaviour once they are online. We are unable to control with whom our students have contact through a social networking website. We would be unable to retrace the activity of an individual in the event of inappropriate usage, without their full cooperation, as they have their own password to the social networking website. Our firewall and monitoring software is designed to monitor for phrases that may be related to paedophile grooming, drugs, racism, etc., but it cannot always correctly identify the context of the use of a particular word or phrase. We cannot guarantee that the DSL (Designated Safeguarding Lead), Deputy DSLs, and ICT staff will spot every potential harmful violation. Please be aware that if your child accesses the internet using alternative provision, such as their own 3G/4G service, then our filtering service will not apply.

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Risks Associated with Social Networking Perhaps the most publicised risk associated with the use of social networking websites is that of grooming by paedophiles. If individuals are subjected to such unwanted attention the Child Exploitation and Online Protection Centre (CEOP) has an online facility for reporting such activity. They also have a website www.thinkuknow.co.uk aimed at raising awareness of some of the risks associated with the use of social networking by young people. Less well publicised are the risks of identity theft posed by the use of social networking sites. Many young people unwittingly include personal information on their social networking profile that may then be used by others involved in criminal activity to pretend to be them. For example, students often include their date of birth which many banks or similar organisations may use as a security question. You may have seen from some newspaper reports that there is also evidence to suggest that universities and employers have on occasions searched social networking sites looking for details of applicants and their suitability. Often the information that a young person may post on a social networking website would not be the type of information they would wish a prospective university applications tutor or interviewer for a post of employment to see. There have also been reports of individuals finding it difficult to remove material from a social networking website once they have posted it. What seemed very cool when you were 14 can be very embarrassing when you are 24 and looking for promotion! It is very easy to lose control of digital images once they are posted on social networking sites. Even when access to images is restricted to friends, there is the possibility that a friend may copy images outside of the social networking site, in which case control is lost. In addition to this, given the increasing sophistication of digital image software, images can easily be altered. With the last three points in mind, the Information Commissioner's office has produced guidelines for young people using social networking websites giving advice on how to protect their personal information. This can be found in the ‘For the Public’ section of their website.

Mobile Broadband and E-Safety Kingswood School’s policies are informed by a range of material from organisations with experience and expertise in the area of E-Safety. These include the South-West Grid for Learning (SWGfL) and the Child Exploitation and Online Protection Centre (CEOP). We recommend that parents consult the information available from these two organisations which is easily accessible online. (http://www.swgfl.org.uk) (https://www.thinkuknow.co.uk) • •

•

As a school we have an Acceptable Use Policy which is reviewed regularly and agreed with students and parents. We have an accredited filtering service for internet provision which applies internet filtering based by Year Group. It covers the use of personal mobile devices using the Kingswood School Wi-Fi infrastructure. Please be aware if your child accesses the internet using alternative provision such as their own 4G/5G service then this filtering service will not apply. In addition to the web filtering service we have a service that monitors for any harmful or inappropriate material created or accessed on the school network. This obviously only applies to school owned workstations not pupils’ own devices.

Whilst we do all of the above, we cannot guarantee one hundred percent E-safety because you will understand, as indicated above, that it is impossible to filter mobile phones with Internet access and laptops with mobile broadband access. The pupils concerned can bypass our accredited filtering service and so view any material that they choose. All the boarding houses have Wi-Fi access which is filtered through the school’s system. For their own safety, you will appreciate that we recommend that pupils use this to access the internet. All boarders are provided with access to a school e-mail account, we have also introduced access to social networking sites for boarders during the weekend and evenings, dependent on the appropriate permission from their parents. Whilst your child may be over the age of sixteen, and you may feel that they are perfectly capable of conducting themselves in a safe manner on the Internet, we would ask you to reflect on the fact that, during term time, they are part of a community which consists of younger pupils and so must use the Internet responsibly. Advances in ICT are happening daily and so make this integral part of a young person’s education very exciting. However, it is also our duty to educate our pupils in this area and to keep them as safe as possible. - 52 -

Keeping in Touch with Home (Boarders) Keeping in touch with home should be made as simple and effective as possible for all our pupils, both boarding and day. Each individual pupil is also able to send and receive e-mail via their own individual e-mail address. Parents are asked to note that e-mails sent to the school, unlike letters, are not private documents because staff have to review files and e-mail communications to ensure that users are using the system responsibly. All e-mails may be screened for unsuitable vocabulary and the identity of the sender/receiver in school will be known. Users should not expect that files stored on servers or disks may always be private. Parents of boarders must always inform the Senior House Staff, in writing, of any period of time when they are out of the country, with contact details of both themselves and a nominated substitute in case of emergency.

Mobile Phones Mobile Phone Use in the Working Day 1. Pupils are not to use phones in public areas – corridors, quad, dining hall. 2. Pupils are not to use their phones between lessons. 3. Pupils can check their phones at Quarter, during the lunch break, or after tea. 4. Pupils must only use their phones in areas agreed with their Houseparents and this needs to be done in a discreet and sensible fashion. 5. Any pupil who fails to follow these guidelines can expect their phone to be confiscated and handed into the School Office. Pupils will need to request the return of phones from the Senior Deputy Head or the Deputy Head Pastoral. 6. Confiscated phones may be collected from the School Office with the permission of the Senior Deputy Head or Deputy Head Pastoral at the end of the day - pupils may ask the Senior Deputy Head to use their phone, if there is a legitimate need, before the time they can collect it. 7. Sixth Form students may use their phones in their studies in the Dixon. 8. Westwood students must follow their own House arrangements. Mobile Phone Use for Westwood Pupils 1. Phones should not be out before 5:15pm unless it is for prep or another staff sanctioned activity. 2. In Year 7 and Year 8 pupils will not be using their phones in lessons so do not need to carry them. It is strongly recommend that they are locked away in their lockers. 3. Pupils who use their phones inappropriately, and at the wrong times, will have their phones confiscated until the end of the day. If they continue to get this wrong parents will be contacted. 4. If pupils need to contact home in an emergency this will always be possible. 5. All Year 7 & 8 boarders hand their phones in overnight - this is to make sure that their sleep is not interrupted. Mobile Phone Use for Boarders in Year 9 - 13 1. Mobile phones and electronic devices may be used in the common areas and bedrooms of Boarding Houses at times directed by the Senior Houseparent. 2. Boarders in Years 9 – 12 must hand in mobile phones and other electronic devices at bedtime half an hour before lights out to help ensure uninterrupted sleep. These will be stored in a secure lockable space and will be available the following morning. 3. Any boarders who fail to do this can expect their electronic devices to be confiscated for 24 hours. During that time, they will still have access to school computers and the House telephone. Boarders may also ask their Houseparent to use their electronic device during this time if there is a legitimate need before the 24 hours has elapsed.

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Drugs Education and Prevention Policy The Governors are responsible for ensuring an appropriate drugs policy is in place. They are committed to ensuring that Kingswood School (‘the school’) is a healthy school, free from the misuse of drugs and other substances. There are no occasions when illegal drugs should be brought into the school. 1. Definitions For the purpose of this policy, the term drug(s) includes, but is not limited to: • Substances covered by the Misuse of Drugs 1971, or any subsequent amendments (this list is not exhaustive) • Prescribed and Over-the-Counter (OTC) Medications above the prescribed/recommended dosage • Solvents and other substances • Steroids • Novel Psychoactive Substances (NPS): Those non-prescribed substances that are not defined under the Misuse of Drugs Act, or licensed by the MHRA and are not licensed for human consumption in the United Kingdom 2. Drugs Education The Head will ensure that there is a planned drugs education programme as part of the Life Skills programme (and in other appropriate areas of the curriculum – e.g. Science). The programme will: • inform pupils about drugs and their effects; • promote a positive attitude towards a healthy living lifestyle; • increase pupils’ understanding of the health and social implications of the use and misuse of drugs; • inform pupils about the course of action open to them if they or people they know become, or might become, involved in drugs activity; • inform pupils about the support and resources available both in school and outside school; • inform pupils of the potential sanctions relating to involvement with drugs. 3. Action to be taken in incidents involving drugs It is vitally important that staff, pupils, and parents should be clear about the action that will be taken in any drug related incident. 1. Staff should ensure that all cases or suspected cases involving drugs are reported to the Senior Deputy Head and/or Deputy Head Pastoral. 2. In all instances involving drugs - whether misuse, supply, purchase or possession on the school’s premises parents will be informed at the appropriate juncture. 3. The school will consider each drug incident separately and consider the need to balance the interests of the pupil, other members of the school and the wider community. 4. The Governors believe, however, that it is essential that parents and students are clear about the normal sanctions that will be applied in particular instances. 4. Normal sanctions Anyone involved in supplying, purchasing, possessing, or using drugs on school premises (except under medical advice) is likely to forfeit the right to remain in the school. In dealing with students who have been involved with drugs, the school’s main concerns will be: i. to deal severely with those who may be supplying drugs to others, encouraging others in drug abuse, or possessing or using drugs on school premises; ii. to provide appropriate disincentives so that students may be discouraged from experimenting with drugs; iii. to provide appropriate support for those who may have been involved in occasional drug abuse and wish to stop. Whilst the school will always seek to support pastorally a student who voluntarily seeks help relating to the misuse of drugs, any student who supplies, receives, possesses or uses drugs on school premises can expect to be permanently excluded from the school. Supply involves any provision or retailing of drugs; supply may be for money or free-of-charge. Encouraging others includes communication with a drug dealer on behalf of another student of the school, introducing fellow students to a drug dealer and any other action undertaken to aid in procuring drugs for other students.

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5. Use of drugs outside school If a student is involved in a drug-related incident outside the school, the Head will assess the implications for the student and the school and determine the best course of action, bearing in mind the interests of the student and the interests of the school and wider community. Parents and students should be aware that if a student is found to have supplied any drug to another person outside school, then he or she can expect to be permanently excluded from the school. If a student is cautioned or prosecuted by the police for any drugs offence(s) outside school premises and this is likely to bring the School into disrepute, that student will be subject to school disciplinary procedures. 6. Involvement of External Authorities Although there is no legal requirement to inform the police of any drugs incidents in school, the Head will determine whether to inform the local Police Liaison Officer and will seek any relevant support and advice. Where the school suspects that drugs are being supplied on school premises, all relevant suspicions and information will be passed to the police. 7. Pastoral support The school is aware that students may find themselves in situations outside school where drugs are present and that they may be tempted to become involved in the misuse of drugs. Where a student becomes involved in this way, the school can offer pastoral support with the intention of helping the student to discontinue this misuse. Such support will involve appropriate counselling and an understanding that the school is likely to require the student to agree to appropriate drug testing at times dictated by the school. Agreement to a regime of this nature will be a condition for a student remaining in the school and a student must understand that, if he or she tests positive after a reasonable period of time, then it is likely that he or she will forfeit the right to remain at the school. 8. Response to suspicions of drug-taking When a member of staff has suspicions that a student might be involved in the misuse of drugs, he or she will inform the Senior Deputy Head and/or Deputy Head Pastoral and the appropriate Senior Houseparent. Such suspicions might arise directly from information passed to the member of staff or through observations of significant changes in patterns of behaviour which could relate to the misuse of drugs. Procedures, overseen by the Senior Deputy Head/Deputy Head Pastoral, are in place to address matters of this kind, and parents will be informed of the school’s concerns and of the actions being taken. Such procedures include the use of drug testing where this is considered appropriate. In these circumstances the school uses the urine sample collection procedures as recommended by Synergy Health. A copy of these procedures is available from the Health and Wellbeing Centre. Parents and students are expected to cooperate with this process.

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Sixth Form Driving and Passenger Policy Introduction The school has concern for the safety of every member of our community. This concern is enhanced when considering students driving to and from the school. Students who drive are placed in a position of responsibility and will, by virtue of the limits of their age and length of time driving, have less road experience than an average licensed road user. It is also recognised that students have an increased likelihood to be distracted as a result of peer group interaction, age related considerations and social pressures within and around the school environment. This Policy has been created to enhance the safety of all members of our community by creating a transparent process of authority between the parents / guardians of those driving or being driven to and from school, the school and significantly the drivers and passengers themselves. Legislative Framework Road Traffic Act 1988 The Highway Code 2015 Legal Obligations of Driver and Riders Vehicle Tax MOT and Insurance Driving in the UK and Abroad Roles and Responsibilities Parents / Guardians 1. The parents or legal guardians of any student who drives to and from school must complete the ‘Driving To and From School Form’ which is available on the Intranet in the Appendices of the School Handbook, it is also made available via the School Office. This includes the registration number, make and model of the vehicle as well as being signed by the parent / legal guardian and the student. 2. Parents should be aware that under the Road Traffic Act 1988 if their child is driving and is involved in an accident that results in injury or death of other passengers or other road users, their child can be prosecuted. Students 3. It is the driver’s responsibility to drive in accordance with all relevant legislation. 4. It is the driver’s responsibility to ensure the vehicle is; i. roadworthy, ii. complies with all current legislation, iii. is taxed, iv. is insured appropriately. 5. It is the driver’s responsibility to confirm with the relevant Senior Houseparent (for example, that of the driver and that of the student passenger, recognising that these could be two different Senior Houseparents) if any passenger has been permitted to be driven by an appropriate parent or guardian. Parking 6. Students who bring a vehicle to school must park in designated areas only. This is to avoid road congestion and/or problems for our neighbours. 7. Students must obtain a parking permit to park on school grounds. Driving in Normal School Hours 8. Student drivers are not permitted to drive anywhere, including the Upper Playing Fields, during normal school hours (8.20am – 5.30pm) unless express permission has been granted by a member of Staff. 9. Express permission to drive anywhere during normal school hours (08.20am – 5.30pm) will only be granted under exceptional circumstances, for example for a medical emergency. 10. Students must not use their vehicle to drive at inappropriate times when they should be on campus studying or engaged in other school activities. Any such occurrence will be investigated and could lead to disciplinary action. The School 11. The school will not accept responsibility for the safety of those students who drive a vehicle to and from school. 12. The school does not accept responsibility for the safety of any vehicle, its passengers, or its contents at any time. 13. The school cannot accept any responsibility regarding the safety of passengers. If a driver allows any person to get into, or have access to their car, they accept responsibility for this action. 14. The school will not accept responsibility for the loss of or damage to the car and/or its contents on or off the - 56 -

school grounds. Anyone not parking in a designated area will have their registration number and name taken and be referred to the Head of Sixth Form. 16. The school reserves the right to confiscate the car keys of any student if he or she is seen to drive dangerously around the estate or ignore the school’s one-way system. Parking, Speed Limits, Traffic Offences 17. The designated areas in school grounds for student parking are: • The Astroturf car park • The end of Fonthill Road that is not part of the school’s one-way system 18. Parking permits are issued on receipt of Driving to and From School Form. 19. Parking is on a ‘first come first served’ basis. The school cannot guarantee that a space will be available. 20. There is a maximum speed limit (10mph) on Fonthill, College and Hamilton Roads and along the Summerhill drive. 21. Extreme caution is required in and around school due to the presence of a large number of pedestrians, most of whom are children. 22. The school reserves the right to report any speeding or other offence to the police. 15.

Parental consent for Kingswood Student to be driven by another Kingswood student Students 23. All drivers should note, driving to the Upper during our normal school hours (8.20am – 5.30pm) is not permitted unless specific permission has been granted by appropriate senior member of Staff. Parents or Guardians 24. In the interests of continued safety the express written permission of a parent and/or guardian must be provided for a student to be driven by another student. 25. The parents or legal guardians of all students who will be driving or driven must sign and return the Parental Consent for Student Driving Student to the School Office before the school will allow a student to drive another student. 26. Parents should be aware that under the Road Traffic Act 1988 if their child is driving and is involved in an accident that results in injury or death of other passengers or other road users, their child can be prosecuted. 27. The Parental Consent for Student Driving Student form must be completed annually, and it is the responsibility of the parents to update this information if there are any changes to this information. For example, a child passes their driving test and plans to drive themselves. 28. If a parent / guardian wants to permit their child/ren to be driven by an unnamed Kingswood student that must be clearly indicated on the form. 29. If a parent / guardian does not wish their child/ren to be driven by another student, they must make the child/ren aware of this decision to avoid any misunderstanding or challenge. 30. We advise that parents / guardians are responsible for making their child/ren aware of the need to behave safely and responsibly when occupying a vehicle this is even more significant when the vehicle is operated by another student. 31. Parents should note that the school relies on the good sense and cooperation of the students and cannot guarantee that your wishes will be complied with at all times. The School 32. The school cannot grant permission for one student to drive another student. 33. The Parental Consent for Student Driving Student Form will be copied to the Head of Sixth Form and to the relevant Senior Houseparent (this may include Westwood and a Senior House if you have children in both Westwood and a Senior House) for the purposes of monitoring the wishes of the parents/ guardians are being followed. 34. Additional forms can be sent to you upon request to the Head of Sixth Form – cwoodgate@kingswood.bath.sch.uk. 35. The school uses the fully completed form as evidence of parental / guardians' permission for the identified driver to provide lifts to and from school if occupants of the vehicle are both the identified Kingswood students. 36. The school will endeavour to monitor that students comply exactly with your consent. 37. The school cannot be held responsible if students do not follow your express consent. 38. The school cannot accept responsibility for the safety of those students who drive a vehicle or who are driven in another student’s car. 39. The school will undertake a risk assessment if a Kingswood student is driving another Kingswood student on a school-based activity. For example, to attend a tennis fixture at another school, if the school deem that the current Activities Journey Risk Assessment is not sufficient. - 57 -

40.

The school does not accept responsibility for loss of or damage to any vehicle or its contents at any time.

Driving Lessons Whilst pupils may book driving lessons during study periods, this is not permitted during lessons, morning assemblies or Friday Service.

Cars, Motorcycles, Scooters and Bicycles 1.

No pupil may bring a car, motorcycle, or scooter to school without a permit. Permits are issued by the Head of the Sixth Form. A permit is issued only when parents/guardians and Senior Houseparent have indicated their approval.

The school will not accept any responsibility for the safety of those students who drive a vehicle to and from school. Nor does it accept responsibility for the safety of any vehicle, its passengers, or its contents at any time.

Pupils may not ride bicycles on the school campus. Bicycles may be used during free time (which does not include, for Sixth Formers, their private study periods) at the discretion of Senior Houseparents.

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Fees, Charges and Payment of Accounts Fees The fees are reviewed annually by the Governors and it is their policy to keep the fee increase to a minimum. The Annual Fee is payable in either three equal instalments by the first day of each term or by nine monthly direct debits. Late payment of fees incurs a monthly surcharge on the outstanding amount unless specific arrangements have been agreed with the Director of Finance and Operations in advance. Arrangements may be made to pay fees by a nine monthly instalment plan which may be of interest to some parents. Under this scheme, payments for the autumn term would need to commence on 1 st September. Please contact the Finance Office (billing@kingswood.bath.sch.uk) for further details. A term's notice, or fees in lieu of notice, is required for any withdrawal of a child and this also applies to requests for boarding/day changes. Each invoice must be paid on or before the first day of term when boarders normally return. A pupil may be excluded from the school at any time when fees are unpaid and will be deemed withdrawn without notice 28 days after exclusion. (Then a term’s fees in lieu of notice will be payable.) A copy of our Standard Terms and Conditions (Parent Contract) will have been sent to you with your formal letter offer and acceptance form.

Extras Kingswood strives to keep "extras," i.e. charges in addition to the basic day fee plus lunch or the boarding fee, to a minimum. Parents should expect to pay fees for public examinations, EFL and Learning Support or a highly specialised activity which requires a special teacher, or fees for special visits, tours, or expeditions. Parents of day pupils may take advantage of our casual boarding and breakfast/supper/prep options. The only compulsory regular “extras" for every pupil are the Chapel Fund at £4.40 and the House Fund at £5.50 per term (boarding is £11.00 per term). The Chapel Fund serves to support and enable charitable initiatives and the ongoing pastoral work of the Chaplain. (Boarding is £11.00) per term. Payments for larger amounts for items such as trips will be requested from parents separately. Parents of boarders are asked to ensure that their child has sufficient funds available for necessary end of term travel arrangements, expenses, etc. In view of the sums which may be involved, the school will not advance cash to pupils or add monies to the bill to provide cash advances.

Day Pupils’ Temporary Boarding There may be occasions when it is helpful for a day pupil to board temporarily - family illness, parents on holiday or working temporarily on a project abroad, etc. Overnight stays include supper and breakfast and the knowledge that your child is properly cared for. Houses have limited bed space for this option, so booking is essential. Parents must consult with the Senior Houseparent in advance of the date to avoid disappointment. A charge is made for this service, and this is added to the termly bill. For information on current charges, please see the Fee schedule on our website http://www.kingswood.bath.sch.uk/admissions/fees or contact the Finance Office billing@kingswood.bath.sch.uk Once the request is agreed, parents are asked to complete a form giving a contact address, email and telephone numbers and return it to the Senior Houseparent before their child boards.

Extra Provisions The school fee includes personal accident insurance. Details of the cover provided are available on request from the Director of Finance and Operations’ Office. We strongly encourage parents to insure personal possessions of students and parents may also wish to consider fee payment insurance.

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Instrumental and Singing Lessons Music is an integral part of life at Kingswood. We encourage all pupils to enter into the musical activities and opportunities that are open to them. A large number of pupils choose to take instrumental lessons from our great team of Visiting Music Teachers. Tuition is available at the school for the following: • Piano • Organ • Harp

• Violin • Viola • Cello • Double Bass

• Flute • Oboe • Clarinet • Saxophone • Bassoon

• French Horn • Trumpet/Cornet • Trombone • Tuba

• Voice • Drums

• Classical Guitar • Electric Guitar • Bass Guitar

We would recommend studying one or two instruments (including singing); a pupil will not usually study more than two instruments in school. Practice Whilst pupils are highly encouraged to take music lessons, it must be noted that in order to progress, they must find time to practise regularly. The Music School is open four nights per week during prep in order to allow pupils to undertake private practice, as well as before school and during breaks and lunchtime. Parents are requested to help instil good practice habits by encouraging a daily routine at home. There are set practice times for Westwood boarders on four evenings per week – on other occasions boarders are expected to organise practice rotas with the aid of their teachers. Ensembles Pupils progress at a much faster rate if they play/sing regularly in an ensemble and the school provides many opportunities for participation in orchestras, bands choirs and other ensembles. Therefore, when invited, all pupils will be expected to join at least one ensemble, and represent the school at concerts, services and functions. Instrumentalists in Westwood are expected to join Westwood Orchestra as a matter of course, and likewise singers should expect to be members of Westwood Voices. Fees Pupils normally have thirty lessons of 30 minutes duration during the course of the year. Parents will be billed directly by the Visiting Music Teacher and fees are payable in advance to them – lessons should not commence until payment is received even though your child will be scheduled, so please ensure prompt payment is made to your Visiting Music Teacher. The recommended rate for 2023/2024 per 30 minute lesson is approximately £21.00. Your child will be timetabled in the normal manner but if payment is not received within the first week of term, the teacher will not be obliged to teach your child until payment is received and those lessons will be forfeited. The Timetable Lessons are normally given during school hours on a rotation timetable so that a different curriculum lesson is missed each week. By this system, a pupil rarely misses the same subject more than two or three times a term. Out of curriculum times (lunch breaks, etc) are included in the rotation, but teachers reserve these for Sixth Formers in the first instance, and no other year groups are entitled to fixed slots. The Pupil and Parent Handbook gives information regarding pupils’ responsibility to ask for permission to miss academic lessons and catching up on missed work and prep. At Kingswood, lessons are scheduled using the Practice Pal platform. This allows Visiting Music Teachers to schedule lesson times which are then automatically sent to pupils and parents via email and via the Practice Pal app. The app also allows for lesson notes to be communicated, to assist with weekly practice. It is the responsibility of pupils to check their timetables regularly on Practice Pal. Times are also displayed on the screen in the Music School. Upon commencing lessons, parents will receive an email from Practice Pal to sign up for an account and a unique 6-digit code for their child, which will be needed to complete the pupil app setup. If you have any queries regarding your son’s/daughter’s lessons, then the first point of contact should be the Visiting Music Teacher. If there are concerns over a pupil’s attendance/progress, then the relevant teacher will contact parents, and will also discuss with the Director of Music.

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Loan, Hire and Purchase of Instruments The School possesses a small stock of instruments which may be hired to pupils as and when they become available. A hiring fee of £30 per term will usually be made for all instruments. Pupils are expected to possess their own instruments when they have reached a reasonable standard and the Director of Music/relevant Visiting Music Teacher will be pleased to advise over the purchase of instruments on request. Any instrument which is not available for hire through the school can be hired from a music shop. Pianos, guitars and percussion instruments are not available for hire through the school. Illness If a pupil misses a lesson owing to his/her illness then that lesson is forfeited. If a lesson is cancelled owing to the illness of the teacher, then the teacher will make up the missed lesson at a later date. If that is not feasible then the cost of the missed lesson will be reimbursed by the teacher concerned. Notice Period Should you wish lessons to cease, notice of terminating lessons must be given in writing or by email to the Visiting Music Teacher with a copy to the Director of Music for information. For most Visiting Music Teachers, notification must arrive by the half term before lessons are to finish – some require a longer notice period, please check carefully with the individual teacher for their exact terms. If less notice is given, a full term's fees will be charged by the music teacher concerned. NB: notice to take effect from the beginning of the Autumn term will not be accepted in the Summer holidays - it must be received by the half-term in May. Probationary Term All new pupils will have a probationary first term during which they will be expected to make good progress. If, at the end of the first term, progress has not been sufficient, teachers may discontinue a pupil’s lessons. Applications If you would like your child to commence individual vocal/instrumental lessons, please complete the application form. We endeavour to fulfil all requests for lessons, but due to the high demand for particular instruments, we do occasionally have to operate waiting lists. By signing and submitting the application form, you are committed to music lessons and the appropriate teacher’s terms and conditions will apply. Each teacher is self-employed and therefore has their own unique terms and conditions – please check these with the relevant teacher. Reports You will receive one full written report and one informal report during the year (this may take the form of a phone call or email). However, we strongly encourage you to keep in email/phone contact with the relevant Visiting Music Teacher whose contact details can be found on your invoice. Weekly feedback is also often logged in Practice Pal. If you would like to discuss your child’s musical activities at school you are always welcome to contact the Director of Music.

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Other Information Photographs and Video footage We may wish to use photographs and video of pupils during school activities for purposes of publicity, e.g., the school website, the School Magazine (Kingswood in Focus) and school social media accounts. Parents will have been requested to confirm their wishes as part of the Admissions process and must contact the School Office if they wish to change the permissions for their child or if they do not wish their child’s photographs to be used in this way.

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Kingswood School, Lansdown, Bath BA1 5RG Tel: 01225 734200 Email: reception@kingswood.bath.sch.uk