ACCESS TO INFORMATION PROCEDURE Finance – Procedure 4.03
GENERAL STATEMENT: Lakeland College is committed to openness, transparency and public accountability. As a public postsecondary institution, the college must comply with the Freedom of Information and Protection of Privacy (FOIP) Act. The college supports the public’s right to access information and where appropriate will actively disseminate information and provide access by way of routine information requests. The college also recognizes an individual’s right to access their Personal Information. Most information can be obtained directly from the college without submitting a formal FOIP request. This right of access is restricted only by the limited exceptions and provisions in the FOIP Act and other legislation. This procedure relates to FOIP Privacy Policy FIN 4.02 and applies to all Lakeland College employees who have a responsibility to provide appropriate access to information following the rules set out in the FOIP Act. Appendix A provides additional guidance and examples of access to student Personal Information, while Appendix B relates to employee Personal Information. DEFINITIONS Active Dissemination - manner of dissemination where information is periodically released without a Formal Information Request. Examples include information released in a newsletter or on the college website. Applicant - The individual who submits a Formal Information Request. Consent - Consent given freely in a prescribed manner and with full knowledge of the Personal Information to be provided and the use to be made of such information. Delegated FOIP Authority - an employee or officer within the college that has been authorized by the FOIP Head (the President of Lakeland College) to carry out certain powers or duties under the FOIP Act, as delegated in the FOIP Delegation Authority Matrix. Formal Information Request - A formal request for information under the FOIP Act. Personal Information - Recorded information about an individual, including: i. the individual’s name, home or business address or home or business telephone number; ii. the individual’s race, national or ethnic origin, colour or religious or political beliefs or associations; iii. the individual’s age, gender, sexual orientation, marital status or family status; iv. an identifying number, symbol or other particular assigned to the individual; v. the individual’s fingerprints, other biometric information, blood type, genetic information or inheritable characteristics; Mission: To inspire lifelong learning and leadership through experience, excellence and innovation. Vision: Transforming the future through innovative learning. Values: We value learner success, integrity, respect, community, excellence and innovation.
