FOIP and Access to Information Policies

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E. Related Policies/Procedures Access to Information Procedure (Fin 4.03) Correction to Personal Information (Fin 4.04) (“approval in progress”) Code of Conduct (HR 2.04-1) Records Retention (Gen 8.73) Social Media Policy (Gen 8.89) Information Technology Security Policy (IT 9.50) Electronic Media Disposal Standard (IT 9.65) F. Relevant Legislation Freedom of Information and Protection of Privacy Act Health Information Act Post-Secondary Learning Act G. Related Forms/Documents Request to Access Information Form Code of Conduct Acknowledgment Form (HR 057) Informed Consent for Disclosure of Personal Information (TLC 014) Retention Schedule

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The college may collect and record Personal Information only where: a. the collection is expressly authorized by an enactment of Alberta or Canada b. the information is collected for the purposes of law enforcement c. the information relates directly to and is necessary for an operating program or activity of the college

1min
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Every effort will be made to ensure that the information collected is accurate and complete. Individuals have a right to request correction to their own Personal Information

10min
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Personal Information shall be collected directly from the individuals, unless otherwise authorized under the FOIP Act, such as where the individual has expressly authorized another method of collection or where an individual is providing emergency contact information

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Lakeland College will ensure that all Employees are aware of the FOIP Act and the college privacy policies and procedures, through publications, training seminars and other communication means. Collection of Personal Information

2min
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All Lakeland College Employees are responsible for the protection of personal, confidential and sensitive information entrusted to them

2min
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The President of Lakeland College, as the FOIP Head, may delegate the responsibility for managing personal information accuracy, access, collection, use, disclosure and retention to the FOIP Coordinator, as well as other positions according to the delegation table

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The purpose of collection shall be clearly stated at or before the information is collected. A FOIP notification statement must be provided at the time the information is collected and be approved by the FOIP Coordinator. The FOIP notification statement must include the following: a. the purpose for which the information is collected; b. the specific legal authority for the collection; and c. the title, business address and business telephone number of the college Employee who can answer questions about the collection

2min
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Lakeland College will collect, use, disclose, and manage Personal Information in accordance with the FOIP Act, and other applicable legislation

1min
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