Hyceltec SponsorExhibition

BOOKING FORM/CONTRACT EXHIBITION SPACE SPONSORSHIP ITEMS EXHIBITOR CONTACT DETAILS Company Name: Contact Person: International VAT Nr:

*

Purchase order Nr:

Invoice Address: Postal Code

City

Country

Tel

Fax

E-mail

* Please make sure to fill out the purchase order number if your company requires this to accept Leading as service provider and to process any payments due.

EXHIBITION BOOTH INFORMATION A. Standard Booth Package (6sqm)

Rental cost per standard booth: 1.000 € plus VAT (23%) Minimum booth size: 6sqm

Standard Booth Package rental includes;

Standard wall divisions of panels (3m x 2m x 2,5m high) white plastic coated with aluminum frame.

General lightning Booth identification signage Standard blue carpet of 3m x 2m Electrical consumption One table and two chairs

B. Table Top (2sqm)

Rental cost per Table Top: 450 € plus VAT (23%)

Standard Table Top rental includes;

Table Top identification signage Standard blue carpet of 2m X 1m One table and two chairs

The congress organiser reserves the right to increase published costs of booth rental and exhibition materials/services should VAT or any other official charge imposed by law be altered.

EXHIBITION BOOTH BOOKING: (A + B) (Please fill out the right side columns with total cost of exhibition space pretended)

Item

Description

Cost

A

Standard Booth Package (min 6sqm)

B

Table Top (2sqm)

1.000 € 450 €

www.hyceltec2013.com

Total cost

BOOKING FORM/CONTRACT EXHIBITION SPACE SPONSORSHIP ITEMS SPONSORSHIP BOOKING : (C) (Please mark the items of your choice with “X” and the total for each in the columns. Please also fill out total amount on the bottom line.)

Item Description

Amount

1

Major Sponsor (financial grant)

5.000€

2

Welcome Reception

1.800€

3

Coffee Breaks

1.200€

4

Company logo on Congress Bags

2.000€

5

Lanyards for Badges

1.000€

6

Company Logo on Congress Website

500€

7

E-newsletter mailings – unit cost

500€

8

One full page advert in final programme

500€

9

Invited Speaker

I would like to sponsor (x)

Total amount

1.500€

Total amount of additional sponsorship items:

TOTAL EXHIBITION&SPONSORSHIP BOOKING Item Description

Total amount

A

Standard Booth Package (min 6sqm)

B

Table Top (2sqm)

C

Additional sponsorship items total Grand total (Exhibition booth + Sponsorship items):

GENERAL TERMS OF CONTRACT:

Exhibition space and sponsor items will be allocated on a first come first serve basis.

Only fully paid exhibition booth will be taken into consideration for space allocation.

It is the exhibitors’ responsibility to comply with the general rules and regulations of the ECC. It is the exhibitors’ responsibility to comply with all national legislation for exhibition, publicity, handing out of samples or promotion of any products and marketing material. The exhibition organiser cannot be held liable for any non-compliance.

GENERAL TERMS OF PAYMENT: www.hyceltec2013.com

BOOKING FORM/CONTRACT EXHIBITION SPACE SPONSORSHIP ITEMS

Upon receipt of this booking form Leading Congress & Association Management will issue an invoice corresponding to 100% of the total amount of the exhibition space and sponsor items booked.

The agreement concerning the exhibition space/additional sponsorship items will only be considered confirmed and valid upon receipt of full payment of the total amount agreed.

Payments to be made in Euro (â‚Ź) via bank transfer or credit card (VISA or Mastercard only).

International/national checks will not be accepted as mean of payment.

VAT at legal rate at the date of the invoice will be added to published amounts.

Payment via bank transfer must cover all fees charged by forwarding and receiving bank. Proof of bank transfer payments should be provided to exhibition organiser in order for payment to be identified.

TERMS OF CANCELLATION:

In the event that a company needs to cancel exhibition space or sponsorship, this must be communicated in writing to Leading Congress & Association Management. E-mail: hyceltec2013secretariat@leading.pt Refund of booked exhibition space and sponsorship items will we granted as follows for cancellation requests received in writing: o Until and on 31 March 2013: Full refund (less 150â‚Ź administrative fee) of total value of the exhibition space/sponsor items booked. o 1 April - 15 May 2013: 50% refund of the total value of the exhibition space/sponsor items booked. o From 15 May 2013: No refund of exhibition space/sponsor items booked will be granted.

BOOKING FORM/ CONTRACT VALIDATION: Please return a duly signed and stamped copy of this booking form to Leading Congress & Association Management / Attn: HYCELTEC2013 Largo da Lagoa 15, F 2795-116 Linda-a-Velha / Lisboa e-mail: hyceltec2013secretariat@leading.pt T. + 351 21 771 26 35 F: + 351 21 771 26 39

Date________________ Authorized Company Signature _________________________________________________________ Name (block letters) __________________________________________________________________

www.hyceltec2013.com