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CHECKLIST TO PLANNING THE VALUE OF HIRING
By Christi Planning an event? Think of it as a delightful puzzle. There’s that initial spark of an idea – a vision of what you want. Then come the pieces, each detail adding to the bigger picture. The world of events is always evolving. It’s no longer just about gathering; it’s about crafting experiences that linger. As you wade through choices and decisions, our checklist will be your steady guide. Whether you’re a seasoned planner or new to the game, the mantra remains: planning with precision paves the way for success. Ready to get started? 1. Define Your Event Objectives: • Purpose: What is the goal of your event? Is it a fundraiser, a product launch, or a celebration? • Outcome: What do you want attendees to take away from the event? Knowledge, a memorable experience, or a new connection? 2. Draft a Budget: • Determine the total amount you’re willing to spend. • Allocate specific amounts to different segments (e.g., venue, catering, entertainment). 3. Choose the Perfect Date and Time: • Consider any holidays or major events in your locale. • Ensure the date doesn’t clash with other events targeting a similar audience. •
4. Select the Venue: • Ensure it aligns with your event’s theme and accommodates the number of attendees. • Consider accessibility, parking options, and necessary amenities. 5. Food & Beverage Arrangements:: • Decide on the type of food and drinks. • Consider dietary restrictions and preferences. 6. Schedule Entertainment or Speakers: • Choose relevant entertainers, keynote speakers, or panelists. • Confirm their availability and any special requirements. 7. Coordinate Technical Aspects: • Assess the need for microphones, projectors, lighting, and sound systems. • Ensure a backup plan for any technical glitches. 8. Marketing & Invitations: • Develop promotional materials like flyers, email campaigns, or social media posts. • Track RSVPs or ticket sales. 9. Setting the Ambiance: • Define the vibe – be it elegant, festive, or professional. • Organize appropriate décor, signage, and any special installations.
