LHC Framework Guide: Asbestos Works & Services

FRAMEWORK AGREEMENT GUIDE For asbestos works and services

Trusted procurement for better buildings and homes

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WHY WORK WITH LHC? These are the key reasons to work with LHC whether you’re a public sector organisation looking for procurement solutions or a supplier with products or services to provide.

Knowledge and experience of procurement Our organisation began half a century ago and over five decades we’ve developed and shaped our service to meet the evolving needs of our clients.

Recognised technical expertise Our technical expertise is built on continuous research by our team of technical specialists who consult with clients on the outcomes they need and suppliers on the range of available solutions.

Commitment to better buildings and homes Our ultimate goal is helping our clients deliver better environments for the communities they serve, a goal we support through our frameworks, that address every aspect of quality, and our selection of the most appropriate suppliers.

Fast and efficient procurement Once LHC Appointed Companies are established for a framework, the process of calling off projects and commissioning work is very efficient. Terms and rates have been agreed and even when a mini competition is required, the majority of contractual arrangements have already been finalised. Project work can start quickly.

Financial gains Working with LHC frameworks gives suppliers access to construction, refurbishment and maintenance projects of over £200m each financial year. Clients who spend more than £200,000 on two or more frameworks in a year will benefit from a share in the LHC operating surplus we return to Members.

Please read this guide in conjunction with the LHC guide to understanding and using pre-tendered frameworks, available on our website.

WWW.LHC.GOV.UK/MEMBERSHIP

03

About this framework agreement The LHC Framework Agreement for asbestos works and services is available to public sector organisations in England, Wales and Scotland.

Fully OJEU compliant, it provides public sector officers with easy access to consultants and specialist asbestos contractors and covers the following: -- Housing and properties including common blocks of housing properties -- Public and communal buildings -- NHS and educational establishments -- All types and classifications of buildings used by public sector Contracting Authorities

This framework agreement has been established in strict compliance with UK Public Sector procurement rules for use by public sector bodies in the UK as detailed in the LHC buyer profile (www.lhc.gov.uk/buyerprofile) and as specified in the Contract Notices: -- 2103/S 147-255916 (Services) England and Wales (excluding London) -- 2013/S 147-254938 (Works) England and Wales (excluding London) These were published in OJEU in July 2013 with 13 successful tenderers appointed in September 2014.

-- 2013/S 129-222514 (Services) London -- 2013/S 129-221012 (Works) London These were published in OJEU in July 2013 with 12 successful tenderers appointed in April 2014.

-- 2013/S 141-245789 (Services) Scotland -- 2013/S 141-244838 (Works) Scotland These were published in OJEU in July 2013 with 9 successful tenderers appointed in March 2014.

LHC.GOV.UK

A large number of LHC Appointed Companies are in place for this framework providing complete UK coverage

05

About the tender The tender process for this framework followed LHC’s Open Procedure which eliminates the Pre-Qualifaction Questionnaire stage. Suppliers were given free and open access to the tender and offer documentation and answered Suitability Assessment Questions

Selection criteria -- Financial standing

-- Managerial capability, product range and support

-- Economic and financial standing

-- Technical support provided to the client

-- Employment practices

-- Compliance with EU/UK legislation

-- Health and safety management

-- Quality management and procedures

-- Sustainable and environmental management

-- Equal opportunities and diversity

-- Technical capacity including quality management -- Experience of working in public sector properties

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From suitability to call-off contract The diagram below shows the process a supplier completes to become an LHC Appointed Company and to be awarded a contract (or “call-off”).

It also highlights the support LHC provides once a project is live.

On frameworks using LHC’s Open Procedure to determine Appointed Companies, suppliers have open access to the tender and offer documentation (ITT) and are asked to respond to Suitability Assessment questions covering: -- Company Standing -- F inancial standing, employment practices, environmental awareness, capacity and geographical rage -- Installation capability -- Technical capability -- Quality systems management capability

Suitability Assessment

-- Experience of supply to the public sector -- Specifications for products and services -- Testing and certification -- Service capability -- Pricing -- Sustainability and social value A detailed evaluation report is prepared which shows for each tenderer a: -- Weighted score under each heading -- Value for money index -- Company or companies recommended for appointment

Appointing companies

Our aim is giving LHC clients and Members a choice of Appointed Companies to work with. Numbers vary per framework in line with anticipated demand and subject to the number of qualifying suppliers.

-- All suppliers are notified of the results and the unsuccessful tenderers can choose to have a debrief to help improve future offers -- Contract Award Notices are published in the Official Journal of the European Union (QJEU) and on the LHC website

Awarding contracts “Call-offs”

When buyers are ready to choose a supplier for an individual project they should start the process by talking to LHC. LHC will coordinate either a direct award, if there is a single supplier on a framework, or a mini-competition if there are several.

-- A mini-competition involves all capable LHC Appointed Companies -- A direct award is made to a single company, with justifiable reasoning, without reopening competition

LHC provides support and technical assistance throughout the life of a project, as required:

Works commence/complete

-- To ensure high quality standards are maintained -- Service levels are fulfilled -- Delivery periods are met LHC also welcomes discussion and feedback on completion of projects

07

Award weighting criteria Award weighting criteria are established on each individual framework and can be flexed to a buyer’s individual needs.

Public sector officers can obtain a copy of the full LHC evaluation report on request.

Workstreams 1 and 2 (services)

30% Pricing -- S chedule of rates and prices -- T ime charges

70% Services -- C omprehensiveness of service -- C ontract service and delivery -- C ontract scenario submissions -- Customer service

Workstream 3 (works)

40% Pricing -- Schedule of rates and prices -- Elemental activities

60% Services -- C omprehensiveness of service -- C ontract service and delivery -- C ontract scenario submissions -- Customer service

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The framework in action As well as providing compliance, quality and best value to clients, the LHC Framework for asbestos works and services supports a streamlined process from the award of a contract (call-off) to completion of a project.

Confirmed competitive market prices Prices in place at call-off stage maintain best value as established in the evaluation stage.

Quick and efficient procurement Speedy access to LHC Appointed Companies and the options of a mini-competition or direct award to enable the final selection of a supplier or supplier(s) for a project.

Instant access to project data Continuous access to information throughout the procurement process through the suppliers’ on-line portal.

High quality standards Standards of quality maintained throughout project through monitoring in accordance with ISO 9001 Quality Management System.

Service levels guarantee Guaranteed service levels from inquiry to supply providing peace of mind that services and works will be conducted effectively.

Quick project starts Enabled by pre-tendered procurement that reduces the cost and time input by public sector organisations and speeds up their access to companies.

Advice on design and regulatory compliance Guidance on interpretation and conformity to statutory regulations and planning requirements.

Delivery periods guarantee Guaranteed delivery periods that ensure services and works are delivered to meet work schedules.

09

Details of each workstream There are three workstreams within the LHC asbestos framework.

Two of these address management and monitoring services and the third covers works associated with the removal of asbestos.

Workstream 1 Asbestos management services The services included in this workstream cover the following areas: -- Management and supervision of asbestos removal/ remediation projects including air sampling, monitoring and air testing (alternatively providing assistance and advice to the client’s asbestos team in the management of projects and associated services) -- Undertaking and preparing third party gap analysis of the client’s in-house procedures -- Review and update of the client’s Asbestos Risk Register -- Preparation of surveys and risk assessments as part of a client’s compliancy requirements including annual reviews as required -- Reviews and updates of the client’s Asbestos Management Plan -- Linking the Asbestos Risk Register and Management Plan with the client’s Repair or Property Order System -- Informing and training the client and its staff on existing and/or future changes in regulations and duties under the Control of Asbestos Regulations, other related legislation and Codes of Practice -- Providing advice to the client and consultants and contractors appointed by the client

Specific activities performed within workstream 1 are: -- Undertaking asbestos management, refurbishment and demolition surveys including the execution of combined surveys i.e. R&D and management -- Carrying out individual bulk sampling of suspect materials on an ad-hoc basis -- Providing professional and concise asbestos reports in accordance with HSG264 including material risk assessments and the provision where required of reports to meet specific asbestos operating templates of clients -- Providing reports as an Excel file in the correct format compatible with meeting the client’s asbestos database -- Providing analysis of asbestos bulk samples through the use of a UKAS accredited ISO 17025 laboratory, whether samples taken under the contract with the client or by others including the client’s organisation -- Day to day asbestos surveys including those required by a client to be executed within 48 hours of issue of orders from the client -- Out of hours asbestos surveys -- Emergency asbestos surveys -- Accelerated provision for undertaking surveys and bulk sampling and providing the client with results and reports, including providing verbal results of sample testing by phone with report to follow -- Preparing Asbestos Risk Assessments

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Details of each workstream

Workstream 2a: Air sampling and monitoring services Specific activities performed within workstream 2a are: -- Undertaking air monitoring/air tests at the removal of asbestos and for reassurance -- Issuing four stage clearance certification that is compliant with HSG248

Workstream 2b: Asbestos management services excluding supervision of removal projects The scope of services for workstream 2b excludes the: -- Management and supervision of asbestos removal/remediation projects

-- Providing all air monitoring certificates in electronic format within agreed time frames

-- Provision of assistance and advice to the client’s asbestos team in the management and supervision of projects

-- Auditing any licensed asbestos removal contractor’s method statements and site operation

The management and supervision of asbestos removal/ remediation projects are covered in Workstream 1.

-- Providing background, leak and smoke testing as required

Specific activities performed within workstream 2b are:

-- Provision of scope/specification of work for remediation works -- Out of hours air sampling and air monitoring services -- Emergency air sampling and air monitoring services -- Accelerated execution of air monitoring/air tests and provision of all certification documentation to the client

-- Undertaking and preparing third party Gap Analysis of client’s in-house procedures -- Review and update of the client’s Asbestos Risk Register -- Preparation of surveys and risk assessments as part of a client’s compliancy requirements including annual reviews as required -- Reviews and updates of client’s Asbestos Management Plan -- Linking the Asbestos Risk Register and Management Plan with the client’s Repair or Property Order System -- Informing and training the client and its staff about existing and/or future changes in regulations and duties under the Control of Asbestos Regulations, other related legislation and Codes of Practice -- Providing advice to the client and consultants and contractors appointed by the client

11

Workstream 3a: Non-licensed works

Workstream 3b: Licensed works

Specific activities required within workstream 3a are:

All Licensed Works must be carried out by a specialist HSE Licensed Asbestos Contractor, who must also be a member of ARCA or another similar approved accredited body and have full environmental registration and an appropriate Waste Carrier’s License.

-- Removal of asbestos and undertaking associated works in accordance with HSG 210 Task Sheets -- Preparing risk assessments as required by HSG 210

Specific activities required within workstream 3b are: -- Local environmental cleaning -- Full decontamination -- Emergency and out of hours response services – provide onsite attendance making safe any suspect or known asbestos containing materials, completing local environmental cleaning and disposal of materials -- Encapsulation works -- Removal and disposal of asbestos containing materials using appropriate control measures and under appropriately controlled conditions -- Drilling holes and cutting asbestos containing materials and removal and disposal of waste -- Removal of asbestos containing appliances, dismantling boilers and removal -- Opening up of ducts -- Collection of bagged waste -- Provision of plywood temporary reinstatement -- Provision of all enclosures -- Supply and erect temporary hoarding and fencing -- Arrange for and have undertaken all air testing by a UKAS accredited laboratory, independent of the Licensed Contractor or the Group to which the Licensed Contractor belongs and as approved by the client -- Undertake four stage clearance, issue certification (providing that the area is safe for re-occupation) and deliver all documentation to the client -- Arrange and have undertaken periodic reassurance air testing using an accredited UKAS laboratory, issue air monitoring certificate providing that the area is safe for re-occupation and deliver all documentation to the client LHC.GOV.UK

Appointed companies Workstream 1 Asbestos Management and Supervision Services Incorporating Surveys and Bulk Sampling

Armstrong York Asbestos Environmental Ltd

Global Safety & Environmental Ltd

Derisk (H&S) LLP

REC Asbestos (South) Ltd

Appointed for areas:

Appointed for areas:

Appointed for areas:

Appointed for areas:

A

A

A

C

For contact details visit: lhc.gov.uk/armstrong

For contact details visit: lhc.gov.uk/global

For contact details visit: lhc.gov.uk/derisk

For contact details visit: lhc.gov.uk/REC

armstrong-york.com

globalenvironmental.co.uk

deriskuk.com

recltd.co.uk

Regional lots

Environtec Ltd

A

London

B

South East England

C

South West England

D

East of England

E

East Midlands

For contact details visit: lhc.gov.uk/environtec

F

West Midlands

environtec.com

G

Yorkshire & Humber

H

North West England

I

North East England

Appointed for areas: A

B

C

D

E

F

G

H

I

J1

J2

J3

M1

M2

M2

M1

I H

J1

South Wales

J2

Mid Wales

J3

North Wales

M1

South Scotland

M2

North Scotland

G

J3

E F

J2

D

J1 A C

B

13

Workstream 1 con/d Asbestos Management and Supervision Services Incorporating Surveys and Bulk Sampling

Shield Environmental Services Ltd

Environmental Evaluation Ltd

Appointed for areas:

Appointed for areas:

B

C

J1

J2

J3

For contact details visit: lhc.gov.uk/shield shieldenvironmental.co.uk

B

D

H

I

E

F

G

For contact details visit: lhc.gov.uk/evaluation environmentalevaluation. co.uk

ACS Physical Risk Control Ltd

Appointed for areas: A

B

C

D

E

Frankham Consultancy Group Ltd Appointed for areas: A

B

G

For contact details visit: lhc.gov.uk/frankham frankham.com

F

For contact details visit: lhc.gov.uk/thames thameslabs.co.uk

Appointed for areas: M1

Thames Laboratories (trading name of The Hazard Management & Environmental Laboratories Ltd)

ESG (Asbestos) Ltd Appointed for areas: M1

M2

M2

For contact details visit: lhc.gov.uk/acs-physical

For contact details visit: lhc.gov.uk/esg-asbestos

risk-control-ltd.co.uk

ltd.co.uk

Workstream 2 Air Sampling and Monitoring Services and Asbestos Management Services (Excluding Supervision of Projects)

Ensafe Consultants

REC Asbestos (South) Ltd

Environtec Ltd

Appointed for areas:

Appointed for areas:

Appointed for areas:

A

C

For contact details visit: lhc.gov.uk/ensafe

For contact details visit: lhc.gov.uk/REC

ensafe.co.uk

recltd.co.uk

Environmental Evaluation Ltd

ESG (Asbestos) Ltd

Appointed for areas

Appointed for areas:

A

B

C

D

F

G

H

I

E

For contact details visit: lhc.gov.uk/evaluation environmentalevaluation. co.uk

M1

A

B

C

D

E

F

G

H

I

J1

J2

J3

M1

M2

For contact details visit: lhc.gov.uk/environtec environtec.com

Thames Laboratories (trading name of The Hazard Management & Environmental Laboritories Ltd) Appointed for areas: A

B

C

D

E

F

For contact details visit: lhc.gov.uk/thames thameslabs.co.uk

M2

For contact details visit: lhc.gov.uk/esg-asbestosltd.co.uk

LHC.GOV.UK

Buyers have the option to work with alternative suppliers for each workstream to help ensure best value and quality

15

Appointed companies Workstream 3 Asbestos Removal and Related Works

Aspect Contracts Ltd

Ductclean (UK) Ltd

Clifford Devlin Ltd

European Asbestos Services Ltd

Appointed for areas:

Appointed for areas:

Appointed for areas:

Appointed for areas:

A

B

C

D

E

F

G

H

I

J1

J2

J3

M1

M2

A

B

A

D

B

C

For contact details visit: lhc.gov.uk/ductclean

For contact details visit: lhc.gov.uk/clifford

For contact details visit: lhc.gov.uk/european

ductclean.co.uk

clifford-devlin.co.uk

european-asbestos.co.uk

Courtney Lang Contracts Ltd

Shield Environmental Services Ltd

Cranegates Ltd

Woods Building Services Ltd

Appointed for areas:

Appointed for areas:

Appointed for areas:

Appointed for areas:

For contact details visit: lhc.gov.uk/aspect aspectcontracts.co.uk

B

D

For contact details visit: lhc.gov.uk/courtney courtneylang.com

A

B

C

D

E

F

G

H

I

J1

J2

J3

D

For contact details visit: lhc.gov.uk/cranegates cranegates.co.uk

For contact details visit: lhc.gov.uk/shield

B

C

J2

J3

E

H

J1

For contact details visit: lhc.gov.uk/woods aawoods.co.uk

shieldenvironmental.co.uk

Chamic

Gowrie Contracts

Northern Asbestos

Rhodar

Appointed for areas:

Appointed for areas:

Appointed for areas:

Appointed for areas:

M1

M2

For contact details visit: lhc.gov.uk/chamic.co.uk

M1

M2

M1

M2

M1

M2

For contact details visit: lhc.gov.uk/gowie

For contact details visit: lhc.gov.uk/northern

For contact details visit: lhc.gov.uk/rhodar

gowrie-contracts.co.uk

northern-asbestos.co.uk

rhodar.co.uk

Asbestos Specialists Appointed for areas: M1

M2

For contact details visit: lhc.gov.uk/asbe asbe.co.uk

LHC.GOV.UK

Framework agreement for asbestos works and services Asbestos management and supervision services incorporating surveys and bulk sampling (workstream 1) Air sampling and monitoring services and asbestos management services, excluding supervision of projects (workstream 2) Asbestos removal and related works (workstream 3) The asbestos framework agreement for England and Wales (excluding London) is effective from 1st September 2014 until 30th August 2016 with possible extensions to 30th August 2017 and 30th August 2018.

The asbestos framework agreement for London is effective from 1st April 2014 until 31st March 2016 with possible extensions to 31st March 2017 and 31st March 2018.

The asbestos framework agreement for Scotland is effective from 1st June 2014 until 31st May 2016 with possible extension to 31st May 2017 and 31st May 2018

England and Wales enquiries: 01895 274850 Scotland enquiries: 0131 306 0176

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