Document Title Image Upload for Yearbooks Community A New Way to Collect Yearbook Images Lifetouch is introducing a new Community Image Upload tool to enable school communities to easily contribute candid photographs to their yearbooks. The new feature replaces Shutterfly Share Sites, which was used previously to collect candid yearbook images. •
This new feature will give Yearbook Advisers the ability to easily collect, organize, and approve images from their school communities.
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Only Yearbook Advisers have access rights to set up Community Image Upload and approve the images that are received. Once approved, Community Images can be used by all yearbook users.
Using Community Image Upload Using Community Image Uploads is a multi-step process for Yearbook Advisers: 1. Set up the Community Image Uploads feature. 2. Share the link with your school community. 3. Manage Community Images in the yearbook. Remember: Only Yearbook Advisers have the access rights to set up Community Image Uploads and approve images that are received. Each part of the process is outlined in more detail below.
Set Up Community Image Upload Yearbook Advisers control whether to use Community Image Upload by enabling the feature in their yearbook Contract & Book Settings page. Advisers will also customize the link for their Community Image Upload, as well as pre-configure the image tags that can be applied to Community Images. Image tags are used to organize photos into folders on the yearbook site. It’s important to determine the image tags you want to use before setting up Community Image Upload as it will save you time later. Lifetouch suggests some general image tags, but you are encouraged to add more or remove any that you won’t use. Once you save and confirm the tags, additional tags can’t be added to the list, but tags can be edited by the Yearbook Adviser at the Approval phase. To set up Community Image Upload: 1. From the Yearbook Dashboard, on the Book Builder menu, click Contract & Book Settings. 2. Near the bottom left of the page, under Community Image Uploads, click Yes to turn on the feature, then click Save Changes at the top of the page. 3. Scroll back down to the Community Image Uploads section and click Create Your Invite Code. 4. Each yearbook requires a unique Community Image Upload link. Enter text to customize your link, then click Check Code to check if the link is available. A message displays to let you know if the link is available or not. The link cannot be edited after you save it, so please check for spelling errors before proceeding. Note: The system automatically appends the publishing year to the code. 5. Check the confirmation checkbox, then click Confirm & Save to finish creating the link. Return to the Book Builder > Contract & Book Settings page to get the Yearbook Invite Code and Yearbook Link.
Share the Link with Your School Community Encouraging the school community to contribute photos for consideration to use in the yearbook is a great way to increase involvement and diversity in your yearbook. However, it’s important to set expectations and
For Yearbook Advisers
Published 8/2022 | Page 1
Community Image Upload for Yearbooks guidelines when you share the link. Here are some considerations: • • •
Ask participants to carefully review their images and submit only the very best ones. Photos should follow school guidelines, not infringe on any copyrights, and so on. Encourage users to apply images tags when they upload images to save you tagging time later. Remind users that uploading photos does not guarantee they will be used in the yearbook. It’s up to the Yearbook Adviser and Staff to review and approve photos that are used.
To share the Community Image Upload Link: 1. From the Yearbook Dashboard, on the Book Builder menu, click Contract & Book Settings. 2. Near the bottom left of the page, under Community Image Uploads, click the Copy button ( ) to copy the Yearbook URL. This link goes directly to your Community Image Upload site. 3. Share the code with your school community via email, social media, and so on. Remember to set expectations, guidelines, and deadlines. (See considerations listed above.) Spread the Word! We have also created editable tools for you to communicate your school’s unique code. Access these FREE social media assets & digital flyers here >>
Manage Community Images The Yearbook Adviser controls which Community Images are available for use in the yearbook. All yearbook users can see and use the Community Images after they are approved by the Adviser. To approve Community Images: 1. From the Yearbook Dashboard, on the Manage Assets menu, click Community Images. The uploaded images display under Not Approved Images until they are approved. 2. Under Not Approved Images, select the images to approve and click Approve Images. You can also add or remove image tags to organize the images, if desired. To use Community Images in the yearbook: 1. Use the Ladder Diagram or Page Search function to open a page for editing. 2. On the left navigation, click Community Images, open the Image Tag associated with the image you want to use, then select the image. 3. Drag the image to an existing Image Frame or to an open spot on the page to create a new Image Frame, then Save the page.
For Yearbook Advisers
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