NATCO 2015
OCVPs Applications Booklet
WHAT YOU WILL FIND IN THIS BOOKLET General info The process
MoFs questionnaire Contact info
General info • Natco will be held from the 4th to the 8th of july. • Timeframe of all the roles are from the 10th of may to the 31st of july. OCP OCVP Delegate Service
OCVP ER
ER manager
OCVP Finance
OCVP IM & Comm
OCVP Logistics
Logistics manager
Logistics manager
Positions Available
OCVP Special Events
The process • You can complete your application in Spanish if you don’t feel confortable fulfilling it in English. • Please be brief with your answers. • You must send your CV (include AIESEC Experience and event attendance) and the specific questionnaire of the position you are applying to. u Send the Application to lina.orozco@aiesec.net u DEADLINE: Thursday 7th of may, 23:59 pm.
MoFs OCVP Delegate Services Report to OCP Hour 15/week
Job description As OCVP Delegate Service you will respond for providing accommodation one day before the event for each one of the NPM’s delegates and one day before VPM/PM to EBs. Also, you will be the person responsible to guarantee risk plan and special delegate’s conditions as vegetarians, food and allergies; have all the information of each delegate and ensure its wealth.
Main Functions 1. Look for housing to delegates. 2. Guarantee risk plan. 3. Wow moments to delegates. 4. Wake up call strategy. 5. Communication with Delegates. 6. Special delegate’s conditions. 7. Chief of Delegations management. 8. Accommodation of delegates in Hotel.
Skills Required 1. Communication skills 2. Sevice oriented
MoFs OCVP ER/ER Manager OCVP ER reports to OCP ER Manager reports to OCVP ER Hour 15/week
Job description You will be the external relations manager, you will have the huge responsibility to establish sponsorships and strategic alliances in order to assure the sustainability of the event. Also, during Natco you will manage, coordinate, evaluate and execute strategies and processes to ensure and deliver the logistical needs of the event with high quality. The OCVP ER will be the leader of the External Relations’ team.
Main Functions 1. Assess and manage the Local Committee prior contacts (parents, family members, universities, allies, sponsors) In order to obtain different kind of resources, useful for the development of this event. 2. Create a strategic segmentation of new companies and potential sponsors. 3. Perform company meetings in order to establish sponsorships. Skills Required 1. Sales management 2. Percistance 3. Time management
MoFs OCVP Finance Report to OCP and MCVP Finance Hour 15/week
 Job description Manage financial resources, track incomes and expenses in order to make a sustainable event. Verifying the deals with the sponsors. Its is necessary to create a risk plan. Be in
charge of AIESEC POP material and shop suppliers. Â Skills Required 1. Financial knowledge 2. Organization 3. Proactive
Main Functions 1. Create the budget for the event taking into consideration 3 possible scenarios: pessimistic, normal and optimistic according to the number of sponsors. 2. Budget Follow-Up : Executed/Planned. 3. Handle the cash in everything related to the purchases of materials needed. 4. Check and save all the quotes and bills. 5. Guarantee all invitations delivered on time 6. Guarantee all invitations delivered on time 7. Present financial report per week 8. Virtual store strategy 9. Product packaging 10. Support logistics durant the event 11. Manage suplliers
MoFs OCVP IM&Comm Report to OCP Hour 15/week
Job description Guarantee a successful, dynamic and innovative communication between the OC and the Delegates. Manage media channels, marketing campaigns and delegate challenges in order to make a remarkable event. Promote our event and assure a high rate of allies and delegate assistance. Manage all the Information Technology needs during de organization, planning and delivering of NATCO 2015.
Main Fuctions 1.Create the expectation campaign. 2. Support Housing strategy and campaigns. 3. Support VIP’s delegate campaign. 4. Social Media Management. 5. Information Technology Management 6. Support logistics and networking during the event (IT). 7. Check and save all the applicants rate. 8. Guarantee all delegates are informed. 9. Present IM&Comm report per week. Skills Required 1. Informational management. 2. IT management. 3. Social media management.
MoFs OCVP Logistics / logistics manager OCVP Logistics reports to OCP Logistics manager reports to OCVP logistics Hour 15/week
 Job description Respond for all the logistical needs for the event, which mainly includes: Baggage, transportation, check in, meals, materials, audiovisuals, snacks, wow moments and miscellaneous needs for sessions. Also, be responsible to guarantee the sessions comfort and logistical satisfaction; during the event, give effective answer to logistical needs.
Main Functions 1. Coordinate all the logistic needs for the event (video beam, microphones, sound system, gifts, materials, etc.) 2. Assure good transport system and meals method. 3. Execute every logistics detail during the event. Skills Required 1. Organizational skills 2. Detailed oriented 3. Design skills (prefered) Â
MoFs OCVP Special events Report to OCP Hour 15/week
Job description Guarantee VPM/PM needs, which mainly includes: rooms, lunch, check in, materials, audiovisuals, snacks, wow moments and so much more. Also, you will be the person responsible to guarantee the NATCO’s parties, award’s gala, opening & closing, MC show up and LCPs come up.
Main Functions 1. Coordinate all the logistic needs for VPM/PM, NATCO’s parties, awards gala and MC & LCPs show up (video beam, microphones, sound system, gifts, materials, etc.) 2. Assure meals and good logistics of VPM/PM
Skills Required 1. Organizational skills 2. Detailed oriented
questionnaire GENERAL -Which position are you applying for? -Why? -Please include a second position as second choice.
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questionnaire OCVP Delegate Services 1.  Design a risk plan according to the following situations and indicate possible solutions: Two days before event, 100 hosting person cancel their host spots. In the second day of Natco a virus sickens 82 people. 2.  Describe briefly your Hosting plan/strategy for the next two weeks, if you were elected.
questionnaire OCVP ER-ER Manager 1.  What strategies would you propose to raise money and get sponsorships to make the event sustainable? (Minimum 2 strategies. Remember mentioning the Tracking Tool) 2.  Mention the three main sectors, in which you would implement strong sale strategies to get sponsors that you consider essential in this event. Justify the strategies in each sector.
questionnaire OCVP Finance 1.  Design the budget of the event and explain how will you ensure the correct follow up of it. 2.  Develop a risk plan for the event where you identify the correct risk, actions to reduce it and responsables.
questionnaire OCVP IM&Comm 1.  What will be your internal media strategy (Instagram, Facebook and Youtube) to promote NATCO 2015 and achieve minimum 700 applicants? 2.  Design a communication strategy that ensure the infomation flow and networking during the event?
questionnaire OCVP Logistics / Logistics Manager 1. How would you ensure the right management of the logistics taking into account that there will be different sessions at the same time that people decide to attend? 2. What will you do to guarantee that propper meals are served? 3. How can you ensure propper outdoor session’ logistics?
questionnaire OCVP Special Events 1.  Design a risk plan according to the following situations and indicate possible solutions: (a) Two days before VPM/PM event, the place cancels your reservation. (b) In the day of VPM/PM the sponsor in charge of lunch cancels the participation. 2.  How would you make the oppening, awards gala and partys unforgettable?
Contact info
Any questions? Let me know! lina.orozco@aiesec.net Â