DEPOT Software Magazine Juni 2014

DEPOT Software Depot Management System by Lucrasoft

Managing your Container Depot with a great overview. www.depotsoftware.com

The easiest way to control your container depot

Depot Software

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managing a Depot Your business and our company What’s great about our profession is the close collaboration we have with other companies.

When we are asked to assist an organisation, we get the opportunity to have a look backstage and see how they’ve arranged things.

How they manage their business and

and secure their future in a rapidly

and discuss the opportunities for

work hard to satisfy their customers.

changing world. This mentality of not

your company when working with a

As an IT service provider we are often

complaining but work hard and doing

Depot Manangement System like our

asked to help manage a variety of

everything in your power to embrace

software.

business- and automation issues.

change really inspires me.

We have been involved in the logis-

We at Lucrasoft hope you will be

tics, harbour and more specific the

inspired by reading this magazine and

(tank)container business since the

the opportunities for you and your

early stages of our company. I really

company.

love to see the sector’s tenacious,

Lucas Vos

innovative and progressive business

It would be my pleasure to meet

working hard, adapting to changes

with you in person in the near future

CEO & FOUNDER Lucrasoft ICT Group

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Depot Software

DEPOT YARD OWNERS & MANAGEMENT TEAMS Both require a variety of information to manage their company, adapt to changes and secure their future in a rapidly changing world.

ALWAYS

in control Providing you with a great over-

communication, multi entity adminis-

Depot Software a perfect fit for the

view over all activities and be in

tration, legislation (Certified Clean-

workflows within any Depot organisa-

control at any given moment. Let

ing, HESQ, etc.) keep track of latest

tion.� Bart-Jan de Jong, Productman-

our Depot Management System be

trends, CRM and billing functionality:

ager Europe, Asia & V.S.

the backbone to all your operations,

everything is integrated in a user-

saving you both time and money.

friendly software environment.

Want to know more about the possibilities the software offers and what people

DEPOT Software offers the next

Developed as a modular system the

in the business experience working with

generation depot yard management

application can grow with your com-

it, read all about in the Business Case on

tools, preparing your company for

pany. Providing you with everything

page 12 & 13.

the future and the rapidly changing

you need today, as well as laying the

world around you. Built on a solid

foundation for future developments.

and powerful fundament, supported by a growing number of modules,

“The DEPOT Software DMS is devel-

tools and APPs, this Depot Manage-

oped in close collaboration with leading

ment System (DMS) responds to the

organisations in the container business.

wishes, needs and requirements of a

Building the applications and modules

modern depot yard.

according to the very specific way they are used on a daily base by managers,

Structure all your daily activities,

operators and all other personal leads to

manage processes, inter-department

an excellent user experience. This makes

Depot Software

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I’m busy!

give me the headlines fast

QUICK INTRODUCTION

FEATURES

CURIOUS COFFEE

•

All-in-1 solution

Every company is unique the way

A single software solution to man-

•

State-of-the-art workflow

they are organized, offering services,

management

wishes, needs and requirements.

age all activities and operation on and around the depot yard. Fully

•

User friendly environment

By working with a flexible base and

automated management, adminis-

•

Automated Inter-department

lots of additional modules of custom

communication

development the DMS offers a

Automated external communi-

solution to every business. Curious

cation (EDI)

about the opportunities or just want

1 mouse click billing, communi-

to get acquainted, please feel free to

cation, reporting

contact us! We would love to come

Easily integrated in your com-

by for a coffee and conversation.

tration and communication between departments, entities, personnel and

•

third parties (owners, lease companies, transports & local authorities).

•

The solution provides you with the means to: work more efficiently,

•

reduce (human) error, save time & money, adapt to changes faster, streamline communication with customers and between departments and many more.

pany; start smart, expand later •

Always adapting to trends

Contact us at info@depotsoftware.com or +31 78 68 11 502

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Depot Software

CRYSTAL CLEAR COMMUNICATION

Handling / Storage: Create: orders, visual container lifecyle workflows, terrain maps, pre-announces, storage calculations and more. Manage the container history, non-conformities, (chemical) product databases, batches and reporting.

Maintenance & RepaiR Create: (multiple) estimates (versions), orders, workorder instructions, stock valuations and reports based on pre-defined templates and documents. Manage your workload, planning schedules and price agreements by department.

Cleaning Create: default cleaning methods, cleaning & safety instructions, certified cleaning documents (EFTCO certification), cleaninglane planning, status reports, seals and monitor realtime via PLC connection.

Heating Create: orders, instructions, reports and monitor the process real-time using a PLC connection with automatic sampling and temperature registration.

Depot Software

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THE CHALLENGE of any operator The focus of managing all daily operations on the yard is basi-

communication, PLC monitoring and European Cleaning

cally communication. Making sure the right people, have the

Documents (ECD’s).

information they need. Being able to deliver excellent work, carried out quickly, efficiently and most of all in a safe way,

Operator features:

DEPOT Software allows you to provide all colleagues with the

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Templates, documents through the entire workflow

information they need, when they need it!

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Visual scenario building & scenario templates

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Inter-deparment, multi-entity data exchange

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Reducing human errors & start working safer by clear

Handling daily activities on the yard rely on one extremely

instructions and pre-defined programs

important issue: crystal clear communication. Our DMS does not only provide you with the needed workflow, it

•

services, customer and more.

also comes with many standard templates and reports.

Start creating orders, estimates, repair & cleaning instruc-

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Communication to owners, management teams, customers, lease companies and governments.

tions on the fly. Keep your customers informed by status & daily movement reports, planning schedules, automated

Enhanced (price) agreements per product(type),

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All your data in 1 system!

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Depot Software

FINANCIAL from close-up to helicopter view Control the present, shape the future. By tracking trends and measuring KPI’s you finally have insight in what’s actually happening.

Any container depot’s

to a variety of customers

top of it a variety of excep-

financial department needs

and companies, provided

tions.

to be informed of daily

by various departments. All

We offer a very extensive

activities, have a top-down

of these aspects need their

set of tools with tons of fea-

invoices at the touch of

view over all operations and

own approach like settings

tures to create a solutions

a button

work with a focus on the

& preferences by depart-

perfectly fitting your needs.

future. As we have learnt

ment, entity or country,

Allowing you to keep track

administrations that

since our starting in 1996

VAT type & regions, price

of all aspects and manage

handle different services

a depot yard can offer a lot

agreements per customer,

the financial part of your

of services, products, tools

product of service and on

business like:

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Extensive Trends & KPI measurement library

•

•

•

Automatically generate

Multiple financial

Drill-down while invoicing

Depot Software

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Financial features We provide you with the tools to handle all daily finan-

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cial activities in one application. The software’s financial features are:

VAT groups, configurable per service, including validity dates

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Supports different departments and cost centers for each service

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Automatic invoice generator

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Configure periodic invoicing separately for each service and override per customer

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Configure ledger numbers on different levels (service, VAT, some specific in-service splitouts)

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Route services to different administrations, override on

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Pre-invoice checking on the major services

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Proforma invoices

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Advanced credit functionality

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Configure advanced pricing trees and validity dates for

DEPOT Software connects with: AccountView, CODA,

all services

Exact, Multivers, Navision, Unit4, XML format, Integration

Configure advanced price agreements and price valid-

brokers, and many more. Synchronization of customer

ity dates for all services

information with financial software is also possible. Ask us

•

loaded containers or per customer •

Cash payment for all eligible services, and many more

about the possibilities!

Spotting trends A new way of data presentation is brought to you by the Trends APP. Connected to the DEPOT Software database this APP gives insight in your (financial) situation, presented in a visual way. Providing you with a full and thorough insight in the operations and results of your depot yard.

Monitoring your processes, workflow and data, spotting trends can help you manage your company by learning from the past, adapting to changes and always be prepared for the future. Using the Trends APP this becomes even easier.

Trends monitors data in real-time, compares it with historical data and visualises it using graphical overviews. Monitor KPIs such as invoiced and operational turnover and visualize it with smooth graphs, split out by customer, product type, etc… Per week, month or quarter. Trends allows you to drilldown into the visualised data.

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Depot Software

A growing number of depot yards world-wide is making the transition to a Depot Manangement System. Interested to talk about the possibilities for your company? Please feel free to contact us at +31 78 68 11 502 of visit www.depotsoftware.com/ incontrol

Depot Software

FREE mobile app: Depot Yard Photo tool Sending images to your repair station, customer or leasing company is now done in a swipe. Easily create photo projects on your smartphone or tablet and send them to anyone you want. The free iOS and Android APP by DEPOT Software uses a cloud service to send images faster than ever before. No more big files as email attachments, just take the picture and send it straight away! The APP will be released in the summer of 2014, register at www.depotsoftware.com/incontrol to receive a pre-download link.

All about DEPOT in just 90 seconds DEPOT Software by Lucrasoft offers many tools to manage your depot, repair, spare parts, cleaning, heating and financial activities. We do not just provide you with the software, but guide you through the transition process. We come over to install it, import your data and configure all preferences to your wishes. Want to know all about DEPOT software in just 90 seconds? Scan this page with the LAYAR APP on your smartphone or tablet or visit www.depotsoftware.com/ incontrol.

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Depot Software

Stubbe B.V.

Business Case The Gouda based company Stubbe B.V. has been a full service logistics provider for over 77 years.

Their relations can rely on a complete package and excellent care over all services. Stubbe offers a range of services from bulk and container storage, transport, cleaning, to heating, mixing and much more. In 2014 the company made the transition to our Depot Management System.

To create a software solution fitting their needs custom

programs and files. This results in a way of working were

development was required. We spoke to Harry Dieckman,

lots of things needed to be done twice or even more.

technical manager at Stubbe, about this development and our collaboration.

We knew DEPOT Software had been implemented at several cleaning companies. During our conversations about

“The administrative processes at Stubbe were built on

the implementation we learned the software provided

Microsoft Office products such as Excel and Word. An

modules to manage the services we offer to our custom-

annoying feature to this solution is the wide variety of

ers. Some more specific services were not available yet,

resources and the lack of linking and interaction between

but would be developed as custom modules.�

Depot Software

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HOW DOES STUBBE BENEFIT FROM USING DEPOT SOFTWARE?

stubbe on using our depot software “The main advantage is the fact that is just one system. All our data goes into the same system, just once, and is then available for multiple services and departments. Keeping track of entire projects involving multiple services has become a simple operation now, also our billing process is greatly simplified. “

“It is our goal to build one system to manage all processes. This way we can not only provide you with a great overview, but also save you a lot of time and thereby money.“ Gijsbert Dekker, Manager Depot Software

Custom development & close collaboration Companies like Stubbe sometimes require functionality which is not a standard feature. The way the software is designed, we can easily expand functionality to meet your needs.

a perfect fit “From the beginning of the project the enthusiasm of the development and implementation staff has been contagious.

This has really been of great influence on the process. Because of their knowledge of the logistics process they quickly understood our wishes and built a fitting solution.

This level of involvement and knowledge of logistics services have ensured a smooth and efficient cooperation which is visibly present in the final product.”

Thank you Harry Dieckmann for your testimonial and working with us on this Business Case!

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Depot Software

Developed in close collaboration with the industry Just like every ERP solution, a Depot Management System needs to fit your organisation like a custom-made suit. You will only get the best out of the system when it works closely with every process and proceeding executed by the operators, mechanics, transports and other personal how have to work with it every day. DEPOT Software is developed working closely with companies in the business. Providing you with tools that exactly match the needed workflow to work fast, fluid and safe.

“The collaboration with leading companies is key in creating a system that really fits your needs and wishes. It’s been great developing with our partners, learning and allowing us to build a better application every day. ” Gijsbert Dekker, Manager DEPOT Software

ABOUT US Based near the Port of Rotterdam we have been working with harbor oriented companies since the foundation of our company. With a track record since 1996, and adapting to new technologies and industry demands, DEPOT Software has grown in to a fullservice depot solution. The application runs excellent in a server, cloud or citrix environment. Please feel free to contact us for more information or a (online) demonstration.

Depot Software

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Depot software, modules & apps DEPOT Software offers a great number of features in a growing number of modules, tools and applications. Because of the software’s modular way of putting features together we are able to build a solution perfect fitting any kind of container depot organisation. From small local depot companies up to world wide operations, and everyone in between.

YOUR Service

OUR Solution

Features (more online)

Storage & Handling

Yard module

CRM, orders, handling, locating, chemical product database, invoicing, reporting, KPI’s, non-conformities, stock reports, daily movement reports

Batch module

Process many orders simultaneously, ideal for IBCs

Stackcom

Communication for stacker/crane drivers, on-board touch application, permit & regulations check

Image APP

Mobile APP to create photoreports in the cloud

Repair module

Create estimates, orders, planning schedules, workorders, manage pricelists & agreements, split between lessor/lessee, package deals, EDI

Spare parts module

Stock management, mutations, purchases, locations, sales agreements, stock valuation, supplier product catalog interface

Time reg. module

Employee registration, monitor certificates, contracts and time registration

Cleaning module

Create cleanorders, planning, manage cleaning methods, safety regulations, required testing, EFTCO compliant, print ECD’s, ssdadvanced price agreements

Cleaning Guard plugin

Certified cleaning, PLC connection, ECD report

Heating module

Create orders, planning queues, price agreements and checkup reports

Heating Connect

Automated periodic temperature readouts

Web portal

Webportal, supply customers real-time with stock data, estimates and images and cleaning attests

EDI connector

Communication third parties

Basic Application

CRM, invoicing

Trends APP

Mobile APP spotting trends, visual view of your (financial)data, KPI’s

Maintenance & Repair

Cleaning

Heating

Reporting

Financial

DEPOT Software

De Zelling 8

t. +31 (0)78 68 11 502

w. www.depotsoftware.com

3342 GS Hendrik-Ido-Ambacht

f. +31 (0)78 62 09 404

e. info@depotsoftware.com

Trends App