ARLINGTON Virginia 2021-2022 MEETING PLANNERS GUIDE
stayarlington.com Meeting Planners Guide
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he Westin Arlington Gateway is located in the Ballston neighborhood, just steps from the Ballston-MU Metro line. The hotel is just 20 minutes from Union Station in downtown Washington, D.C. and close to plenty of local attractions. Guests can visit the Kennedy Center, the Pentagon, the National Science Foundation, and plenty of local shopping and dining destinations. Arlington National Cemetery is nearby, and getting into DC to see the National Mall and other historic sites is a breeze.
Book now and enjoy a $15.00 per night food & beverage credit at The Commentary located on the Lobby Level
801 North Glebe Road, Arlington, Virginia 22203 703-717-6200 Meeting Planners Guide
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TRAVEL PLANNING
W
hat makes a great meeting? You want to choose an enticing destination — a place your group wants to visit. You need convenient transportation, both getting there and getting around. Cost is important too, but not at the expense of comfort and convenience. The destination must offer versatile accommodations, flexible meeting spaces and unique experiences. Where can you find this in one inspiring package? Arlington, Virginia, has that and much more. Located in the heart of the Washington, D.C., metropolitan area, Arlington is just minutes from the capital city’s world-class museums and monuments. Arlington has upscale neighborhoods that offer exceptional shopping, dining and outdoor recreation. Arlington is home to Reagan National Airport and 11 Metrorail stops scattered throughout its distinctive, walkable neighborhoods. Hotel rates average 20% lower than across the river in Washington, D.C., and all have implemented thorough health and safety measures.
Memorial Bridge, David Hills Photography
MEETING & GROUP ASSISTANCE The Arlington Convention and Visitors Service is here to help you make your meeting or event an unqualified success. Our complimentary services include:
• Familiarization Tours • RFP Distributions and Hotel Bids • Site Inspections • Promotional Information and Photography • Service-Provider Referrals • On-Site Convention Services and Self-Serve Information Displays • Welcome Bags To learn more, visit stayarlington.com/meeting-groups or contact our Director of Sales, Portia Conerly, at (703) 228-0873 or pconerly@arlingtonva.us.
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Arlington Convention and Visitors Service Business Office I I 00 N. Glebe Road, Suite # I500, Arlington, VA 2220I (703) 228-0808 • stayarlington.com
Cover photo by: Adam Brockett Copyright © 2021 - The 2021-2022 Arlington Meeting Planners Guide has been published by Lure Creative Design, Inc. and the Arlington Convention and Visitors Service and is based on information provided to us. Every effort has been made to ensure the accuracy of this information, but all information is subject to change. Reproduction of any material or advertisement appearing within this publication is strictly prohibited without the express written consent of the publisher and/or the Arlington Convention and Visitors Service. Inclusion in the 2021-2022 Arlington Meeting Planners Guide does not represent an endorsement by the Arlington Convention and Visitors Service. Arlington Convention and Visitors Service is in no way liable for errors or omissions or for damages that might result from reliance on this information. All photography used is with permission. Published & Designed By: Lure Creative Design, Inc Phone: (330) 907-8710 Email: mike@lurecreativedesign.com
Northside Social, David Hills Photography
NEIGHBORHOODS BALLSTON
With several hotels and more than 80 restaurants, Ballston is a thriving urban neighborhood boasting innovative research agencies and high-tech companies.
CLARENDON
A dynamic neighborhood that balances history and character with opportunity and creativity, Clarendon brims with energy on evenings and weekends.
COLUMBIA PIKE Enjoy the multi-cultural vibe of this diverse neighborhood stretching along Columbia Pike, which locals call “the world in a zip code.”
COURTHOUSE
Anchored by Courthouse Plaza and Promenade, this trendy urban area gets its name from the Arlington General District Court headquartered there.
LEE HIGHWAY
For a truly local experience, explore Lee Highway (U.S. Route 29), a historic thoroughfare that stretches nearly 5 miles from Rosslyn to the City of Falls Church.
CRYSTAL CITY (National Landing Area)
With Reagan National Airport (DCA) and more than a dozen hotels, the lively Crystal City neighborhood is a haven for travelers. Meeting Planners Guide
PENTAGON CITY (National Landing Area)
Home to the National 9/11 Pentagon Memorial, Pentagon City is also a hotspot for shopping and dining with three major retail centers.
ROSSYLN
Rosslyn’s gleaming high-rises tower over the Potomac River, where the Key Bridge connects to Washington, D.C.’s historic Georgetown neighborhood.
SHIRLINGTON
Shirlington is a charming, tree-lined neighborhood that offers recreation, outdoor dining and entertainment. 5
GETTING TO AND AROUND
Arlington is well-connected to the country and world via airports, rail and bus lines. Once you arrive in Arlington, our walkable, transit-oriented neighborhoods make it easy to get where you need to go. Find more information on planning your visit at stayarlington.com/travel-planning
TRAVELING WITH A GROUP
Details for tour bus groups — including designated Tour Bus Zones, permit requests and regional parking resources — are available on the Arlington County website, www.arlingtonva.us (search “Tour Buses”). The Arlington Convention and Visitors Service recommends that groups take public transportation when possible. Purchase Metro’s SmarTrip Cards at any Metrorail station or at The Commuter Store in Ballston, Crystal City, Rosslyn and Shirlington.
PLANNER FAQ
Learn more as you consider a meeting in Arlington. Scan the QR code to see answers to some of the most frequently asked questions from meeting planners. 6
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ARLINGTON HOTELS & MEETING SPACE Learn more at stayarlington.com/hotels
# of Meeting Rooms
Total Meeting Room (Sq. Ft.)
Largest Meeting Room (Sq. Ft.)
# of Sleeping Rooms
Arlington Court Suites - A Clarion Collection Hotel
6
4,936
1,536
187
Courthouse
Comfort Inn Ballston
1
2,300
126
Ballston
Comfort Inn Pentagon City
1
1,518
1,518
120
Shirlington
Courtyard Arlington Crystal City/Reagan National Airport
8
3,832
1,625
272
Crystal City
Crowne Plaza Washington National Airport
7
5,800
3,034
306
Crystal City
Crystal City Marriott at Reagan National Airport
12
9,682
3,450
345
Crystal City
Crystal Gateway Marriott
31
39,983
16,280
701
Crystal City
Days Inn by Wyndham Arlington Pentagon
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-
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75
Columbia Pike
Days Inn by Wyndham Arlington/Washington DC
1
1,470
1,470
128
Clarendon
DoubleTree by Hilton Hotel Washington DC-Crystal City
34
34,000
9,028
631
Crystal City
Econo Lodge Metro
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-
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47
Lee Highway
Embassy Suites by Hilton Crystal City National Airport
7
5,500
2,160
267
Crystal City
Hampton Inn & Suites Reagan National Airport
1
800
800
161
Crystal City
Hilton Arlington
9
6,130
3,936
210
Ballston
Hilton Crystal City at Washington Reagan National Airport
22
25,000
6,340
393
Crystal City
Hilton Garden Inn Arlington Shirlington
2
1,252
1,050
143
Shirlington
Hilton Garden Inn Arlington/Courthouse Plaza
6
3,135
1,152
193
Courthouse
Hilton Garden Inn Reagan National Airport
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4,290
4,290
248
Crystal City
Holiday Inn Arlington at Ballston
5
4,785
2,864
221
Ballston
Holiday Inn National Airport/Crystal City
3
4,900
3,536
280
Crystal City
Homewood Suites by Hilton Arlington Rosslyn Key Bridge
3
2,201
999
168
Rosslyn
Hotel Pentagon
1
550
550
199
Shirlington
Hyatt Centric Arlington
5
6,273
3,261
318
Rosslyn
Hyatt Place Arlington/Courthouse Plaza
1
566
566
168
Courthouse
Hyatt Regency Crystal City at Reagan National Airport
27
53,000
13,284
686
Crystal City
Inns of Virginia - Arlington
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-
-
53
Lee Highway
Le Méridien Arlington
3
3,280
1,800
154
Rosslyn
Red Lion Hotel Rosslyn Iwo Jima
1
1,315
1,315
141
Rosslyn
Renaissance Arlington Capital View Hotel
15
17,179
900
300
Crystal City
Residence Inn Arlington Ballston
2
1,298
1,298
183
Ballston
Residence Inn Arlington Capital View
3
3,628
2,698
325
Crystal City
Residence Inn Arlington Courthouse
1
480
480
176
Courthouse
Residence Inn Arlington Rosslyn
1
1,000
1,000
176
Rosslyn
Sheraton Pentagon City Hotel
16
20,599
9,494
416
Columbia Pike
Sonesta Select Arlington Rosslyn
3
2,369
1,092
162
Rosslyn
The Ritz-Carlton, Pentagon City
14
17,000
7,200
366
Pentagon City
The Westin Arlington Gateway
12
10,969
1,026
338
Ballston
The Westin Crystal City Reagan National Airport
8
15,084
600
223
Crystal City
Meeting Planners Guide
Neighborhood
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G
ive your attendees a taste of Arlington flavor at one of our local restaurants. Here are some group-friendly places organized by neighborhood. To learn more, visit stayarlington.com/meeting-groups/ plan-your-event/group-dining
GROUP DINING
BALLSTON Ballston Quarter, contemporary dining
space, serving up to 300 with food and drink stations. Grand Cru, premiere wine bar and bistro with private dining room for 50 seated or 70 reception. Punch Bowl Social, multiple options for company functions and social celebrations including bowling and karaoke at this casual American eatery. SER Restaurant, Spanish with tableside service, hosts cooking class parties. True Food Kitchen, Contemporary American, casual, seasonal menus created by Dr. Andrew Weill, small group dining.
CLARENDON Ambar, casual Balkan cuisine. Ambar: 55
seated in bar, VIP Bar 30 seated, dining room 150 seated. Bar Bao, Asian fusion, casual, accommodates up to 350 with buyout. The Board Room, American, casual, tap room, with board games, accommodates 5-200 with variety of spaces including champagne lounge for 40, executive lounge for 25. Don Tito, Tex-Mex casual, 10,000 square feet with multiple space options including rooftop dining. Green Pig Bistro, meat-centric French bistro, casual, group dining. The Liberty Tavern, New American casual dining, 125 seated. Screwtop Wine Bar & Cheese Shop, gastropub, group wine and cheese tasting, private parties for 16-25. 8
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Texas Jack’s Barbeque, Lyon Park, grilled meats, patio, private room for up to 65.
COURTHOUSE Arlington Rooftop Bar & Grill, can book as a private venue for social events. Courthaus Social, American, beer garden, casual dining, indoor-outdoor event spaces. Fire Works American Pizzeria & Bar, casual Italian, outdoor patio, can accommodate 30 seated, 45 cocktail. Ireland’s Four Courts, three rooms, beer bingo, pub quizzes, live music, Irish cuisine, seating up to 150. Ragtime, speakeasy, patio dining, private party room for 25-75 with personal bartender.
CRYSTAL CITY (National Landing Area)
Bowlero, a modern bowling and game center, ping pong, arcade, hosts parties and events. Crystal City Sports Pub, American beer hall, casual, can accommodate up to 300. Highline RXR, American, casual, bar, games, 7,000 sq. ft., outdoor and indoor spaces. Jaleo, Spanish tapas, upscale casual, patio, up to 185 seated, 300 reception style. Ruth’s Chris Steak House, panorama views of airport, American and seafood, fine dining, up to 180.
PENTAGON CITY (National Landing Area)
Bonefish Grill, Seafood, upscale dining, contact for details. Epic Smokehouse, BBQ feasts, casual, patio, group dining. Lebanese Taverna, Lebanese, Middle Eastern, casual, up to 40 seated with seasonal patio. Matchbox, located inside Fashion Centre, pizza and American, two levels, casual, up to 150.
ROSSLYN Barley Mac, Whiskey bourbon bar,
Contemporary American, casual dining, up to 6,000 square feet. Continental Modern Pool Lounge, American, casual, games, beer garden, up to 300. Open Road, Contemporary American, casual, indoor and patio dining, group platters.
SHIRLINGTON
Aroma Restaurant, Indian, casual, patio, private dining available, buffet options. Busboys & Poets, American and Middle Eastern, casual, 80 seated and 120 standing. Carlyle, New American, upscale casual, patio, multiple private and semi-private spaces. Osteria Da Nino, Italian, upscale casual, patio, up to 50 seated. Palette 22, globally inspired small plates, patio, up to 250 seated, 300 reception.
UNIQUE VENUES
From historic houses to high-tech conference centers, host a memorable gathering at one of Arlington’s distinctive venues, several defined by the panoramic vistas of Washington, D.C. To learn more, visit stayarlington.com/meeting-groups/venues. AMA’s Washington Area Conference Center, Crystal City www.amaconferencecenters.org American Trucking Associations (ATA) Conference Center, Ballston www.trucking.org Arlington Temple United Methodist Church, Rosslyn www.arlingtontempleumc.org Association of the United States Army (AUSA) Conference and Event Center, Courthouse www.ausa.org/conference-event-center Cooperative Plaza Conference Center, Ballston www.cooperativeplaza.com/conference-center Convene Arlington, Rosslyn www.convene.com Crystal City Sports Pub & Restaurant, Crystal City www.ccsportspub.com Executive Conference Center, Ballston www.sa-ecc.com George Mason University Arlington Campus, Virginia Square www.arlington.gmu.edu/events-scheduling Hendry House at Fort C.F. Smith Park, Rosslyn parks.arlingtonva.us/locations/Hendry-house MedStar Capitals Iceplex, Ballston www.medstarcapitalsiceplex.com
MEETING PLANNER TESTIMONIALS HONOR FLIGHT SAVANNAH
“Since 2009, we’ve been operating two trips per year for our veterans and their escorts. We select Arlington because it is closer to the monuments and Arlington National Cemetery. We really enjoy our relationship with StayArlington. It’s more than just a job for them. We’ve named Portia (our meeting planning representative for StayArlington) an honorary member. A lot of people return from our events saying what a wonderful time they had, and then they come right back to visit with their families.” Larry P. Spears, LT, USN, Ret.-Honor Flight Savannah, Inc. (Founder and Chairperson)
BILLUPS, FERGUSON, HILL, HARRIS, JONES & PEE FAMILY REUNION 2019
“We selected Arlington for the location. We picked the hotel because you were able to see the Washington Monument and the Pentagon. We were very happy with the DoubleTree Hotel, and they hosted our banquet in their rotating restaurant. We liked how convenient it is to access Arlington, and how easy it is to get around. StayArlington sent information packets to our hotel for our group with area maps, brochures and restaurant menus. We went sightseeing throughout the whole Washington area. A bus took us to the Bible Museum and Martin Luther King, Jr. Memorial where 100 of us stood in our reunion shirts. It was really majestic.” Shirley Robinson (Organizer)
SUFFRAGISTS CENTENNIAL MOTORCYCLE RIDE 2021
Military Women’s Memorial, Rosslyn www.womensmemorial.org Reagan National Airport (DCA), Crystal City www.flyreagan.com/dca/meeting-space-rentals Signature Theatre, Shirlington www.signaturetheatre.org TechSpace Ballston, Ballston www.techspace.com Top of the Town, Rosslyn www.topofthetown.net UVA Darden Sands Family Grounds Meetings, Rosslyn www.darden.virginia.edu/about/locations/dc/host-event Virginia Tech Executive Briefing Center, Ballston www.ncr.vt.edu/engagement/executive_briefing_center
“Arlington was the perfect choice for its easy access to Washington, D.C., which fulfilled the historical significance of Women’s Suffrage. Arlington has its own history and personality that inspired us to not just to have a finale event, but to expand it into a stand-alone conference weekend. As I met with more people within the different groups, I noticed a sincere willingness to assist us with our events. As a planner on the other coast, it is imperative to trust in the onsite team and contacts, and the people of Arlington gave me that confidence and trust. In addition, pricing was very competitive for the area and season. Being willing to understand the guests and why people are coming into the area is a priority trait of any venue, and the Crystal Gateway Marriott and Arlington representatives are excellent at this.” Tigra Tsujikawa (Planner)
Meeting Planners Guide
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7 Days a Week From an informal breakfast spot to a gathering lunch hangout with snacks and drinks inbetween, all can enjoy indoor or outdoor dining on the brick patio at the only southern eatery in Arlington.
James Beard Award Finalist, Chef David Guas, is of Southern roots, who embraces the heritage and traditions of his family in Cajun, Creole, and Cuban communities throughout all his cooking.
1515 N Courthouse Rd, Arlington,VA 22201 10
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ONLY-IN-ARLINGTON GROUP EXPERIENCES
Make lasting memories for your attendees with these one-of-a-kind group outings. Take a private, docent-led tour of the National 9/11 Pentagon Memorial Visit the horse stables and learn about The Old Guard at the U.S. Caisson Platoon Tour Arlington National Cemetery and the newly restored Arlington House Dine around historic Clarendon on a tasty and informative custom food tour Play broomball at the MedStar Capitals Iceplex, home of the Washington Capitals Embark on an open-top monuments tour featuring the Washington, D.C., skyline Explore Theodore Roosevelt Island, memorializing America’s 26th president Kick back for movie or comedy night in a historic 1930s Art Deco theater Experience fully immersive live-action adventure at an Arlington escape room Tour the Pentagon and learn the history of the United States military
Designed to work the way you do. YOU’VE COME TO THE RIGHT PLACE. Just two blocks from the Courthouse Metro Station, we’re close to a variety of attractions, dining and shopping. Guests enjoy roomy rooms plus free Wi-Fi, breakfast and fitness center access. And we’re ideal for small-scale meetings and events; larger functions are hosted at AUSA Conference and Event Center, connected to our hotel by breezeway. book your stay at
hyattplace.com HYATT PLACE ARLINGTON/COURTHOUSE PLAZA 2401 Wilson Boulevard | Arlington, VA 22201 +1 703 243 2494 Hyatt® and Hyatt Place® and related marks are trademarks of Hyatt Corporation or its affiliates. © 2021 Hyatt Corporation. All rights reserved.
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