IPM 2016 BID AIESEC in Tunisia
1. External Perspective 1.1. Visa Requirements
A List of all the countries which their citizens do not need a visa to visit Tunisia
A List of all the countries which their citizens can get a visa upon arrival
Visa Documents Toursit Visa 1- Fully completed visa application form for Tunisia and required declaration 2- Passport size photographs 3- Valid national passport and one copy 4- Original of valid visa if you are national of another country and one copy 5- Your current bank statement and one copy 6- Confirmation letter from your travel health insurance stating the coverage and one copy 7- Reference letter from your employer or education establishment 8- Proof of group travel/ hotel reservation in Tunisia / airline ticket reservation for Tunisia and one copy 9- Visa fees for Tunisian visa
For the record, we have been working with the governoment for visa issues for EPs coming to Tunisia and for the MENA XLDS 2014 and they have been so cooperative. Yet, the CC of the GLS 2016 will start on governoment relations for the visa issues from the day they start their work to avoid any visa problems for any delegate.
1.2. Currency Exchange rate Currrency Exchange Rate Euro to Tunisian Dinar Currency Exchange Rate for the year 2014 Currency Exchange Rate for the year 2013
Currency Exchange Rate for the year 2012 Currency Exchange Rate for the year 2010
Source: http://eur.fx-exchange.com/tnd/exchange-rates-history.html
1.2. Political Situation in the country Tunisia was a safe country for foreign visitors before the revolution of the 14 th of January in 2014 and it is still safe and welcoming for it's visitors. You can independently use public transport and rental cars without any fear of any danger that can happen to you. Tunisian people are internationally known as open and friendly to travelers. Thus you would feel extremely safe the whole time. Negative comments/reactions would not happen during your stay in Tunisia as much as you stay careful. If you ask any Tunisian about safety in Tunisia he or she would explain to you that the problem was political, between Tunisian people, and tourists are well welcomed. http://www.cntraveler.com/daily-traveler/2012/09/tunisia-embassay-attack-travel-faq http://www.bloomberg.com/news/2014-01-24/tunisia-the-next-big-travel-destination.html http://www.experience-tunisia.org
1.3. Accessiblity to medical facilities The 3 proposed hotels are located in touristic cities (Hammamet, Monastir & Djerba), and in those 3 cities existes at least 2 hospitals working 24/7. Diar Lemdina Hotel, Hammamet - 19 km to the Regional Hospital Taheur Lamouri 30 minutes drive in minimum traffic - 23 km to the Regional Hospital Ahmed Telili 35 minutes drive in minimum traffic Rosa Beach Hotel, Monastir - 9.6 km to the Corniche Hospital 15 minutes drive in medium traffic - 11.3 km to the Hospital Farhat Hachad 15 minutes drive in minimum traffic Hasdrubal Thalasso & Spa, Djerba - 18 km to the Yasmin Hospital 21 minutes drive in medium traffic - 16.5 km to the Hospital Saddok Mokaddem 17 minutes drive in minimum traffic
Diar Lemdina Hotel, Hammamet
Rosa Beach Hotel, Monastir
Hasdrubal Thalasso & Spa, Djerba
1.3. Accessiblity to Transportation AIESEC in Tunisia and the CC of the IPM 2016 will provide a special bus for the partners and the guests as a first solution, special cars as a second solution, but in any case here is a list of the public transportations for the partners and guests from all the aeroports in Tunisia to all the proposed venues with the cots
Diar Lemdina Hotel, Hammamet
Rosa Beach Hotel, Monastir
Hasdrubal Thalasso & Spa, Djerba
Aeroport Carthage How Cost
Aeroport Ennfidha How Cost
Aeroport Monastir How Cost
Aeroport Djerba How Cost
Taxi then Bus
Taxi
Taxi then Bus then Taxi
5 DT
Taxi then Bus then Taxi
5 DT
Taxi
3 DT
Taxi then Bus then Taxi
5 DT
Taxi
4 DT
10 DT
15 DT
5 DT
Taxi then Bus then Taxi
10 DT
Taxi then Bus then Taxi
10 DT
12 DT 3 DT
32 DT 4 DT
Internal 150 DT Flight - Both Ways
Taxi then Bus then Taxi
5 DT
Taxi then Bus then Taxi
5 DT
5 DT 2DT
5 DT 3 DT Taxi then 20 DT Bus then 4 DT Taxi
5 DT 20 DT 4 DT
25 DT 2 DT
20 DT 3 DT
2. Internal Reality
2.1. history of Organisational Goals achievements
History of Organisational Goals Achievements for the past 3 years
History of Organisational Goals Achievements for the past 3 terms
History of NPS Score in the past year
2.2. international meetings hosted in tunisia in last 5 years
MENA XLDS 2008
GLS 2010
MENA MCPs Summit 2013
And we are currently organizing the MENA XLDS 2014
2.3. Amount fundraised in the last 3 years divided by project Please find the document named “2.3 + 2.4 Amount fundraised in the Last 3 years + MC Partners and amount raised” in the folder Appendix 2
2.4. Amount raised from MC Partners Please find the document named “2.3 + 2.4 Amount fundraised in the Last 3 years + MC Partners and amount raised” in the folder Appendix 2
2.5. An official bank statement as proof of the reserves of the entity within a month of the bid submission date. Please find the document named “2.5 Bank Statement” in the folder Appendix 2 or you can find it in the page just after.
position
job description
3. Conference logistics 3.1. CC Structure
CCP ccvp f 1 TMP position
CCP
CCvP f
CCvP S.Events
CCvP er
CCvP logistics
ccvp ccvp ccvp ccvp ER logistics ccvp IS com S.events 3 TLP 3 tlp 2 tlp 2 tlp 2 tlp 9 TMP 10 tmp 6 tmp 6 tmp 6 tmp
ccvp ds 3 tlp 11 tmp
mainpower job description distrubution
7 ccvps
1 teamster
- Leading the team and keeping the team accountable for the same. - Maintaining a communication channel between CC, AIESEC in Tunisia and AIESEC International. - Selection of CC team including VPs, team leaders & teamsters. - Tracking the progress, budget and overall governance of the summit. - Creation and management of the congress budget. - Managing the cash flows and the books. - Coordinating with the government & venue regarding legal issues and permissions. - Designing the financial management structure of the summit. - Managing the CC stall and the merchandize sales. - Delegating work to the teamsters.
3 tlp 9 tmp
- Planning of all the special events and study tours to be held at the international summit. - Coordination of the venue and logistical requirements of the events. - Communicating with the different VPs especially finance to align the event to the budget. - Delegating work to the TLs and teamsters.
3 tlp 9 tmp
- Raising funds & in-kind support for the congress. - Designing & selling the sponsorship package for the summit & special events. - Coordinating and servicing the partners throughout and after the summit. - Delegating work to the TLs and teamsters.
2 tlp 6 tmp
- Coordinating with AIESEC International and making a list of logistical requirement. - Making sure that they the logistics are present & available as needed throughout the summit. - In-kind raising for the logistical requirements. - Coordinating with venue in terms of food, accommodation etc. - Managing the transportation of the delegates and externals to and from venue - Delegating work to the TLs and teamsters.
mainpower distrubution
CCvP IS
CCvP com
CCvP DS
2 tlp 6 tmp
2 tlp 6 tmp
3 tlp 11 tmp
- Coordinating with AIESEC International in terms of IT requirements of the summit. - Creation and maintenance of the summit website and mobile application. - Ensuring IT support to all the function before and during the summit. - Delivering smooth performance by proper technical support to the technical equipment’s. - Internet and IT specification at the venue. - Delegating work to the TLs and teamsters. - Inviting and servicing media for the summit and its events. - Managing all the dimensions (print, paper, virtual etc.) of the media and partnering with them. - Coordinating with alumni’s & speakers and invite them for the events. - Handling the online promotion of the congress within the delegates and other stakeholders. - Servicing the externals during the time of the summit or event. - Delegating work to the teamsters. - Planning and designing a delegation servicing plan for the summit. - Communicating with delegates in all respects (registration, summit detail, arrivals & onsite) - Managing delegate pick-ups and reception from the airport to the venue. - Coordinating with venue with respect to any delegate requirements. - Designing and implementation of study tours. - Delegating work to the TLs and teamsters.
CC Pipeline Analysis: - 10 National Conferences – AIESEC annually hold 4 - 6 national/regional conferences, in the year 2012-13 AIESEC in Tunisia hosted successfully 6 conferences, one of them received more than 900 delegates. Every conference had around 15 OC members, having in the end of the term almost 90 members with good OC experience. This year we are hosting MENAXLDS, and we have an exceptional CC team, composed by 24 members. - 8 LCs + 1 Official Expansion: - Avg EB size of Tunisian LCs is 8-10members with Management Body (managers) of 15. This forms a great pool of talented and experienced members to take such great opportunities. - We hosted before IPM in 2008, which allow us to have a qualified BoA to coach and guide the CC through this experience. - Select experienced CCP and CC VPs with MC, NST or LCP experience. - There is at least 2 candidates for CCP position: Yessin Ben Salem: MCVP BD | yessin.bensalem@aiesec.net Maleke Dridi: MCVP PM and CCP of MENAXLDS | maleke.dridi@aiesec.net
3.2. Budget
Please find the document named “3.2. Budget” in the folder Appendix 3
3.3. Cash flow plan
Please find the document named “3.3 Cash Flow Plan” in the folder Appendix 3
3.4. Proposed venues Diar Lemdina Hotel, Hammamet
Rosa Beach Hotel, Monastir
Hasdrubal Thalasso & Spa, Djerba
3.5. IT facilities All the proposed venues have wifi in the lobbies, the rooms and the conference rooms. Yet, the CC will provide 3G connection if problems are encountred. Here is a list of all the 3G hardwares available in Tunisia and provided by the 3 internet providers (Tunisiana, Orange & Tunisie Telecom), and all of them are high speed 3G connectors. Tunisiana
Orange
Tunisie Telecom
3.6. Sales Plan Please find the document named “3.6 Sales Plan� in the folder Appendix 3
4. Supporting Documentations 4.1 letter from the boa
Please find the document named “4.1 Letter from the BoA” in the folder Appendix 4
4.1 letter from the lcps
Please find the document named “4.2 Letter from the LCPs” in the folder Appendix 4
4.1 venues quotations
Please find the document named “4.3 Venue Quotations” in the folder Appendix 4