Community Safety AR 2012 by Marc Russell Abbott

community safety & liaison Department: Community Safety and Liaison PROVINCE OF KWAZULU-NATAL

ANNUAL REPORT 2011-2012

“Building a United Front Against Crime”

community safety & liaison Department: Community Safety and Liaison PROVINCE OF KWAZULU-NATAL

“Building a United Front Against Crime”

community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Foreword to the Annual Report Department of Community Safety and Liaison, 2011/2012 presented by Mr t w Mchunu, mec for Transport, Community Safety and Liaison KwaZulu-Natal

Mr T W Mchunu MEC:Transport, Community Safety and Liaison

We dedicated the year 2011/2012 to ‘People’s Action Against Crime’. This was premised on the fact that we want to mobilise people to own crime fighting programmes and be actively involved in the fight against crime and corruption. To this end we commenced with our programme of galvanizing people in all their formations to be part of Building a United Front Against Crime through our renowned Operation Hlasela.

It became apparent in the course of implementing our crime fighting programmes that we were not structurally aligned to execute this task effectively and efficiently. We therefore deemed it prudent to locate ourselves at the district level, hence, we embarked on an organisational reviewal process. This we do in the quest to realize our vision that, ‘The people of KwaZulu-Natal live in a safe and secure environment’. Over the past year there have been fundamental developments affecting both the mandate and the strategic direction of the Department. The Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011) was enacted. The Act requires the MEC to establish a provincial secretariat for police within 18 months of the commencement of the Act. We have taken this development on board in our organisational reviewal process. We advocate for structured community participation. This philosophy stretches to the formation of the Community Policing Fora (CPF’s). The department commenced with its task of assisting communities to form and sustain Community Policing Fora in terms of the law and in line with their own Constitutions. The establishment of the KwaZulu-Natal Community Crime Prevention Association was realized out of this initiative. Furthermore, we have commenced with co-ordinating, reconstituting, strengthening, capacitating as well as assisting Voluntary Community Crime Fighting Associations. We remain confident that the best practices on community based structures learnt by our departmental team in Cuba will yield positive spinoffs in the fight against crime and corruption. The Justice Crime Prevention and Security Cluster has remained central in strategizing on legal imperatives as well as making interventions. Our approach in the JCPS Cluster is to facilitate informed interventions through setting up relevant task teams/sub-committees so as to impact positively in the fight against crime and criminals. We remain confident in the workings of the police as this Department. We encourage the wider society to participate in working with the police in dealing with crime beginning with us as individuals. We are mindful of the fact that the war against the police comes from criminals. We plead for support for the police in general as they execute their mandate of fighting crime. We remain committed to championing the campaign against police killings.

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 Our success in the Department hinges on our human resources. We commend you for your co-operation in the organisational reviewal process. We take pride in achievements and accolades awarded to this Department through your hard work. As we reflect on the milestones and achievements of the past financial year, we are confident that we have the requisite skills and competencies vested in our human resources that will take this Department to greater heights. I thank you

Mr T W Mchunu MEC:Transport, Community Safety and Liaison

â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

ANNUAL REPORT 2011/12

Mr T W Mchunu MEC for Transport, Community Safety and Liaison I have the honour of submitting the Annual Report of the Department of Community Safety and Liaison for the period 1st April 2011 to 31st March 2012.

Mr R V Bhengu Head of Department

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â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

ANNUAL REPORT 2011/12 Table of Contents 1. General Information 1.1. 1.2. 1.3. 1.4. 1.5.

Vision, Mission, and Values Organisational Structure Legislative mandate Entities reporting to the Minister Accounting Officer’s overview

2. Information on Pre-Determined Objectives

Page 05 05 06 06 07 08

2.1. Overall performance 2.1.1. Voted funds 2.1.2. Aim of the vote 2.1.3. Strategic outcome oriented goals 2.1.4. Overview of the Service delivery environment 2.1.5. Overview of the Organisational environment 2.1.6. Key policy developments and legislative changes 2.1.7. Departmental revenue 2.1.8. Departmental expenditure 2.1.9. Transfer payments 2.1.10. Public entities 2.1.11. Conditional grants 2.1.12. Capital investment, maintenance and asset management plan

11 11 11 11 11 12 12 12 13 13 13 13 13

2.2. Programme Performance

Program 1: Administration Program 2: Civilian Oversight Program 3: Crime Prevention and Community Police Relations

14 24 27

3. Annual Financial Statements

4. Human Resource Management

5. Other Information

121

Acronyms

121

List of contact details

121

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Part One: General Information 1. GENERAL INFORMATION 1.1. Vision, Mission and values Vision The vision of the Department is: ‘The people of KwaZulu-Natal live in a safe and secure environment’ Mission Statement The mission of the Department is to: ‘Be the lead agency in driving the integration of community safety initiatives, towards a crime-free KwaZulu-Natal’ Values of the Department In the fulfilment of its mission and towards the attainment of its vision, the Department achieves performance excellence through the adherence to the following operational values: •

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The full implementation of the Batho Pele principles, namely: •

Consultation: Asking our clients how the Department can improve its services

•

Service standards: Meeting service standards that reflect the level and quality of service that is important to its clients

•

Access: Making sure that our services are accessible to all who have a right to use them

•

Courtesy: Always being courteous and helpful and treating everyone with dignity and respect

•

Information: Giving our clients all the information they need to assist them in making the best use of our services

•

Openness and transparency: being open and transparent about how we use our resources and spending of our money

•

Redress: making it easy for our clients to say when they are unhappy with the service they have received, apologizing immediately and trying to resolve the problem as soon as possible

•

Value for money: Making sure that we make the best use of all of the Department’s resources

“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 •

Integration of effort between agencies, local authorities, Government Departments and all other stakeholders

•

Teamwork and building a spirit of co-operation

•

Knowledge application by encouraging all to learn, change and innovate

•

Professionalism, honesty and integrity.

1.2. Organisational Structure Information on the Ministry Overview of the Office of the MEC The Office of the MEC resides under the organisational structure of the Department of Transport as the Honourable MEC holds two portfolios, namely, Transport and Community Safety and Liaison. These are two separate Departments and as such, report under two separate votes. The budget of the MEC is catered for under the Department of Transport. The Office of the MEC supports the Department in performing its service delivery obligations. Since an Executing Authority is a public office bearer, the Honourable MEC is the face of the Department. 1.3. Legislative Mandate 1.3.1. Constitutional Mandate a) Section 206(1) b) Section 206(3)

The Provincial Executive must determine the policing needs and priorities of the province for purposes of the national policing policy Each province is entitleda) to monitor police conduct; b) to oversee the effectiveness and efficiency of the police service, including receiving reports on the police service; c) to promote good relations between the police and the community; d) to assess the effectiveness of visible policing; and e) to liaise with the Cabinet member responsible for policing with respect to crime and policing in the province.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

1.3.2. Legislative Mandates The Civilian Secretariat of a) Police Services Act, 2011 (Act No. 2 of 2011)

1.3.3.

The Act establishes the Civilian Secretariat for Police, as required by section 208 of the Constitution, as a designated department at national level and requires provinces to establish provincial secretariats, which must assist the Civilian Secretariat to achieve its objectives and perform functions and exercise powers of the Civilian Secretariat in the provincial sphere of government. The functions of the Provincial Secretariats in terms of the Act must – • align plans and operations with the plans, policies and operations of the Civilian Secretariat; and • integrate strategies and systems at the provincial sphere with the strategies and systems of the Civilian Secretariat. In order to perform these functions, the Provincial secretariats must establish competencies and capabilities in its operations to • monitor and evaluate implementation of policing policy in the Province; • evaluate and monitor police conduct in the province; • develop and evaluate safety models and monitoring tools to ensure alignment with the functions of the Civilian Secretariat; • promote community relations; • establish and promote partnerships; and • manage the enhancement of community safety structures with the province.

Policy Mandates a) The White Paper on Safety and Security of 1999 indicates that the Department’s provincial responsibilities are: • • • • • •

initiating and coordinating social crime prevention programmes; mobilizing resources for social crime prevention programmes; coordinating a range of provincial functions in order to achieve more effective crime prevention; evaluating and supporting the social crime prevention programmes at local government level; implementing and taking joint responsibility for social crime prevention; and establishing crime prevention programmes in areas where local government is poorly resourced or lacks capacity and the establishing of public and private partnerships to support crime prevention.

b) The National Crime Prevention Strategy, 1996 (Revised 1999) – reflects that the department has a responsibility to establish a Provincial Crime Prevention Strategy for the province. 1.4. Entities reporting to the MEC There are no entities attached to the Department of Community Safety and Liaison.

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 1.5. Accounting Officer’s Overview INTRODUCTION The MEC for Transport, Community Safety and Liaison declared 2011 as the year of ‘People’s Action Against Crime’. The KZN Government is spearheading a drive to ‘Build a United Front Against Crime’ (BUFAC). This is a call for the mobilisation and involvement of all sectors of society in a concerted and sustained campaign to significantly reduce crime levels in the Province. The department is driving this overarching departmental strategy through our vehicle ‘Operation Hlasela’. BUFAC was launched on 21 January 2010 by our Premier and the Department of Community Safety and Liaison has been rolling it out on a District basis since then. Within the Operation Hlasela programme the Department has a basket of services that includes Monitoring and Evaluation of Police Service Delivery, Managing Police Service Delivery Complaints, facilitating Community Police Relations and the Communities-in-Dialogue Programme (CiDP), co-ordinating Voluntary Community Crime Prevention Associations, maintaining the Volunteer Social Crime Prevention Programme (VSCPP), developing Social Crime Prevention Initiatives and Promoting Victim Empowerment. STRATEGIC REVIEW The Department was previously structured into Directorates with each serving the entire Province. There was no regular presence in Districts as these were served on a Programme / intervention basis. Officials specialised in particular areas of service delivery, e.g. Complaints, Police service delivery evaluation, social crime prevention and research, community policing and victim empowerment. The MEC directed that a more permanent presence be established in Districts and the Department embarked on a decentralisation exercise to be closer to the people. Our core mandate has been interrogated and we are striving to position the Department as what the MEC describes as ‘the strategic centre of crime-fighting in KZN’. We also want the Department to be an ‘activist against crime’ and achieve greater collaboration with stakeholders. ADMINISTRATIVE OVERVIEW Over the period under review, there have been fundamental developments affecting both the mandate and strategic direction of the Department. The Department derives its mandate from sections 206 and 208 of Chapter 11 of the Constitution. Section 206(3) states that each province is entitled to – a. b. c. d. e.

monitor police conduct; oversee the effectiveness and efficiency of the police service; promote good relations between the police and the community; assess the effectiveness of visible policing; and liaise with the Cabinet member responsible for policing in the province.

Section 208 states that, ‘a civilian secretariat for the police service must be established by national legislation to function under the direction of the Cabinet member responsible for policing’. To give effect to this provision of the Constitution, the Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011), was enacted. The commencement date of the Act must still be proclaimed, however, the Act requires the MEC to establish a provincial secretariat for police within 18 months of the commencement of the Act. With this in mind, the Department has already started preparations for implementation.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

This development coincided with the commencement of the process to revise the way the Department operates in order to more adequately implement its flagship programme of ‘Building a United Front Against Crime’ through Operation Hlasela. We have decentralised our operations to District level to get closer to the communities we serve. Our core mandates have been intensively interrogated and we have emerged with a basket of services that we are delivering with renewed vigour. GOVERNANCE OVERVIEW The new Accounting Officer assumed duty on 1 September 2011. It was also during September 2011 that the Department embarked on a decentralisation exercise. The Department had previously been structured in Directorates, each of which served the entire Province. This meant that Districts were served on a Programme or intervention basis with officials specialising in particular areas of service delivery, e.g. Complaints Management, Police Service Delivery Evaluation, Social Crime Prevention and Research, Community Policing and Victim Empowerment. The MEC directed that for the last two quarters of the year, the Department should seek to establish a more constant and regular presence in Districts in order to be closer to and thus more readily available to the people and the Department embarked on a decentralisation exercise. Policy and Research As we continue to position the Department as the strategic centre of crime-fighting in the Province, it is imperative that we enhance the community safety policy and knowledge base through research. This component conducts detailed analysis of the released crime statistics making information accessible and user-friendly right down to District and station level. Priority crime and safety issues are also researched in order to determine good practices that inform the Department’s programmes and interventions. Station Evaluation Police Station performance monitoring and evaluation is a key mandate of the Department and is conducted to ensure that police stations deliver service standards that meet the needs and expectations of communities. This involves physically assessing station performance using nationally agreed criteria and presenting findings to the Provincial Commissioner of the police for attention and remedial action where necessary. Importantly, good performance is annually acknowledged at the Community Awards for Police Excellence, which is now being broadened to include community safety structure achievements as well. Complaints Management The Department is mandated to enquire into service delivery complaints against the SAPS in the Province. In doing so, the Department liaises with a range of Provincial Departments, the SAPS Provincial Commissioner, the Independent Police Investigative Directorate and other stakeholders for proper enquiry into the complaints received. Social Crime Prevention The purpose of this Directorate is to ensure that the social drivers of crime receive targeted attention through social crime prevention programmes. Any phenomena that predispose individuals towards criminal and anti-social behaviour are addressed through innovative and research driven capacitation and awareness programs.

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 Victim Empowerment The services offered to victims of crime and vulnerable groups are considered an important measure of the functioning of the criminal justice system and related social sector service providers. The Department therefore has a range of programmes to monitor and evaluate services received by victims. Protective and awareness initiatives are also conducted to make vulnerable groups aware of safety concerns as well as their rights. Community Policing The promotion of good relations between the police and community is central to a co-operative and meaningful partnership in dealing with crime and safety at local level. Given the constraints of ordinary citizens participating in voluntary safety structures, ongoing support is vital for the success of such important partnerships. Another important role played by this Directorate is the facilitation of Communities-in-Dialogue Programmes (CiDPs). These involve mediating community conflicts to prevent them from escalating to violent proportions. Special Projects The VSCPP Project involves the deployment of volunteers to undertake surveillance and social crime prevention activities at community level. During the period, volunteers were deployed in all 11 Districts. However, the project has been subjected to a forensic investigation and the call centre was terminated. Acknowledgements The success of the Department during a period of sustained pressure and uncertainty is not possible without the support and encouragement of all organisations and individuals who have given their unwavering support, time and energies. It is my pleasure therefore to record my appreciation and gratitude to the following: • Parliamentary Portfolio Committee on Community Safety • Office of the Premier __________________ • Provincial Treasury E Ramsamy • Community Policing Forums Chief Financial Officer • South African Police Service - KZN • Traditional and Community Leaders • The Communities in KZN for their enthusiasm and willingness to make KZN a safe and peaceful Province __________________

Finally, I wish to express my gratitude and appreciation to the Honourable MEC for Transport, R L GoniwE Community Safety and Liaison, Mr T W Mchunu, for his visionary leadership, his dedication and Head of Planning his tireless efforts in leading this Province towards a safe and secure state.

__________________

Mr R Bhengu R VV BHEnGu Head ofof Department Head Department Approved by:

“Building a United Front Against Crime” ___________________

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

2. INFORMATION ON PRE-DETERMINED OBJECTIVES 2.1. OVERALL PERFORMANCE 2.1.1. Voted funds The total amount appropriated for the 2011/2012 financial year is as follows: Appropriation ‘R 000’s

Vote 9 Responsible MEC Administering Department Accounting Officer

Main Adjusted Actual amount Appropriation Appropriation spent 150,139 150,139 145,239 MEC for Transport, Community Safety and Liaison Community Safety and Liaison Head of Department: Community Safety and Liaison

(Over)/Under Expenditure 4,900

2.1.2. Aim of the Vote The main aims of the vote are: • • • • • 2.1.3.

Promoting democratic accountability and transparency in the police service; Promoting good relations and establish partnerships between the police and the communities; Directing the SAPS towards effectively addressing provincial needs and priorities; Facilitating the development and coordination of social crime prevention initiatives; and Promoting and supporting Victim Empowerment.

Strategic outcome oriented goals The Department included the following as part of its goals: • • • • • •

To strengthen governance and service delivery within the SAPS environment To improve service standards within the SAPS To design and implement social crime prevention programmes To promote active participation between the communities and SAPS in the form of safety structures To promote support programs for victims of crime To implement programs in Umzimkhulu for the integration of the communities.

2.1.4. Overview of the service delivery environment for 2011/12 The service delivery environment is affected by: • •

Accessibility of the communities to SAPS stations Restructuring of community safety structures as a result of changes to the constitution.

The Department has continued to increase its visibility through its “Operation Hlasela” projects at district level.

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 2.1.5. Overview of the organisational environment for 2011/12 The Department commenced with its restructuring process and the final approval of the revised organogram is anticipated to be completed in the forthcoming financial year. The Department also embarked on a decentralised approach since 1st October 2011. This allowed the Department to have greater visibility at district level. During the year, there were still many vacant posts that were not filled due to the restructuring process. However, with the revised strategy, officials were deployed at district level to ensure that service delivery was not hampered. 2.1.6.

Key policy developments and legislative changes Section 208 of the Constitution states that, ‘a civilian secretariat for the police service must be established by national legislation to function under the direction of the Cabinet member responsible for policing’. To give effect to this provision of the Constitution, the Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011), was enacted. The President, by Proclamation No. 67 of 2011, determined 1 December 2011 as the commencement date of the Civilian Secretariat for Police Service Act. Section 16 of the Act requires the MEC to constitute a provincial secretariat for the province, within 18 months after the commencement of the Act, to support and align the mandate of that provincial secretariat with the mandate of the Civilian Secretariat. The Department intends to finalise its organisational review to give effect to the provisions of the Act and make its decentralised model a permanent feature before the end of the 18 months period. The draft regulations, in terms of the Civilian Secretariat for Police Service Act, have been drafted by the National Secretariat and provinces have been requested to submit names of delegates to form a task team to work on the finalisation thereof. Memoranda of Understanding will also be drafted to regulate working arrangements between stakeholders.

2.1.7.

Departmental revenue The Department is not an income-generating department. The revenue budget is minimal.

‘000 Departmental Revenue Sale of goods Interest Transactions in assets and liabilities

2008/09 Actual 46 43 3

2009/10 Actual 60 50 6 4

2010/11 Actual 105 43 1 61

“Building a United Front Against Crime”

2011/12 Actual 70 54 1 15

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

2.1.8.

Departmental expenditure Summary of expenditure by program:

Program Administration Civilian Oversight Crime Prevention and Community Police Relations TOTAL

Final Appropriation R ‘000 40,112 21,028 88,999 150,139

Actual Percentage R ’000 38,082 94.9% 20,303 96.5% 86,854 99.8% 145,239 96.7%

Final Appropriation R ‘000 37,454 109,995

Actual Percentage R ‘000 32,658 87.1% 109,900 99.9%

Summary by economic classification Classification Compensation Goods and Services Financial Transactions Transfers Capital TOTAL

475 2,215 150,139

466 2,215 145,239

98.1% 100% 96.7%

2.1.9. Transfer payments The Department made a transfer payment of R289 051.56 to Umlazi Community Police Forum, a non profit organisation. 2.1.10. Public entities There are no public entities attached to this Department. 2.1.11. Conditional grants The Department did not receive any conditional grant funding for the 2011/12 financial year. 2.1.12. Capital investment, maintenance and asset management plan The Department has completed its asset register for the year under review. The Department is currently disposing of its redundant and obsolete assets. The Department makes use of HARDCAT system to record all of its assets. Monthly reconciliations between the asset register and BAS are completed. The Department does not own any fixed property. The offices occupied by the Department are rented via the Department of Public Works. Therefore, the Department does not incur major expenditure in respect of maintenance of property assets.

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 2.2. PROGRAMME PERFORMANCE 2.2.1.

Program 1: ADMINISTRATION Purpose of the Programme The following objectives have been defined for Programme 1: • To provide and maintain effective and comprehensive human resource systems; • Provide facilities; • Use Information Communication Technology services to optimize the performance of the Department; • Provision of communication services; • Effective and efficient legal services; • Provide effective Security Management; • Effective & efficient financial management system; • Effective & efficient Supply Chain & asset management service; and • Effective & efficient Internal Control & Risk Management service. Office of the HOD The Office of the HOD continues to serve as the nerve centre through which legal, financial, corporate and security support is strategically directed to deal with challenges not only from a technical perspective, but also in an adaptive manner for the best transformational impact. This office also provides the integral link between the Department and all of its stakeholders. The Office also recognizes the need to stay abreast of both the political and social environment to provide professional quality services that promote good governance and continually embody Batho Pele principles. The following key activities exemplify the key role that it has played over the past year: • •

Dealing with National and Provincial safety and security priorities Provided direction in all strategic projects related to the 2010 work-stream on safety and security, KZN JCPS cluster and the Volunteer Social Crime Prevention Programme (VSCPP) Projects.

In all of the projects and conferences, the Office of the HOD took the lead in providing innovative and creative strategies in the quest towards “building a united front against crime.” INTERNAL CONTROL AND RISK MANAGEMENT Performance Indicator No. of reports compiled

Actual 2010/11 12

Annual Target: 2011/12 12

Achieved

Reason for Variance

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

FINANCIAL MANAGEMENT Performance Indicator

Actual 2010/11

No of consolidated financial reports

Annual Achieved Target: 2011 12 12

Reason for Variance

The Financial Management Directorate plays a leading role in supporting all line functions. The budgeting strategy continues to enhance improved service delivery in the quest for a safer environment. The PFMA and the supporting Treasury Regulations are the main prescripts that directly influence the financial management division of the Department. The financial management directorate worked exceptionally hard and displayed a great deal of innovation in ensuring that the cost containment strategy was compiled with, ultimately ensuring savings within the Department. The department has changed its tactical rationale and the directorate managed approach to challenges faced within its sphere of operations to a highly integrated spatially directed approach. This rationale was adopted to properly align the department’s operations with its vision of “building a united front against crime” The budget component’s role in this process was to facilitate the interim decentralisation of funds to support departmental operations. The budget component was able to implement the new budget structure which was consistent with the National directive. This involved analysis and retrospective restatement of financial information. The Accounting Services division was able to settle all outstanding payments during the financial year by ensuring compliance with Instruction note 34 issued by National Treasury. The issue of the revised preferential procurement regulations and the introduction of the Broad Based Black Economic Empowerment scorecard posed huge challenges in supply chain management operations. The supply chain management unit was able to re-strategise its operations and has been efficient and effective in providing support for the interim decentralization strategy. CORPORATE SERVICES Performance Indicator

Actual 2010/11

No of reports compiled (services provided)

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Annual Target: 2011/12 12

Achieved

Reason for Variance

“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 Communications Following the declaration of 2011 as the year for the ‘People’s Action Against Crime’, the Department coupled this pronouncement with an intense focus towards creation of public awareness. This was done so that the activities of the Department of Community Safety and Liaison, under Operation Hlasela, can be widely communicated to the citizens of the Province of KwaZulu-Natal, thus giving them valuable information about events happening in their areas, as well as making calls for them to be part of the movement for activism against crime, and subsequently helping to Build a United Front Against Crime. Through the Communications Sub-directorate, the Department was able to participate in provincial events both on the Batho Pele front, as well as inter departmental activities such as Izimbizo, Taking Legislature to the People, and different exhibitions. Within the reporting period, the Department received a Bronze Award on Human Resources matters and a Certificate of Commendation in the Premier’s Service Excellence Awards. In an effort to align itself with the Provincial Communications Strategy, the Department also developed new letterheads, upgraded its website, and contributed towards the development and success of the provincial newsletter SIMAMA, as well as media monitoring strategy. Quarterly media monitoring reports were compiled, with recommendations to Senior Managers to study and undertake follow-ups on matters raised through media reporting pertaining to their area of operation. As another channel for creating public awareness, the Department continued to share talk features with the Department of Transport on Ukhozi and Gagasi radio stations. It also used community radio stations immensely, especially to communicate key messages from different Operation Hlasela events. On an internal communications front, the Department has successfully introduced its quarterly newsletter “Comsafety Insider”, which has been well received by employees of the Department. Auxiliary Services As a means of aiding the Department to achieve the goals of Operation Hlasela, four new vehicles were added to its fleet of vehicles used by employees, thereby improving access to its services. Information Technology Despite being under staffed, the Information Technology sub-directorate has managed to complete the server installation and migration which will improve capacity for storing information. As part of the Department’s IT governance framework, an ICT Steering Committee was appointed with terms of reference being drafted for approval.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Human Resource Management The Human Resource Management sub-directorate renders admirable service through incorporated, vibrant, human resource management practices. As a result the Department was provincially recognized at the 6th Provincial Public Sector Human Resource Convention as 3rd overall winner, compared to last year where it attained a 3rd out of 14 other Provincial Departmentâ&#x20AC;&#x2122;s Human Resource Components. This was an enormous accomplishment bearing in mind the fact that this Department has a structure of only six employees in the component of which only four posts are filled. Employment equity in the Department has come a long way since the inception of numerical targets with the Department of Community Safety and Liaison being above the National and Provincial Norms 54.67% of the total staff complement being female. Unfortunately, due to restructuring, the non-filling of posts i.e. female staff at Senior Management Level has reduced to 44.44%, which is below the National target, however this is still above the Provincial and National average. The under-mentioned graph shows the gender representation at Senior Management Level as at 31 March 2012. 60%

50%

55.56%

44.44%

40%

30%

20%

10%

Female SMS

Male SMS

The Department is still vigorously working on attaining the required target with regard to employing persons with disability. In this regard a project plan has been put in place for the filling of posts in 2012/2013 to attract suitably qualified disabled people, so as to achieve the target of 2% disabled employees employed by the Department.

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â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

ANNUAL REPORT 2011/12 The composition of the Department’s workforce as at 31 March 2012 is set out in the pie chart below: White Male 2.67%

White Female 2.67% Indian Male 9.33%

Indian Female 6.67% African Female 41.33%

Coloured Male 1.33% Coloured Female 4.00% African Male 32.00%

The representivity of designated groups from salary level nine upwards, has remained consistently above 90% from April 2005 to date. The following is a graphical representation of statistics in respect of the representivity of designated and non-designated employees from salary level nine upwards from the 2004/05 financial year to the end of the 2011/12 financial year. 120.00%

100.00%

94.59%

91.67%

92.31%

94.12%

95.92%

95.74%

95.45%

80.00%

60.00%

Designated Groups Non-Designated

40.00%

20.00% 5.41%

8.33%

7.69%

5.88%

4.08%

4.26%

4.55%

2006

2007

2008

2009

2010

2011

0.00% 2005

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

With regards to the comparison of the Department against both National and Provincial demographics as at 31 March 2012, is set out below-

Employee Health and Wellness Program (EHWP) Up to November 2011, the Department employed a service provider to assist employees and their families with a range of services such as personal, work-related, legal, relations, family problems, which include, but are not limited, to the following issues: Family problems Depression and suicidal tendencies Divorce Physical abuse Life transition Sexual problems Work-related issues Job burnout Over or under load at work Physical working environment Personal financial management Stress management Organisational change

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Anxiety and unresolved grief Child/parent conflict Financial pressures Substance abuse Marital problems Relationship problems Pre-retirement programmes Career change Interpersonal communication/conflict Working hours (incl. shift work) Work performance issues Redeployment and redundancy Diversity management issues

â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

ANNUAL REPORT 2011/12 The Department is in the process of awarding a new contract with regard to EHW services. Over and above the aforementioned services offered by the service provider, the Department has done the following:• •

Male/Female condoms made available in all toilets in the building, Continuous updating and circulating of wellness information through e-mails and intranet to all employees.

To foster unity in the Department the following activities have been conducted under the banner of EHW during 2011/2012:a) Employee’s participated in the Inter-Provincial Sports Day on 10 – 11 June 2011 whereby employees participated in soccer, volleyball, netball as well as other activities offered by the organisers, b) Women’s Day Celebration held on 27 August 2011, c) Display commemorating World Aids Day was done in the foyer of the building, d) Departmental Business Review was held on 5 December 2011, e) TB Awareness Presentation and Clinic was held on 30 March 2012. Due to the interim decentralisation resulting into non availability of most of the staff, a number of planned events were not held. Human Resource Development All the legislative requirements for Human Resource Development, such as the submission of Workplace Skills Plan, submission of quarterly training reports, budgeting of 1% for training, payment of administration levy to the SETA etc… were complied with during the 2011/12 financial year. Quarterly Monitoring Reports and Quarterly Expenditure Reports on Training were compiled and submitted to PSETA and Office of the Premier. The implementation Plan for the Human Resource Development Strategy was developed and submitted to DPSA. The Implementation Report has also been prepared for submission. Staff members from different levels benefitted from various Training and Capacity Development programmes during 2011/12 financial years.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Tailor-made training programmes were arranged to empower line function staff on the following competencies: • • • • • • • • • • • • • • • • • • • • •

Conflict Management Course (12) Project Management (15) Advanced Microsoft Excel (3) Ethics for SMS(3) Tax workshop (1) Financial Management (14) Effective Management Principles for Junior Managers (1) Mentoring for Growth (4) Service Delivery Improvement (10) Block 2 of Effective Management Principles for Junior Managers (1) Retirement Planning workshop (2) 2 x Persal Introduction Course (3) Interviewing skills workshop was conducted for panel members (15) M & E for HIV and Aids (1) Persal Leave Course (1) Induction for new staff (6) PowerPoint (5) Minute Writing (4) Breaking barriers to entry into public service (15) Anti-corruption training (1) Management Performance Assessment Tool workshop (1)

However, due to busy schedules for intended recipients for these training courses, as well as the Cabinet’s decision on cost-cutting measures, the mentioned training courses could not take place during 2011/12 financial year. Bursaries In order for the Department to contribute towards the achievement of life-long learning for our staff, bursaries were awarded for studies towards qualifications that are related to functions of the Department, which are Community Development, Security Management, Finance, Public Management and Administration. The beneficiaries of bursaries during 2011/12 financial year are categorised as follows. AFRICAN F M 12 9

COLOURED F M 1 1

F 1

INDIAN

M 2

F 1

WHITE

M 0

F 15

TOTAL

M 12

The monitoring of academic progress and payment of study fees was done timeously and on an on-going basis for all beneficiaries of the bursary scheme. As part of career development initiatives, the Department participated in a Career Exhibition Campaign held during the Reed Dance ceremony, which was held at Nyokeni Royal Residence in Nongoma. The aim of the Department’s participation was to create awareness amongst youth and learners on various career opportunities available within it.

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 Internship As part of the Human Resource Development Strategy and National Skills Development Strategy, the Department recruited 14 interns during the 2011/12 financial year and they were placed in the following sections: Finance, Victim Empowerment, Social Crime Prevention, Information Technology, Human Resource and HOD’s Office. The State Information Technology Agency (SITA) have placed 1 of their Interns at the Department and this brings the total to 15 interns. Regular meetings are held to continuously monitor their progress and to assist them in any possible way, in order for them to secure permanent jobs. It is also worth mentioning that a remarkable number of interns formerly placed with this Department has secured permanent employment since 2008, inside and outside the Public Service. Human Resource Policies The following Provincial Policy Frameworks were developed and approved during 2011/12: • • • • • •

Acting on Higher Posts, Remunerative Work Outside Public Service, Career Management, Employment Equity, Suggestions, Improvements and Innovations; Bursaries.

The following Departmental draft policies were also developed and circulated for inputs by employees: • • •

Smoking, Internships, and Retention

LEGAL SERVICES Performance Indicator

Actual 2010/11

No of legal services provided

Annual Target: 2011/12 12

Achieved 51

Reason for Variance The target was exceeded as this service is demand driven

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

The legal advice and support to the Department during the year was rendered in the form of support in parliamentary matters, management and compliance, HR and labour, motor vehicle accident and fleet management matters, contract management, and legislative matters. The most noteworthy of which include â&#x20AC;&#x201C; a) support in respect of the local government election monitoring project for the 2011 local government elections; b) support to the task team to revise the Organisational structure based on the provisions of the Civilian Secretariat for Police Service Act of 2011; and c) undertaking a reconciliation of invoices and amounts owing to Gracan Communications. Thirteen civil and labour litigation matters were dealt with during the year with 40% thereof being finalized. Twenty four legal documents were edited and drafted timely and legally sound, the most noteworthy of which were Contracts and Service Level Agreements, Constitutions for the KZN Community Crime Prevention Association and the Provincial Community Police Board, Standard Operating Procedures for the Office of the Head of Department and internal policies. Of the 14 legal opinions rendered for the period, the most noteworthy were on the location of Youth Desks and the legal liability of the Department to service providers, which enabled the Department to reduce its liability to these service providers by R1,462,133.30 for this year. In conclusion, the legal input of the Directorate not only improved the likelihood of the positive outcome of matters, but also contributed to expedited disciplinary enquiries and substantial cost savings stemming from in-house legal opinions, advice and representation. SECURITY SERVICES Performance Indicator

Actual 2010/11

No of security risks assessed and monitored

Annual Target: 2011/12 12

Achieved

Reason for Variance

The Directorate Security Services exists to ensure the effective management of the total security of the Department, which includes Physical Security, Asset Protection and Information Security. The Directorate is also responsible for coordinating personal protection for the MEC and the Head of Department, and also coordination of security during Departmental events. Significant Successes The Directorate Security Services accomplished major achievements on ensuring that the Department has an Approved Internal Security Policy in line with the Minimum Information Security Standards and the Minimum Physical Security Standards. The Directorate also ensured that incidents are minimal and there are no injuries or disruptions of operations during the Public Service Strike.

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â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

ANNUAL REPORT 2011/12 All Departmental public events were incident free and all security standards were adhered to, with all the necessary security arrangements in place at all times. 2.2.2.

Program 2: CIVILIAN OVERSIGHT Policy and Research

Performance Indicator

Actual 2010/11

The number of research projects undertaken The number of policy documents reviewed

Achieved

Annual Target: 2011/12 3

Reason for Variance

The main purpose of this component, is to enhance the Community Safety policy and knowledge base through research. The following Research topics were covered: • • •

Community Safety Structures; Social media and safety; and Moral regeneration and social crime prevention.

Policy analysis focused on the following areas: • • • •

Community Safety Forums; The SAPS Act related to community policing; The KZN Liquor Act and its implications on social crime; and Analysis of the private security industry policy framework.

Research Overview The research on Community Safety Structures involved consulting voluntary communitybased structures to better understand their functioning and challenges. The creation of a database of organisations has begun. The research component was involved in both the MEC’s meeting with Community Safety Structures held on 15 August 2011 and the Anti-Police Killings Summit held on 16 August 2011 providing research support. The research on Social Media was a continuation of work previously undertaken with the purpose of keeping abreast with the dangers inherent in the use of social media and other Internet facilities, particularly for young people. The research on moral regeneration and social crime prevention sought to highlight the causal factors that contribute to crime and violence in the country. It provides recommendations on what is required to address crime and violence in South Africa in terms of moral regeneration and social crime prevention initiatives, and the optimal role the department can play in crime prevention in terms of its mandate and functions.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Key Achievements The component has worked to ensure that the Department’s programmes are knowledgebased and within policy prescripts. Information from ground level has been accessed and surveys conducted in order to determine good practices that could ultimately inform the Department’s interventions. Station Evaluations Performance Indicator

Actual 2010/11

Achieved

Annual Target: 2011/12 78

Number of police station evaluations Number of reports on policing matters

Reason for Variance

The Department’s evaluation programme comprised of the following: • Kingsley Franklin Utrecht Nondweni Gamalakhe Paddock Glendale Osizweni Gluckstadt Vryheid Nongoma Mahlabathini Dundee

Jozini Mkuze Manguzi Evatt Normandien Ndwedwe South Port Wasbank Elandslaagte Umbumbulu Charlestown Mbazwane Helpmekaar •

Hluhluwe Pongola Dundee Greytown Gluckstadt Impendle Wartburg

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Evaluations at 51 police stations mentioned below, during which 37 CPFs were also verified: Groenvlei Gowan Lea Highflats Crieghton Muden Msinga Mpungamhlophe Emondlo Magudu Mehlomnyama Ezinqoleni Mpophomeni Crammond

Alexandra Ezibayeni Mtubatuba Bayview Folweni Montclair Nkandla KwaMbonambi Esikhawini Marian Hill Ekuvukeni Colenso

Assessments conducted at 20 Victim Support Centres: Camperdown Harburg Pietermaritzburg Howick Jozini Isipingo Empangeni

Westville Ezakheni KwaDuKuza Nyoni Maphumulo Ntambanana

“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 •

Evaluation of 3 specialized SAPS units: • • •

•

Glencoe Stock Theft Unit Hluhluwe Stock Theft Unit Empangeni Organised Crime Unit

Unannounced visits at 14 police stations:

Hluhluwe Nondweni Highflats Harding Intsikeni

Glencoe Wasbank Ceza Mahlabathini Bellair

Hillcrest Colenso Estcourt Nyoni

Major Achievements and Successes In the course of the above evaluation programme, 11 interventions were conducted - at Umzimkhulu, Ndwedwe, Rietvlei, Dundee, Kingsley, Besters, Ndwedwe, KwaDukuza, Jozini, Mkuze and Manguzi police stations - to ensure greater effectiveness and efficiency of the SAPS. Four further interventions were made to assist communities at Lucitania to establish a sub-forum, at KwaGodi to discuss stock theft issues, at Paulpietersburg for a tavern’s regulation workshop and at Bonella, Cato Manor to bring about peace and stability. Three major visible policing operations were evaluated, those being during the Easter weekend, the Local government election and the Festive season 2011. Two minor visible policing operations were evaluated being coverage of Annual Reed Dance and Heritage Day Celebrations. All service monitors were involved, as per the National instruction, to assess the management of firearms within selected police stations in KwaZulu-Natal, namely Kwa Mashu, Inanda, Ntuzuma, Umlazi, Durban North, Mbongolwane, Rietvlei, Sawoti, Bellair, Durban Central, Hilton and Van Reenen. All service monitors assisted to make the Tongaat Operation Hlasela launch a success. At Ekuvukeni, as a result of the evaluation, arrangements have been made to procure 16 computers for the station and the Elandslaagte police station is currently under renovation with two new vehicles having been allocated to the station. Electricity has been supplied to the new Parkhomes at Elandslaagte. At Ematsheni, 3 Parkhomes are expected to be delivered. At Ndwedwe, it was found that a high number of vehicles had been in the government garage with few remaining for service delivery. The Department has motivated for the establishment of a satellite station in Ndwedwe. The reports to SAPS will be followed up in the new financial year. Hence, the success is not as yet fully experienced. The Department has also been involved in resolving conflict between community and the Inkosi at KwaNgcumisa Tribal Authority. Challenges A recurring challenge uncovered during evaluations has been the great distances some communities travel to access police services. Communities like Madundube, Nhlangwini, Mgonono, Phwyane and Hillbrow within the Glendale police area were found to be approximately 20km from their nearest station. At Ingawavuma, the station is about 90km away from the community it serves.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Further, during station evaluations, the Department identified that infrastructure constraints at Ekuvukeni, Elandslaagte, Ematsheni, Ndwedwe and Umzimkhulu hamper the provision of optimal service delivery. Serious challenges were also uncovered at the Detective Services at Umzimkhulu Police Station which was located far from the police station. The office has been broken into, the ceiling was caving in and the floors were falling apart when the visit was conducted. These are the types of findings the Department relays to Provincial SAPS management for urgent attention. Complaints Management Performance Indicator

Actual 2010/11

Number of policing complaints finalised Number of interventions conducted to raise service standards

Achieved

400

Annual Target: 2011/12 400

Reason for Variance

183

Target is demand driven

Target exceeded due to strong focus on community mobilisation as a central feature of the Building a United Front Against Crime (BUFAC) Programme

The Department is mandated to enquire into service delivery complaints against the SAPS in the Province. In this period, we processed 183 service delivery complaints across the Province. We liaised with the Office of the Premier, Provincial Departments, the SAPS Provincial Commissioner, the Independent Investigative Police Directorate and other stakeholders for proper enquiry into the complaints received. Major Achievements and Successes Notable among the successes in this area of our operations is the mediation of conflicts within the taxi industry through integrated responses from the JCPS Cluster. Challenges Complaints trends reveal a lack of feedback to members of the public, failure by the police to timeously respond to community complaints, poor investigations, farming community challenges and requests for the establishment of Satellite Police Stations by rural communities. Program 3: Crime Prevention and Community Police Relations Social Crime Prevention Performance Indicator 1

Programs implemented

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Actual 2010/11 15

Annual Target: 2011/12 4

Achieved

Reason for Variance

â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

ANNUAL REPORT 2011/12 The priority social crime prevention programmes of the Department are School Safety Capacity-Building and Awareness; Traditional Leadership Capacity Building in Social Crime Prevention; the Integrated Youth Development Strategy and Substance Abuse Awareness and Capacity Building. School Safety Capacity-Building and Awareness: The training manual ‘Making Our Schools Safe’ continues to form the central pillar for the school safety capacity building offered by the Department. In a response to safety problems encountered, a school safety stakeholder’s meeting was held on the 23 May at Umgungundlovu District Municipality, resulting in a decision to host an awareness campaign at Amakholwa High School, in the Sinathing area of Edendale, which took place on 11 August 2011. School safety committee members that were trained in Sisonke District in the 2010/2011 financial year indicated an interest to conduct an awareness campaign for one of their schools and the Department assisted to host this on 3 August 2011. School Safety Awareness campaigns were also held as follows: Ezinqoleni - 25 November 2011 Umlazi - 30 November 2011 Harding - 16 January 2012 Port Shepstone - 17 January 2012 Margate - 17 January 2012 Hibberdene -18 January 2012

Umzinto - 18 January 2012 Osizweni - 18 January 2012 Pinetown - 24 February 2012 Folweni - 8 March 2012 Nongoma - 15 March 2012 Greytown - 31 March 2012

Traditional Leadership Capacity Building in Social Crime Prevention The primary goal of the Traditional Leadership Capacity Building programme is to encourage traditional leaders to contribute towards the strengthening of families, thereby contributing to moral regeneration which is a prerequisite for producing resilient citizens and contributing to stability in communities. Traditional leaders are encouraged to be actively involved in community safety structures within their areas. This is done in the form of capacity-building workshops for Amakhosi and members of Traditional Councils, conducted over a 3-day period. A total of 82 traditional council members attended a workshop in the Sisonke District Municipality from 22 to 24 June 2011. In the Umzinyathi District, a capacity building workshop was conducted from 13 to 15 July 2011, in Dundee, reaching 80 members of Traditional Councils. In the eThekwini Metro, a total of 78 members of Traditional Councils attended the workshop from 28 to 30 September 2011. 152 members of the Ilembe Traditional Council were trained on crime prevention from 3 to 7 October 2011. Substance Abuse Awareness and Capacity Building As part of the Substance Abuse Awareness Programme, a meeting involving Licensed Liquor Traders was held on 31 May 2011. The Department has partnered with the SAPS, the Department of Transport and the Department of Economic Development and Tourism’s Liquor Board to initiate a series of Liquor Forum meetings promoting responsible trading and consumption of alcohol which were held at Empangeni, Dundee and Nqutu in June 2011.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

The Department held ‘Whoonga’ awareness campaigns in 10 schools in Clermont, reaching 9700 learners, from 6 to 10 June 2011. Substance Abuse awareness campaigns were held as follows: Mpumalanga - 2 November 2011 Durban North - 12 November 2011 Manguzi - 19 November 2011

Dambuza - 29 November 2011 Umzimkhulu - 3 February 2012 Esikhawini - 16 February 2012

Pongola - 14 March 2012 Harburg - 14 March 2012 Umlazi - 30 March 2012

Integrated Youth Development Strategy The Integrated Youth Development Strategy encourages and supports Municipalities in implementing social crime prevention programmes at local level. The current focus is on encouraging youth involvement in sport as a strategy to divert them from delinquent behaviour, and promote healthy development and constructive use of leisure time. The programme is presented in two parts: the formal aspect of the programme focuses on raising awareness on the impacts of crime, and the second part of the programme comprises the sport competition. All participating teams are supported with footballs and winning teams receive trophies and sports kits. The programme has been implemented at Ilembe (Waterloo), Umgungundlovu (Howick), eThekwini (Isipingo), Zululand (Edumbe) and at Umgungundlovu, in partnership with Camperdown SAPS, targeting women in a ‘Young Women against Crime’ initiative. After the decentralisation of the Department the following were held: Port Shepstone - 3 December 2011 Umzimkhulu - 15-16 December 2011 Impendle - 27 December 2011

Dundee - 19 January 2012 Ulundi - 25 January 2012 Maphumulo - 28 January 2012

Ndwedwe - 29 January 2012 Vryheid - 30 January 2012 Umzinto - 10 February 2012

Major Achievements and Successes The emphasis on the youth during social crime prevention outreaches and programmes are both recreational and educational thereby encouraging youth to choose alternatives to crime from an informed perspective. Victim Empowerment Performance Indicator Interventions to support Victims

Actual 2010/11 36

Annual Target: 2011/12 11

Achieved 10

Reason for Variance The Provincial Victim Empowerment Symposium was deferred to the next financial year

The Department has an overall programme for all activities associated with victim empowerment called ‘Operation Khuz’umhlola’ – meaning to reprimand unacceptable behaviour. Programmes cover the Widowed, Women, Children, Men, Human Trafficking and 16 Days of Activism on ‘No Violence against women and children.’

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ANNUAL REPORT 2011/12 Safe Teas Through the Safe Teas programme, the Department provides support to older persons in terms of the Older Persons Act. This involves forums and networks to address the challenges of older persons in a holistic and collaborative manner. Support is also provided to widows and widowers to capacitate them on their protective rights. Events were held at Hlabisa on 31 May 2011, Trustfeed Community Hall (Umshwathi Municipality) on 10 May 2011 and at KwaVulisaka outside Pietermaritzburg on the 11 May 2011. The Department facilitated a meeting with Widows and eDumbe Ward 4 Councillors at Paulpietersburg, on 30 August 2011. Child Safety The Department creates awareness of protective rights for children in partnership with various stakeholders through the utilisation of the comic book and the DVD called ‘Kuyoze Kubenini.’ Programmes included a Child Protection Awareness campaign at Assegai Primary School, Austerville on 15 June 2011 and road shows on Kuyoze Kubenini at Dumbe, Zululand District on 6 August 2011. A domestic violence bus campaign and road show on Kuyoze Kubenini in partnership with Thembalethu Primary school and Ethekwini Safer Cities was held at Inanda to support victims of domestic violence and rape on 9 June 2011. Men’s Safety The Men’s Programme is aimed at supporting and capacitating men on their protective rights, as well as to promote dialogue on men’s safety issues and the promotion of family values. A Men’s Dialogue, Sabela Uyabizwa, was held from 17 to 19 June 2011 at Umlazi, calling upon men to play an active role in creating a safe environment. The Department integrated its Men’s programme with the Premier’s Flagship programme, Operation Sukuma Sakhe. District Men’s Dialogue sessions were implemented in 8 Districts in collaboration with the Provincial Men’s Forum, led by the Human Rights Section within the Office of the Premier during July 2011. Women’s Safety: Awareness of protective rights for women was promoted through the hosting of a Women’s domestic violence dialogue and DVD road show at Mkhumbane (Cato Manor) and Inanda and surrounding areas on 29 June 2011. Women’s Day celebrations were conducted at Evatt Police Station, Sisonke District on 27 August 2011.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Human Trafficking In response to the scourge of Human Trafficking that currently plagues our communities, the Department capacitated targeted groups on Human Trafficking by showing an educational DVD and providing educational material. Areas that were visited were: uMzumbe Pinetown Ezinqoleni Port Shepstone Harding Scottburgh Gcilima

1 November 2011 3 November 2011 11 November 2011 22 November 2011 23 November 2011 25 November 2011 1 December 2011 During the ‘16 Days of Activism on No violence Against Women and Children’ awareness campaign (25 November - 10 December), the Department created awareness on violence against women and children. The following awareness campaigns have been hosted:

Inanda, Ntuzuma and KwaMashu (INK) Cato Manor Umlazi Ekuvukeni KwaMakhutha KwaDabeka Mpumalanga Pinetown KwaMbonambi Wasbank Margate Empangeni Vryheid Gcilima

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25 November 2011 25 November 2011 25 November 2011 25 November 2011 27 November 2011 27 November 2011 29 November 2011 30 November 2011 1 December 2011 2 December 2011 7 December 2011 9 December 2011 9 December 2011 10 December 2011

“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 The Department was also involved in the following events: EVENT Information Session on Domestic Violence & Human Trafficking Information Session on Domestic Violence & Human Trafficking Information Session on Domestic Violence & Human Trafficking Information Session on Domestic Violence & Human Trafficking Information Session on Domestic Violence & Human Trafficking Information Session on Domestic Violence & Human Trafficking World Aids Day Commemoration and Sports Heroes Welcome Beach Patrols with SAPS Child Protection Programme i.e. Safe Park Launch by Minister of Women, Children and People with Disabilities Information Session on Domestic Violence & Human Trafficking Information Session on Domestic Violence & Human Trafficking Information Session on Domestic Violence & Human Trafficking Information Session on Domestic Violence & Human Trafficking Information Session on Domestic Violence & Human Trafficking Information Session on Domestic Violence & Human Trafficking Information Session on Domestic Violence & Human Trafficking Victim interventions to commemorate Human Rights’ Day

AREA Mzumbe

DATE 10 November 2011

Ezinqoleni

11 November 2011

KwaTembe

19 November 2011

Vulamehlo

21 November 2011

Hibiscus Coast

22 November 2011

Muziwabantu

23 November 2011

Mzumbe

1 December 2011

From Kapenta Bay Beach to Shelly Beach Gamalakhe

2 December 2011

Jozini

7 December 2011

Osizweni

12 December 2011

Mtubatuba

14 December 2011

Weenen

14 December 2011

Normandien

16 December 2011

Mandeni

16 December 2011

Wembezi

18 December 2011

Ezinqoleni

09 March 2012

7 December 2011

Major Achievements and Successes In partnership with the National Prosecuting Authority, the Department conducted capacity building workshops for SAPS and the community on Gender Based Violence, the Sexual Offences Act and the Domestic Violence Act in 9 Districts.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Community Police Relations Performance Indicator Community safety Structures established in Districts Communities in Dialogue

Actual 2010/11

Achieved

Annual Target: 2011/12 11

Reason for Variance

11 Target exceeded due to high demand

The Department’s Community Police Relations programme comprised of the following: CPF Support and Capacity Building The Department is responsible for promoting good relations and establishing partnerships between the police and communities. Activities have included 39 CPF induction workshops for newly elected CPF and youth desk members, at Hluhluwe, Inchanga, Cato Manor, Dalton, Richards Bay, Hillcrest, Mbazwana, Taylor’s Halt, Driefontein, Glendale, Louwsburg, Upper Tugela, Evatt, Kokstad, Harding, Gowan Lea, Ibisi, Swartberg, Franklin, Intsikeni, Donnybrook, KwaDabeka, Osizweni, Newark, Margate, Umzinto, Mnsinsini, Dundee, Ntuzuma, Inanda, Madadeni, Nsuze, Umzimkhulu, Gamalakhe, Dududu, St Faiths, Paddock, Estcourt and Greytown. In partnership with the SAPS Provincial Office, the Department has embarked on a process of verifying the existence of CPF Youth Desks throughout the province for the purpose of capacitating the structures. The Province had previously had a high number of crime prevention structures that did not work in an integrated manner and they also had not been working with the CPFs. The Department undertook the task of co-ordinating these structures to enable them to work closely with law enforcement agencies. The Department also assisted members of civil society organisations involved in crime prevention programmes to organise themselves into a voluntary association. The Constitution of the KwaZulu-Natal Crime Fighting Associations was finalised in March 2012. Establishment of CSFs Community Safety Forums (CSFs) are based on the premise that increased co-operation and interaction would improve the functioning and deliberations within the criminal justice system and the delivery of crime prevention projects. CSFs were established and maintained in the Districts of Amajuba, Ethekwini, Ilembe, Sisonke, Umzinyathi and Uthungulu. Communities-in-Dialogue Programme (CIDPs) Communities in Dialogue Programmes (CiDPs) are aimed at proactively facilitating dialogues between communities as a way of ensuring community safety, peace and stability. The programme also acts as a platform for mediation processes where conflict has erupted. CiDPs were held in Mtshezi, Mafakatini, Hlabisa, Greytown, Besters, Mpungamhlophe, Loskop, Sydenham (Ward 23), Verulam (Waterloo, ward 58), Tongaat, Pongola, Elandslaagte, Mbongolwane, Colenso, Mtubatuba, Muden, Amaoti, Maphumulo and Ndwedwe.

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ANNUAL REPORT 2011/12 Thathulwazi Training The Thathulwazi CPF Training Project commenced on 30 September 2011 and was finalised in November 2011. It covered CPF and Youth Desk representatives from Uthungulu (Eshowe), Sisonke (Creighton), Ilembe (Umhlali, Ndwedwe and Sundumbili), and Ethekwini (Umlazi and Inchanga). Major Achievements and Successes The Multi-party and Communities-in-dialogue programmes enabled the province to achieve the smooth running of the local government election. In response to political conflicts which have troubled our province, the Department supported the Provincial Multi-Party Political Committee to ensure peace and stability in preparation for the May 2011 Local Government Election. The committee visited those areas which were regarded as politically sensitive. The committee visited Mbabazane, Mtshezi, Greytown, Msinga, Ulundi, Nongoma, KwaDukuza, Mandeni, Maphumulo, Ethekwini Hostels and Mkhambathini. The Provincial Multi-Party Political Prayer was successfully staged in Matimatolo, Greytown on 9 May 2011. A prayer rally was hosted in Nongoma on 30 September 2011, post election. Challenges The delays in the development of the Community Police Board Constitution and finalisation of the Community Safety forum policy caused staggered implementation of these programs. Special Projects •

Integration of Umzimkhulu

The Department has been paying specific attention to the area of Umzimkhulu after its incorporation into KwaZulu-Natal from the Eastern Cape Province. The following projects were implemented: • • • •

Resuscitation of CPF structures at Ibisi, Gowan Lea, Intsikeni and Umzimkhulu police stations; Awareness campaigns on substance abuse and school safety; Four day training of 90 VSCPP members on trauma debriefing, effective management of domestic violence and victim empowerment cases; and Inclusion of Umzimkhulu delegates in Traditional Leadership training on crime prevention from 22 to 24 June 2011.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

•

Volunteer Social Crime Prevention Project

The Volunteer Social Crime Prevention Project involves the recruitment and deployment of volunteers to embark on social crime prevention activities at community level. During the period, volunteers were deployed in all 11 districts. Volunteers are equipped with special mobile communication and tracking devices, linked to a call centre. Utilising this facility, volunteers have been reporting criminal incidents in their communities to the police on a daily basis, leading to the prevention of criminal acts, as well as the successful detection of crimes. Of particular significance was the deployment of the volunteers during the Local Government Election in May 2011, to assist with the monitoring of police performance, as well as with peace and stability. Volunteers are also one of the mechanisms through which the Department is ‘Building a United Front Against Crime’ by mobilizing communities in support of the initiatives of the Department. Summit on Police Killings The Department hosted a successful Provincial Summit on Anti-Police Killings on 16 August 2011, responding to the National Minister’s call for provinces to stage Provincial Summits against police killings. The resolutions of the summit are being implemented through Operation Hlasela within District and Local Municipalities. At Ugu District there was a Men’s Walk Against Police Killings and pre- launch to 16 days of Activism on 24 November 2011. Stock Theft Stock theft remains a priority being addressed by the Department. The areas identified as stock theft hotspots in the province are Ladysmith, Utrecht, Bulwer, Bergville, Ezakheni, Hlobane, Dannhauser, Amangwe, Paulpietersburg, Vryheid, Ekuvukeni, Estcourt, Nongoma, Elandslaagte, Kwa-Mbonambi, Impendle, Kwa-Msane, Taylor’s Halt, Himeville, Intsikeni, Maphumulo, Gluckstadt, Besters, Plessisslaer and Dumbe. The Department is visiting the affected areas to address stock theft issues. The Department, in liaison with the Department of Agriculture, Environmental Affairs and Rural Development, facilitated the branding of stock in Vryheid and Estcourt in July 2011. A stock theft prevention plan was developed in partnership with JCPS Cluster Departments. The curbing of stock theft will contribute to the development of our rural communities. The establishment of vigilante groups which are operating in Umzinyathi, Ulundi, Amajuba and other Districts has been of great concern for the Department. Community members suspected of being involved in stock theft are victimised by these structures and the Department is providing ongoing capacitation to these structures to enable them to make a positive contribution to preventing crime.

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 POLITICAL CONFLICTS In response to political conflicts which have troubled our Province, the Department supported the Provincial Multi-Party Political Committee to ensure peace and stability. The Department, through its Operation Hlasela program visited different municipalities in nine districts (Umgungundlovu, Ethekwini, Ilembe, Umzinyathi, Uthukela, Sisonke, Zululand, Uthungulu and Umkhanyakude) to involve the community in the fight against crime. The visits are also part of educational campaigns on the functioning of the Justice System and to ensure peace and stability in KZN. In May, we revived the CPF Sub-Forum at Ladysmith, in June 2011, we conducted a Crime Intervention Campaign at eDumbe regarding the gruesome killings in the area. We hosted a Youth Crime Prevention Campaign at KwaMashu as well. During July 2011, Stock Theft Branding Campaigns were held in Vryheid and Estcourt. In August 2011, we hosted a Crime Awareness Campaign at Tshelimnyama, Pinetown. Following the launch of Operation Hlasela in March at eDumbe, Paulpietersberg, various initiatives were implemented: these include the prevention of conflicts resulting from stock theft, Training on the Pound Act, Sexual Offences Act, Domestic Violence Act and Human Trafficking Act. We also implemented a Sport Against Crime programme there in August 2011. On 18 August 2011, the Department went to the Township of Umlazi to implement Operational Hlasela. Members of the community were educated about parenting skills and the National Minister of Police also opened the Victim Friendly Facility provided by the Department. In November 2011 Operation Hlasela was launched at Mphopomeni and eMankenganeni. Further launches took place in December 2011 at Maqongqo, Durban North, Mpumalanga, Inchanga, Maphumulo, Mtubatuba, Dayingubo and Bergville. In February 2012 there was a launch in Gluckstadt, in March there was a launch in Creighton.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

ANNUAL FINANCIAL STATEMENTS

ANNUAL FINANCIAL STATEMENTS FOR DEPARTMENT OF COMMUNITY SAFETY AND LIAISON - KZN For the year ended 31 March 2012 Table of Contents Report of the Audit Committee Report of the Accounting Officer Report of the Auditor-General Appropriation Statement Notes to the Appropriation Statement Statement of Financial Performance Statement of Financial Position Statement of Changes in Net Assets Cash Flow Statement Accounting Policies Notes to the Annual Financial Statements Disclosures Notes to the Annual Financial Statements Annexure 1 A: Statement of Transfer Payments Paid To Provincial Departments Annexure 1 B: Statement of Transfers to Non-Profit Institutions Annexure 1C: Statement Of Transfers To Households Annexure 1D: Statement Of Gifts, Donations And Sponsorships Made And Remissions, Refunds And Payments Made As An Act Of Grace Annexure 2A: Statement Of Financial Guarantees Issued Annexure 2B: Statement Of Contingent Liabilities Annexure 3: Claims Recoverable Annexure 4: Inter-Government Payables

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Page 38 42 50 55 64 65 66 67 68 69 78 87 94 94 95 95 95 96 96 96

ANNUAL REPORT 2011/12 REPORT OF THE AUDIT & RISK COMMITTEE ON VOTE 9 – COMMUNITY SAFETY & LIAISON The KwaZulu-Natal Provincial Audit & Risk Committee is pleased to present its report for the financial year ended 31 March 2012.

Provincial Audit & Risk Committee Members and Attendance The Provincial Audit and Risk Committee (the PARC) consists of the members listed hereunder. The PARC is split into three (3) Cluster Audit & Risk Committees (the CARC) which consists of members of the PARC; is responsible for the Governance & Administration, Social and Economic Clusters respectively and reporting into the PARC. The Chairman of the PARC is also the Chairman of the different CARCs and attends all CARC meetings. The CARC and the PARC are required to meet at least four times and two times respectively in a financial year. During the financial year ending 31 March 2012, a total of thirteen meetings (13) were held, namely, two (2) PARC meetings, three (3) CARC meetings per cluster, and two (2) special meetings. Members attended the meetings as reflected below:

Surname & Initial Ms T Tsautse (Chairman) Ms M Mothipe Ms N Jaxa Mr L Mangquku Mr T Boltman Mr F Docrat Mr V Naicker

PARC CARC Special Total Total no. of No. of No. of No. of no. of Meetings Meetings Attended Meetings Attended Meetings Attended Meetings Attended Held Held Held 2

2 2 2 2 2 2

1 2 2 2 2 2

3 3 3 3 3 3

3* 3* 3* 3* 3* 3*

2 2 2 2 2 2

2 2 2 2 2 1

7 7 7 7 7 7

6 7 7 7 7 6

* - 3 Meetings per cluster were held # - Chairman attends all CARC meetings

Provincial Audit & Risk Committee Responsibility The Provincial Audit and Risk Committee reports that it complied with its responsibilities arising from the Public Finance Management Act, No.1 of 1999 (PFMA), Treasury Regulations, including any other statutory and other regulations. The Provincial Audit and Risk Committee also reports that it adopted appropriate formal terms of reference as its Provincial Audit and Risk Committee Charter, regulated its affairs in compliance with this charter and discharged all its responsibilities as contained therein.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

The Effectiveness of Internal Control The systems of internal control are the responsibility of the department’s management and are designed to provide effective assurance that assets are safeguarded and that liabilities and working capital are efficiently managed. In line with the requirements of the PFMA and the principles of the King III Report on Corporate Governance, the Internal Audit Function provides the Provincial Audit and Risk Committee and the departmental management with assurance that the systems of internal controls are appropriate and effective. This is achieved by means of the risk management process, as well as the identification of corrective actions and suggested enhancements to the controls and processes. From the various reports of the Internal Auditors; and the Report and Management Letter of the Auditor-General on the Annual Financial Statements, it was noted that the systems of internal control were not effective for the entire year under review as control deficiencies were detected in the following significant areas: • • • • • •

Supply Chain Management Asset Management Complaints Management Volunteer Social Crime Prevention Project Community Policing Information Technology General Controls

The quality of “In Year Monitoring” and monthly / quarterly reports submitted in terms of the Treasury Regulations and the Division of Revenue Act The Provincial Audit and Risk Committee, through the Internal Audit Function, was satisfied with the content and quality of monthly and quarterly reports prepared and issued by the Accounting Officer and the department during the year under review except for underspending of the budget by the Department.

Audit of Performance Information The monitoring of the department’s performance is a key function of the executive management of the department. The Provincial Audit & Risk Committee has no direct line of responsibility over the department’s performance. However, the Provincial Audit and Risk Committee is responsible for ensuring, principally through the Internal Audit Function that the systems of performance management, measurement and reporting; as well as the systems of internal control that underpin the performance management framework of the department, remain robust and are reviewed routinely in the internal audit plans. The Committee has accepted the responsibility of ensuring that adequate reporting on performance information is in line with its mandate and charter. The Committee reviewed the Internal Audit and Auditor-General reports relating to Performance Information and noted the following material deficiencies: • • •

Design of key performance measures and indicators were not aligned to the SMART principles Validation of performance information was not conducted There was a non–alignment of performance indicators in the APP and the quarterly reports.

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 Internal Audit Function The Provincial Audit & Risk Committee provides oversight and monitors the activities of the Internal Audit Function. Consequently, the Committee is able to report on the effectiveness and efficiency of the function. The function was effective during the period under review and there were no unjustified restrictions or limitations. The Committee will in the forthcoming year, monitor progress to ensure that the Internal Audit Function continues to add value to the department and achieves its optimal performance.

Risk Management Function Risk Management is a proactive discipline that involves scenario planning and that is intended to provide reasonable assurance that the department will achieve its objectives. King III principle 2.2 states that the board, (executive authority in the case of a government department) “should appreciate that strategy, risk, performance and sustainability are inseparable.” The committee noted that, during the 2011/12 financial year, the Internal Audit Unit assisted the department with a risk streamlining exercise. This exercise was an attempt to create one reference point for Organisational risks – i.e. one risk register instead of pockets of risk registers that the department used to have prior to this exercise. The consolidated risk register was presented to the Committee in the fourth quarter of the 2011/12 financial year. The committee advised that: • • •

The department review the accuracy of the risk register and the appropriateness of the risk ratings, The Internal Audit Unit formally handed-over the risk register to the department, The department strengthens its risk management function and oversight structures in order to ensure the sustainability of this process.

Other Governance Issues As part of its governance responsibilities, the Committee also monitors the fraud prevention strategies that have been developed and implemented by provincial departments, and these responsibilities include monitoring the implementation of recommendations arising from forensic investigations. During the period under review, the Committee noted that the department had 1 ongoing investigation that was conducted by the Provincial Treasury’s Internal Audit Function. The department was urged to provide the Internal Audit Function with a detailed list of all other investigations being conducted internally or by other relevant authorities.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Evaluation of Financial Statements The Provincial Audit and Risk Committee reviewed the Annual Financial Statements of the Department, as well as the Auditor General’s management report together with management’s response thereto. The Provincial Audit and Risk Committee concurs and accepts the Auditor-General’s conclusions on the annual financial statements, and is of the opinion that the audited annual financial statements be accepted and read together with the report of the Auditor-General.

Chairperson: Provincial Audit & Risk Committee Date: 31 July 2012

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 Report by the Accounting Officer to the Executive Authority and Provincial Legislature of the Republic of South Africa. 1. General review of the state of financial affairs The Department embraced the 2011/12 financial year with a fundamental transformation stemming from the theme “People’s Action Against Crime”. This transformation was set into motion by the The MEC for Transport, Community Safety and Liaison when he declared 2011/12 as the year of ‘People’s Action Against Crime’. The KZN Government is spearheading a drive to ‘Build A United Front Against Crime’ (BUFAC). This is a call for the mobilisation and involvement of all sectors of society in a concerted and sustained campaign to significantly reduce crime levels in the Province. The department is driving this overarching departmental strategy through our vehicle termed ‘Operation Hlasela’. The Department ended the financial year under review with an overall expenditure of 96.7%. The slight under-expenditure is attributed to the non-filling of vacant funded posts and the continued implementation of the provincial cost containment strategy. 1.1. Policy decisions and strategic issues facing the Department The Department was previously structured into Directorates with each serving the entire Province. There was no regular presence in Districts as these were served on a Programme / intervention basis. Officials specialised in particular areas of service delivery, e.g. Complaints, Police service delivery evaluation, social crime prevention and research, community policing and victim empowerment. The MEC directed that a more permanent presence be established in Districts and the Department embarked on a decentralisation exercise to be closer to the people. It must be noted that the department embarked on an interim decentralisation strategy during the year, which aims to integrate all of the services offered by the department at a district level (the department does not currently have district offices), rather than just at Head Office level. The department is aiming to create 13 district offices (this includes two offices in the eThekwini Metro) which will expand its services to more communities. It is currently liaising with other departments, municipalities and the South African Police Service (SAPS) in order to find temporary office accommodation to house existing staff at the various districts. This is an interim strategy, pending the review of the department’s organisational structure. The new structure of the department is expected to be finalised by June 2012, and is currently awaiting approval by the MEC for the Department of Community Safety and Liaison and submission to the Department of Public Service and Administration (DPSA).

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

1.2. Significant events Over the six months, there have been fundamental developments affecting both the mandate and strategic direction of Department. Section 208 of the Constitution states that, ‘a civilian secretariat for the police service must be established by national legislation to function under the direction of the Cabinet member responsible for policing’. To give effect to this provision of the Constitution, the Civilian Secretariat for Police Service Act, 2011 (Act No. 2 of 2011), was enacted. The commencement date of the Act must still be proclaimed, however, the Act requires the MEC to establish a provincial secretariat for police within 18 months of the commencement of the Act. With this in mind, the Department has already started preparations for implementation. This development coincided with the commencement of process to revise the way the Department operates in order to more adequately implement its flagship programme of ‘Building A United Front Against Crime’ through Operation Hlasela. We have decentralised our operations to District level to get closer to the communities we serve. Our core mandates have been intensively interrogated and we have emerged with a basket of services that we are delivering with renewed vigour. 1.3. Major projects The Department hosted a successful Provincial Summit on Police Killings on 16 August 2011, responding to the National Minister’s call for provinces to stage Provincial Summits against police killings. The Department, in liaison with the Department of Agriculture, Environmental Affairs and Rural Development, facilitated the branding of stock in Vryheid and Estcourt in July 2011. A stock theft prevention plan was developed in partnership with JCPS Cluster Departments. The curbing of stock theft will contribute to the development of our rural communities. The Volunteer Social Crime Prevention Project involves the recruitment and deployment of volunteers to embark on social crime prevention activities at community level. During the period, volunteers were deployed in all 11 districts thereby achieving the target that was set to ensure that all 11 districts municipalities are sufficiently resourced with trained volunteers to deal with Social Crime Prevention. The Integrated Youth Development Strategy encourages and supports Municipalities in implementing social crime prevention programmes at local level. The current focus is on encouraging youth involvement in sport as a strategy to divert them from delinquent behaviour and promote healthy development and constructive use of leisure time. In response to Political Conflicts which have troubled our Province, we supported the Provincial Multi-Party Political Committee to ensure peace and stability in preparation for the May 2011 Local Government Elections. The committee visited those areas which were regarded as politically sensitive. The Department has been paying specific attention to the area of Umzimkhulu after its incorporation into KwaZulu-Natal from the Eastern Cape Province.

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ANNUAL REPORT 2011/12 The primary goal of Traditional Leadership Capacity Building programme is to encourage traditional leaders to contribute towards the strengthening of families, thereby contributing to moral regeneration which is a prerequisite for producing resilient citizens and contributing to stability in communities. Traditional leaders are encouraged to be actively involved in community safety structures within their areas. This is done in the form of capacity-building workshops for Amakhosi and members of Traditional Councils conducted over a 3-day period. The Department is responsible for promoting good relations and establishing partnerships between the police and communities. The primary task that the MEC wanted the Department to embark on was to reconstitute the Provincial Community Policing Forum Board (CPF). This task had to be undertaken by reviewing the previous constitution this task was concluded and finalised during March 2012. Activities have included 39 CPF Induction Workshops for newly elected CPF and youth desk members, In response to the scourge of Human Trafficking that currently plagues our communities; the Department capacitated targeted groups on Human Trafficking by showing an educational DVD and providing educational material The Department is also mandated to enquire into service delivery complaints against the SAPS in the Province. In this period, we processed 183 service delivery complaints from across the Province. We liaised with the Office of the Premier, Provincial Departments, the SAPS Provincial Commissioner, the Independent Complaints Department and other stakeholders for proper enquiry into the complaints received. Further details related to non-financial achievements are exemplified in the main section of the annual report. 1.4. Spending trends Summary of expenditure by program: Program Administration Civilian Oversight Crime Prevention and Community Police Relations TOTAL

Final Appropriation R ‘000 40,112 21,028 88,999 150,139

Actual R ’000

Percentage

38,082 20,303 86,854

94.9% 96.5% 99.8%

145,239

96.7%

Summary by economic classification Classification Compensation Goods and Services Financial Transactions Transfers Capital TOTAL

Final Appropriation R ‘000 37,454 109,995 0 475 2,215 150,139

Actual R ‘000 32,658 109,900 0 466 2,215 145,239

Percentage 87.1% 99.9% 0 98.1% 100% 96.7%

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Revenue collection Classification Sale of goods other than capital assets Interest, dividends and rent Transactions in financial assets and liabilities TOTAL

Actual R ‘000

54 1 15 70

Reasons for under-spending: The Department has not been able to fill all of the vacant posts due to the impending finalization of the organization structure in pursuance of the decentralized approach of service delivery. Also, the Department maintained the implementation of cost-containment strategy. Virement The Department undertook minimal virements post-adjustment. These are reflected in the Annual Financial Statements. Other A forensic investigation into the VSCPP call center project is being conducted by Provincial Internal Audit unit. 2.

Services rendered by the Department All of the Department’s services are rendered for the benefit of the communities in KZN. The core functions revolve around the promotion of good relations between the police and the communities as well as developing and coordinating the prevention of crime. Tariff policy The Department does not charge fees for the services that it renders. Free services In accordance with its mandate, the services of the Department are provided to communities and stakeholders without any charges attached. Inventories The Department does not hold bulk inventory. Consumable inventory is purchased during the year and the amounts are disclosed in the annual financial statements.

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 3. Capacity constraints The Department has undertaken an Organisational transformation in line with the decentralization approach towards service delivery. The restructuring process has delayed the filling of vacant posts. The current HOD was appointed on the 1st September 2011. District Managers were appointed as part of the interim decentralization strategy that commenced on the 1st October 2011. Each district manager has been provided with a team of officials to render a basket of services at district level. Despite the challenges experienced in terms of overall capacity constraints, the Department has been able to efficiently and effectively realize its goals and objectives. 4. Utilization of donor funds The Department did not receive any donor funds during the year under review. 5.

Public entities There are no public entities attached to the Department.

6. Transfer payments Details of transfers and subsidies are reflected in the annual financial statements. 7.

Public private partnerships (PPP) The Department has not concluded any public private partnerships.

8. Corporate governance Risk management approach The Department operates in compliance with the Constitution of the Republic of South Africa, the Public Finance Management Act and all other relevant legislation governing its operations. The Departmentâ&#x20AC;&#x2122;s management team is committed to the principles of sound corporate governance. The Department also makes use of the KZN-Provincial Treasury (Internal Audit) unit as part of a shared service and the risk profile is evaluated annually. In addition, the risk issues are dealt with at EXCO and MANCO meetings. The Department has just on Risk official that reports directly to the Accounting Officer. In collaboration with Internal Audit, the Risk Management framework for the Department is being developed. Fraud prevention The Department has in place the Fraud Prevention Policy and a Risk Management policy. Effectiveness of internal control The Department attends the meetings called for by the Cluster Audit and Risk Committee. All recommendations made by Internal Audit are closely followed up and our internal control unit together with line functions compiles reports and these are submitted to Internal Audit. Progress reports on all audit findings are compiled and monitored.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Role of audit committee Internal Audit and the Audit Committee are centralized and are coordinated by Provincial Treasury. The Department makes presentations to the Audit Committee on a regular basis. Code of conduct All SMS members have signed the declaration of personal and private interests. Also, all officials engaged with decision making processes, such as tender adjudication and personnel appointments, are obliged to sign a declaration in this regard. All officials have been provided with the Code of Conduct for public servants. King 111 The Department has planned to workshop its staff on the recently published King 111 report. 9.

Discontinued activities/activities to be discontinued There are no discontinued activities and the Department has no intention to discontinue any service delivery activities.

10. New/proposed activities The Department intends including voluntary crime fighting organisations as part of its service delivery environment. 11. Asset management The Department has completed its asset register for the year under review. The Department is currently disposing of its redundant and obsolete assets. The Department makes use of HARDCAT system to record all of its assets. Monthly reconciliations between the asset register and BAS are completed. 12. Inventories There is no bulk holding of inventories. Consumables are purchased throughout the year. Details of purchases are disclosed in the annual financial statements. 13. Events after the reporting date No significant events have occurred after the reporting date which will influence the interpretation of the results under review. 14. Information on pre-determined objectives The annual performance plans of the Department are approved after consultation with the MEC, Portfolio Committee, Finance Portfolio and management and staff. Responsibility managers compile monthly, quarterly and annual reports. Quarterly reports are submitted to Provincial Treasury. The General Manager responsible for service delivery checks the information submitted and these are compared with the targets set out in the annual performance plans. Supporting documents are filed by each responsibility manager.

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â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

ANNUAL REPORT 2011/12 Summary of service delivery achievements: PERFORMANCE INDICATORS Number of police station evaluations Number of reports on policing matters Number of complaints processed Number of interventions conducted to raise service standards – Operation Hlasela Number of Social Crime Prevention Programmes implemented Number of Community safety Structures established in Districts Communities in Dialogue sessions conducted Number of Interventions to support victims Deployment of volunteers in Districts Integration of Umzimkhulu Number of research projects undertaken Number of Policy Documents Reviewed 15.

2011/12 ANNUAL TARGET 78

Achieved 88

NOTES / EXPLANATIONS FOR VARIANCES Comprised as follows: Station Evaluations, Spec. Unit Evaluations and Un-announced visits; SAPS Education sessions and Visible Policing Evaluations Quarterly reports for the SAPS

400

183

Target is demand driven

Target exceeded due to strong focus on community mobilization as a central feature of the Building a United Front Against Crime (BUFAC) Programme (Excludes Interventions) Numbers per Quarter indicate multiple Roll-outs of individual programmes.

The Department will continue to facilitate the establishment of safety structures across the Province Target exceeded due to high demand Explanation for variance: The Provincial Victim Empowerment Symposium was deferred to the next financial year 1 per District Interventions include training, school safety and sports against crime Research into safety structures, social media and levels of crime among citizens CSF’s SAPS Act, KZN Liquor Act and PSIRA Act

SCOPA resolutions

Reference AG/SCOPA

Subject Finding Irregular expenditure/ The Department incurred Contract Management irregular expenditure related to SCM practices

Progress The Department has strengthened its controls related to SCM practices

16. Prior modifications to audit reports The department has developed an action plan to address all of the SCOPA resolutions and AG findings. 17. Exemptions and deviations received from National Treasury There are no exemptions and deviations from National Treasury that is applicable to the Department.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

18. Interim financial statements In line with the directives received from National and Provincial Treasuries, the Department has compiled interim financial statements.

__________________

E Ramsamy 19. Other

Chief Financial Officer

There are no material facts or circumstances which may affect the understanding of the state of financial affairs, which is not addressed elsewhere in the annual report. 20. Approval __________________

R L GoniwE The attached

annual financial statements set out on pages 55 to 93 have been approved by the Accounting Officer.

Head of Planning

__________________

MrVVBHEnGu R Bhengu R Head of Department Head of Department 29 May 2012 Approved by:

___________________

T w mcHunu

MEC: Transport, Community Safety and Liaison

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â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

ANNUAL REPORT 2011/12 REPORT OF THE AUDITOR-GENERAL TO THE KWAZULUNATAL PROVINCIAL LEGISLATURE ON VOTE NO. 9: DEPARTMENT OF COMMUNITY SAFETY AND LIAISON REPORT ON THE FINANCIAL STATEMENTS Introduction 1.

I have audited the financial statements of the Department of Community Safety and Liaison set out on pages 55 to 93, which comprise the appropriation statement, the statement of financial position as at 31 March 2012, the statement of financial performance, statement of changes in net assets and the cash flow statement for the year then ended, and the notes, comprising a summary of significant accounting policies and other explanatory information.

Accounting Officer’s responsibility for the financial statements 2.

The accounting officer is responsible for the preparation of these financial statements in accordance with the Departmental financial reporting framework prescribed by the National Treasury and the requirements of the Public Finance Management Act of South Africa, 1999 (Act No. 1 of 1999) (PFMA) and Division of Revenue Act of South Africa, 2011 (Act No. 6 of 2011) (DoRA), and for such internal control as the accounting officer determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor-General’s responsibility 3.

My responsibility is to express an opinion on the financial statements based on my audit. I conducted my audit in accordance with the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA), the General Notice issued in terms thereof and International Standards on Auditing. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgement, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the department’s preparation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the department’s internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.

I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion.

Opinion 6.

In my opinion, the financial statements present fairly, in all material respects, the financial position of the Department of Community Safety and Liaison as at 31 March 2012, and its financial performance and cash flows for the year then ended in accordance with the Departmental financial reporting framework prescribed by the National Treasury and the requirements of the PFMA and DoRA.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Emphasis of matters 7.

I draw attention to the matters below. My opinion is not modified in respect of these matters.

Irregular expenditure 8.

As disclosed in note 22 to the financial statements, R71,979 million of irregular expenditure was incurred in the current financial year as a result of proper procurement processes not being followed.

Fruitless and wasteful expenditure 9.

As disclosed in note 23 to the financial statements, R1,090 million of fruitless and wasteful expenditure was incurred as a result of cellphone contracts not cancelled timeously.

Material underspending of the vote 10. As disclosed in note 4 to the appropriation statement, the department has materially underspent its budget by R4,9 million. This is due to savings within the Administration resulting from vacant posts not filled and the stringent implementation of cost cutting measures. This under spending is made up of R2,030 million in programme 1; R725 000 in programme 2 and R2,145 million in programme 3.

Additional matters 11. I draw attention to the matters below. My opinion is not modified in respect of these matters.

Unaudited supplementary schedules 12. The supplementary information set out on pages 94 to 96 does not form part of the financial statements and is presented as additional information. I have not audited these schedules and, accordingly, I do not express an opinion thereon.

Financial reporting framework 13. The financial reporting framework prescribed by the National Treasury and applied by the department is a compliance framework. The wording of my opinion on a compliance framework should reflect that the financial statements have been prepared in accordance with this framework and not that they “present fairly”. Section 20(2)(a) of the PAA, however, requires me to express an opinion on the fair presentation of the financial statements. The wording of my opinion therefore reflects this requirement.

REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS 14. In accordance with the PAA and the General Notice issued in terms thereof, I report the following findings relevant to performance against predetermined objectives, compliance with laws and regulations and internal control, but not for the purpose of expressing an opinion.

Predetermined objectives 15. I performed procedures to obtain evidence about the usefulness and reliability of the information in the annual performance report as set out on pages 11 to 36 of the annual report.

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ANNUAL REPORT 2011/12 16. The reported performance against predetermined objectives was evaluated against the overall criteria of usefulness and reliability. The usefulness of information in the annual performance report relates to whether it is presented in accordance with the National Treasury annual reporting principles and whether the reported performance is consistent with the planned objectives. The usefulness of information further relates to whether indicators and targets are measurable (i.e. well defined, verifiable, specific, measurable and time bound) and relevant as required by the National Treasury Framework for managing programme performance information. The reliability of the information in respect of the selected programmes is assessed to determine whether it adequately reflects the facts (i.e. whether it is valid, accurate and complete). 17. The material findings are as follows:

Usefulness of information Performance targets not specific 18. The National Treasury Framework for managing programme performance information (FMPPI) requires that performance targets be specific in clearly identifying the nature and required level of performance. A total of 70% of the targets relevant to Programme 2: Civilian oversight and programme 3: Crime prevention and community police relations were not specific in clearly identifying the nature and the required level of performance. This was due to the fact that management had not applied the requirements of the FMPPI which resulted in inadequate controls being developed relating to the development of data indicators and targets.

Performance indicators not well-defined 19. The FMPPI requires that indicators/measures should have clear unambiguous data definitions so that data is collected consistently and is easy to understand and use. A total of 100% of the indicators relevant to Programme 2: Civilian oversight and Programme 3: Crime prevention and community police relations were not well defined in that clear, unambiguous data definitions were not available to allow for data to be collected consistently. This was due to the fact that management was not aware of the requirements of the FMPPI to have the data definitions documented.

Reliability of information Reported performance not valid 20. The National Treasury Framework for managing programme performance information (FMPPI) requires that processes and systems which produce the indicator should be verifiable. A total of 71% of the actual reported performance relevant to the selected Programme 2: Civilian oversight and programme 3: Crime prevention and community police relations were not valid when compared to the source information and evidence provided. This was due to a lack of standard operating procedures for the recording of actual achievements and the department did not implement and fill the organisational structure required to report on performance.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Reported performance not accurate 21. The National Treasury Framework for managing programme performance information (FMPPI) requires that the indicator be accurate enough for its intended use and respond to changes in the level of performance. A total of 71% of the actual reported indicators relevant to selected Programme 2: Civilian oversight and programme 3: Crime prevention and community police relations were not accurate when compared to source information. This was due to a lack of standard operating procedures for the recording of actual achievements and the department did not implement and fill the organisational structure required to report on performance.

Compliance with laws and regulations 22. I performed procedures to obtain evidence that the department has complied with applicable laws and regulations regarding financial matters, financial management and other related matters. My findings on material non-compliance with specific matters in key applicable laws and regulations as set out in the General Notice issued in terms of the PAA are as follows:

Procurement and contract management 23. Goods and services with a transaction value of between R10 000 and R500 000 were procured without obtaining written price quotations from at least three different prospective providers as per the requirement of Supply Chain Management regulation 17(a) and (c), paragraph 3.3 of Practice Note 8 of 2007-08 and Treasury Regulation 16A6.1.

Expenditure management 24. The accounting officer did not take reasonable steps to prevent irregular expenditure and fruitless and wasteful expenditure, as required by sections 38(1)(c)(ii) and 39(1)(b) of the PFMA. 25. The accounting officer did not take effective and appropriate steps against officials responsible for making or permitting irregular and fruitless and wasteful expenditure as required by section 38(1)(h) of the PFMA.

Annual financial statements 26. The financial statements submitted for auditing were not prepared in all material respects in accordance with the requirements of section 40(1) of the PFMA. Material misstatements of capital assets, liabilities and disclosure items identified by the auditors were subsequently corrected, resulting in the financial statements receiving an unqualified audit opinion.

Internal control 27. I considered internal control relevant to my audit of the financial statements, annual performance report and compliance with laws and regulations. The matters reported below under the fundamentals of internal control are limited to the significant deficiencies that resulted in the findings on the annual performance report and the findings on compliance with laws and regulations included in this report.

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â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

ANNUAL REPORT 2011/12 Leadership 28. The accounting officer and management did not exercise oversight responsibility regarding financial and performance reporting and compliance with laws and regulations relating to supply chain management and performance information.

Financial and performance management 29. Systems and controls were not designed in a manner to prevent, detect and address risks that impact on financial, performance and compliance reporting. In this regard, the accounting officer did not ensure that regular, accurate and complete financial and performance reports were prepared, which were supported and evidenced by reliable information. This resulted in material corrections in financial statements. 30. The financial statements were not adequately reviewed by the accounting officer, prior to submission for auditing.

OTHER REPORTS Investigations 31. An investigation is currently in progress relating to irregularities in the Volunteer Social Crime Prevention project.

Pietermaritzburg 31 July 2012

â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

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TOTAL

3. Crime Prevention And Community Police Relations Current payment Transfers and subsidies Payment for capital assets

2. Civilian Oversight Current payment Transfers and subsidies Payment for capital assets

1. Administration Current payment Transfers and subsidies Payment for capital assets Payment for financial assets -

835

39,419

20,883 31

114

21,028

88,477 290

925

89,692 150,139

R’000

38,431 153

R’000

Adjusted Shifting Appropriation of Funds

Appropriation per programme

(693) -

(693)

693

1034

(341) -

R’000

2011/12 Virement

88,999 150,139

232

88,477 290

21,028

114

20,883 31

40,112

1,869

38,090 153

R’000

86,854 145,239

232

86,332 290

20,303

114

20,158 31

38,082

1,869

36,069 144

R’000

2,145 4,900

2,145 -

725

725 -

2,030

2.021 9

R’000

Final Actual Variance Appropriation Expenditure

Vote 9 Appropriation Statement for the year ended 31 March 2012

96.7%

100.0%

97.6% 100.0%

100.0%

96.5%

100.0%

94.1%

94.7%

140,744

102,114

2,000

100,114 -

38,630

230

38,393 7

129,186

95,956

1,925

94,031 -

33,230

176

33,029 7

Expenditure Actual Final as % of Appropriation Expenditure final appropriation % R’000 R’000

2010/11

community safety & liaison

Department: Community Safety and Liaison Province of Kwazulu-Natal

“Building a United Front Against Crime”

Actual amounts per statement of financial performance (total expenditure)

Actual amounts per statement of financial performance (total revenue)

Departmental receipts

ADD

TOTAL (brought forward) Reconciliation with statement of financial performance

150,209

145,239

2011/12 Final Actual Appropriation Expenditure 150,139 145,239

140,849

105

129,186

2010/11 Final Actual Appropriation Expenditure 140,744 129,186

ANNUAL REPORT 2011/12

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- 57 -

Payments for financial assets Total

Payments for capital assets Machinery and equipment Software and other intangible assets

Transfers and subsidies Provinces and municipalities Non-profit institutions Households

Current payments Compensation of employees Goods and services

150,139

289 173

1,874 -

109,995

37,796

341 -

(342)

150,139

2,215 -

289 174

109,995

37,454

145,239

2,215 -

289 174

109,900

32,658

4,900

4,796

96.7%

100.0%

100.0% 100.0%

25.0%

99.9%

87.2%

140,744

1,377 853

7 -

102,621

35,886

129,186

1,248 853

7 -

95,469

31,591

Appropriation per economic classification 2011/12 2010/11 Adjusted Shifting Virement Final Actual Variance Expenditure Final Actual Appropriation of Appropriation Expenditure as % of final Appropriation expenditure Funds appropriation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

community safety & liaison

Department: Community Safety and Liaison Province of Kwazulu-Natal

“Building a United Front Against Crime”

6,155 141 80

8,809 65 -

19,813 12 650

2,016 20

1,638 20 39,419

1.2 Financial Management Current payment Transfers and subsidies Payment for capital assets Payment for financial assets

1.3 Corporate Services Current payment Transfers and subsidies Payment for capital assets

1.4 Legal Current payment Payment for capital assets

1.5 Security Current payment Payment for capital assets Total -

(6) 693

(109) 153

594

1,407

(1,639) 232 -

1,638 14 40,112

1,907 173

21,220 12 1,244

7,170 297 -

6,155 141 141

1,483 14 38,082

1,369 173

21,220 4 1,244

297 -

6,939

5,058 140 141

155 2,030

538 -

8 -

231 -

1,097 1 -

90.5% 94.9%

71.8% 100.0%

100.0% 33.3% 100.0%

100.0%

96.8%

82.2% 99.3% 100.0%

1,647 38,630

2,232 -

18,711 3 230

9,887 -

5,916 4 -

1,415 33,230

1,841 -

16,549 3 84

9,390 76 18

3,834 4 16

2011/12 2010/11 Adjusted Shifting Virement Actual Variance Expenditure Actual Final Final Appropriation of Appropriation Expenditure as % of final Appropriation expenditure Funds appropriation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

1.1 Office of the HOD Current payment Transfers and subsidies Payment for capital assets

Detail per sub-programme

Details per Programme 1: Administration

ANNUAL REPORT 2011/12

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- 59 -

Payments for financial assets Total

Payment for capital assets Machinery and equipment Software and other intangible assets

Transfers and subsidies to: Provinces and municipalities Households

Current payments Compensation of employees Goods and services

Economic classification

39,419

141

835 -

21,913

16,518

693

1,033 -

(341)

40,112

1,868 -

142

21,913

16,177

38,082

1,868 -

142

21,820

14,249

2,030

1,928

94.9%

100.0% -

100.0%

25.0%

99.6%

88.1%

38,630

221 9

21,695

16,698

33,230

167 9

18,759

14,270

2011/12 2010/11 Adjusted Shifting Virement Final Actual Variance Expenditure Final Actual Appropriation of Appropriation Expenditure as % of final Appropriation expenditure Funds appropriation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000

Details per Programme 1: Administration

community safety & liaison

Department: Community Safety and Liaison Province of Kwazulu-Natal

“Building a United Front Against Crime”

18,687 31 84

21,028

Total

2,196 30

871 -

(871) -

21,028

19,558 31 84

1,325 30

20,303

19,558 31 84

600 30

725

725 -

96.6%

100.0% 100.0% 100.0%

45.3% 100.0%

102,114

87,516 1,900 -

12,598 100

95,956

81,686 1,895 -

12,345 30

2.2 Community Liaison Current payment Payment for capital assets Payment for financial assets

2.1 Monitoring & Evaluation Current payment Payment for capital assets

Detail per subprogramme

Details per Programme 2: Civilian Oversight

ANNUAL REPORT 2011/12

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- 61 -

Payment for capital assets Machinery and equipment Software and other intangible assets Total -

114 -

21,028

1 21,028

115 20,303

115 725

96.6%

100.0% -

102,114

1,156 844

95,956

1,081 844

2011/12 2010/11 Economic classification Adjusted Shifting Virement Final Actual Variance Expenditure Final Actual Appropriation of Appropriation Expenditure as % of final Appropriation expenditure Funds appropriation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 Current payments Compensation of 7,991 (1) 7,990 7,266 724 90.9% 19,188 17,321 employees Goods and services 12,892 12,892 12,891 1 100.0% 80,926 76,710 Households 31 31 31 100.0% -

Details per Programme 2: Civilian Oversight

community safety & liaison

Department: Community Safety and Liaison Province of Kwazulu-Natal

“Building a United Front Against Crime”

9,707 1 79

71,561 289 820

89,692

3.2 Community Police Relations Current payment Transfers and subsidies Payment for capital assets

3.3 Promotion Of Safety Current payment Transfers and subsidies Payment for capital assets

Total

(693)

3 (693)

(3) -

88,999

71,564 289 127

9,704 1 79

86,854

71,564 289 127

8,890 1 79

2,145

814 -

97.6%

100.0% 100.0% 100.0%

91.6% 100.0% 100.0%

Details per Programme 3: Crime Prevention And Community Police Relations 2011/12 2010/11 Detail per subAdjusted Shifting Virement Actual Variance Expenditure Actual Final Final programme Appropriation of Appropriation Expenditure as % of final Appropriation expenditure Funds appropriation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 3.1 Social Crime Prevention Current payment 7,209 7,209 5,878 1,331 81.5% Payment for capital assets 26 26 26 100.0% -

ANNUAL REPORT 2011/12

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Total

Transfers and subsidies Non-profit institutions Households Payment for capital assets Machinery and equipment -

925

89,692

289 1

(693)

88,999

232

289 1

86,854

232

289 1

2,145

97.6%

100.0%

100.0% 100.0%

Details per Programme 3: Crime Prevention And Community Police Relations 2011/12 2010/11 Programme 3 Per Adjusted Shifting Virement Final Actual Variance Expenditure Final Actual Economic classification Appropriation of Appropriation Expenditure as % of final Appropriation expenditure Funds appropriation R’000 R’000 R’000 R’000 R’000 R’000 % R’000 R’000 Current payments Compensation of 13,287 13,287 11,143 2,144 83.9% employees Goods and services 75,190 75,190 75,189 1 100.0% -

community safety & liaison

Department: Community Safety and Liaison Province of Kwazulu-Natal

“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 Notes to the Appropriation Statement for the year ended 31 March 2012 1.

Detail of transfers and subsidies as per Appropriation Act (after Virement): Detail of these transactions can be viewed in the note on Transfers and subsidies, disclosure notes and Annexure 1 (A-H) to the Annual Financial Statements.

Detail of specifically and exclusively appropriated amounts voted (after Virement): Detail of these transactions can be viewed in note 1 (Annual Appropriation) to the Annual Financial Statements.

Detail on payments for financial assets Detail of these transactions per programme can be viewed in the note on Payments for financial assets to the Annual Financial Statements.

4. Explanations of material variances from Amounts Voted (after Virement): 4.1 Per Programme

Administration Civilian Oversight Crime Prevention and Community Police Relations

Final Appropriation

Actual Expenditure

Variance

R’000 40,112 21,028 88,999

R’000 38,082 20,303 86,854

R’000 2,030 725 2,145

150,139

145,239

4,900

Variance as a % of Final Appropriation 5% 3% 2% 3,3%

The savings within each programme is a result of the Department not filling vacant posts and the stringent implementation of cost cutting initiatives 4.2 Per Economic classification

Current payments Compensation of employees Goods and services Transfers and subsidies Provinces and municipalities Non-profit institutions Households Payments for capital assets Machinery and equipment

Final Appropriation

Actual Expenditure

Variance

R’000

Variance as a % of Final Appropriation

37,454 109,995

32,658 109,900

4,796 95

13% 0%

12 289 174

3 289 174

9 0 0

75% 0% 0%

2,215 150,139

2,215 145,239

0 4,900

0% 3,3%

The savings within compensation of employees is due to vacant posts not being filled. The small savings within goods and services is a result of the department ensuring that the cost cutting initiatives were implemented.

“Building a United Front Against Crime”

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Vote 9 Statement of Financial Performance for the year ended 31 March 2012 Note REVENUE Annual appropriation Departmental revenue

1.1 2

2011/12 R’000

2010/11 R’000

150,139 70

140,744 105

150,209

140,849

3 4

32,658 109,900 142,558

31,591 95,469 127,060

Transfers and subsidies Transfers and subsidies Total transfers and subsidies

466 466

7 7

Expenditure for capital assets Tangible capital assets Software and other intangible assets Total expenditure for capital assets

7 7

2,215 2,215

1,248 853 2,101

Payments for financial assets

145,239

129,186

4,970

11,663

4,900 70 4,970

11,558 105 11,663

TOTAL REVENUE EXPENDITURE Current expenditure Compensation of employees Goods and services Total current expenditure

TOTAL EXPENDITURE SURPLUS/(DEFICIT) FOR THE YEAR Reconciliation of Net Surplus/(Deficit) for the year Voted funds Departmental revenue SURPLUS/(DEFICIT) FOR THE YEAR

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11 12

“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 Vote 9 Statement of Financial Position for the year ended 31 March 2012 Note ASSETS Current assets Cash and cash equivalents Prepayments and advances Receivables

8 9 10

2011/12 R’000

2010/11 R’000

908 161 393

5 353

1,462

358

11 12

1,458 4

(3,442) 63

13 14

3,714 20

1,462

355

NET ASSETS

Represented by: Recoverable revenue

TOTAL

TOTAL ASSETS

LIABILITIES Current liabilities Voted funds to be surrendered to the Revenue Fund Departmental revenue and NRF Receipts to be surrendered to the Revenue Fund Bank overdraft Payables TOTAL LIABILITIES

“Building a United Front Against Crime”

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Statement of Changes in Net Assets for the year ended 31 March 2012 Note Recoverable revenue Opening balance Debts recovered Closing balance

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2011/12 R’000

2010/11 R’000 3 (3)

3 -

“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 Vote 9 Cash Flow Statement for the year ended 31 March 2012 Note CASH FLOWS FROM OPERATING ACTIVITIES Receipts Annual appropriated funds received Departmental revenue received Net (increase)/decrease in working capital Surrendered to Revenue Fund Current payments Payments for financial assets Transfers and subsidies paid Net cash flow available from operating activities CASH FLOWS FROM INVESTING ACTIVITIES Payments for capital assets Net cash flows from investing activities

2010/11 R’000

1.1 2

150,139 70

125,849 125,744 105

(221) (129) (142,558) _ (466) 6,835

(176) (2,412) (127,060) (18) (7) (3,824)

(2,215) (2,215)

(2,101) (2,101)

(3) (3)

4,617

(5,925)

(3,709)

2,216

908

(3,709)

CASH FLOWS FROM FINANCING ACTIVITIES Increase/(decrease) in net assets Net cash flows from financing activities Net increase/(decrease) in cash and cash equivalents Cash and cash equivalents at beginning of period Cash and cash equivalents at end of period

2011/12 R’000

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Vote 9 Accounting Policies for the year ended 31 March 2012 The Financial Statements have been prepared in accordance with the following policies, which have been applied consistently in all material aspects, unless otherwise indicated. However, where appropriate and meaningful, additional information has been disclosed to enhance the usefulness of the Financial Statements and to comply with the statutory requirements of the Public Finance Management Act, Act 1 of 1999 (as amended by Act 29 of 1999), and the Treasury Regulations issued in terms of the Act and the Division of Revenue Act, Act 1 of 2011. 1.

Presentation of the Financial Statements 1.1. Basis of preparation The Financial Statements have been prepared on a modified cash basis of accounting, except where stated otherwise. The modified cash basis constitutes the cash basis of accounting supplemented with additional disclosure items. Under the cash basis of accounting transactions and other events are recognised when cash is received or paid. 1.2. Presentation currency All amounts have been presented in the currency of the South African Rand (R) which is also the functional currency of the department. 1.3. Rounding Unless otherwise stated all financial figures have been rounded to the nearest one thousand Rand (R’000). 1.4. Comparative figures Prior period comparative information has been presented in the current year’s financial statements. Where necessary figures included in the prior period financial statements have been reclassified to ensure that the format in which the information is presented is consistent with the format of the current year’s financial statements. 1.5. Comparative figures - Appropriation Statement A comparison between actual amounts and final appropriation per major classification of expenditure is included in the Appropriation Statement.

2. Revenue 2.1 Appropriated funds Appropriated funds comprises of departmental allocations as well as direct charges against revenue fund (i.e. statutory appropriation). Appropriated funds are recognised in the financial records on the date the appropriation becomes effective. Adjustments made in terms of the adjustments budget process are recognised in the financial records on the date the adjustments become effective.

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 Unexpended appropriated funds are surrendered to the Provincial Revenue Fund. Any amounts owing to the Provincial Revenue Fund at the end of the financial year are recognised as payable in the statement of financial position. Any amount due from the Provincial Revenue Fund at the end of the financial year is recognised as a receivable in the statement of financial position. 2.2. Departmental revenue All departmental revenue is recognised in the statement of financial performance when received and is subsequently paid into the Provincial Revenue Fund, unless stated otherwise. Any amount owing to the Provincial Revenue Fund at the end if the financial year is recognised as a payable in the statement of financial position. No accrual is made for amounts receivable from the last receipt date to the end of the reporting period. These amounts are however disclosed in the disclosure notes to the annual financial statements. 2.3. Direct Exchequer receipts All direct exchequer receipts are recognised in the statement of financial performance when the cash is received and is subsequently paid into the Provincial Revenue Fund, unless stated otherwise. Any amount owing to the Provincial Revenue Funds at the end of the financial year is recognised as a payable in the statement of financial position. 2.4. Direct Exchequer payments All direct exchequer payments are recognised in the statement of financial performance when final authorisation for payment is effected on the system (by no later than 31 March of each year). 2.5. Aid assistance Aids assistance is recognised as revenue when received All in-kind aid assistance is disclosed at fair value on the date of receipt in the annexures to the Annual Financial Statements The cash payments made during the year relating to aid assistance projects are recognised as expenditure in the statement of financial performance when final authorisation for payments is effected on the system (by no later than 31 March of each year) The value of the assistance expensed prior to the receipt of funds is recognised as a receivable in the statement of financial position. Inappropriately expensed amounts using aid assistance and any unutilised amounts are recognised as payables in the statement of financial position.

â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

All CARA funds received must be recorded as revenue when funds are received. The cash payments made during the year relating to CARA earmarked projects are recognised as expenditure in the statement of financial performance when final authorisation for payments effected on the system (by no later then 31 March of each year) Inappropriately expensed amounts using CARA funds are recognised as payables in the statement of financial position. Any unutilised amounts are transferred to retained funds as they are not surrendered to the revenue fund. 3. Expenditure 3.1. Compensation of employees 3.1.1.

Salaries and wages Salaries and wages are expensed in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). Other employee benefits that give rise to a present legal or constructive obligation are disclosed in the disclosure notes to the financial statements at its face value and are not recognised in the statement of financial performance or position. Employee costs are capitalised to the cost of a capital project when an employee spends more than 50% of his/her time on the project. These payments form part of expenditure for capital assets in the statement of financial performance.

3.1.2.

Social contributions Employer contributions to post employment benefit plans in respect of current employees are expensed in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). No provision is made for retirement benefits in the financial statements of the department. Any potential liabilities are disclosed in the financial statements of the National Revenue Fund and not in the financial statements of the employer department. Employer contributions made by the department for certain of its ex-employees (such as medical benefits) are classified as transfers to households in the statement of financial performance.

3.2. Goods and services Payments made during the year for goods and/or services are recognised as an expense in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). The expense is classified as capital if the goods and/or services were acquired for a capital project or if the total purchase price exceeds the capitalisation threshold (currently R5, 000). All other expenditures are classified as current.

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ANNUAL REPORT 2011/12 Rental paid for the use of buildings or other fixed structures is classified as goods and services and not as rent on land. 3.3. Interest and rent on land Interest and rental payments are recognised as an expense in the statement of financial performance when the final authorisation for payment is effected on the system (by no later than 31 March of each year). This item excludes rental for the use of buildings or other fixed structures. If it is not possible to distinguish between payment for the use of land and the fixed structures on it, the whole amount should be recorded under goods and services. 3.4. Payments for financial assets Debts are written off when identified as irrecoverable. Debts written-off are limited to the amount of savings and/or underspending of appropriated funds. The write off occurs at year-end or when funds are available. No provision is made for irrecoverable amounts but an estimate is included in the disclosure notes to the financial statements amounts. All other losses are recognised when authorisation has been granted for the recognition thereof. 3.5. Transfers and subsidies Transfers and subsidies are recognised as an expense when the final authorisation for payment is effected on the system (by no later than 31 March of each year). 3.6. Unauthorised expenditure When confirmed unauthorised expenditure is recognised as an asset in the statement of financial position until such time as the expenditure is either approved by the relevant authority, recovered from the responsible person or written off as irrecoverable in the statement of financial performance. Unauthorised expenditure approved with funding is derecognised from the statement of financial position when the unauthorised expenditure is approved and the related funds are received. Where the amount is approved without funding it is recognised as expenditure in the statement of financial performance on the date of approval. 3.7. Fruitless and wasteful expenditure Fruitless and wasteful expenditure is recognised as expenditure in the statement of financial performance according to the nature of the payment and not as a separate line item on the face of the statement. If the expenditure is recoverable it is treated as an asset until it is recovered from the responsible person or written off as irrecoverable in the statement of financial performance. 3.8. Irregular expenditure Irregular expenditure is recognised as expenditure in the statement of financial performance. If the expenditure is not condoned by the relevant authority it is treated as an asset until it is recovered or written off as irrecoverable.

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

4. Assets 4.1. Cash and cash equivalents Cash and cash equivalents are carried in the statement of financial position at cost. Bank overdrafts are shown separately on the face of the statement of financial position. For the purposes of the cash flow statement, cash and cash equivalents comprise cash on hand, deposits held, other short-term highly liquid investments and bank overdrafts. 4.2. Other financial assets Other financial assets are carried in the statement of financial position at cost. 4.3. Prepayments and advances Amounts prepaid or advanced are recognised in the statement of financial position when the payments are made and are derecognised as and when the goods/services are received or the funds are utilised. Prepayments and advances outstanding at the end of the year are carried in the statement of financial position at cost. 4.4. Receivables Receivables included in the statement of financial position arise from cash payments made that are recoverable from another party (including departmental employees) and are derecognised upon recovery or write-off. Receivables outstanding at year-end are carried in the statement of financial position at cost plus any accrued interest. Amounts that are potentially irrecoverable are included in the disclosure notes. 4.5. Investments Capitalised investments are shown at cost in the statement of financial position. Investments are tested for an impairment loss whenever events or changes in circumstances indicate that the investment may be impaired. Any impairment loss is included in the disclosure notes. 4.6. Loans Loans are recognised in the statement of financial position when the cash is paid to the beneficiary. Loans that are outstanding at year-end are carried in the statement of financial position at cost plus accrued interest. Amounts that are potentially irrecoverable are included in the disclosure notes.

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ANNUAL REPORT 2011/12 4.7. Inventory Inventories that qualify for recognition must be initially reflected at cost. Where inventories are acquired at no cost, or for nominal consideration, their cost shall be their fair value at the date of acquisition. All inventory items at year-end are reflected using the weighted average cost or FIFO cost formula. 4.8. Capital assets 4.8.1.

Movable assets Initial recognition A capital asset is recorded in the asset register on receipt of the item at cost. Cost of an asset is defined as the total cost of acquisition. Where the cost cannot be determined accurately, the movable capital asset is stated at fair value. Where fair value cannot be determined, the capital asset is included in the asset register at R1. All assets acquired prior to 1 April 2002 are included in the register R1. Subsequent recognition Subsequent expenditure of a capital nature is recorded in the statement of financial performance as “expenditure for capital assets” and is capitalised in the asset register of the department on completion of the project. Repairs and maintenance is expensed as current “goods and services” in the statement of financial performance.

4.8.2. Immovable assets Initial recognition A capital asset is recorded on receipt of the item at cost. Cost of an asset is defined as the total cost of acquisition. Where the cost cannot be determined accurately, the immovable capital asset is stated at R1 unless the fair value for the asset has been reliably estimated. Subsequent recognition Work-in-progress of a capital nature is recorded in the statement of financial performance as “expenditure for capital assets”. On completion, the total cost of the project is included in the asset register of the department that is accountable for the asset. Repairs and maintenance is expensed as current “goods and services” in the statement of financial performance.

“Building a United Front Against Crime”

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

4.8.3. Intangible assets Initial recognition An intangible asset is recorded in the asset register on receipt of the item at cost. Cost of an intangible asset is defined as the total cost of acquisition. Where the cost cannot be determined accurately, the intangible asset is stated at fair value. Where fair value cannot be determined, the intangible asset is included in the asset register at R1. All intangible assets acquired prior to 1 April 2002 can be included in the asset register at R1. Subsequent expenditure Subsequent expenditure of a capital nature is recorded in the statement of financial performance as “expenditure for capital asset” and is capitalised in the asset register of the department. Maintenance is expensed as current “goods and services” in the statement of financial performance. 5. Liabilities 5.1. Payables Recognised payables mainly comprise of amounts owing to other governmental entities. These payables are carried at cost in the statement of financial position. 5.2. Contingent liabilities Contingent liabilities are included in the disclosure notes to the financial statements when it is possible that economic benefits will flow from the department, or when an outflow of economic benefits or service potential is probable but cannot be measured reliably. 5.3. Contingent assets Contingent assets are included in the disclosure notes to the financial statements when it is probable that an inflow of economic benefits will flow to the entity. 5.4. Commitments Commitments are not recognised in the statement of financial position as a liability or as expenditure in the statement of financial performance but are included in the disclosure notes. 5.5. Accruals Accruals are not recognised in the statement of financial position as a liability or as expenditure in the statement of financial performance but are included in the disclosure notes. 5.6. Employee benefits Short-term employee benefits that give rise to a present legal or constructive obligation are disclosed in the disclosure notes to the financial statements. These amounts are not recognised in the statement of financial performance or the statement of financial position.

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 5.7. Lease commitments Finance lease Finance leases are not recognised as assets and liabilities in the statement of financial position. Finance lease payments are recognised as an expense in the statement of financial performance and are apportioned between the capital and interest portions. The finance lease liability is disclosed in the disclosure notes to the financial statements. Operating lease Operating lease payments are recognised as an expense in the statement of financial performance. The operating lease commitments are disclosed in the discloser notes to the financial statement. 5.8. Impairment The department tests for impairment where there is an indication that a receivable, loan or investment may be impaired. An assessment of whether there is an indication of possible impairment is done at each reporting date. An estimate is made for doubtful loans and receivables based on a review of all outstanding amounts at year-end. Impairments on investments are calculated as being the difference between the carrying amount and the present value of the expected future cash flows / service potential flowing from the instrument. 5.9. Provisions Provisions are disclosed when there is a present legal or constructive obligation to forfeit economic benefits as a result of events in the past and it is probable that an outflow of resources embodying economic benefits will be required to settle the obligation and a reliable estimate of the obligation can be made. 6. Receivables for departmental revenue Receivables for departmental revenue are disclosed in the disclosure notes to the annual financial statements. 7. Net Assets 7.1. Capitalisation reserve The capitalisation reserve comprises of financial assets and/or liabilities originating in a prior reporting period but which are recognised in the statement of financial position for the first time in the current reporting period. Amounts are recognised in the capitalisation reserves when identified in the current period and are transferred to the National/Provincial Revenue Fund when the underlying asset is disposed and the related funds are received. 7.2. Recoverable revenue Amounts are recognised as recoverable revenue when a payment made in a previous financial year becomes recoverable from a debtor in the current financial year. Amounts are either transferred to the National/Provincial Revenue Fund when recovered or are transferred to the statement of financial performance when written-off.

â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

8. Related party transactions Specific information with regards to related party transactions is included in the disclosure notes. 9.

Key management personnel Compensation paid to key management personnel including their family members where relevant, is included in the disclosure notes.

10. Public private partnerships A description of the PPP arrangement, the contract fees and current and capital expenditure relating to the PPP arrangement is included in the disclosure notes.

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â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

ANNUAL REPORT 2011/12 Notes to the Annual Financial Statements for the year ended 31 March 2012 1. Annual Appropriation 1.1. Annual Appropriation Included are funds appropriated in terms of the Appropriation Act (and the Adjustments Appropriation Act) for National Departments (Voted funds) and Provincial Departments:

Administration Civilian Oversight Police Relations 2.

Final Appropriation

2011/12 Actual Funds Received

R’000

40,112 21,028 88,999 150,139

2010/11 Appropriation received

Funds not received R’000

40,112 21,028 88,999 150,139

R’000 -

38,630 87,114 125,744

Departmental revenue Note

Sales of goods and services other than capital assets Interest, dividends and rent on land Transactions in financial assets and liabilities

2011/12 R’000

2.1 2.2 2.3

2010/11 R’000 54 1 15 70

43 1 61 105

2.1. Sales of goods and services other than capital assets Note 2

2011/12 R’000

Sales of goods and services produced by the department Sales by market establishment Other sales

2010/11 R’000 33 21

24 19

2.2. Interest, dividends and rent on land Note 2

2011/12 R’000

Interest

2010/11 R’000 1 1

“Building a United Front Against Crime”

1 1

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

2.3. Transactions in financial assets and liabilities Note 2 Receivables Other Receipts including Recoverable Revenue

2011/12 R’000

2010/11 R’000 3 12 15

61 61

3. Compensation of employees 3.1. Salaries and Wages Note 3 Basic salary Performance award Service Based Compensative/circumstantial Other non-pensionable allowances

2011/12 R’000

2010/11 R’000

21,707 461 95 717 6,064 29,044

20,844 17 1,117 938 5,156 28,072

3.2. Social contributions

Employer contributions Pension Medical Bargaining council

Total compensation of employees Average number of employees

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Note 3

2011/12 R’000

2010/11 R’000

2,526 1,083 5 3,614

2,446 1,068 5 3,519

32,658

31,591

105

107

“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 4.

Goods and services Note

Administrative fees Advertising Assets less then R5,000 Bursaries (employees) Catering Communication Computer services Consultants, contractors and agency/outsourced services Audit cost – external Fleet services Inventory Operating leases Owned and leasehold property expenditure Transport provided as part of the departmental activities Travel and subsistence Venues and facilities Training and staff development Other operating expenditure

4.1

4.2 4.3 4.4 4.5 4.6 4.7 4.8

2011/12 R’000 8,349 106 105 3,502 4,819 825 20,460 1,390 1,633 2,621 4,788 1,126 5,765 7,289 12,041 2,674 32,407 109,900

2010/11 R’000 4 2,633 69 45 5,340 544 23,298 1,561 1,095 8,006 3,555 1,298 2,939 4,656 5,867 504 34,055 95,469

4.1. Assets less than R5,000

Tangible assets Machinery and equipment

Note 4

2011/12 R’000 106 106

2010/11 R’000 69 69

4.2. Computer services Note 4 SITA computer services External computer service providers

2011/12 R’000 778 47 825

“Building a United Front Against Crime”

2010/11 R’000 544 544

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

4.3. Consultants, contractors and agency/outsourced services Note 4 Business and advisory services Legal costs Contractors Agency and support/outsourced services

2011/12 R’000

2010/11 R’000

3,554 1,472 6,076 9,358 20,460

8,670 33 14,595 23,298

4.4. Audit cost – External Note 4 Regularity audits

2011/12 R’000

2010/11 R’000

1,390 1,390

1,561 1,561

4.5. Inventory Note 4 Food and food supplies Other consumable materials Stationery and printing

2011/12 R’000

2010/11 R’000

41 315 2,265 2,621

91 2,680 5,235 8,006

4.6. Property payments Note 4 Municipal services Property maintenance and repairs Other

2011/12 R’000

2010/11 R’000

325 496 305 1,126

205 1,093 1,298

4.7. Travel and subsistence Note 4 Local Foreign

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2011/12 R’000

2010/11 R’000

7,251 38 7,289

“Building a United Front Against Crime”

4,656 4,656

ANNUAL REPORT 2011/12 4.8. Other operating expenditure Note 4

2011/12 R’000

Other

2010/11 R’000

32,407 32,407

34,055 34,055

The other operating expenditure relates to stipends paid to volunteers. 5.

Payments for financial asset Note

Other material losses written off

2011/12 R’000

5.1

2010/11 R’000 -

18 18

5.1. Other material losses written off Note 5

2011/12 R’000

Vehicle accidents and Sundry

2010/11 R’000 -

18 18

6. Transfers and subsidies 2011/12 R’000 Provinces and municipalities Non-profit institutions Households Gifts, donation and sponsorships made

Annex 1A, Annex 1B Annex 1C Annex 1D

2010/11 R’000

3 289 173 1 466

7 7

7. Expenditure for capital assets Note Tangible assets Machinery and equipment Software and other intangible assets Computer software

25 26

2011/12 R’000

2010/11 R’000

2,215 2,215

1,248 1,248

2,215

853 853 2,101

“Building a United Front Against Crime”

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

7.1. Analysis of funds utilised to acquire capital assets – 2011/12 Voted funds R’000 Tangible assets Machinery and equipment

Aid assistance R’000

Total R’000

2,215 2,215

2,215

7.2. Analysis of funds utilised to acquire capital assets – 2010/11 Voted funds Tangible assets Machinery and equipment Software and other intangible assets Computer software

R’000

Aid assistance R’000

Total R’000

1,248

853

2,101

8. Cash and cash equivalent Note Consolidated Paymaster General Account Cash on hand 9.

2011/12 R’000

2010/11 R’000

903 5 908

5 5

Prepayments and Advances Note

Travel and subsistence

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2011/12 R’000

2010/11 R’000

161 161

“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 10. Receivables

Note Claims recoverable Staff debt Other debtors

Less than one year

10.1 Annex 3 10.2 10.3

R’000

2011/12 One to Older than three three years years R’000 R’000

2010/11 Total

Total

R’000

276

254

14 47 337

5 6 11

19 26 45

38 79 393

69 30 353

10.1. Claims recoverable Note 10 National departments Provincial departments

2011/12 R’000

2010/11 R’000

276 276

254 254

10.2. Recoverable expenditure Note 10

2011/12 R’000

2010/11 R’000

223 (223) -

Disallowances: damages and losses Disallowances: damages and losses recovered

10.3. Staff debt Note 10

2011/12 R’000

Sal: Tax debt Debt account

2010/11 R’000 32 6 38

33 36 69

10.4. Other debtors Note 10

2011/12 R’000

Supplier Overpayment Ex-employee Sal: Income tax

“Building a United Front Against Crime”

2010/11 R’000 59 6 14 79

12 18 30

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

11. Voted funds to be surrendered to the Revenue Fun Note Opening balance Transfer from statement of financial performance Voted funds not requested/not received Paid during the year

1.1

2011/12 R’000

2010/11 R’000

(3,442) 4,900 1,458

2,366 11,558 (15,000) (2,366) (3,442)

12. Departmental revenue to be surrendered to the Revenue Fun Note Opening balance Transfer from Statement of Financial Performance Paid during the year

2011/12 R’000

2010/11 R’000

63 70 (129) 4

4 105 (46) 63

13. Bank Overdraft Note

2011/12 R’000

Overdraft with commercial banks

2010/11 R’000 -

3,714 3,714

14. Payables – current Note Other payables

2011/12 Total

14.1

2010/11 Total -

20 20

14.1. Other payables Note 14 SARS

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2011/12 R’000

2010/11 R’000 -

“Building a United Front Against Crime”

20 20

ANNUAL REPORT 2011/12 15. Net cash flow available from operating activities Note Net surplus/(deficit) as per Statement of Financial Performance Add back non cash/cash movements not deemed operating activities (Increase)/decrease in receivables – current (Increase)/decrease in prepayments and advances Increase/(decrease) in payables – current Expenditure on capital assets Surrenders to Revenue Fund Voted funds not requested/not received

2011/12 R’000

2010/11 R’000

4,970 1,865

11,663 (15,487)

(40) (161) (20) 2,215 (129) 6,835

(196) 20 2,101 (2,412) (15,000) (3,824)

16. Reconciliation of cash and cash equivalents for cash flow purposes Note Consolidated Paymaster General account Cash on hand

2011/12 R’000 908 908

“Building a United Front Against Crime”

2010/11 R’000 (3,714) 5 (3,709)

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

Disclosure Notes to the Annual Financial Statements for the year ended 31 March 2012 17. Contingent liabilities and contingent assets 17.1. Contingent liabilities Note Liable to Nature Housing loan guarantees Employees Claims against the department Other departments (interdepartmental unconfirmed balances)

2011/12 R’000

Annex 2A Annex 2B Annex 4

2010/11 R’000

90 395 248 733

90 370 226 686

17.2. Contingent Assets 2011/12 R’000

Nature of Contingent Asset

2010/11 R’000

2,745

The above contingent asset relates to the over expenditure on cellphones, where individuals have exceeded the monthly subscription. The cellphone debt disclosed relates to the difference between the budgeted amount of R1.8 million and the actual expenditure incurred of R4.5million This amount also includes the former HOD’s cellphone costs of R6000 which was incurred by the department after she resigned on 30 September 2011. The matter has not yet been investigated and finalised. A debt will then be raised for the confirmed amounts to be recovered for all contingent assets. 18. Commitments Note Current expenditure Approved and contracted Capital Expenditure (including transfers) Approved and contracted Total Commitments

2011/12 R’000

2010/11 R’000

1,079

2,380

227

1,306

2,380

No commitments are longer than a year

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 19. Accruals

Listed by economic classification Goods and services Capital assets

30 Days

1,121 - 1,121

30+ Days 302 - 302

2011/12 R’000

2010/11 R’000

Total

1,423 1,423

2610 65 2675

By Programme Note Administration Civilian Oversight Crime Prevention

2011/12 R’000

2010/11 R’000

494 471 458 1,423 2011/12 R’000

Confirmed balances with other departments

Annex 4

819 1,856 2,675 2010/11 R’000

4 4

217 217

20. Employee benefits Note Leave entitlement Service bonus (Thirteenth cheque) Performance awards Capped leave commitments Other

2011/12 R’000 1,444 643 521 1,240 58 3,906

2010/11 R’000 1,246 594 1,237 169 3,246

The leave entitlement and capped leave balances as disclosed above include negative balances. The negative balance totals R17k

“Building a United Front Against Crime”

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

21. Lease commitments 21.1. Operating leases expenditure 2011/12

Not later than 1 year Later than 1 year and not later than 5 years

2010/11

Buildings and Machinery and other fixed equipment structures R’000 R’000 4,017 11,017 15,034

Buildings and Machinery and other fixed equipment structures R’000

Not later than 1 year Later than 1 year and not later than 5 years

98 101 199

R’000 -

Total

R’000 4,115 11,118 15,233 Total

R’000 136 83 219

136 83 219

21.2. Finance leases expenditure 2011/12

Not later than 1 year Later than 1 year and not later than 5 years 2010/11

Not later than 1 year Later than 1 year and not later than 5 years

- 89 -

Machinery and equipment R’000

Total R’000

946 57 1,003 Machinery and equipment R’000

946 57 1,003 Total R’000

3 1,952 1,955

“Building a United Front Against Crime”

3 1,952 1,955

ANNUAL REPORT 2011/12 22. Irregular expenditure 22.1. Reconciliation of irregular expenditure Note Opening balance Current year Irregular expenditure awaiting condonation Analysis of awaiting condonation per age classification Prior years Current year

2011/12 R’000

2010/11 R’000

11,181 71,979 83,160

4,827 6,354 11,181

11,181 71,979 83,160

4,827 6,354 11,181

22.2. Reconciliation of irregular expenditure Note Opening balance Current year Irregular expenditure awaiting condonation

2011/12 R’000 11,181 71,979 83,160

Analysis of awaiting condonation per age classification Current year

2010/11 R’000 4,827 6,354 11,181

71,979 71,979

Irregular expenditure has been incurred due to the non compliance to HR Policy and SCM 23. Fruitless and Wasteful Expenditure Analysis of current year

2011/12

Sim Cards not issued and cancelled

1,090 1,090

24. Key management personnel No. of Individuals Level 15 to 16 Level 14

1 2

2011/12

2010/11

R’000

1,509 1,721 3,230

“Building a United Front Against Crime”

1,421 1,650 3,071

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

25. Impairment and other provisions Note Impairment Debtors Other

2011/12 R’000

2010/11 R’000 57 -

36 453

489

26. Movable Tangible Capital Assets 26.1. Movement In Movable Tangible Capital Assets Per Asset Register For The Year Ended 31 March 2012 Opening balance R’000

Cur Year Adj. to prior year balances R’000

Additions

Disposals

Closing Balance

R’000

MACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipment

9,846 4,200 2,963 2,394 289

(414) (414) -

2,150 677 1,423 50

11,582 4,877 3,972 2,394 339

TOTAL MOVABLE TANGIBLE CAPITAL ASSETS

9,846

(414)

2,150

11,582

26.2. Additions to Movable Tangible Capital Assets per Asset Register for the Year Ended 31 March 2012 Cash

Non-cash

R’000

(Capital Received WIP current current, not costs and paid (Paid finance lease current year, payments) received prior year) R’000 R’000

Total

R’000

MACHINERY AND EQUIPMENT Transport assets Computer equipment Other machinery and equipment

2,215 677 1,488 50

(65) (65) -

2,150 677 1,423 50

TOTAL ADDITIONS TO MOVABLE TANGIBLE CAPITAL ASSETS

2,215

(65)

2,150

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“Building a United Front Against Crime”

ANNUAL REPORT 2011/12 26.3. Movement in Movable Tangible Capital Assets per Asset Register for the Year Ended 31 March 2011 Opening balance R’000

Additions

Disposals

R’000

Closing balance R’000

MACHINERY AND EQUIPMENT Transport assets Computer equipment Furniture and office equipment Other machinery and equipment

8,533 4,200 1,939 2,394 -

1,313 1,024 289

9,846 4,200 2,963 2,394 289

TOTAL MOVABLE TANGIBLE ASSETS

8,533

1,313

9,846

27. Intangible Capital Assets 27.1. Movement in Intangible Capital Assets per Asset Register for the Year Ended 31 March 2012 Opening balance

R’000

Current Year Adj. to prior year balances R’000

Additions

Disposals

Closing Balance

R’000

Computer Software

853

414

1,267

TOTAL INTANGIBLE CAPITAL ASSETS

853

414

1,267

28. MINOR ASSETS 28.1. Movement in Minor Assets per Asset Register for the Year Ended 31 March 2012 Intangible assets R’000 Opening balance Adj. to prior year balances Additions TOTAL

30 30 Intangible assets R’000

Number of R1 minor assets Number of minor assets at cost TOTAL NO OF MINOR ASSETS

11 11

Machinery and equipment R’000

Total R’000

2,285 (40) 106 2,351 Machinery and equipment R’000 1,208 1,464 2,672

“Building a United Front Against Crime”

2,285 (10) 106 2,381 Total R’000 1.208 1,475 2,683

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

28.2. Intangible Capital Assets Movement in intangible capital assets per asset register for the year ended 31 March 2012 Opening balance

Curr year adjustments to prior year balances R’000

R’000

Total

R’000

Computer software

853

414

1,267

TOTAL INTANGIBLE CAPITAL ASSETS

853

414

1,267

Movement for 2010/11 Movement in intangible capital assets per asset register for the year ended 31 March 2011

Number of R1 minor assets Number of minor assets at cost TOTAL INTANGIBLE CAPITAL ASSETS

Opening balance R’000

Additions R’000 -

Closing balance R’000

853 853

28.3. Movement in Minor Assets per Asset Register for the Year Ended 31 March 2011 Intangible assets

Machinery and equipment R’000

R’000 Opening balance Adj. to prior year balances Additions TOTAL

Intangible assets

Number of R1 minor assets Number of minor assets at cost TOTAL NO OF MINOR ASSETS

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R’000

2,205 80 2,285 Machinery and equipment R’000

R’000

Total

2,205 80 2,285 Total R’000

1,207 1,629 2,836

“Building a United Front Against Crime”

1,207 1,629 2,836

Amount R’000

Roll Overs R’000

Other Adjustments R’000

Total Available R’000

NON-PROFIT INSTITUTIONS Transfers Umlazi Community Police Forum

Adjusted appropriation Act Roll Overs R’000 R’000 289 289

Actual Transfer R’000

Adjustments R’000 -

SPENT

289 289

Total Available R’000

100%

289 289

Actual Transfer R’000

100%

2010/11

Division of Revenue Act R’000

2010/11

Appropriation Act R’000

% of available funds spent by dept %

% of Available funds transferred %

EXPENDITURE

% of Available Amount Amount funds received by spent by Transferred department department % R’000 R’000

TRANSFER

TRANSFER ALLOCATION

Annexure 1B: Statement of Transfers to Non-Profit Institutions

Department of Transport - Motor Vehicle License

NAME OF PROVINCE/ GRANT

GRANT ALLOCATION

Annexure 1 A: Statement of Transfer Payments Paid To Provincial Departments

Annexures to the Annual Financial Statements for the year ended 31 March 2012

ANNUAL REPORT 2011/12

“Building a United Front Against Crime”

- 94 -

- 95 -

1 119 53 173

Adjusted appropriation Act R’000 Roll Overs R’000 -

Adjustments R’000

TRANSFER ALLOCATION

- -

1 119 53 173

Total Available R’000 1 119 53 173

Actual Transfer R’000

2010/11

100% 100% 100%

7 7

% of Available funds Appro-priation transferred Act % R’000

EXPENDITURE

Guarantee in respect of

Housing

Guarantor institution

ABSA

R’000

Original guaranteed capital amount

R’000 90 90

R’000 -

Opening Guarantees balance draw downs 1 April 2011 during the year

Guarantees repayments/ cancelled/ reduced/ released during the year R’000 -

R’000 -

Revaluations

Annexure 2A: Statement Of Financial Guarantees Issued As At 31 March 2012 – Local

Paid in cash Contribution towards the Funeral of a Community Police Forum (CPF) member

NATURE OF GIFT, DONATION OR SPONSORSHIP

R’000 90 90

Closing balance 31 March 2012

1 1

R’000 -

Guaranteed interest for year ended 31 March 2012

2011/12 R’000

R’000 -

Realised losses not recoverable i.e. claims paid out

2010/11 R’000

Annexure 1D: Statement Of Gifts, Donations And Sponsorships Made And Remissions, Refunds And Payments Made As An Act Of Grace

Transfers Injured on duty Leave Gratuity Post Retirement Benefit

HOUSEHOLDS

Annexure 1C: Statement Of Transfers To Households

community safety & liaison

Department: Community Safety and Liaison Province of Kwazulu-Natal

“Building a United Front Against Crime”

OTHER GOVERNMENT ENTITY Government Printing Works

DEPARTMENTS Health Transport Provincial Treasury Office of the Premier

GOVERNMENT ENTITY

14 4 41 158 217 -

4 4 -

254

276

5 5

243

13 230 -

226

226 -

Unconfirmed balance outstanding 31/03/2012 31/03/2011 R’000 R’000

12 242

31/03/2012 R’000

Closing Balance 31 March 2012 R’000 395 395

5 5

247

17 230 -

31/03/2011 R’000

443

14 230 41 158

254

276

TOTAL

12 242

276 -

Total 31/03/2012 31/03/2011 R’000 R’000

Liabilities recoverable (Provide details hereunder) R’000

Unconfirmed balance outstanding 31/03/2012 31/03/2011 R’000 R’000

Liabilities Liabilities paid/ incurred cancelled/ during the reduced during year the year R’000 R’000 25 25 -

Confirmed balance outstanding 31/03/2012 31/03/2011 R’000 R’000

Annexure 4: Inter-Government Payables

Department Transport Justice

Government Entity

Annexure 3: Claims Recoverable

Claims against the department

Nature of Liability

Opening Balance 1 April 2011 R’000 370 370

Annexure 2B: Statement Of Contingent Liabilities As At 31 March 2012

ANNUAL REPORT 2011/12

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community safety & liaison Department: Community Safety and Liaison Province of Kwazulu-Natal

4. HUMAN RESOURCE MANAGEMENT

HUMAN RESOURCE OVERSIGHT - APRIL 2011 to MARCH 2012 - KwaZulu-Natal - Community Safety and Liaison TABLE 1.1 - Main Service for Service Delivery Improvement and Standards Main Services To evaluate police service delivery and compliance with National Policy standards and make recommendations for redress. To address service delivery complaints against the police to support the raising of service standards. To enhance the capacity of community police structures to improve co-operation between the police and the community. To develop and execute social crime prevention programmes at Provincial and Local level.

- 97 -

Actual Achievement Actual Customers Potential Customers against Standards Communities, Communities, Assess crime 4 reports to Community Policing Community Policing reports and SAPS Forums , South African Forums , South crime trends Police Service, Media African Police Service, monthly. Media, Independent Complaints Directorate, Employees, National Minister of Safety Receipt of 183 Complaints and Security, The complaints received and Premier and Provincial processed Executive Council Standard of Service

Establishment 11 safety of safety structures structures established

Social crime programs implemented

4 social crime programs rolled out

â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

ANNUAL REPORT 2011/12 TABLE 1.2 - Consultation Arrangements for Customers Type of Arrangement Izimbizo

Actual Customer Communities

Potential Customer Independent Complaints Directorate

Bi-lateral meetings with Department Station visits through Portfolio Committee meetings

Community Policing Forums South African Police Service

Staff

Cabinet clusters

Premier and Provincial Executive Council

Media

National Minister of Safety and Security

Actual Achievements 25 Stakeholder meetings were held and 19 peace building interventions completed Regular meetings with CPF structures held The Portfolio Committee with Departmental Officials visited SAPS stations The Department attends the G and A, JCPS, Economic and Social Clusters

TABLE 1.3 - Service Delivery Access Strategy Access Strategy Staff undergoing training in Zulu Awareness creation (booklets of services offered in all languages and include departmental contact details) Constant appeals for increased budget from Treasury

Actual Achievements Staff members have attended elementary training program in ZULU The Department has published several booklets for distribution to communities The Department has made regular presentations to PT requesting additional funds at MTEC hearings

TABLE 1.4 - Service Information Tool Type of Information Tool Actual Achievements All information to be made available in all languages Most of the publications are printed in English while some are printed in Zulu as well Establish a help desk at Head Office to include all The Department has a help desk managed by our information about departmental services Communications team Conduct Customer Satisfaction Survey and publish Customer surveys are collated after community it three months after being conducted. consultative meetings and appropriate action plans are implemented through the core programs of the Department Service Commitment Charter will be published. The Department’s service charter is included in the provincial service charter published by the Office of the Premier

“Building a United Front Against Crime”

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- 99 183 complaints received from clients have been processed The Department has an updated website with all contact details The Complaints Management teams have incorporated community issues into their stakeholder participation forum meetings

Actual Achievements The directorate has an approved complaints policy

Ksl:administration Ksl:civilian oversight Ksl:crime pre & com police relat Total as on Financial Systems (BAS)

Programme

145,241

32,658

22.5

308

106

Average Compensation Compensation Professional Compensation Total Voted Training of Employees of Employees and Special of Employees Expenditure Expenditure as percent Employment Cost per Expenditure Services (R’000) (R’000) of Total (R’000) (R’000) Employee Expenditure (R’000) 37,620 14,249 0 0 37.9 134 52 17,875 7,266 0 0 40.6 69 16 89,744 11,142 0 0 12.4 105 38

TABLE 2.1 - Personnel costs by Programme

Frontline teams to demonstrate that they have analysed and used complaints made to improve service delivery

Complaints procedure available on website.

Complaint Mechanism Development and implementation of a Complaints Policy Resolve complaints within stipulated time-frames.

TABLE 1.5 - Complaint Mechanism

community safety & liaison

Department: Community Safety and Liaison Province of Kwazulu-Natal

“Building a United Front Against Crime”

2,044 3,860 16,364 7,463 811 22 1,728 651 32,943

5.4 10.2 43.1 19.6 2.1 0.1 4.5 1.7 86.7

120,235 214,444 511,375 829,222 45,056 0 172,800 325,500 310,783

Average Compensation Cost per Employee (R)

Total Personnel Cost for Department including Goods and Transfers (R’000) 6,093 6,451 11,469 3,226 6,451 0 3,584 717 37,990

Administration Civilian oversight Ksl:crime pre & com police relat TOTAL

Programme

11,263 7,676 7,647 26,586

75.6 61.8 71.7 70

0 0 0 0

236 88 78 402

1.6 0.7 0.7 1.1

581 321 181 1,083

Salaries Overtime HOA Medical Salaries as % of Overtime as % of HOA as % of Ass. (R’000) Personnel (R’000) Personnel (R’000) Personnel (R’000) Cost Cost Cost

Medical Ass. as % of Personnel Cost 3.9 2.6 1.7 2.9

TABLE 2.3 - Salaries, Overtime, Home Owners Allowance and Medical Aid by Programme

Skilled (Levels 3-5) Highly skilled production (Levels 6-8) Highly skilled supervision (Levels 9-12) Senior management (Levels 13-16) Contract (Levels 1-2) Contract (Levels 3-5) Contract (Levels 6-8) Contract (Levels 9-12) TOTAL

Salary Bands

Percentage Compensation of Total of Employees Personnel Cost for Cost (R’000) Department

TABLE 2.2 - Personnel costs by Salary band

Total Personnel Cost per Programme (R’000) 14,905 12,414 10,671 37,990

17 18 32 9 18 0 10 2 106

Number of Employees

ANNUAL REPORT 2011/12

“Building a United Front Against Crime”

- 100 -

- 101 64.9 67.9 61.8 81.6 99.9 100 99.7 100 70

1,328 2,692

12,824

6,532

810 22 1,727 651 26,586

0 0 0 0 0

0 0

0 0 0 0 0

0 0

0 0 0 0 402

106

132 164

0 0 0 0 1.1

Administration Permanent posts plus Additional to Establishment (ATE’s) Civilian oversight, Permanent posts plus ATE’s Ksl:crime pre & com police relat, Permanent posts plus (ATE’s) TOTAL

Programme

0.5

6.4 4.1

61 19 46 126

52 16 38 106

Number of Number of Posts Posts Filled

TABLE 3.1 - Employment and Vacancies by Programme at end of period

Skilled (Levels 3-5) Highly skilled production (Levels 6-8) Highly skilled supervision (Levels 9-12) Senior management (Levels 1316) Contract (Levels 1-2) Contract (Levels 3-5) Contract (Levels 6-8) Contract (Levels 9-12) TOTAL

Salary bands

0 0 0 0 2.9

0.7

811 22 1,732 651 37,990

8,006

20,757

Number of Posts Filled Vacancy Rate Additional to the Establishment 14.8 12 15.8 1 17.4 17 15.9 30

0 0 0 0 1,084

412

Salaries Overtime HOA Medical Salaries as % of Overtime as % of HOA as % of Ass. (R’000) Personnel (R’000) Personnel (R’000) Personnel (R’000) Cost Cost Cost

Medical Total Ass. Personnel as % of Cost per Personnel Salary Band Cost (R’000) 266 13 2,047 346 8.7 3,964

TABLE 2.4 - Salaries, Overtime, Home Owners Allowance and Medical Aid by Salary Band

community safety & liaison

Department: Community Safety and Liaison Province of Kwazulu-Natal

“Building a United Front Against Crime”

20 18 41 15 18 13 1 126

17 18 32 9 18 10 2 106

Number of Number of Posts Posts Filled

Administrative related, Permanent Communication and information related, Permanent Finance and economics related, Permanent Financial and related professionals, Permanent Financial clerks and credit controllers, Permanent Food services aids and waiters, Permanent Head of department/chief executive officer, Permanent Human resources & organisat developm & relate prof, Permanent Human resources clerks, Permanent Human resources related, Permanent Information technology related, Permanent Legal related, Permanent Messengers porters and deliverers, Permanent Other administrat & related clerks and organisers, Permanent Other administrative policy and related officers, Permanent Secretaries & other keyboard operating clerks, Permanent Senior managers, Permanent TOTAL

Critical Occupations 55 4 2 5 2 1 1 4 2 1 3 1 1 6 8 15 15 126

50 3 2 4 2 1 1 2 2 1 2 1 1 6 8 12 8 106

Number of Number of Posts Posts Filled

TABLE 3.3 - Employment and Vacancies by Critical Occupation at end of period

Skilled (Levels 3-5), Permanent Highly skilled production (Levels 6-8), Permanent Highly skilled supervision (Levels 9-12), Permanent Senior management (Levels 13-16), Permanent Contract (Levels 1-2) Contract (Levels 6-8) Contract (Levels 9-12) TOTAL

Salary Band

TABLE 3.2 - Employment and Vacancies by Salary Band at end of period

Number of Posts Filled Vacancy Rate Additional to the Establishment 9.1 24 25 2 0 0 20 0 0 0 0 1 0 0 50 0 0 1 0 0 33.3 2 0 0 0 0 0 0 0 0 20 0 46.7 0 15.9 30

Number of Posts Filled Vacancy Rate Additional to the Establishment 15 0 0 1 22 0 40 0 0 18 23.1 10 -100 1 15.9 30

ANNUAL REPORT 2011/12

â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

- 102 -

- 103 1 18 10 2 19 18 45 8 4 1 126

Number of Posts 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0

Number Number % of Posts of Jobs of Posts Evaluated Upgraded Evaluated

% of % of Number Upgraded Downgraded of Posts Posts Posts Downgraded Evaluated Evaluated 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

African 0 0 0 0

Asian 0 0 0 0

Coloured 0 0 0 0

White 0 0 0 0

Total 0 0 0 0

Complaints Monitor Total Percentage of Total Employment

Occupation

Number of Employees 1 1 0.94

Job Evaluation Level 11

Remuneration Level 12

Reason for No of Employees Deviation in Dept Retention of service done

TABLE 4.3 - Employees whose salary level exceed the grade determined by Job Evaluation [i.t.o PSR 1.V.C.3]

Beneficiaries Female Male Total Employees with a Disability

TABLE 4.2 - Profile of employees whose positions were upgraded due to their posts being upgraded

Lower skilled (Levels 1-2) Contract (Levels 1-2) Contract (Levels 6-8) Contract (Levels 9-12) Skilled (Levels 3-5) Highly skilled production (Levels 6-8) Highly skilled supervision (Levels 9-12) Senior Management Service Band A Senior Management Service Band B Senior Management Service Band C TOTAL

Salary Band

TABLE 4.1 - Job Evaluation

community safety & liaison

Department: Community Safety and Liaison Province of Kwazulu-Natal

â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

African 0 0 0 0

Skilled (Levels 3-5), Permanent Highly skilled production (Levels 6-8), Permanent Highly skilled supervision (Levels 9-12), Permanent Senior Management Service Band A, Permanent Senior Management Service Band B, Permanent Senior Management Service Band C, Permanent Senior Management Service Band D, Permanent Contract (Levels 1-2), Permanent Contract (Levels 6-8), Permanent Contract (Levels 9-12), Permanent TOTAL

Salary Band

Asian 0 0 0 0

Employment at Beginning of Period (April 2011) 15 17 35 6 2 0 1 17 10 2 105

TABLE 5.1 - Annual Turnover Rates by Salary Band

Beneficiaries Female Male Total Employees with a Disability

4 1 0 0 0 1 0 14 0 0 20

Appointments

Coloured 0 0 0 0

0 0 1 0 0 0 1 13 0 1 16

Terminations

White 0 0 0 0

0 0 2.9 0 0 0 100 76.5 0 50 15.2

Turnover Rate

Total 0 0 0 0

TABLE 4.4 - Profile of employees whose salary level exceeded the grade determined by job evaluation [i.t.o. PSR 1.V.C.3]

ANNUAL REPORT 2011/12

â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

- 104 -

- 105 -

â&#x20AC;&#x153;Building a United Front Against Crimeâ&#x20AC;?

Resignations as % of Employment 15.09

Resignation, Permanent Expiry of contract TOTAL

Termination Type

2 14 16

Number

Percentage of Total Resignations 12.5 87.5 0

1 0 1 0 1 0 1 1 0 20

3 1 2 1 0 6 7 11 8 105

Appointments 12 2 0 0 0 0 1 0

TABLE 5.3 - Reasons why staff are leaving the department

Occupation

Employment at Beginning of Period (April 2011) 50 3 2 5 2 1 1 2

TABLE 5.2 - Annual Turnover Rates by Critical Occupation

Percentage of Total Employment 1.89 13.21 15.09

2 0 1 0 0 0 0 0 0 16

10 2 0 0 0 0 1 0

Terminations

66.7 0 50 0 0 0 0 0 0 15.2

20 66.7 0 0 0 0 100 0

Turnover Rate

community safety & liaison

Department: Community Safety and Liaison Province of Kwazulu-Natal

Administrative related Communication and information related Finance and economics related Financial and related professionals Financial clerks and credit controllers Food services aids and waiters Head of department/chief executive officer Human resources & organisat developm & relate prof Human resources clerks Human resources related Information technology related Legal related Other administrat & related clerks and organisers Other administrative policy and related officers Secretaries & other keyboard operating clerks Senior managers TOTAL

Occupation

0 0 0 0 0 0

Salary Level Promotions as a % of Employment 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

No of applications referred to the MPSA 0 0 0 0 0 0

Employment Promotions at Beginning to another of Period Salary Level (April 2011) 50 0 3 0 2 0 5 0 2 0 1 0 1 0 2 0 3 0 1 0 2 0 1 0 6 0 7 0 11 0 8 0 105 0

TABLE 5.5 - Promotions by Critical Occupation

Lower Skilled (Salary Level 1-2) Skilled (Salary Level 3-5) Highly Skilled Production (Salary Level 6-8) Highly Skilled Production (Salary Level 9-12) Senior Management (Salary Level 13 and higher) TOTAL